HomeMy Public PortalAbout11) 7H Petty CashDATE: May 21, 2013
AGENDA
ITEM 7.H.
ADMINISTRATIVE SERVICES DEPARTMENT
TO: The Honorable City Council
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FROM: Jose E. Pulido, City Managed
Via: Tracey L. Hause, Admin rative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND:
On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from April 2, 2013 to May 2, 2013. The total of petty cash
expenditures were $884.49 (Attachment "A") and $83.36 (Attachment "B"). The petty
cash fund will be reimbursed after the City Council approves the May 21, 2013 Warrant
Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures. This practice seeks to avoid any potential misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2012-13 City Budget.
City Council
May 21, 2013
Page 2
ATTACHMENT:
A. Petty Cash Details $884.49
B. Petty Cash Details $83.36
Attachment "A"
Account No.
$
12.22
Description
01-91041-4410
$
39.67
Neighborhood Watch Meeting- Sodas and Water
$
16.99
Council Meeting 4/1612013 Refreshments and Deli Tray
$
56.66
Total
01-910-424465
$
7.63
Batteries for Communication Office
$
7.63
Total
01-910-45-4405
$
33.45
Milage reimbursement for SCCAC membership Meeting
$
29.10
Milage reimbursement for SCCAC membership Meeting
$
62.55
Total
01-920-49-4405
$
4.75
Milage reimbursement for Smart and Final (Finance)
$
4.75
Total
01-920-494450
$
12.22
Certified Return Receipt
$
1222
Certified Return Receipt
$
7.37
Certified Return Receipt
$
31.81
Total
01-920-49-4460
$
32.69
Keyboard and Mouse for City Clerk
$
32.69
Keyboard and Mouse for Deputy City Clerk
$
32.69
Keyboard and Mouse for Executive Assistant
$
27.24
Flashdrive
$
27.24
Flashdrive
$
27.24
Flashdrive
$
5.98
Public Safely
$
185.77
Total
01-930-53-4415
$
7.99
Planning Escape- Car Wash
$
7.99
Total
01-940-57-4465
$
12.97
Volunteer Lunch Supplies
R13-10
$
9.04
$
22.01
Total
01-940-574465
$
42.48
Magazine stands for fliers
R13-01
$
42.48
Total
01-940-57-4465
$
44.61
Volunteer Lunch Supplies
R13-10
$
44.61
01-940-57-4630
$
50.00
Volunteer Lunch Gift Card
R13-10
$
24.42
Volunteer recognition Hand Sanitizers
$
15.25
Volunteer recognition Snacks
$
15.00
Volunteer recognition Gift Card
$
4.36
Volunteer recognition Hand Sanitizers
$
109.03
01-940-57-4630
$
50.00
Spring Fling- Gift Cards
R13-07
$
17.90
Easter Baskets
$
67.90
Total
01-940-57-4690
$
47.40
Senior Spring Bingo
R13-06
$
33.46
Senior Spring Bingo
$
7.63
Senior Spring Bingo
$
88.49
Total
01-940-57-4690
$
42.51
Easter Egg Breakfast
R13-04
$
42.51
Easter Egg Breakfast
$
19.62
Easter Egg Breakfast
$
14.17
Easter Egg Breakfast
$
118.81
Total
01-940-574690
$
17.00
Teen Zone - Spring Break Magic Mountain Parking
R13-03
$
15.00
Teen Zone - Spring Break Universal Studios Parking
$
3200
Total
21-960-714410 $ 2.00 NPDS MS4 Permit Meeting Parking fee
$ 2.00 Total
Grand Total $ 884.49 Receipt # 13-5420-135451
Attachment "B"
Account No. Description
01-910-41-4410
$
21.96
Budget Session Snacks for meeting of 5/3/2013
$
21.96
Total
01-940-57-4465
$
30.00
Senior Bingo Gift Cards
R13-06
$
15.61
Senior Birthday Recognition
$
11.97
Senior Bingo Name Tags
$
57.58
Total
01-950-63-4465
$
3.82
Animal Control -Canned Cat Food
$
3.82
Total
Grand Total
$
83.36
Receipt # 13-5452 -13-6455