HomeMy Public PortalAboutA2014-11-20 - PERSONNEL BOARD CI I Y Oh LYNWOOD
PERSONNEL BOARD
REGULAR MEETING
THURSDAY, NOV], MBI?R 20, 2014—5:00 P.M.
CITY 1-TALL COUNCIL CHAMBERS
LYNWOOD, CALIFORNIA 90262
AGENDA
In Compliance with the Americans with Disabilities Act (ADA), if you area disabled person and need a disability
related modification or accommodation to participate in this meeting, please contact Yolanda Dclgadillo at (310)
603-0220 est. 221 or I'as(310)223-5121, Requests must be made as early as possible,and at least one full business
day before the start of the meeting. Staff reports, writing, or other materials related to an item on this Agenda which
are distributed to the Personnel Board less than 72 hours before this scheduled meeting shall be available for public
inspection in the liuman Resources office located at 11330 Bullis Road. Lynwood. CA 90262, during normal
business hours.
I. CALL TO ORDER
2. ROLL CALL RECEIVED
Robert Robinson, Chairperson
Paulette Bradley, Vice-Chair NOV -1 3 20A
Hilario Esparra
Barbara Battle CITY OF LYNWOOD
Cary Hardie CITY CLERKS OFFICE
3. PLEDGE OF ALLEGIANCE ��QJ
4. AGENDA CIIANCES OR ADOPTION (� "
5. APPROVAL OF MINUTES
A. Request to Approve Minutes of the October 16, 2014 Board Meeting
6. NEW BUSINESS
A. Review and approve of job specification/classification
Revision/Update
1. Payroll Specialist
2. Financial Analyst
3. Administrative Assistant
4. I-acility & Program Supervisor
13. Request for Open Recruitments
1. Accounting/Auditing Supervisor
2. Water Quality Specialist
3. Public Works Assistant
4. Financial Analyst
R. UNTINISFIED BUSINESS
10. PUBLIC COMMI'sNTS
This time is reserved for members of the public to address the Personnel Board relative to matters
that are not on the agenda. No action may be taken on non-agenda items unless authorized by law.
Personnel Board Agenda
November 20.2014
Page 2 of 5
11. PERSONNEL BOARD MATTERS
This time is reserved for continents by Board Members and staff to identify matters for future Board
business.
12. ITEMS TO BE ACENDI%ED
13. ADJOURNMENT
Next Regular Meeting iS ScheCluleCI for December 18, 2014
Personnel Board Agenda
November 20,2014
Page 3 of 5
CITY OF LYNWOOD
REGULAR MEETING OP TI-II; PERSONNEL, BOARD
OCTOBER 16. 2014
The regular meeting of the Personnel Board of the City of Lvnwood Was held on Thursday,
October 16, 2014 at 5:00 p.m. in the Bateman Hall VIP Room, 11330 Bullis Road, Lynwood,
California. The agenda was duly posted as prescribed by the Brown Act.
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by Chairperson Robinson. Roll call was taken by
Haydec Sainz, Director of Human Resources and Risk Management.
Commissioner Attendance:
Present — Robinson, Esparza, Battle, and Hardie
Absent — Bradley
Staff:
Present — I-laydee Sainz
Absent— Yolanda Delgadillo
111-I--DG13 OF ALLL"GIANCE
Led by Commissioner Esparza.
APPROVAL OF MINUTl--S
The motion was made by Commissioner Esparza and seconded by Commissioner Battle to
approve the minutes of the Special Meeting of.luly 30, 2014. All in favor motion carried.
NEW BUSINESS
Mrs. Sainz introduced the Finance Director, Amanda Hall to the Board and informed the Board
that Mrs. Hall was present to answer any questions pertaining to the position of
Accounting/AUditing Supervisor. She also stated that the current incumbent would be retiring in
December. Mrs. Hall then approached the Board and provided a summary of the updates on the
classification for the position and respectfully requested the Board's approval. All in favor.
Motion carried.
Mrs. Sainz informed the Board that due to an individual, Who retired a month ago, the position of
Office Assistant II is now vacant and the Public Works Director has requested to conduct a
open/closed recruitment. Chairperson Robinson asked ifthere Would be a salary change. Mrs.
Sainz responded that there will not be any salary changes only some minor changes under the
duties and responsibilities.
Personnel Board Agenda
November 20.2014
Page 4 of 5
Commissioner Battle made the motion and Commissioner Hardic second to approve the open
recruitment for the position of Office Assistant 11. All in favor. Motion carried.
Mrs. Sainz stated that the Council approved back in .tune a new Building Maintenance Worker
position and is requesting the Board approval to start an open recruitment. A brief discussion
took place.
The motion was made by Commissioner I"-sparza and seconded by Commissioner Battle to
approve the open recruitment for the position of Building Maintenance Worker. All in favor.
Motion carried.
Mrs. Sainr addressed the Board and provided a summary of the recruitment process for the
position of Public Works Technician and Administrative Analyst III. Once the list is approved it
would be provided to the deparunent and a selection would be made.
The motion was made by Commissioner Esparza and seconded by Commissioner Battle to
approve the Eligibility List for the position,of Public Works Technician. All in favor. Motion
carried.
The motion was made by Commissioner Battle and seconded by Commissioner Hardie to
approve the Eligibility List for the position of Administrative Analyst III. All in favor. Motion
carried.
UNFINISHED BUSINESS — None
13UI31-IC ORALS
Irene Garcia addressed the Board and stated that she has a concern with employees not being
accountable for their work. Employees are either being late or taking longer breaks but receiving
a full pay check.
David Spears representing the Lynwood Employees Association approached the Board and
stated that there is a lot of politics in the City in which some elected officials are only taking care
of certain employees and are not looking at the entire staff They are only taking care of
employees who have some sort of political connection and the union woUld like to request that
the reclassification be done for the entire City not just those employees that are political
connected.
Chairperson Robinson responded that the unions concern be placed in writing to the attention of
the HR Director.
Natalia Medina Vice-President of the Lynwood Employees Association is glad to see that the
maintenance worker position is being filled.
INFORMATIONAL ITEMS — None
PERSONNEL BOARD MAVIERS
Commissioner Hardie is requesting staff to follow Up on the public's comments.
Personnel Board Agenda
November 20,2014
Page 5 of 5
COMMISSION17-I2 R STAI.1. ORALS
Mrs. Sainr, stated that she would be providing the Board with an overview of till the activities
going on in 1-IR with respect of the reclassification.
ITEMS TO 131-- AGBNDI7_LD - None
ADJOURNMENT
Commissioner Battle made the motion to adjourn and Commissioner Hardie seconded. The
meeting adjourned at 5:38 p.m. All in favor motion carried.
CITY OF LYNWOOD
PAYROLL SPECIALIST
DEFINITION
Under general supervision of a departmental supervisor or manager, to
perform lead accounting duties related to the analysis and operation of payroll
data and the payroll system; to plan, process and coordinate the City's payroll
functions; to initiate and compile documents to complete payroll-related
transactions; to input a variety of information such as hours worked, salary
adjustments, direct deposits and voluntary• deduction information; to process
documents and information of a confidential and/or sensitive nature; to resolve
complex and difficult payroll issues, and do related work as required.
DISTINGUISHING CHARACTERISTICS
The position allocated to this class performs in a lead capacity and
exercises a considerable degree of initiative, tact and mature judgment in the
performance of a variety of accounting related duties for the operation of all
payroll-related transactions, reporting, auditing, and responses to outside
agencies. The incumbent must possess the requisite experience and knowledge
of the financial system and internal policies, applicable laws and regulations as
well as bargaining unit provisions. Diplomacy and confidentiality is necessary to
interact with the others on sensitive matters. Duties are performed under
minimal supervision and a high degree of independence within established
procedures. Supervision may be exercised over lower level administrative or
technical staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and responsibilities listed below are intended to provide a
representative list of the various types of work that may be performed.
Specifications are not intended to reflect all duties performed within the job class,
and incumbents may expect to perform other related duties.
Plans, processes, and coordinates the City's payroll functions; identifies
and troubleshoots payroll processing problems and coordinates efforts to resolve
problems; performs a variety of payroll processing duties of above average
difficulty in a lead capacity with a high degree of accuracy and attention to detail;
performs work in accordance with established policies and procedures; makes
arithmetical calculations with speed and accuracy;; prepares, records, sorts and
PAYROLL SPECIALIST
PAGE 2
distributes various payroll and miscellaneous checks, stop payments, returned or
replacement checks, retroactive checks, and final payouts via direct deposit or
manual checks as required; audits employee time records for processing in the
payroll system ensuring accuracy of salary allocations consistent with budgeted
salary allocations; investigates questionable data and takes corrective action;
prepares payroll reports as required for local, state and federal agencies;
reconciles payroll register to payroll warrants prior to the release of warrants;
receives, checks, and processes payroll action forms relative to employee status
or pay; updates and maintains employee files related to payroll status; maintains
accrual balances for sick leave, vacation, personal leave time, and management
leave banks and various other leaves in accordance with the City's Memoranda
of Understanding (MOU's); enters budgeted benefit rates, cost of living
increases, and various deduction and contribution codes and formulas into the
financial system; reports monthly total employees to Department of Labor;
distributes accrual and labor distribution reports to other departments; provides
or verifies wage or employment information; assists other departments with
salary budget, subpoena, and other payroll reports; maintains and balances
garnishments; files bi-weekly reports to P.E.R.S. (Public Employees' Retirement
System); responds to various inquiries including retirement final compensation,
audit requests and public information requests for payroll data; prepares and
distributes employee wage statements (W-2s); may assist in the selection,
training and evaluation of payroll staff and provide lead direction to others in daily
work activities; performs other related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of payroll administration;
Methods, practices and terminology used in automated payroll
record keeping and processing;
Modern business office equipment and procedures;
Computer hardware and software related to payroll record keeping
systems;
Read, understand and interpret moderately difficult written
materials;
Payroll policies and procedures relative to Memorandums of
Understanding (MOU), Merit System Rules and Regulations,
FLSA, and Federal and State Agencies;
Windows environment software including Excel and Word;
PAYROLL SPECIALIST
PAGE 3
Principles and practices relative to PIERS Regulations and Federal
and State Tax Guidelines;
Principles, procedures and techniques used in administering the
Financial system including the creation of codes, formulas
and system updates.
and
Ability to:
Perform a variety of arithmetical calculations with speed and
accuracy;
Interpret and apply guidelines, regulations and policies relative to
payroll practices;
Operate a variety of computer and office automated equipment;
Maintain inter-related records and files;
Resolve work problems related to the maintenance of City's payroll
records;
Maintain cooperative working relationships;
Perform arithmetic calculations including percentages, fractions,
averages, or other formulas;
Research files and prepare statistical reports and analyses;
Serve as liaison for outside government agencies and respond to
requests as required.
Work in a high volume environment and meet deadlines;
Communicate effectively verbally and in writing;
Reconcile payroll accounting records.
Meet deadlines and respond to divergent needs of City
departments concurrently, making optimal use of resources.
Supervise, train, and participate in the evaluation of technical and
clerical staff, as assigned.
and
TRAINING AND EXPERIENCE
Any combination of training and experience which would provide the
required knowledge, skills and abilities is qualifying. A typical way to obtain the
knowledge, skills and abilities would be:
PAYROLL SPECIALIST
PAGE 4
Experience: Five years of increasingly responsible experience in
payroll or accounting in a government environment.
and
Education: High School graduation or satisfactory equivalent and
completion of college level courses in the principles of
accounting. Graduation from an accredited four year
college or university with a degree in accounting,
finance, business or public administration or a related
field is highly desirable.
SPECIAL REQUIREMENTS
Possession of a valid California Class C driver's license issued by the
California State Department of Motor Vehicles and good driving record.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that
must be met by an employee to successfully perform the essential functions of
the job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions on a case-by-case basis. There is
frequent need to sit, stand, stoop, walk, and perform other similar actions during
the course of the workday. Incumbents require sufficient mobility to work in an
office setting and operate office equipment, transport materials and supplies
weighing up to 10 pounds, and to travel to various locations; must be able to see
in the normal visual range with or without correction with vision sufficient to read
small print, computer screens and other printed documents; must be able to hear
in the normal audio range with or without correction; and must be able to speak
to communicate in person and over the telephone.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential
functions and requirements of the job. Not all incumbents may perform all duties at all times.
However, incumbents must be able to perform essential duties, with or without accommodation
for disability at any time while holding this position.
Effective Date: 09/02/14
CITY OF LYNWOOD
FINANCIAL ANALYST
DEFINITION
Under general supervision, to perform analytical, administrative and/or
management duties and responsibilities in various administrative staff functions
including budget/financial analysis, program/organizational analysis, project
management, and legislative analysis and development; and to do related work as
required.
DISTINGUISHING CHARACTERISTICS
This position works under general supervision and is expected to perform the full
range of analytical work requiring complete knowledge of administrative principles and
analytical practices. This position exercises a high degree of responsibility for
budgetary research, analysis and providing recommendations for consideration by staff
and management and requires 'some independent judgment in making decisions and
may be the subject matter expert in one or more areas. This position will assist division
managers or department directors in accomplishing objectives which include budget
preparation and monitoring, contract compliance, organizational analysis, legislative
analysis, and policies/procedures development.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and responsibilities listed below are intended to provide a
representative list of the various types of work that may be performed. Specifications
are not intended to reflect all duties performed within the job class, and incumbents may
expect to perform other related duties.
Assists in the preparation of the annual budget for division, department or city;
reviews and evaluates budget requests, monitors and controls the budget; conducts
revenue and expenditure forecasting and research; generates ideas to improve
programs, find new revenues and balance the budget; produces special reports;
analyzes and evaluates departmental objectives, programs, organizational structure,
operations and control systems; plans and directs activities of multi faceted city wide
projects of limited duration; evaluates progress and resolves difficulties including those
crossing departmental lines; provides project leadership and advice to committees;
provides technical direction and expertise related to project; evaluates the effect of
current and pending legislation on department programs and operations; assists in the
development of goals, objectives, policies and procedures; investigates, interprets,
analyzes and prepares recommendations in relation to proposals for new programs,
grants and/or services; analyzes, interprets and explains City policies and procedures;
confers with members of the public to explain procedures and policies; investigates and
FINANCIAL ANALYST
PAGE 2
prepares reports on specific requests and complaints pertaining to
City/departmental/division activities; attends City Council and Commission meetings as
assigned; and performs other related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of organization and public administration;
Research techniques, sources and availability of information, and methods of
report presentation;
Applicable Federal, State and local laws, rules and regulations pertaining to area
of assignment;
Administrative principles and methods, including goal setting, program and
budget development, work planning and organization; and principles,
methods and practices of municipal finance and budgeting;
Governmental financial analysis and forecasting, budgeting and accounting;
Principles and practices of budget development, governmental organization, and
management;
-Program and project development, implementation and evaluation;
.Microcomputers for word processing, spreadsheet analysis, database
management, graphics and financial management;
Report writing methods and techniques.
and
Ability to:
Analyze administrative problems, evaluating alternatives, and making creative
recommendations;
Communicate effectively, both orally and in writing;
Assume control of a project and make sound recommendations;
Properly interpret and make decisions in accordance with laws, regulations and
policies;
Prepare and write complete and accurate reports;
Review and analyze a variety of organizational and administrative problems and
make sound policy and procedural recommendations;
Analyze, interpret and provide assistance regarding pending legislation;
Represent the department effectively in meetings, including making
presentations; exercise judgment in prioritizing work and recommending actions;
Communicate clearly and concisely, both orally and in writing;
Establish, maintain, and foster positive and harmonious working relationships with
those contacted in the course of work;
Work under pressure and deal with high levels of stress;
Constantly maintain a professional demeanor.
FINANCIAL ANALYST
PAGE 3
and
TRAINING AND EXPERIENCE
Any combination of training and experience that would provide the required
knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge,
skills and abilities would be:
Experience: Three years of progressively responsible administrative
experience in the staff capacity of conducting research,
study and financial analysis of management, budget,
administrative, organizational, functional or procedural
problems.
and
Education: A bachelor's degree from an accredited college or university
in public or business administration, economics, finance, or
closely related field is required. A master's degree may be
substituted for one year of experience.
SPECIAL REQUIREMENTS
Possession of a valid California Class C driver's license issued by the California
State Department of Motor Vehicles and good driving record.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that must be
met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions on a case-by-case basis. There is frequent need to sit,
stand, stoop, walk, and perform other similar actions during the course of the workday.
Incumbents require sufficient mobility to work in an office setting and operate office
equipment, transport materials and supplies weighing up to 10 pounds, and to travel to
various locations; must be able to see in the normal visual range with or without
correction with vision sufficient to read small print, computer screens and other printed
documents; must be able to hear in the normal audio range with or without correction;
and must be able to speak to communicate in person, before groups and over the
telephone.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions
and requirements of the job. Not all incumbents may perform all duties at all times. However,
incumbents must be able to perform essential duties, wilh or without accommodation for disability at any
time while holding this position.
Effective Date: 09102114
CITY OF LYNWOOD
ADMINISTRATIVE ASSISTANT
DEFINITION
Under the general direction of a department director, to perform a variety
of responsible technical, and clerical duties; to relieve the department director of
administrative details; and to do related work as required.
DISTINGUISHING CHARACTERISTICS
The position allocated to this class exercises a considerable degree of
initiative, tact and mature judgment in the performance of a variety of
administrative duties for the Department Director. The incumbent must possess
the experience and diplomacy necessary to interact with the public. Duties are
performed under minimal supervision and require a comprehensive knowledge of
City policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and responsibilities listed below are intended to provide a
representative list of the various types' of work that may be performed.
Specifications are not intended to reflect all duties performed within the job class,
and incumbents may expect to perform other related duties.
Performs a wide variety of clerical and administrative duties for the
Department Director; assists in planning, coordinating and supervising the
office's activities; types a variety of materials including correspondence, reports,
resolutions and ordinances; independently composes correspondence from
marginal notes or general oral and written directions; attends meetings and take
minutes; processes conference registrations and reservations; establishes and
maintains confidential files; completes a variety of forms and posts financial and
statistical information to records; reviews reports and maintains records of
expenditures; assists in preparing budget estimates; assists in responding to
inquiries from the public and other City employees and resolves all but the most
difficult cases; tracks all citizen complaints and dispatches City response as
required; provides explanation of department policies and procedures; maintains
and updates employee payroll and personnel records; assembles data and
information for special and regular reports; receives, opens and distributes mail;
receives, prepares receipts, records and may deposit funds; may supervise,
assist, assign, evaluate and train subordinate office clerical personnel; operates
office information equipment; may make recommendations on clerical
appointments and improved office procedures; answers the telephone and
interviews callers; makes travel arrangements; maintains appointment schedules
and calendars and arranges meetings and conferences; assists with
ADMINISTRATIVE ASSISTANT
PAGE 2
administrative details and coordination of special events; coordinates facility
reservations and room set-up; operates a variety of office equipment and orders
and maintains office supplies; performs other related duties as assigned.
QUALIFICATIONS
Knowledge of:
City policies, rules and regulations;
Computer terminal and work processing equipment operation;
Modern office methods, procedures and equipment;
Account and statistical recordkeeping;
Correct English usage, spelling, grammar and punctuation;
Principles of letter and report writing;
Basic methods used in financial and statistical recordkeeping;
Organization, functions, rules, procedures and programs of the
department where assigned;
and
Ability to:
Perform responsible typing, clerical and administrative detail
assignments involving independent judgment;
Maintain required confidentiality in carrying out assignments,
studies and reports;
Establish and maintain effective working relationships with other
City staff and the general public;
Carry out assignments without detailed instructions;
Operate office information systems and standard applications
software, including Microsoft office;
Communicate effectively, orally and in writing;
Compose correspondence independently;
Perform financial and statistical recordkeeping;
Type at a rate of 65 words per minute from clear, legible copy.
and
TRAINING AND EXPERIENCE
Any combination of training and experience which would provide the
required knowledge, skills and abilities is qualifying. A typical way to obtain the
knowledge, skills and abilities would be:
ADMINISTRATIVE ASSISTANT
PAGE 3
Experience: Four years of increasingly responsible clerical
experience performing office assistant and
administrative duties for a director of a public agency.
and
Education: High School Graduation or satisfactory equivalent.
Completion of college level courses in administrative
and office practices is highly desirable.
SPECIAL REQUIREMENTS
Possession of a valid California Class C driver's license issued by the
California State Department of Motor Vehicles and good driving record.
Bi-lingual ability is required for some positions assigned to this
classification.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that
must be met by an employee to successfully perform the essential functions of
the job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions on a case-by-case basis. There is
frequent need to sit, stand, stoop, walk, and perform other similar actions during
the course of the workday. Incumbents require sufficient mobility to work in an
office setting and operate office equipment, transport materials and supplies
weighing up to 10 pounds, and to travel to various locations; must be able to see
in the normal visual range with or without correction with vision sufficient to read
small print, computer screens and other printed documents; and must be able to
hear in the normal audio range with or without correction; and must be able to
speak to communicate in person and over the telephone.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential
functions and requirements of the job. Not all incumbents may perform all duties at all times.
However, incumbents must be able to perform essential duties, with or without accommodation
for disability at any time while holding this position.
Effective Date: 09/02/14
CITY OF LYNWOOD
RECREATION FACILITY AND PROGRAM SUPERVISOR
DEFINITION
Under the general supervision of a Recreation Department Manager, to
plan, coordinate, supervise and direct the recreation and community service
activities and programs at a City recreation or service center; to plan, organize,
coordinate and direct City-wide recreation activities; and to do related work as
required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and responsibilities listed below are intended to provide a
representative list of the various types of work that may be performed.
Specifications are not intended to reflect all duties performed within the job class,
and incumbents may expect to perform other related duties.
Plans, coordinates, supervises and directs the total recreation and
community service program at a City recreation or service center; plans,
organizes, coordinates and directs City-wide recreation activities; trains and
supervises the work of assigned personnel; publicizes, conducts and evaluates
recreation programs, special events and activities; meets and interacts with
juvenile and adult members of the community and seeks to involve them in
available activities, programs and services; seeks input, advice and information
from local users of the facility and attempts to structure activities and programs in
response to their needs; prepares and justifies budget requests; directs contract
class programs; recruits and trains coaches and officials; provides formal and
informal instruction to program participants, assists in the administration and
conduct of overall City programs; recruits, trains and supervises the work of
volunteer and paid personnel; serves as staff liaison, coordinator and director;
responds to and plans the implementation of Committee objectives; prepares and
presents a variety of oral and written reports; plans, implements and directs the
ongoing activities and programs of the service center; participates in the
planning, development and implementation of community service volunteer
programs; maintains a variety of records and files; promotes and enforces the
safe use of all facilities; represents the City and/or department at meetings,
seminars, workshops and conferences.
DESIRABLE QUALIFICATIONS
Knowledge of:
RECREATION FACILITY AND PROGRAM SUPERVISOR
PAGE 2
Philosophy, objectives, current methods and techniques of planned
recreation and community service activities;
Major sports and other recreational activities suitable for children,
juveniles and adults;
Basic first aid methods;
Principles of training and supervision;
Community service agencies, organizations, programs and
activities;
Techniques of effective recordkeeping and report writing;
and
Ability to:
Plan, coordinate, supervise the direct the overall recreation and
community service activities and programs at a City
recreation and community service center;
Plan, organize, coordinate and direct City-wide recreation activities;
Conduct assigned portions of programs and activities;
Train and supervise the work of department and volunteer staff
personnel;
Effectively meet and communicate with juveniles and adults with
varying backgrounds, ages and interests;
Interest and involve community residents in the use of available
facilities, activities, programs and services;
Effectively serve as staff liaison, coordinator and director;
Prepare and present comprehensive oral and written reports;
Accurately perceive and respond to the recreational and community
service needs of community groups and individuals;
Read and write at the level required for successful job performance.
and
TRAINING AND EXPERIENCE
Any combination of training and experience which would provide the
required knowledge and abilities is qualifying. A typical way to obtain the
knowledge and abilities would be:
RECREATION FACILITY AND PROGRAM SUPERVISOR
PAGE 3
Experience: Two years of experience as an organizer or
administrator of recreation and community service
programs.
Education: Completion of college level courses in Recreation,
Social Services, Physical Education or closely related
field is desirable.
SPECIAL REQUIREMENTS
'Possession of a valid California Class C driver's license issued by the
California State Department of Motor Vehicles and good driving record.
May require occasional work at off-site locations.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that
must be met by an employee to successfully perform the essential functions of
the job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions on a case-by-case basis. There is
frequent need to sit, stand, stoop, walk, and perform other similar actions during
the.course of the workday. Incumbents require sufficient mobility to work in an
office setting and operate office equipment, transport materials and supplies
weighing up to 10 pounds, and to travel to various locations; must be able to see
in the normal visual range with or without correction with vision sufficient to read
small print, computer screens and other printed documents; must be able to hear
in the normal audio range with or without correction; and must be able to speak
to communicate in person and over the telephone.
This job specification should not be interpreted as all-inclusive. It is intended to
identify essential functions and requirements of the job. Not all incumbents may
perform all duties at all times. However, incumbents must be able to perform
essential duties, with or without accommodation for disability at any time while
holding this position.
Effective Date: 10/10114
pa`.T'gNq CITY OF LYNWOOD
Cinvites applications for the position of:
Accounting and Auditing
Supervisor
SALARY: $5,269.57 - $6,405.51 Monthly
$63,234.84 - $76,866.12 Annually
OPENING DATE: 11/24/14
CLOSING DATE: 12/11/14 06:00 PM
DEFINITION:
Under the general direction of the Finance Director, to supervise all aspects of accounting,
auditing, payroll, and other financial functions of the City of Lynwood and the Successor
Agency. This includes maintenance of the City's financial system and to do related work as
required.
EXAMPLES OF DUTIES:
The duties and responsibilities listed below are intended to provide a representative list of
the various types of work that may be performed. Specifications are not intended to reflect
all duties performed within the job class, and incumbents may expect to perform other
related duties.
Oversees and participates in the daily operation of the financial system including payroll,
accounts payable, accounts receivable, general ledger and related operations; supervise
Finance Department staff; review accounting documents to ensure accuracy of information
and make correcting entries (as needed); prepare schedules for the annual audit and assist
auditors in the City's annual financial audit; accounting for fixed assets/construction
progress; review all payroll reports; prepare analytical accounting and management
reports; review Federal and State payments and reporting (i.e. IRS, EDD, CaIPERS, and
1099s); review, prepare, and post journal entries and budget amendment requests; prepare
reconciliations (i.e. cash, loans receivable, .deferred notes receivable); review and post
utility billing cash receipts; perform periodic audits of City operations and internal controls;
prepare staff reports for City Council agendas; track credit and debit card purchases,
balances, and limits; monitor refundable deposits; coordinate completion of documentation
for OPEB Actuarial Valuation; coordinate completion of all Public Record Act requests;
'supervise Billing and Collections Division in the absence of the Billing and Collections
Supervisor; performs other related duties as assigned.
QUALIFICATIONS:
Knowledge of accounting and auditing principles, practices, standards and controls; budget
preparation and financial reporting practices; municipal accounting systems; federal and
state regulations governing financial reporting, municipal payroll and accounts payable
practices; computerized financial accounting systems and other computer applications;
compliance issues with funds, including basic, capital projects, special revenue, enterprise
and internal service funds; best management practices, policies, and techniques in
supervision of staff; techniques to provide high-level customer service to public and City
staff, in person and over the telephone.
Ability to explain, interpret and implement governmental accounting principles and internal
policies and procedures; operate a calculator quickly and accurately; develop and modify
accounting systems and financial policies and procedures; maintain accurate financial
records and prepare clear and accurate financial reports; make sound analyses and
evaluations and effectively present findings; schedule, assign, coordinate, train, supervise
and evaluate the work of Finance Department staff; prepare written reports on complex
financial ' issues; review and understand financial reports, transactions, and legal
documents; verify the accuracy of financial data and information; analyze, post, balance,
and reconcile complex financial data and accounts; communicate effectively both orally and
in writing; establish and maintain effective relationships with those contacted in the course
of work; perform a wide variety of administrative and analytical duties with minimal
supervision, exercising sound, independent judgment within established procedural
guidelines; operate a personal computer and use applicable software programs (e.g., Excel,
Word, PowerPoint etc...); maintain the confidentiality of sensitive accounting and personnel
data; and commit to providing quality customer service.
REQUIREMENTS:
Any combination of training and experience, which would provide the required knowledge,
skills and abilities, is qualifying. A typical way to obtain this knowledge and abilities would
be four years of progressively responsible professional municipal accounting or auditing
experience, including at least two years in a management or supervisory capacity.
EDUCATION:
Graduation from an accredited four-year college or university with a degree in accounting,
finance, business administration or closely related field.
SPECIAL REQUIREMENTS:
Must possess an acceptable financial history. Possession of a valid California Class "C"
driver's license issued by the California State Department of Motor Vehicles and good
driving record.
PHYSICAL TASKS AND ENVIROMENTAL CONDITIONS:
The physical demands described below are representative of those that must be met by an
employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions on a case-by-case basis. There is frequent need to sit, stand, stoop,
walk, and perform other similar actions during office setting and operate office equipment;
must be able to see in the normal visual range with or without correction with vision
sufficient to read small print, computer screens and other printed documents; must be able
to hear in the normal audio range with or without correction; and must be able to speak to
communicate in person and over the telephone.
The work environment described here is representative of those an employee encounters
while performing the essential function of this job. Incumbents in this classification work in
an open office environment.
This job specification should not be interpreted as all-inclusive. It is intended to identify
essential functions and requirements of the job. Not all incumbents may perform all duties
at all times. However, incumbents must be able to perform the essential duties, with or
without accommodation for disability at any time while holding this position.
The City of Lynwood is an Equal Opportunity Employer. Special assistance with the
application and examination process is available, upon request, for persons with disabilities.
Call Human Resources for assistance at (310) 603-0220 ext. 221.
OTHER INFORMATION:
This position is represented by the Lynwood Employees Management Group. The City of
Lynwood has an agency shop agreement with the Lynwood Employees Management
Group; therefore, the payment of union dues is a condition of employment.
APPLICATIONS MUST BE COMPLETED ONLINE AT: Position #2014-20
Win://www.lynwood.ra.us ACCOUNTING AND AUDITING
SUPERVISOR
If you have any questions, please contact: . YD
City of Lynwood
11330 Bullis Road
Lynwood, CA 90.262
310-603-0220 x 221
Human Resources
rareerKallynwood.ca.us
APPLICATION PROCESS:
Applications will be screened for completeness and appropriate background. No postmarks,
faxes or emails will be accepted. All properly submitted applications will be reviewed. Only
those applicants appearing most qualified and meeting the City's particular needs will be invited
to continue in the recruitment process. The recruitment process may consist of a written
examination, practical examination and/or an oral interview conducted by a panel of experts.
Provisions of this bulletin do not constitute nor guarantee an expressed or implied contract for
employment and may be revoked or modified without notice. EOE
Ya � �0 CITY OF LYNWOOD
0 invites applications for the position of:
Water Quality Specialist
SALARY: $4,354.48 - $5,298.68 Monthly
$52,253.76 - $63,584.16 Annually
OPENING DATE: 11/24/14
CLOSING DATE: 12/11/14 06:00 PM
DEFINITION:
The City of Lynwood is seeking an individual to fill a current vacancy in the Utility Division under
the Public works Department.
Under direction of the Utility Services Manager, to carry out field water quality testing
procedures; to survey water piping systems; to assist the utility in fulfilling its responsibilities,
'and obligations under Federal and State water legislation and policy; and to do related work as
required.
EXAMPLES OF DUTIES:
Oversees the City's cross-connection control program to include plan reviews and site surveys to
determine appropriate back-Flow protection at service meters; performs field inspections, and
monitors testing of back flow prevention assemblies; enforces periodic testing of back flow
devices by users; conducts studies and prepares reports; responds to customer water quality
inquiries and service requests; maintain flies; compiles data and daily logs of cross-connection
and water quality activities; participates in consultations with the State Department of Health,
Los Angeles County Department of Health Services and interested parties; obtains water quality
samples from the water system; monitors a variety of laboratory procedures for bacteriological
testing and qualitative testing of water samples in the Field; compiles laboratory records and
prepares various reports; administers contract laboratory services including scheduling, reporting
and invoice processing; reviews and interprets laboratory reports.
QUALIFICATIONS:
Knowledge of water system mains, services, hydrants, meters and valves; the principles of
identifying and controlling potential water system cross- connections, pollution sources, and the
testing of back-flow devices; regulatory codes and laws relating to the operation of a water
system, including but not limited to Title 17 ( back-flow) and Title 22 (water quality),
occupational hazards and safety precautions in the workplace; State requirements and standards
for analyzing' potable water; and ability to work according to safety standards; prepare written
reports; maintain records and files; read and interpret blueprints and diagrams; perform basic
water testing in the field; operate personal computers and office equipment; establish and
maintain effective working relationships with supervisors, fellow employees, and the public.
REQUIREMENTS:
Four years of recent experience in construction and maintenance work in a public or private
water utility system. Bachelors' degree from an accredited college in an area closely related to
technical courses or training in biology, chemistry, mathematics, environmental science, and
other subjects related to water quality, recycled water or back-flow prevention is required.
Possession of an appropriate California Driver's License issued by the State Department of Motor
Vehicles. Possession of a Grade 3 Water Distribution Operator Certificate issued by the State
Health Department is required and will need to provide a copy when applying.
PHYSICAL DEMANDS AND WORK CONDITIONS:
Must posses mobility to work in a standard office setting use standard office equipment,
including a computer, to operate a motor vehicle and inspect various water wells; work may
often be performed outside in cold or heat weather and there is frequent need to sit, stand,
stoop, walk, bend, and have the strength to lift items weighing up to fifty (50) pounds; must be
able to see in the normal visual range with or without correction to read small printed
documents; must be able to hear in the normal audio range with or without correction; and
must be able to speak to communicate in person and over the telephone.
OTHER INFORMATION:
The City. of Lynwood is-an Equal Opportunity Employer.' Special .assistance .with the application
and examination process is available upon request, for persons with disabilities. Notify Human
Resources for assistance at 310-603-0220 ext 221 no later than three working days prior to the
closing date or scheduled examination/interview date.
This position is represented by the Lynwood Employees' Association/AFSCME Local 1920 (LEA).
The City of Lynwood has an agency shop agreement with the LEA; therefore, the payment of
union dues is a condition of employment.
APPLICATIONS MUST BE COMPLETED ONLINE AT: Position #2014-18
htto,//www.lynwood.ca.us WATER QUALITY SPECIALIST
YD
If you have any questions, please contact:
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
310-603-0220 x 221
careers nalynwood.ca.us
APPLICATION PROCESS:
Applications will be screened for completeness and appropriate background. No postmarks,
faxes or emails will be accepted. All .properly submitted applications will be reviewed. Only
those applicants appearing most qualified and meeting the City's particular needs will be invited
to continue in the recruitment process. The recruitment process may consist of a written
examination, practical examination and/or an oral interview conducted by a panel of experts.
Provisions of this bulletin do not constitute nor guarantee an expressed or implied contract for
employment and may be revoked or modified without notice. EOE
Ida G CITY OF LYNWOOD
U �;j „dL 0 invites applications for the position of:
Public Works Assistant
SALARY: $4,046.85 - $4,920.69 Monthly
$48,562.20 - $59,048.28 Annually
OPENING DATE: 11/24/14
CLOSING DATE: 12/11/14 06:00 PM
DEFINITION:
The City of Lynwood currently has one vacancy in the Engineering Division under Public Works.
Under general direction, to perform responsible public works assignments of average difficulty
on assigned projects, including the planning and design of street, water, sewer and other public
works projects; to provide some training and work direction for public works staff; and to do
related work as required. Receives direction from the Public Works Associate or Public
Works Manager. May provide direction to assigned lower-level staff.
EXAMPLES OF DUTIES:
Designs and develops designs, drawings, specifications and cost estimate in connection with the
construction and maintenance of a variety of public works projects, including storm drains,
sewers and water distribution systems; assists with the review and evaluation of project
proposals and engineering specifications submitted by private engineering firms; conducts
preliminary design studies and confers with supervisors during preliminary and design phases of
projects to discuss technical and policy problems; coordinates design proposals with utility
companies and other public agencies; reviews and critiques subdivision and parcel maps for
design, accuracy, completeness and conformance with applicable ordinances; uses CAD or other
automation systems as appropriate; makes recommendations for revision and improvement of
subdivision maps and plans; prepares plan lay-outs and drawings; makes calculations; oversees
and assists with the preparation of reports, official maps, legal property descriptions and deeds;
inspects public work construction projects and private developments for conformance to design
standards, specifications, proper quality of construction and sound engineering practices;
coordinates assignments with other City departments; collects and develops data for the
formation of assessment and improvement districts; provides training to nonprofessional staff;
acts 'as a public works contact with the general public, contractors and developers, explaining
technical information, Public Works Department policies and permit regulations.
QUALIFICATIONS:
Knowledge of practices and methods applicable to planning, design and construction of a variety
of municipal public works projects; engineering computer applications; design principles,
strengths of materials and stress analysis required in planning and constructing public work
projects; public works office procedures; specification writing and estimate preparations;
computer-aided design (CAD) principles; technical report writing; safe work practices, including
safe driving techniques; and ability to prepare accurate plans, specifications, cost estimates
and reports; make accurate engineering computations and drawings; prepare and
review designs; review subdivision maps and plans for conformance with legal requirements and
design standards; perform construction and project inspection; perform technical field surveying
work; perform professional design, drafting, and mapping with skill, both manually and using
CAD and other automation systems as appropriate; provide training to public works staff; deal
tactfully and courteously with the public, contractors and representatives of other agencies in
providing technical assistance and information about Public Works Department policies and
projects; establish and maintain cooperative working relationships with co-workers, other City
employees, individuals from outside agencies and the public.
REQUIREMENTS:
One year of professional civil engineering work including experience in the design and
construction of municipal public works projects. Experience or training with CAD applications is
highly desirable. Bachelor's Degree from an accredited college or university with a degree in Civil
Engineering or a closely related field. Ability to work in a standard office environment with some
exposure to the outdoors; ability to travel to other sites and locations when necessary.
Possession of an appropriate California driver's license issued by the State Department of Motor
Vehicles is required.
PHYSICAL DEMANDS AND WORK CONDITIONS:
Must posses mobility to work in a standard office setting use standard office equipment,
including a computer, and operate a motor vehicle; work may be performed outside in cold or
heat weather and there is frequent need to sit, stand, stoop, walk, bend, and have the strength
to lift items weighing up to fifty (40) pounds; must be able to see in the normal visual range
with or without correction to read small printed documents; must be able to hear in the normal
audio range with or without correction; and must be able to speak to communicate in person
and over the telephone.
OTHER INFORMATION:
The City of Lynwood is an Equal Opportunity Employer. Special assistance with the application
and examination process is available upon request, for persons with disabilities. Notify Human
Resources for assistance at 310-603-0220 ext 221 no later than three working days prior to the
closing date or scheduled examination/interview date.
This position is represented by the Lynwood Employees' Association/AFSCME Local 1920 (LEA).
The City of Lynwood has an agency shop agreement with the LEA; therefore, the payment of
union dues is a condition of employment.
APPLICATIONS MUST BE COMPLETED ONLINE AT: Position #2014-19.
htto://www,lynwood.ca.us PUBLIC WORKS ASSISTANT
YD
If you have any questions, please contact:
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
310-603-0220 x 221
rarerr,;0lvnwood.ca.us
APPLICATION PROCESS:
Applications will be screened for completeness and appropriate background. No postmarks,
faxes or emails will be accepted. All properly submitted applications will be reviewed. Only
those applicants appearing most qualified and meeting the City's particular needs will be invited
to continue in the recruitment process. The recruitment process may consist of a written
examination, practical examination and/or an oral interview conducted by a panel of experts.
Provisions of this bulletin do not constitute nor guarantee an expressed or implied contract for
employment and may be revoked or modified without notice. EDE