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Home My Public Portal About20150505BudgetPacket Table of Contents 000_000_20150505Agenda 1 010_000_Indep Agencies 2015-16 Budget Requests 2 Sheetl 3 010_010_Indep Agency Awards Spreadsheet 3 2015-6 3 020_010_American Legion 4 020_011_Beach Bum Parade 10 020_012_Fresh Air Home 13 020_013_Friends of Tybee Theater 20 020_014_Garden Club 26 020_015_Historical Society 31 020_016_Irish Heritage Celebration 41 020_017_Island's Feral Cat Project 47 020_018_Marine Science Center 54 020_019_SEABAR Mardi Gras 70 020_020_SEABAR Pirate Fest 76 020_021_Tybee Arts Association 83 020_022_Tybee Beautification Assoc 90 020_023_Tybee Island Community Pool 102 020_024_Tybee Island Maritime Academy 107 020_025_Tybee MLK Parade 113 020_026_Veteran's Monument Committee 117 020_027_Yeepies 126 030_O10_1st Budget Workshop Session 1 of 2 Agenda Packet May 5 2015 129 AGENDA BUDGET WORKSHOP OF THE TYBEE ISLAND CITY COUNCIL MAY 5, 2015 3:30PM Please silence all cell phones during Council Meetings I. Non-profit Organizations (3:30pm) II. Budget Workshop (4:30pm) 1 Water & Sewer Fund 505 2 Rivers End RV Park Fund 555 3 Solid Waste Fund 540 4 SPLOST 2003 Fund 321 5 SPLOST 2008 Fund 320 6 SPLOST 2014 Fund 322 7 Capital Grant Fund 340 8 Hotel-Motel Fund 275 9 Emergency 911 Fund 215 III. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.orq. ni THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 20150505BudgetPacket Page 1 of 162 20150501/jrl 0 0 0 0 0 0 0 0 0 0 co 0 o m m m _1 O O O O O O O O O O O O O m C)1 e.I Q O O O Ln O O N 0 0 0 0 0 0 r1 0d tro 0 N H 0 N N N LLn 00 >- Q I \ k. in" O rl N Li) O O O O O O O O O O O O O Lo l0 0 0 0 0 0 0 0 0 0 0 0 0 0 ul Lf) :i Q 0 0 0 Lr) O O N O O O O O o Ql t0 e o N Ln rl N O LL. 0 D ul r-1 N N N l0 0 >- V N lD Lri ri u Q ri N Ln 0 0 0 0 0 0 0 0 0 0 0 0 0 7 1- v 0 0 0 0 0 0 0 0 0 0 0 0 o m m -i a u 0 0 0 0 0 0 0 0 0 0 0 0 0 od 00 LLJ O OA C Ln d- o o L0 L.11 N "0 CO N c-I 0 L.f) N (.0 LI m m M .a in 0 0 0 0 0 0 0 0 0 0 0 0 LD tD v ei 0 0 0 0 0 0 0 0 0 0 0 0 0 L0 t0 + Q1 N 0 0 0 u) O O N 0 0 0 0 0 0 Hi 00 0 O� c-1 t0 N d. 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' I4 �l i� .. z- I City of Tybee Island Community Services Contract Award k , r' ' Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form is to be completed and submitted to Finance with your budget request. Date: — 45-- Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: `PriV' r ( 7iy) Ltd 1 L./ Contact Person: c,.7.v (.. ..-€Th Address: 1 T Cf-frt-erci Contact Email: ' --r ° -3 Contact Phone #: qt - 7–Cqb,g Is this organization an IRS approved 501(C) 3 Non-Profit? v`Yes No If"yes", please attach your most recent audited financial statement, a copy of your IRS determination letter and a copy of your current budget detailing the planned use for the awarded funds. Amount of funds requested: $ (9( Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: What percentage of these funds will be matched by your organization? Will this event or program bring visitors to Tybee Island in off-peak season or months? »»Please attach a detailed budget to this request outlining how the money will be used. P.O. Box 2749—403 Butler Avenue,Tv bee Island,Georgia 31328-2749 (912)786-4573p-1+A 12) 786-9465 20150505BudgetPacket age 4 0 1 2 20150501/id S%NS w.c� vo rty hee.org vii'^:. ' Iiii 0 City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 Aptetot , APPLICATION FOR WAIVERS Date: PI#44.4.14 c2CJalb is- Name of Organization: L-6-640,0,3 'l , s't- Tyllee . Sc. T. I51 Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): LOA--J-VC-Ii_ Cr—P A-c-C o Hex. A4..2) ,,s 0.4_,Dni st91456; r-c-tss ic9it Ausie...te.40 LC:75.,r-Ap) as? ifs--4 T*+ - z LC ,) serves ft-s ,fig'- UDc e-r ) - -i , _ ¶ esenn uW1.T Y Act..1$ CZ I Y 6-06-1,..)T ) 11IO+ E5 FMS n) 13 La-S.140a 0-D016 yxPa 4 Cz TY IM-ii—,� tiv5 C ms-rs -r-f666 shiAt TES te-gzes P/3-44±06- `s E e L . &.-r. t)6 pl L.i ;Ale y' #\S L.0664-. ifiS ,Q L& . E--. Value of the waivers requested: $ I£I)5 OD P.D. Box 2749-403 Butler Avenue,Tybee Island, Georgia 31328-2749 20150505Bud etPacket (912)786-4571-FA 5 f 6212} 786-9465 20150501/'rl 9 w'4 W.0 odybee.arg 1 Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee.Island,Georgia,Business License or Occupation Tax Certificate,Alcohol License, Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,1 am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any person who knowingly and willfully makes a false, fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Date Printed Name *Alien Registration Number for Non-citizens SUBSC ED AND S ORN BEFORE ME ON THIS THE DAY OF � iLi # ,20 kiNt 1 ' t * Hi4FiC}N S.SHA11�R Notary Publ l�� o Public,Chai[iatn County,GA Notary ic8& I]e+c. 5, Aoi5 My Commission Expires: my Commission Ex p' Note: O.C.G.A. §50-36-I(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 6 of 162 20150501/01 THE AMERICAN LEGION NATIONAL HEADQUAPrER5 OFFICE OF THE �/ / NATIONAL JUDGE ADVOCATE P.O. aOX 1055 . //4 INDIANAPOLIS, !N 46206 September 8, 2010 • George Walker, Commander American Legion Tybee Island Post No. 154 11 Hanging Moss Dr. ' Savannah, Georgia 31410 Dear Commander Walker. } - In reply to your recent request, The National Organization of The American Legion was granted its exempt status by the Internal Revenue Service in 1934. In February of 1946, we submitted to the central office of the Internal Revenue Service a complete listing of all Departments and Posts extant in the Legion up to and including December 31, 1945. With our submission we requested a group ruling which would extend exemption from the payment of federal income tax for those Departments and Posts designated in our listing. Each year since 1946 supplemental listings have been transmitted to the Internal Revenue Service for an over-all group ruling covering those Departments and Posts chartered during the previous year. Group rulings have been issued yearly by the Internal Revenue Service covering those Departments and Posts. Since Tybee Island Post No. 154 was chartered on October 24, 1940, it was included in our original listing. Enclosed is a copy of the original ruling. Section 101(8) referred to in the exemption letter corresponds to Section 501 (c) (4) of the 1954 Code. The Americah Legion, its component Departments and Posts, were exempt from the payment of federal income tax under this Section up to and including the year 1972. By virtue of the passage of Public Law 92-418 on August 29, 1972, veterans' organizations were given a separate classification under the Code, Section 501(c)(19). A copy of that ruling is also enclosed. Also enclosed please find a copy of a letter we received from the Internal Revenue Service dated February 17, 1976, wherein the National Organization, Departments and Posts were instructed to use the number 0925 as their Group Exemption Number(GEN) when filing their Form 990. In addition, the status of The American. Legion and its Departments and Posts may allow acceptance of charitable gifts and bequests. The following might be of assistance to you. Deductability of Contributions to The American Legion is governed by 26 U.S.C. 170 (c) (3) Internal Revenue Code of 1954, as amended. Deductibility for bequests is established by 26 U.S.C. Section 2055 (a) (4). 20150505BudgetPacket Page 7 of 162 201505010 September 8, 2010 Page #2 Sectiiin 170(c)(3) reads as follows: "Section 170. Charitable, etc., contributions and gifts (a) Allowance of deduction (1) General Rule. - There shall be allowed as a deduction any charitable contribution (as defined in sub-section (c) payment of which is made within the taxable year. A charitable contribution shall be allowable as a deducti€tt only if verified under regulations prescribed by the Secretary or his delegate. * * * _ (c) Charitable contribution defined. For purposes of this section the term 'charitable contribution' means a contribution or gift to or for the use of- (3) A post or organization of war veterans, or an auxiliary unit or society of, or trust or foundation for, any such post or organization - (A) organized in the United States or any of its possessions, and (B) no part of the net earnings of which inures to the benefit of any private shareholder or individual." • According to the records at The American Legion National Headquarters, your Post FIN is 58-6068030, I trust the foregoing information is what you needed. If there are any questions, please do not hesitate to call me. Since3r Y t Pr _ . I. t}R: 1 •DONIh. JR. ational Judge Advocate cc: Dept. Commander-Georgia Dept. Adjutant Dept, NECrnau Dept. Judne Advocate 201505 5Budget cket Page 8 of 162 201505010 I C DECEMBER BALANCE SHEET Receipts YTD Bar $4,486.50 $75,332.18 Cc $3,417.50 $50,317.85 Bingo $1,605.00 $46,938.00 Dinners $2,536.00 $26,701.66 Dues $210.00 $7,810.00 Hall Rental $14,540.00 Raffles $972.00 $37,055.00 Fundraisers $1,431.00 Donations $33.00 $2,284.19 Misc $1,884.24 $13,260.00 $264,294.12 Disbursements Liquor $4,088.25 $53,553.24 Bar Supplies $339.74 $8,771.87 TP/Cups/Paper $514.01 $6,497.82 Food $2,592.84 $21,605.32 Maintenance $326.28 $6,960.11 Bingo $199.00 $2,429.45 Tips $199.00 Payroll $1,860.25 $20,794.50 Utilities $2,323.32 $27,376.53 Off Supp/Postage $1,519.22 Cleaning $650.00 $7,477.50 Insurance $910.50 $9,417,92 Dues $160.00 $4,961.00 Marketing $412.22 $3,040.04 Refunds $450.00 $1,550.00 Bank Notes $547.59 $16,623.49 CC Expense $5.71 $1,741.65 Donations $60.00 $1,540.13 Raffles $17,871.59 $26,421.69 Taxes $2,844.50 $17,159.76 Permits/License $185.00 $1,318.00 Conf/Conventions $0.00 $1,747.04 Accountant $0.00 $633.00 Fixtures $0.00 $4,480.42 Projects $0.00 $4,730.82 Miscellaneous $0.00 $0.00 $36,340.80 $252,649.52 20150505BudgetPacket Page 9 of 162 20150501/jrl bfk City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: 2/15/15 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization:Beach Bum Parade Committee Contact Person: Jack Boylston Address: PO Box 895 31328 Contact Email: tybeejack @live.com Contact Phone #:912-658-8134 Is this organization an IRS approved 501(C) 3 Non-Profit? X_Yes(tax exempt) No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: What percentage of these funds will be matched by your organization? Will this event or program bring visitors to Tybee Island in off-peak season or months? >>Please attach a detailed budget to this request outlining how the money will be used. P.G. Box 2749 e 403 Butler Avenue,Ty bee Island,Georgia 31328-2743 20150505BudgetPacket (912) 786-457Plage� '61(212) 784-9465 20150501/jrl www.cityoftybee.o rg ,., City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR WAIVERS Name of Organization: Beach Bum Parade Committee_ Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): All of the above to include everything provided in the past and anything other deemed necessary to run a smooth and safe parade. Value of the waivers requested: $ per city's value P.O.Box 2749—403 Butler Avenue,Tay�bgee Island,Georgia 31328-2749 20150505BudgetPacket (912)786-457 eF11 9:1"6212) 786-9465 20150501/jrl ww�w,cnyoftybee.org Affidavit Verifying Status siiifor City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island.Georgia, Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate. • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for lybee Island Beach Bum Parade Committee(printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1)X I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation ofCode Section 16-10-20 of the Official Code of Georgia. J Signature of Applicant 2_.Ag/i7 Date Jack Boylston — Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 44 DAY OF ,20 0E1 k.. t r'4I9 public.�,htstrl�an3;'loastkaa ., Notary Public t!r ' "" My Commission pares: fea —,/4 —/4 Note: O.C.CLA_§5O-36-1(e)(?)requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended,provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 12 of 162 20150501/01 .. ! ji City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form is to be completed and submitted to Finance with your budget request. Date: I I '2 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: h'e5 h Air k 0 ni c.„ Contact Person: LGir-I-.r- Ea,61 e Address: I Mays H xr bolfr Cove Say'. a 3 i Li ( C Contact Email: peal Iesi es Contact Phone #: A 0--2Cf 2 - O r I/ - Loyncast. r) ? t Is this organization an IRS approved 501(C) 3 Non-Profit? V Yes No If"yes", please attach your most recent audited financial statement, a copy of your IRS determination letter and a copy of your current budget detailing the planned use for the awarded funds. Amount of funds requested: $ 350 , 00 Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: See a ft ack ed . What percentage of these funds will be matched by your organization? 010 °/o Will this event or program bring visitors to Tybee Island in off-peak season or months? ICS >>Please attach a detailed budget to this request outlining how the money will be used. P.O. Box:749—403 Butler AN enue. tvlriee Island,Georgia 31328-2749 20150505BudgetPacket (912) 78"57P3age4 or 45212}786-9465 20150501/jrl Www.c tyoftv'bee.org The Fresh Air Home has been in existence on Tybee Island since 1939. Every summer we welcome approximately 360 at-risk children to attend our 10 day overnight beach camp. We enlist a paid full time staff of 27 counselors during this period. While the children are at camp they are exposed not only to Tybee Island and its numerous summer offerings but often this is the first chance these children are able to experience the beach and its natural wonders. We believe that many of our campers return during the year to show their parents all that they have experienced. At least once or twice each week, our campers get to enjoy a cookout on the Pavilion. The counselors grill hotdogs and burgers and there is generally a "Hoe Down" or Talent Show combined on this evening. Due to the weather found at the beach, we are forced to replace our grill almost every 3-4 years. This year we need to purchase a new grill for the cookouts. We would appreciate your help in making this purchase. Char Grill Cooker 22' with cart Sold at Home Depot $389.00 plus tax Thank you for your consideration. Carter Eagle 898-0187 20150505BudgetPacket Page 14 of 162 20150501/jrl FRESH AIR Hor Tybee Island,Georgia 31328 Y. :& I:Ly ?IN (, 4s 4 ! „) `. f ', '‘, L;':'" ''''''' 0 1 4,!,.; 4;Ali 4 li Ytl i ;9. 7,:ii ~ �J ��yg r _:.J.IL );"`'''' _._k ^4 ""," _-- ray' Dear Friends, In conversation with Melissa Freeman I indicated that we do not have a "current" audited financial statement. Due to our income restrictions, we can not afford to complete an audit but every 15 years. Our next audit will be completed at the close of 2015. 1 am submitting our Financial Statement from 2000. If you have any questions, please feel free to contact me at 898-0187. Thank you for your consideration, Carter Eagle ctitAxviti -Ettt(v, FROEBEL CIRCLE Founded May 27, 1897 20150505BudgetPacket Page 15 of 162 20150501/jrl � 4 m rmn nr, 10 m CA III NI Xi c r `T go vc Vk to 7 p pp pp O O Q n 6 a r'e 4t m °m e/mi 4 01 0 4 4 01 O Q o C Lri 4 0 ° ..-1 °o Or1 0 rm.� p m 0 N W n. 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Vl 1� V 47 U g C f9 1C C t` '� C d C C .0 +a C C 80 C¢ m C b C +die c T y0 .b W Q a _ w G m m G C H ..g s mC 04 •-• Fa a. W 6 Az, a ?- 6 CS -1 be i G K C Zy Y �C } V !1 C N L C' Y p,� d rJ C e6 i,,,_+ r R 4+ U. iU- U/ ry` d ca C. 0 y F C 31 0- m T 0 5 g tllr u it h e e N C 2 2 ;L v C iLUy-. t4 A 3 a e: 7 CO al m 6 G +++ C d Z 0 a a co o a: cc y r L` 5 iel z Lt- 200 wtsmmm gmuu Ewt m %nx5 222 u N m 2 u P Q z ZS I-- 20150505BudgetPacket Page 16 of 162 20150501/1d P.Q. Box 1055 4 , +,C... CD151r:et • Atlanta, GA 30370 [Director • • Person to Contact: N. Isaacs Tr'! . Fr'e Yt Air Hc-ree Tetephcrta Numher:. P.O. max 8696 •(4ot.) 271-4516 Cev nnah, 'Pa. 31412 �" -.Pieter Reply to: .E0:7202: _ . e Date: • Jan. 30, 19€37 • • • • Dear- Sir or Madam • • 'This is in response to your request for conf.rrnatiar of :°:ur exemption • from Federal income tak. you wore recognized as an organization exempt from Federal income.tax ,nder section 501(c)(3) of the Internal Revenue Code by our letter dated - 14cArcisrirx,x 1943 '.: . You were further det-.r .ed not to be a nrivr_te • foundation within the mea ng of section "f9(a) of the Code because you are an organization described sr section 509(a) (2) . Cdntributions to you are deductible as pro-I:tided in section 170 of the Code.. • The tax exempt sta s recognized by our letter referred to above is purr°ntl r in effect and will-remain in effect until t -- tatedf modified or .revoked by the -Int ernal Revenue Service. Any change in your piiitoseli ch ' act er t or method of operation must be reported to, us so we may consider the effect of the change on your exempt. status. You must also report any change in your name and address. • Thank you for your, ,cooperation... -- • • . Sincerely drol.:rs, • • • • Exempt Or,g nitrations Sec a13 • N • - • • • • • • 20150505BudgetPacket Page 17 of 162 20150501/02 FRESH AIR HOME BUDGET 2015 INCOME: Merrill Lynch bank available Balance as of 1/01/15 $ 126,976.00 Campaign 20,000.00 Dues Income 1,000.00 Misc. contributions 12,000.00 Grant/designated Income 10,000.00 Bank Balance of Operating acct. as of 1/01/15 58,291.88 Bank Balance of Payroll acct as of 1/01/15 4,236.33 $ 232,504,21 EXPENSES: Accounting &Auditing 2,000.00 Building Maintenance 13,000.00 Building Repair Designated (Insurance) 24,815.90 Campaign-Mailing/Postage 700.00 Clinic 450.00 Employment/Payroll/Contract Labor 81,200.00 Grant/Designated Expense 11,000.00 Boys Fishing for Toys Expense 2,200.00 Grounds Maintenance 2,500.00 Housekeeping 2,000.00 Insurance 35,000.00 Linens&Clothing 1,000.00 Market Menu 22,000.00 Memorials Expense 200.00 Miscellaneous! Georgia Corporation Registration 30.00 Post Office Box-Eisenhower 92.00 Post Office Box-Tybee 48.00 Safe Deposit Box 35.00 Georgia Historical Society/Record Storage 154.00 Picnic 150.00 Scrapbook 100.00 Flowers 125.00 Chatham County Health 300,00 Nursery 200.00 Office Supplies 500.00 Petty Cash (4 camp sessions) 2,000.00 Printing/Yearbook 150.00 Recreation 2,000.00 Recruitment 150.00 Registration 500.00 Security 550.00 Telephone& Internet 2,000.00 Transportation 4,000.00 Utilities/Garbage 18,000.00 TOTAL BUDGET EXPENSES $ 229,149.90 NET INCOME $ 3,354.31 20150505BudgetPacket Page 18 of 162 20150501/jrl 1,, { ; Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate. • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for v E J .,/1+6 k H{ ''(p't"i'iated name of natural person applying on behalf of individual, business. corporation, artnership, or other private entity). 1) V. I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. tapitt4tt Signature of A licant 3 / o 119 Date Printed Name c' Alien Registration Number for Non-citizens SUBSCRIBED AND SW*•N BEFORE ME ON THIS_ THE apDAY OF , ,20 f f r �� SHARO4d S,rrns A"�ER Notary Publ' ;,� eo l .,r Public,C4�atCountyGMy Commission Expires: y Con ission 'Exp O6G 5, 2015 Note: 0.CG.A. §5O-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identing number below: 20150505BudgetPacket Page 19 of 162 20150501/01 City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: ge 1 Organization requesting City of Tybee I land Community Services Contract ard: Name of Organization_:___ /, T/9 Contact Person. 1 _ Address: �' ,.r, /� � Contact Email: b 6J f /0 , ontact Phone #: f! 3 - 4 0 Is this organization an IRS approved 501(C) 3 Non-Profit? Yes No If",yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ E4 Ci Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: These funds will go toward the final phase of restoration of the Tybee Post Theater,which,when reopened,will be Tybee's only multi-use performing arts and movie venue. It will provide our citizens and visitors live music,dance, comedy, storytelling and theatrical performances, as well first-run, children's and classic movies in a venue that symboliizes Tybee's commitment to historic preservation. It also will be a center for community meetings,conferences and school programs, bringing the community together and filling a much-needed role as Tybee's civic center. ❑ur goal is to raise enough money to reopen the theater debt free and financially secure,which will ensure its future success. What percentage of these funds will be matched by your organization? fi Will this event or program bring visitors to Tybee Island in off-peak season or months? _ r »Please attach a detailed budget to this request outlining how the money will be used. P.O. )x 2'49--403 Butler Avenue,Thee island,Georgia 33328-2749 20150505BudgetPacket (912) 186-Wage 2 12' 786-946'5 6 20150501/id tics►tis,ritvoftvbee.org `' ' ` ;,Ems, g ?'" City of Tybee Island Community Services Contract Award \ , Fiscal Year 2015-16 N1 APPLICATION FOR WAIVERS r Name of Organization; , i ' Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): The Friends of the Tybee Theater stage several special fundraising events each year that benefit the citizens of Tybee and attract hundreds of visitors to the island, including the Tybee Polar Plunge and Tybee Wine Festival and the Tybee Beach Brew Festival. We request waivers for all special event permits and alcohol permits and seek assistance in waiving Chatham County's fees for use of the Tybee Pier and Pavilion for these events. We also request a waiver of parking fees in the city owned parking lots during the hours of these events. We also request a waiver on all construction permits associated with the restoration of the Tybee Post Theater. Value of the waivers requested: $ t P.O. Box 2749-- 193 Butler Avenue, Tybee Island,Georgia, 31328-2749 20150505BudgetPacket (912) 786-4 age 1 VP16212) 786-9465 20150501/jrl WWW.crtvofiybee.org 9:29 pm Friends of the Tybee Theater 02/17/15 Profit & Loss Prey Year Comparison Accrual Basis January through December 2014 Jan-Dec 14 Jan-Dec 13 SChange Ordinary Income/Expense Income 401 •Membership Income 15.225.00 5.575,00 9,650.00 402•Donations 139,307.22 20,327.00 118,980.22 410•Program Net Income 411 •Program income 2,890.27 0.00 2,890.27 412•Program Expenses -1,198_15 -- 0.00 -1,198.15 Total 410•Program Net Income 1,692-12 0.00 1.692.12 415• Bricks and Stars 6,475.00 2,900.00 3,575.00 420• Fundraising Event Net Income 421 -Fundraising Event income 91,687.69 92,586,72 -899.03 423•Fundraising Event Sponsor 10,300.00 11,275 00 -975.00 424•Fundraising Event Donation 334.22 634.48 - -500.26 425•Fundraising Handling Fee 1,882.12 38.58 1,843.54 429•Fundraising Event Expenses -49,009.51 -55,971.41 6:961.90 Total 420•Fundraising Event Net Income 55,194.52 48,763.37 6,431 15 430-Vendor compldiscount 38.48 35.34 r 114 450-Merchandise Sales Net income 461 •Merchandise Sales Income 916.54 1,233.41 -316.87 Total 460•Merchandise Sales Net income 916.54 1,233.41 -316.87 Total income 218,848.88 78,835.12 140,013.76 Expense 601 •Advertising Expenses 1,500.58 3,012.44 -1,511.86 605•Seminars 452.60 0.00 452.60 610•Bank,Ticket&CC Fees 117.55 61.02 56.54 615•Salaries 3,000.00 6,000.00 -3,000.00 620'Contract Labor 42,542.00 19,642.75 22.89925 627-Dues&Membership Fees 1,027.44 419.00 608 44 630-Equipment 10,543.88 0.00 10,543.88 633-interest Expense 5.448.83 5,701.33 -252.50 635•Insurance Expense 4,099.00 3,979.00 120.00 637•License&Permits 130.00 30.00 100.00 638•Ma€ntenance&Repairs 1,413.35 295.00 1,118.35 640-Office Supplies 5.076,64 1,766.14 3,310.50 642'Postage 685.11 794.00 -108.89 644•Rentals 3.805,02 0.00 3,805.02 645-Travel and Entertainment 1,475.29 100.00 1,375.29 650-Utilities Expense 2.238.06 2,217,78 20,28 660•Payroll Tax Expense 229.50 459.00 -229.50 575 Professional Services 60.00 384.67 -324.67 Total Expense 83,844,86 44,862_13 - 38,982.73 Net Ordinary Income 135,004.02 33.972.99 101,031.03 Other lnrome/Expense Other Income 900-Restoration Grants 42,500.00 25,000.00 17,500,00 905-Interest/Dividend/Cap.Gains 493.09 0.00 493.09 Total Other Income 42,993.09 25,000.00 T 17,993.09 Other Expense 950•Theater Restoration 0.00 0.00 0.00 960-Restoration Professional Fees 0.00 0.00 0.00 980•Mortgage Loan Reduction 0.00 0.00 0.00 Total Other Expense 0.00 0.00 0.00 Net Other Income 42.993.09 25,000.00 17,993.09 Net Income 177,997,11 58,972.99 119,024.'12 Page 1 20150505BudgetPacket Page 22 of 162 20150501/0 11:10 AM Friends of the Tybee Theater 03/13/15 Profit & Loss Budget Overview Accrual Basis January 2015 Jan 15 Ordinary Income/Expense Income 401 -Membership Income 25,000.00 402-Donations 25,000.00 410-Program Net Income 411 -Program Income 0.00 412•Program Expenses 0.00 Total 410-Program Net Income 0.00 415-Bricks and Stars 8,000.00 420-Fundraising Event Net Income 421 •Fundraising Event Income 110,000.00 423•Fundraising Event Sponsor 11,000.00 424•Fundraising Event Donation 500.00 425•Fundraising Handling Fee 1,500.00 429•Fundraising Event Expenses -60.000.00 Total 420•Fundraising Event Net Income 63,000.00 430-Vendor comp/discount 40.00 450• Merchandise Sales Net Income 451 •Merchandise Sales Income 1,500.00 Total 450•Merchandise Sales Net income 1,500.00 Total Income 122,540.00 Expense 601 -Advertising Expenses 1,500.00 605•Seminars 500.00 610-Bank,Ticket&CC Fees 200.00 615-Salaries 0.00 620•Contract Labor 53,000.00 627• Dues&Membership Fees 1.000.00 630• Equipment 1.000.00 633• Interest Expense 25,000.00 635•Insurance Expense 8,500.00 637•License&Permits 150.00 638-Maintenance&Repairs 5,000.00 640•Office Supplies 5,000.00 642-Postage 800.00 644-Rentals 6,000.00 645-Travel and Entertainment 850.00 650-Utilities Expense 9,000.00 660•Payroll Tax Expense 0.00 675-Professional Services 500.00 Total Expense 118,000.00 Net Ordinary Income 4,540.00 Other Income/Expense Other Income 900-Restoration Grants 0.00 905-Interest/Dividend/Cap.Gains 0.00 Total Other Income 0.00 Other Expense 960-Restoration Professional Fees 0.00 980-Mortgage Loan Reduction 0.00 Total Other Expense 0.00 Net Other Income 0.00 Net Income 4,540.40 Page 1 20150505BudgetPacket Page 23 of 162 20150501/jrl F74111 W-9 Request for Taxpayer Give form to the 'may Oc lobar 20041 Identification Number and Certification requester_ Do not CMpaeht.tr r 0 the Tree.0 y Send to the IRS. S. IrSi,m t //may} �.L ♦31_f Il!�fi.n,7nla.it d ant from�IGL ye C /I 4 et p In Jnduall ampt from backup Ghect, appropriate box; Sole proprietor I pT Corporation'. LI Partnership D Other ■ I FT w iithhoidinc7 r �ydrG-x owl" stmt. and apt.or suite no.A Regw4 h is name and address toptionalp Gty4ar!d - / ;y l.F • 1 List daunt numbertgs here+apttarsal) Part 1 Taxpayer identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on Line Z to avoid Social security number backup withholding. For individuals_this is your social security number(SSW However. for a resident 1 I I 1- 1 I alien, sole proprietor,or disregarded entity, see the Part I instructions on page 3_ For other entities, it is your employer identification number(EIN). If you do not have a number.see How to get a TiN on page 3. or Note,ff the account is in mare than one name, see the chart on page 4 for guidelines on whose number i r I.an is 0.4 u 'bar to enter. Part II Certification Under penalties of perjury. l certify that: t_ The number shown on this form is my correct gayer identification number (or I am waiting for a number to be issued to me).and 2 I am not subject to backup withholding because (a)I am exempt from backup withholding. or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends, or(c)the IRS has notified me that I am no longer subject to backup withholding.and 3. I am a U.S person (including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item ?does not apply. For mortgage interest paid. acquisition or abando: ant of secured property. cancellation of debt, contributions to an individual retirement arrangement IRA), and generally, payments of . than interest and dividends,you are not required to sign the Certification.but you must provide your correct TIN. ( - 'i instruct. an page 4.) Sign Siannture of % Here u.s.person r J '`,efP / date r 20150505BudgetPacket Page 24 of 162 20150501/0 Affidavit Verifying Status a , for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for / X1 v• 'j / , 4iL hinted name of natural person applying on behalf of individual, usiness, corporation arinersh or other private entity). I) V I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any person who knowi,".ly and willfully makes a false, fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violati•- ..C•4 e peti. 16-10-20 of the Official Code of Georgia. S'11.tureofArs "can'" 41, /, 7 "-I3 Date :vid/1. '.-3 -P-'' '0771Z- Printed Name *Alien Registration Number for Non-citizens SUBS,CP,I B AND SW.• ' BEFO ME ON THIS THE / J DAY O t. i _ -'A ,20 i l r SHARON S.SHAVER Notary Public j �' a! Co + -t.�-,.,rte Notary Public,Chatham Caunty,Gli My Commission Expires D.C. 5, 2015 My Commissid r":spires: Note: O.C.GA. §50-36-I(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended,provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another id ntifying number below: 20150505BudgetPacket Page 25 of 162 20150501/0 ` ' City of Tybee Island Community Services Contract Award / Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: I Ct (Ti r-r'c- J-[ l 5 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: 1upcc�-,sta l,.an bc_i) C—kt b Contact Person: .Toe 3t_virq 1 Address: P 0 --laADY ciD S _T`_u �c� sLr� Gpt Contact Email:Sbu trytcrQ7 Crarr,cas .lie+ Contact Phone #: c: l2,, `l13 - 31 Is this organization an IRS approved 501(C) 3 Non-Profit? Yes X No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ 500 .C7 O Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: 54'04,Wail D N ala ' WIC '4 TE t s 1P +E •t eacir, is _,s II Yl 1 C f'_ r - + i r ea- 4-ht. e omrr,u u 1.44.1 CP I~JrEae.. / Gtii v-rr Okl Va 6.141-16r13-e... . I I% p Nc,� o4 4015 4-he `1`ice turfn ` e e u s+1c � 1Yle Yr.°PZ 1.1 Ge.4n5e.+u'� b r' . - r _ •- /M.^• h llos COO. I • tea. • ' U s a ,r ICS . & a•� l' (re e:tik- Q .t ch-ed) he 41G rid ed c o rmt (add ti-4n airti What percentage of these funds will be matched by your organization? I00 'i!o Will this event or program bring visitors to Tybee Island in off-peak season or months? »Please attach a detailed budget to this request outlining how the money will be used. P.O. Box 2749—443 Butler Avenue.Tybee Island.Georgia 31328-2749 20150505BudgetPacket 1912) 78O-45740-' 12) 786-946 20150501/jrl www.ritynfybee.org \k'.1-t '' /1A -I YL I r -- City of Tybee Island Community Services Contract Award alFiscal Year 2015-16 APPLICATION FOR WAIVERS Name of Organization; t 5 btu �� ,,►' 'c_ii-' '►.„ L t.„ Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): *_ - s.la.•,.. C-..etv nc..a C,1•r,‘.., t�•..a0`ak4 `l kw -.\-t, c,c, 0.....A-t r.,....i.E. r•,ii....e_ -..+..a cNs ca# -4-ht G.-L...ci+L va i40 4-4S-C. ilk." UL 157/` 40 I - C u vt. C v-Y, e Nal s ^i,& i- '1.,t-t r tlr 1 ' ..tr--i,- w ` V --\-11n. vp%&qL. 1rL"'1 ea i. L o uk dl k y'4C - , Lx 5 e ---ctc O l t 1 i,,r 44-1,4 s e_ r,-,te.*vo C\s 0 kj — 4 t 4—k I +L.r,-, LOyc.c1 vo c s d edi 1 ea Q -C.cx eiet tir-r*a c \ tv r,, 1 - 3 La — Cl O 0 C-m Value of the waivers requested: $ P.O. Box 2749-403 Butler Avenue, Tybee Island,Georgia 31320.2749 20150505BudgetPacket (912) 7864574, FAN p 12) 784.9465 20150501/jr1 www.eityoll)bee.org Application for Cash Award—Tybee Island Garden Club 2015/2016, continued Camillias and azaleas at the back corner of the building, The Club would like to continue improving this area in 2015/2016 with a concrete bench ad additional plantings of flowering shrubs and periennals. (All to be approved in advance by DPW.) In addition to the Guard House expenditures,the Club will continue maintenance of the flowering areas of Seven Flags and the Blue Star Marker. The Club also plants annuals at the Nursing Home in the spring and fall. Now that the grasses and shrubs planted at Polk Street(at a cost of$1,476) are well established, the Club has requested DPW to take over the routine maintenance as they are better equipped to maintain this large area in a manner that best suits the daily activities of the Recycle Center. The Tybee Island Garden Club has not received a grant from the City since 2011. All cost since that time have been funded by the Club's fund raising activities. 20150505BudgetPacket Page 28 of 162 20150501/0 . ��1, � ' ^ Affidavit Status ' Verifying j _ fmr City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia, Business License or Occupation Tax Certificate, Alcohol License,Tax Permit. Contract,or other public benefit as referenced in OC.G.A. Secion5O-36-i, | umstatingthefbUm*bngn/dk respect to my application of a City of l'ybee Island: • Business License or Occupational Tax Certificate, • Alcohol License. (circle all that apply) • DmiR,rmk • Contract • Community Services Contract Award I&re~» for Uf..)e Ffts«me—ur» (printed name of-natural person applying nn6e6olfgfindividual. buw/nmx, cm7ruxcitiow,porounrs6ip. or other private entity). ~� ~� 1) 1 am a United Stales citizen, OR 2) ____ < am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 year of age or older and lawfully preseit in the United States. * In makin2 the above representation under oath, 1 understand that any person who knowingly and willfully makes a false, fictitious,or fraudulent statement or representation in an 4ffidavit hali be guilty of a violati ffioiu|Code ofGeorgia. �� Si ture of Applicant �� / � x ^ "- - �� -- ^ � ^~ —^ --- Date /7't�� '/-��/�- \ `^ /— *�° � `^c/�^ �`� �/� � ' � '^v' '�n` ��~^ ..�~-- Printed Name *Alien Registration Number for Non-citizens 8UBS[ [,AND8 /�E0HTHIS THE /~Y DAY , .2U /�-' `\ i /0 Of SMA%OY�G| ��HAVEp ��o�o� PubU. ��'�� m Nnia� p«hU«. ^—'Chatham Count�8A My Commission .: '�ew-- --- ---'--' m Dec. S. 2015 Ay Note: 8C.(IA. § 50-36-1(00) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien". legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien oegis/rm/ox number may supply another identin number he/ow: 2015O5O5Budge«Paoko Page 29 of 162 2015050100 6v1.4,16-4/ HERB CREEK 3005 1`_ "Luf7T11 DR. 912-356-1575 N026929 03/12/2015 1:25:30PH 02 CLERK02 111111 r 7@ 9.99 1469.93 w ato PERINNI 5@ 16.99 ALS 484.95 Ac cl m.-bo .es-C c- --1-1E1 .TRES 299 '$38.97 — PERINNIALS (441 -0. - '(J� 5@ 12.99 �� fi4-95 a —SHRUBS ,"f `- +e- S 3@ 19.99 /459.97 i 001Nft#} ---PERINHIALS 2@ 29.99 't$59.98 C mow+1+e.. SHRUBS 1@ 24.99 1424.99 CA-AA; -SHRUBS I@ 36-99 1436.99 ..—PERINNIALS HOSE ST $440.73 --10.40% -44.07 I@ 25.00 $25.00 LABOR/DELIVERY HOSE ST $421.66 TAM $30-85 ITEMS 280 CHARGE $452- 51 VISIT US C HERBCREEK.CON LIKE US ON FACEBOOK ASK US ABOUT OUR DIGGERS CLUB 20150505BudgetPacket Page 30 of 162 20150501/jrl (7 City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 wF,rj,. _r ti f i i '['IYi�tiv'S APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: 31 rra I a-0 I5 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: -`T' ?e e iS 1c r i 5 rr c.A-[ So I nc- Contact Person: . S.IL rajo ones Address: RD, BOY- 3(4,4, s k nd, 6A. 31 ' Contact Email: +°i I1:511-thawset yalwo.cbantact Phone #: g d 2-- 126' Star Is this organization an IRS approved 501(C) 3 Non-Profit? v' Yes No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ OOD Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: 1 hres a $v rids w; i I bz tA„se.dr +0 r erpI& co +-ham -cenc e, a round iiosh - 54-ad-Jan w ch -13 and &ac ] � ())-%+1 n -fp +he -reel c e- - r e_ve r ;r et/era-6, What percentage of these funds will be matched by your organization? 35% 1!1lill this event or program bring visitors to Tybee Island in off-peak season r onths' 01 bu.+ �" t 1; )1 (acid 4-0 }-je- ouch -U ()t- LAr�tH � 0 L obes re%os--pin�rex eS Safe c•�.r4 f e- S -P r' U t -o r+n n-d- V 1 '`brS . >>PPiease attach a detailed budget to this request Outrning row the money will be used. P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 20150505Bud etPacket (912) 780-457rag,e.'of19212) 786-9465 20150501/id 9 11'ww.ciry trnybee.org ;i ` City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR WAIVERS Name of Organization: zitb I S)ct 4154-0(-1 c-A l _ 4 -r Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): c 4,i v.e- 4-k 505 4" par /I TC.e� ass o c ia. W +-1-h rep to Ge n,9 4-be. CO out ve, +he. izof p.r'nr i-}'f- na5 6.6c-ia.4-ed wi l►► -Eke- a dd 4-ion -6 I m 5h+1 n c- - -ham. Value of the waivers requested: $ 14a5.00 P.O. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)7136-4573—F�f(1) 2) 786-9465 20150505BudgetPacket Page q 20150501/jd \�1'H'.cIt1'o t�'Uee.org "h , Affidavit Verifying Status .,. i for City Public Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island,Georgia, Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit, Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my application of a City of Tybee Island: = Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for k -1 p4-1.+e s (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) 1// 1 am a United States citizen. OR 2) 1 am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any p- • who knowin d willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a viola.2 c o C,C e YY `• 6-10-20 of the Official Code of Georgia. c 4 Signature of Applicant 3 11 2-i 1 s* Date ..r..h t5 Printed Name * Alien Registration Number for Non-citizens SUBSC BED AND SW RN BEF RE ME ON THIS THE I DAY OF ,20 16 BONNIE J.NIERS Notary Punk chow Notary Public My Commission Exr �r 6, 2016 My Commission Expires. Note: 0.C.G.R. §50-36-1(e0(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C, as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identing number below: 20150505BudgetPacket Page 33 of 162 20150501/01 Form W.9 Request for Taxpayer Give form to the {Ray.Oclr her 20041 Identification Number and Certification requester. Do nol Dspartrn•rt or The Treasury send to the IRS. Irrtemei R»venue 6aryice ty N reported on your income tax eturn) & be-e, 3-sta.rid i s- ,r i c F I Sac-E •e~ki 3 cr 0- Bus ass name,if drff.'ant from above g ce a© lndlviduulJ El I� Exempt from backup .r' Check appropriate box: Q Sole proprietor �Cx'rporatlon I I Partnership Q Other ■ _ !�c?3 I I withholding C ;_ ' d ss umber, atpeet, and apt.or suite no. Requester's name and address(optional.' _u ( . . x 3(o(v 3 a fl edd►n Dr. City,state,and ZIP code `- bee- Aland Pf r 3 13 a-8 List a ount numbert i here(optional) A Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding. For individuals.this is your social security number(SSN). However.for a resident I I + I 4 I I_ alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number(EIN). If you do not have a number. see How to get a TIN on page 3. or Note,If the account is in more than one name, see the chart on page 4 for guidelines on whose number Employer identificittion number to enter. I O 9 1. 0 0 r Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding. or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends.or(c)the IRS has notified me that i am no longer subject to backup withholding, and 3. I am a U.S_person(including a U.S. resident alien). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return_ For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement(IRA), and gene payr�e other than Interest and dividends,you are not required to sign the Certification, but you must provide your correct Tittl a'the ins ions on page 4.) Sign signature of Here u.s.persrm Date ■ 3)1a-it S 20150505BudgetPacket Page 34 of 162 20150501/0 12:52 PM Tybee Island Historical Society 03/19/15 Profit & Loss Prey Year Comparison Accrual Basis January through December 2014 Jan-Dec 14 Jan-Dec 13 $Change %Change Ordinary Income/Expense Income 4000•Admission 694,500.00 686,134.86 8,365.14 1.2% 4100•Retail Sales 434,424.73 421,341.31 13,083.42 3.1% 4200•Contributions 7,421.38 14,413.58 -6,992.20 -48.5% 4300•Grants 16,125.00 16,125.00 0.00 0.0% 4400-Memberships 17,252.00 21,555.37 -4,303.37 -20.0% 7500 •Machine Income -304,00 790.50 -1,094.50 -138.5%© 7530•Miscellaneous Income -199.11 227.52 -426.63 -187.5% 7540•Historic Signs Misc.Income 225.00 385.00 -160.00 -41.6% 7541 •Special Events 22,465.75 28,443.49 -5,977.74 -21.0% 7550•Other Income 4,176.16 6,075.93 -1,899.77 -31.3% 7570.Interest Income 0.00 1,520.64 -1,520.64 -100.0% Total Income 1,196,086.91 1,197,013.20 -926.29 -0.1% Cost of Goods Sold 5000-Cost of Goods Sold 213,080.19 193,456.32 19,623.87 10.1% Total COGS 213,080.19 193,456.32 19,623.87 10.1% Gross Profit 983,006.72 1,003,556.88 -20,550.16 -2.1% Expense 6000•Advertising&Publicity 38,005.37 37,518.26 487.11 1.3% 6025-Cash Over/Short -164.28 -16.81 -147.47 -877.3% 6050.Credit Card Comm.&Bank Fees 21,511.72 22,136.17 -624.45 -2.8% 6055-Direct deposit fees 112.60 152.05 -39.45 -26.0% 6060.Depreciation Expense 66,000.00 78,554.00 -12,554.00 -16.0% 6070• Dues&Subsriptlons 525.00 1,829.00 -1,304.00 -71.3% 6080-Insurance 143,358.37 92,124.64 51,233.73 55.6% 6140-Interest 14,198,58 14,319.10 -120.52 -0.8% 6150.Miscellaneous Expenses 1,597.55 290.08 1.307.47 450.7% 6175•Charitable Donations 3,175.02 436.87 2,738.15 626.8% 6200•Office Expense 18,358.43 17,929.63 428.80 2.4% 6260•Payroll Salaries&Wages 399,575.27 469,578.27 -70,003.00 -14.9% 6270-Payroll Taxes 29,749.64 34,602.08 -4,852.44 -14.0% 6275•Pension Plan-SEP Contribution 6,690.00 16,130.94 -9,440.94 -58.5% 6290•Professional Fees 14,775.00 2,250.00 12,525.00 556.7% 6300•Program Expenses 10,322.15 18,568.07 -8,245.92 44.4% 6330•Taxes and Licenses 1,180.70 331.04 849.66 256.7% 6350• Repairs&Maintenance 185,481.81 66,971.74 118,510.07 177.0% 6400.Shop Expense 11,927.62 7,894.85 4,032.77 51.1% 6490.Storage Rental 5,196.38 4,615.00 581.38 12.6% 6500•Training&Travel 2,408.76 3,372.69 -963.93 -28.6% 6600•Utilities 41,667.81 35,210.57 6,457.24 18.3% Total Expense 1,015,653.50 924,798,24 90,855.26 9.8% Net Ordinary Income -32,646.78 78,758.64 -111,405.42 -141.5% Net Income -32,646.78 78,758.64 -111,405.42 -141.5% 20150505BudgetPacket Page 35 of 162 20150501/0 Page 1 Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate,Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) ▪ Taxi Permit, • Contract Community Services Contract Award For Sarah Jones (printed name of natural person applying on behalf of f individual, business, corporation, partnership, or other private entity). 1) X I am a United States citizen. OR 2) 1 am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any p who_knowingly and willfully makes a false,fictitious, or fraudulent statement or representation in an affidavit shall be gu' of a violation Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant 3---1 -lc Date c)A C 9l--/ JONES Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SW R BEFO ME ON THIS THE_ DAY OF ,� . 20 . kr)1_71%.,..A-4L, Notary Public My Commission Expires: n 6 i ( /'f Note: G.C.G.A. §50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 36 of 162 20150501/01 Savannah Restoration, Inc. Post Office Box 9351 Savannah, Georgia 31412 Telephone: (912) 234-1878 Fax: (912) 234-1617 March 13, 2015 Tybee Island Historical Society Attn: Sarah Jones 30 Meddin Drive Tybee Island, Georgia 31328 Estimate for Fence Replacement Demolition $ 8,000.00 Dumpsters Debris Removal (Old fence) Rentals New Pickett Fencing $ 37,000.00 Supply and install new 4 foot picket fencing around entire lighthouse to replace the existing fence with 4"x4" @ 6' on centers and 2 horizontal 2"x4". Painting Prime and paint 2 coats on fence and electrical conduit. $ 8,000.00 Note: Lumber prices are guaranteed for 90 days Price subject to soil condition Total Estimate $ 53,000.00 Thank you for the opportunity to hid on your work 20150505BudgetPacket Page 37 of 162 20150501/jrl ENERGY ELECTRIC Office_912-352-1912 Post Office Box '.4347 Fax:912-352-1930 Savannah, Georgia 31416 -'.'BEE LIGHTHOUSE FENCE LIGHTING: 11 MARCH 2015 -PROVIDE 40 LED 2 HEAD FLOOD LIGHTS WITH MOUNTING ING J BOXES -FIXTURES TO BE MOUNTED ON FENCE 4X4 POSTS -1/2 INCH PVC CONDUIT TO BE RUN ON SURFACE OF 2X4 THAT RUNS BETWEEN POSTS -CONDUIT CAN BE PAINTED BY OTHERS -LIGHTS TO BE CON T ROLED BY SWITCHES AT POWER SOURCE -FIXTURE PRICE BASED ON PREPAY ORDER CONTRACT PRICE: $13810.00 20150505BudgetPacket Page 38 of 162 20150501/01 -1,4_4i_ a'_.431 ,-„L _ Budget Cash Flow 74-(4761.Aee—ed �--f--C / 2014 Proposed 2014 Actual 2015 Proposed Admission $ 600,000.00 $ 694,500.00 $ 700,000.00 Retail Sales $ 420,000.00 $ 434,424.73 $ 435,000.00 Contributions $ 5,000.00 $ 7,421.38 $ 5,000.00 Grants 5 16,000.00 $ 16,125.00 $ 16,000.00 Memberships 5 20,000.00 $ 17,252.00 $ 15,000.00 Machine Income $ 1,500.00 $ (304.00) $ 500.00 Miscellaneous Income $ 500.00 $ (199.11) $ 250.00 Historic Signs Misc Income $ 225.00 $ 200.00 Special Event Income 5 36,500.00 $ 22,266.47 $ 30,000.00 Interest Income $ 100.00 $ - $ 50.00 Other Income $ 4,176.16 $ 2,000.00 Total Income $ 1,099,600.00 $ 1,195,887.63 $ 1,204,000.00 Cost of Goods $ 180,000.00 $ 213,215.00 $ 180,000.00 Total Profit $ 919,600.00 $ 982,672.63 $ 1,024,000.00 Advertising and Publicity $ 38,000.00 $ 38,630.36 $ 43,000.00 Cash Over/Short $ (163.71) Credit Card Comm&Bank Fees $ 20,000.00 $ 21,511.72 $ 23,000.00 Direct Deposit Fees $ 150.00 $ 112.60 5 200.00 Dues&Subscriptions $ 1,500.00 $ 970.00 $ 1,200.00 Insurance $ 135,000.00 $ 143,358.37 $ 160,000.00 Interest $ 16,300.00 $ 15,441.64 $ 14,250.00 Miscellaneous $ 1,500.00 $ 1,597.55 $ 1,500.00 Charitable Donations $ 500.00 $ 3,175.02 $ 16,000.00 Office Expense $ 19,000.00 $ 19,598.73 $ 2.0,000.00__ Payroll Salaries and Wages $ 422,000.00 $ 399,575-27 $ 462,726.00 Payroll Taxes $ 33,000.00 $ 29,749.65 $ 35,400.00 Pension $ 6,200.00 $ 6,690.00 $ 7,000.00 Professional Fees $ 5,000.00 $ 14,775.00 $ 23,000.00 Program Expenses $ 24,000.00 $ 10,322.15 $ 20,000.00 Taxes and Licenses $ 150.00 $ 1,180.70 $ 1,500.00 Repairs and Maintenance $ 225,000.00 $ 185,604.12 $ 140,000.00 Shop Expense $ 10,000.00 $ 12,919.16 $ 18,000.00 Storage Rental $ 4,800.00 $ 5,196.38 $ 6,000.00 Training and Travel $ 4,300.00 $ 2,408.75 $ 3,500.00 Lltilites $ 40,000.00 $ 44,499.26 $ 50,000.00 Subtotal Normal Op. Expenses $ 1,006,400.00 $ 957,152.73 $ 1,046,276.00 Principal on Loan $ 28,969.00 $ 29,803.70 $ 81,020.00 Capital Improvements $ - $ - $ 45,000.00 Total Expenses $ 1,035,369.00 $ 986,956.43 $ 1,172,296.00 Cash Flow $ (115,769.00) $ (4,283.80) $ (148,296.00) NOTE: Deprecation for P&L $ 66,000.00 $ 66,000.00 $ 66,000.00 20150505BudgetPacket Page 39 of 162 20150501/jrl -,-. internal Revenue Service Department at the Treasury t , . i internal Revenue Service Quality Review Staff/Taxpayer Assistance 1/4- District / 1 Director P. O. Box 3.055, Room 1007 101 Marietta- Street . . niaceam.//z0e/4 Atlanta, Georgia 30370; T._ I 1 ‘ / PO Rox '366 1) --ryge‹ Refer Rely to: QRS:EO:TPA:1007 • 4, -Date: MAR 2. 7 1988 7 ' E_.r Af: 6-0—0/9/008 ni'7-- F 1-2 10: ,j--62e),e9e)//7e9 Mtv -- .Dear Sir orimm: This is in response to your request for of of your exemption Federal income tax. • You were recognized as an organization eximptjalan Federal income taN' lunfr_lu --tial_ 501(c)-(3} of the Internai-Revenue Code by our letter of -51pmei 1976 - You were further determined not to he a private foundation within the weaning of section 509(a) of the Code because you are an organization (:-soribed in sections irloCLOXUCW.) nmd o9Cexocii, Contributions to you are deductible as provided in section 170 of the Code. The tax eXempt status recognized by our letter referred to above is currently in effect and will remain in effect until terminated, =dined or revoked ' by the Internal Revenue Serviae. Any change in your purposes, character, or method or operation nust be reported to us so we way consider the effect of the change on your exempt status. You trust also report any change in your name and address_ Thank you for your cooperation- . Sincerely Yours, . itbz, P62- ENtemPT does,/ ,..., i , - / r. ' . /-\ / 20150501/0, Page 40 of 162 20150505BudgetPacket City of Tybee Island Community Services Contract Award f ,f Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: Organization requesting City of Tybee Island Community Services Contract Award: ' f c (, (e Name of Organization: l�°bee_ �(cuv�c� ��Z�L �� Z°�c'� � i)r-q111 6rN Contact Person: U -k Address: P. 0 . i' o3 /'--- Contact Email:J FtLx kee e In i i E 1) s`•Contact Phone #: //CZ Z0 7r -3 8)2-- Is this organization an IRS approved 501(C) 3 Non-Profit? Yes i/ No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ �� 6-0 b Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: �� /�r f [� `7 ed � t '{ �..�...._!�c Lora l'1 L f � � i �' j �i`t`r eArt S r ,r1 6-Po I i b ry\ vi C e a s e d X re,k)cn b S 1 0 e s 5 c_ Pd What percentage of these funds will be matched by your organization? • Will this event or program bring visitors to Tybee Island in off-peak season or months? i ° S DA- >>Please attach a detailed budget to this request outlining how the money will be used. P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912) 786-4573 -- 174v <0-12) 786-9465 20150505BudgetPacket Page 41 of 162 20150501/id 9VV�N w r ti .O rg 1 1, 7 , City of Tybee Island Community Services Contract Award ,, c. 4 Fiscal Year 2015-16 ` Trio(fciovol— APPLICATION FOR WAIVERS Name of Organization: T bee 1-516,,,,4 ±r--;511 g Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): ] f iear - No C--ketAA0 S E r, f).61 ear- re S`' CxnrNe,'")15 -1--+ -ed 62- b f r C e Ct lOc, ? c)e�. r te` N0 pa,.r Ki n de ( Q`r+ ` r4 "d- '1 `; fir r C-c r I ! N r !:-- , AF`19 rr 4/ 'e //:. 'j J - 'Z.* Value of the waivers requested: $ F.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 20150505BudgetPacket (912)786-457454,M g42) 786-9465 20150501/01 www.cioftybee.org re Affidavit Verifying Status i1,,. for City Public Benefit Application By executing this affidavit under oath.as an applicant for a City of Tybee Island,Georgia, Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract, or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) ■ Taxi Permit, • Contract • Community Services Contract Award for J a � t.t_.1+ °c _ (printed name of natural person applying on behalf of individual, business, cnrboration,partnership, or other private entity). 1) If 1 am a United States citizen. OR 2) I am a Legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any per •n who knowingly and willfully makes a false, fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation • Code Section -10- of the Official Code of Georgia. 6 at of Applicant / Date f2- /(5 . Printed/Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF { 4-4_47 ,20 _ _ 7 i tl SHARON S.SHAVER ,, .,-, t .--4 ' Notary Public, Chatham County, GA Notary Public .. ,. rY Y My Commission 1 �cpires: My Commission Expires Dec. 5, 2015 Note: 0.C.G.A. sr S0-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number, Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identiiing number below: 20150505BudgetPacket Page 43 of 162 20150501/01 Tybee Island Irish Heritage Celebration March 12, 2016 Estimated Budget and Expenses EXPENSES: Insurance: 1 500.00 Advertisement 1500.00 Bands/Travel 2000.00 I Tospitalitylr'ood 1000.00 Misc. Expenses 300.00 Expense Total: $6,300.00 INCOME: Entries: 1600.00 Sponsors: 2250.00 City of Tybee Island 1500.00 Shirt/Hat Sales 950.00 Income Total: $6,300.00 These are the estimated Expenses and Income for the 14th Annual Tybee Island Irish Heritage Parade to be held on Tybee Island Saturday, March 12, 2016. f(J 5 J , 20150505BudgetPacket Page 44 of 162 20150501/jrl 03-05-'15 15:48 FROM- 1-379 P0002/0002 F-607 AC©f CERTIFICATE OF LIABILITY INSURANCE DATE(MID DlYYYY} 441.-1 03/0512015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER T'HE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. . IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED,the policy(ies)most be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement_ A statement oh this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 912-920-0278 912-356-8450 rew►NT e:r Deborah Bowen Advantage Insurance Agency �'-- '; Fim:912-920-0278 FAX NMI 912-356-8450 820 E. DeRenne Avenue ). ADO s:adventage_ins@a bellsauth,net Savannah, GA 31405 , . 0 PRODUCER tla t , INSURER(61 AFFDROINS_COVERAGE I NAIL# INSURED INSURRRA:NAUTILUS INSURANCE COMPANY 117370 Tybee Island Irish Heritage Celebration Parade INSURER I'<: PO Box 2314 INSURER C: Tybee Island, 3A 31328 ENSURER D: INSURER E: MN INSURER F COVERAGES CERTIFICATE NUMBER.: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSii TYPE OF INSURANCE ADM BURR POLICY EPF ' POUCY EXP LTR INsR VOID POLICY NUMBER IihliwnblYYYYI,JIAkRlrfldlYYYYI UmTS GENERAL UAeILITY EACH OCCURRENCE $1.000.000 A F COMMERCIAL L U,UASILnv Pr�€'Mis s r~ai 13 100,000 UCLAIMS-MADE VI I OCCUR ICED ECP(k one perscu) 13 5 I:? NN407278 03/14115 03115/15 P€I�NALaADVINJU T1,000.000 ■ GENERAL AGGREGATE 52 000 000 GEN'LAGGREGATELIMITAPPLIES PER_ PRODUCTS-COMPIOP A130 S INCLUDEQ ET POLICY 11 JJECOT I 1 LOC 3 AUTOMOBILE LiAWWUTY COMBINED BINDLE LIMIT $ (Ea aeddent) ANY AUTO BODILY INJURY(Per person) 3 M AI.L•OVNED AUTOS BODILY INJURY(Per accident) 5 ■ SCHED[JLED AUTOS PROPERTY DAMAGE HIRED AUTOS (Pereocideni) $ NON-0WNED ALTOS $ $ UMBRELLA MS QcwR EACH OCCURRENCE $ EXOESS UM CLAINISMMADE AGGREGATE $ DEDUCTIBLE $ RETENTION 3 I S. wORKIER3 000PENSATION WC STATU. - ROTH. AND EMPLOYERS'LIABILITY Y I N TORY LRNrr$�I I ER O PRpMEM ERMARLNE /EYE-DUTIYI=0 E EACH ACCIDENT S D ette.mleMBER E+GCLUDEOY N r A (MendeLGryInNH) E.LDISEASE-EAEMPLOYEE $ IF vsa descr be under ` DESCRIPTION Or OPERATIONS wlaw EL DISEASE-POLICY LIMIT 1$ _ .. iH. _ DESCRIPTION OF OPERATIONS f LOCATIONS/VEHICLES(AHach ACDPJ1101,Addllnnal RernATI s S610:3e,If more space is regaYeW CERTIFICATE HOLDER CANCELLATION City of Tybee Island SHOULD ANY OF THE ABOVE DESCRIBED POLICIES ME CANCELLED BEFORE 403 @LltlerAvellUe THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Tybee Island GA 31328 ACTH REPRESENTATIVE t 0 4 Ji > A 0 1988.20091•RD CORPORATION. All rights reserved. ACORD 25(2009109) The ACORD name and logo are registered marks of A *`D 20150505BudgetPacket Page 45 of 162 20150501/jrl Foam W.9 Request for Taxpayer Give torn, to the ( .October 2004) Identification Number and Certification requester. Do not Department at the Traaawy send to the IRS.. Internal Revenue Service c^.r Narrre has r ported on your incarne tax refs, n) Q. Business name,if different from above O CA /// indlWdualf exempt from backup Check appropriate how: Bole proprietor ❑ Corporation ❑ Partnership ❑ Other 1 ._. ❑ withholding O a s Address yal . strew[apt.or saute no.}/ Requester's name and address(optional) . — 'C -El. E ,fi-- ,i /JCS• City,state P code m 'Jet a t number(s)here(optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box,The TIN provided must match the name given on Line 1 to avoid so iai security number backup withholding. For lndhriduals, this Is your social security number(SSN). However,for a resident I , l j -I ,ri ,r I } 1 „''I- alien,sole proprietor, or disregarded entity,see the Part I instructions on page 3. For other entities, it is f your employer identification number (EIN). If you do not have a number, see Now to get a TN on page 3. Or Note.ff the account is in more than one name, see the chart on page 4 for guidelines on whose number Employer identification number to enter. I fi Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that 1 am no longer subject to backup withholding, and 3. )am a U.S. person (including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to sport all interest and dividends on your tax return. For real estate transactions. item 2 does not apply. For mortgage interest paid, acquisitio +or abandonment of secured property,.cancellation of debt, contributions to an individual retirement arrangement(IRA). and generally. , ants other than interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN.(See the ", - ction 'on 4.) Sign Signature of Here U.S..person ■ Date I• 3(7-O k 20150505BudgetPacket Page 46 of 162 20150501/0 :r �#�? City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR CASH AWARD .; : �:tr are to be This form and "; F :..,. .. completed and submitted by March 20, 2015 Date: +U I us Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: Vic.n C C a ‘ (: ro P G± Contact Person: AA o r Address: -1 13 i O ri,t& be . . , G a 3� $ Contact Email: Contact Phone #:: et 12_ 0 1 cg Is this organization an IRS approved 501(C) 3 Non-Profit? X Yes No 77, �c V LJ ✓ _it z. 111114101t Amount of funds requested: $ Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: --"1%\e-N rsr-,, f\LLAI Lo':11 ,e}r\a6t.C., 4-0 -4-rar eck) cf (3,0 rev-nun-1- C a-1-- I S ct_ C(O n'A 4 C 0L.cipigj C T ' ("C Tpesv-e,n+- u -k-e_ I'I- O n e — 1,3.; t l a.LS Or Lam,, J, - -o CCU- :-3 fa."( . 1 r i ni - c What percentage of these funds will be matched by your organization? / 0 0 X Will this event or program bring visitors to Tybee Island in off-peak season or months? ) »Please attach a detailed budget to this request outlining how the money will be used. P.U.Box 2749—403 Butler Avenue,Tyliee Island,Georgia 31328-2749 041717RR-AS71—WAY(41 11 7M_QSgg 20150505BudgetPacket Page 47 of 162 20150501/01 Islands Feral Cat Project Annual Report for 2014 This past year again proved to be successful, as we serviced 510 cats. This coming year should be even more lucrative, as we have formed an alliance with Tybee Animal Care. The Humane Society of Greater Savannah hopes to be in operation by June of this year, and will offer low-cost slneuter services. We held our annual Boston Butt Sale and participated in the Friends of Animals Auction. Our proceeds from these two events added $8,953.00 to our revenue. We received $3,340 in Grants, and private donations were $17,956.00. this gave us a total of$30,249.00 in revenue for the year. Our activities this year was the Tailspin adoption event, the Doggie Carnival, the Wilmington Island Farmer's Market, the Adoption Fair at Petsmart and Five Guys customer appreciation day Our current plans are to attend these same annual events this year. Plans are in process now for our Annual Boston Butt sale for the Easter Holiday. We will also participate in the 17th Annual Friends of Animals Auction. We wish to thank Tybee Animal Care Clinic, the Humane Society of Greater Savannah, Islands Veterinary Clinic and SNAC for their help with medical care and altering our homeless felines. Without their low-cost programs and discounts, our mission would not be possible. We would also like to thank our many volunteers who care for and attend to homeless cats in our area_ The time and care that is given by them and the people on our Board of Trustees is priceless. Attached is a copy of our fourth quarter financial report and the 2014. spay/neuter report. el ie Kin , Pres le 20150505BudgetPacket Page 48 of 162 20150501/01 i i Affidavit Verifying Status ill for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia„Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.GA Section 50-36-1,I am stating tlx following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) a Taxi Permit, • Contract tilaNfiliitkiWgi*liS;X-1..,::.'410* for MC`-{l e--' . *1) CA i-- L ` (printed name ofnatural person applying on behalf ofindividual, business,corporation,partnership, or other private entity), 1) _ I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant cinder the Federal immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. In making the above representation under oath,1 understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant /1,0 iP - Date Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SW 'BEFORE ME ON THIS THE DAY OF ,is/'..., ' f ,20 i f SHARON S.SHAVER Notary Public,Chatham Count GA Notary Public .' �_.'.F'�=� r A-ti-i_ Y, My Conimiission Expires: � = My Commission Expires Dec. 5, 2015 Note: 0.C G..A. +50.36-I(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identfing number below: 20150505BudgetPacket Page 49 of 162 20150501/jrl Form W- Request for Taxpayer give form to the rte'' c.t t ) identification Number and Certification r ue ter.Do nai v, o kiss Treasury ry Send to the IRS y a FLama tae r•p+rrtod Any 901 IA ream) "T tr\ c 3 c..t C+ Pf°Ni t-+ eL Easiness name.H dltrrerent from above C 0 1; A ❑Gna�c asp oprtetn lat ooie 'oprkxx ❑ r ❑ 1p � I from ti * az urr ,r,atre't and apt.or suite no.) !? qu u"s owns and addros iookona§ City.seats, MP of dka al,,∎ ..+-, , 0/1- 31 L4-( v A Part 1 Taxpayer Identification Number '(Timm Enter your o1 ggl individuate,t S is your R[7 y number(SEW). ever,f a f tt I :a5�t?+f i re`�AYls.4.. II alien.sole proprietor,or disreqarded entity,see the Pest I°Instruction on page a. For other entities,it I 1 j your employer icfen'ti#cEdtlon ember(iii. If you do not hove a number,see mow to get a'ice on page 3. or Note.If the accordnt is in more than arum name.see the chart on page 4 for guidWilnes on whose number- fer�arrttnc a xe r far ante:. of i 19191a 11'L ISIMB certification Under penalties of perqury,l certify that: f. The number shown on this form in my conect.taacpayer irferxtifioetion number or€am ovaiting for a number to be issued to me),and 2_ t am not sub$ct to backs i'withholding because.(a)I am quempt from backup withhold rag.or I have not been notified by the Internal Revenue aervicee(IRS)that I an su*.rp:A tI3 backup Withholding as,a result of a fa tee to report all Interest or divsdends,or )the IRS has notiftad me that I am no longer sub4ect to backup withholding.and 3. I am a t.3..a.person a U.S.resident alien}. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you ere currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions, item 2 does not apply. For mortgage interest paid,acquisition or abanOortment of secured property,canceIaiion of debt, contributions to an individual retirement arrangement tlR&),end generally, payments other than interest and dividends,you are not required to the Certification.but you msaat provide your correct TIN.papa I instructions on page 4.) Sign B3arvatura or Here U.S.meson $ Data ■ 20150505BudgetPacket Page 50 of 162 20150501/01 Exempt Organizations Select Check Pape 1 of 1 CTRS Exempt Organizations Select Check Ex; 990-N(e-Postcard)filer Information Tax Period: 2014(01/01/2014- 12131/2014) Employer Identification Number(EIN): 90-0199229 Legal Name: ISLANDS FERAL CAT PROJECT Mailing Address: 28 twelve oaks dr savannah,GA 31410 United States Doing Business As: Gross receipts not greater than: $50,000 Organization has terminated: No Principal Officer's Name and Address: melonie kinert 28 twelve oaks dr savannah,GA 31410 United States Website URL: tslandsteratcatprole ct.org Related 990-N(cPostcarri)Filings: it the organization has filed additional Forms 990-N(s-Postcards), links)to additional e-Postcard filings are displayed below, l those filing(s). Tax Year 2007 Tax Year 2010 Tax Year 2011 Tax Year 2012 Tax Year 2013 Return to Search Results Return to Search Page 2/150505BudgetPacket Page 51 of 162 20150501/jrl http:/1apps.l rs.gov/appieos/di splayEPostcard.do?dispatchMeth od=display Epostinf€j&ePostc... 3/6/2015 islands Feral Cat Pro/eel Fourth Quarter Report Jan. 01, 2014 — Dec. 31, 2014 Revenue on 12-31-13 $ 19,712 Deposits 01-01-14 to 9-30-14 30,249 Total Revenue to Date: $ 49,951 Expenses thru Third Quarter: $ 37,958 SNAC Clinic: $ 16,023 Islands Vet Clinic: 10,141 Islands Vet Clinic (SIN) 817 Humane Society (Low-cost SIN): 3,010 Central Animal Hospital: 771 Miscellaneous: , Boston butts for fundraiser 4,061 Tent, Supplies Tybee Vet Clinic 3,135 Total Expenses for Quarter: $ 37,958 Revenue as of 12-31-14 $ 12,003 Jane Nce,rTreasurer Date ! • 20150505BudgetPacket Page 52 of 162 20150501/jrl Mandy Feral Cat Project Spay/Neuter Report 2014 Males 183 *Females 262 Male Kittens 11 Female Kittens 10 Already Altered 6 Euthanized 38 (*In heat - 38; Pregnant— 50, included in total) Total - 510 20150505BudgetPacket Page 53 of 162 20150501/jrl •��` !,it i City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by !larch 20, 2115 Documents included with this request: ▪ Application for Cash Award • Application for Waivers • Affidavit ▪ IRS Determination Letter ▪ IRS Form W9 2015 Budget Projection ▪ 2014 Statement of Financial Position and Profit& Loss Statements • 20"3 Financial Audi 'larch 18, 2015 Organization requesting City a Thiee Island Co mt,nity Services Contract Award: Tybee Island Marine Science Center Maria Procopio,executive director PO Box 1879, 1509 Strand Avenue,Tyhee Island, GA 31328 Maria @TybeeMarineScience.org, 912-786-5917 Is this o ianization an I approved 5Cl(C) 3 Non-Profit? X Yes No If"yes", please attach your most recent audited financial statement, and a copy of your IRS drytermination Pettey. A. °errant i funds s re :uested $45,212.00 Our mission is to cultivate responsible stewardship of coastal Georgia's natural resources through education, conservation, and research.We offer year-round programming for island visitors, school and scout groups--on the beach, in the marsh, on the water, in the classroom, and the Coastal Georgia Gallery. i'.0. Holt 2749—403 Butler Avenne.'rybee Island. C;eorgiin 313n-2149 20150505BudgetPacket 1'l12) 786'45704 AM 2) 786-'465 201505010 IS IV*,utynityker.org benefit cr be [.i©rm .these uses avi rze used and' hew the C y c e off'9 Isla,,,•i; will 1S enef t The City of Tybee Island provides financial support and services that enable the science center to meet over-head needs and deliver marine science-based education programs to Tybee island visitors (44,781 program participants in 2014)from throughout the country. This year we propose exploring the science center providing an additional service to the City and citizens of Tybee island through the management of group beach cleanups. The Problem On land we call it litter, in the sea its marine debris, but whatever the venue--it's all trash. Trash hurts our wildlife and our quality of life---impacting both our ecology and our economy. Sometimes its disposal is unintentional,other times-teliberate. When it rains in Savannah, trash left on the sidewalks and streets is washed into storm drains,which is then carried down the nearest waterway, and eventually flows into the ocean or shows up on our beach. Often beach goers themselves leave their litter on the ground where it blows around and ends up in the sea or the dunes. Ocean users, such as recreational and commercial fishermen, lose or discard fishing materials and other debris overboard. Common forms of"litter-marine debris-trash"we see daily on Tybee's beach include; beverage bottles and cans, Styrofoam take-out containers, used diapers, cigarette butts, glass, plastic bags, fishing gear, rope, floatation devices, and condoms. Solutions in Place Tybee Beautification Association(TBA)successfully manages the island's four major cleanups each year. COTI's Department of Public Works strives daily to keep up with the trash on the beach, but it's at best a herculean task. For example, during a typical day in beach season, when an afternoon rain shower starts; visitors rush off leaving`ons of trash in their wake. Center staff members have often gone out on the beach afterward and picked-up the trash just in fame for a new wave of visitors, and their trash, to settle in. The Need Throughout the year, 20-30 small groups contact Hands On Savannah and the Development AufhorntylMain Street Program requesting participation in an organized beach cleanup. The island needs to embrace these ecologically-minded groups by providing them with a venue and the support they need to help us keen our beach clean, along with the bigger impact of mitigating trash on coastal Georgia's uninhabited beaches, NOAA's Grey's Reef, and the Atlantic Ocean. We Propose A pilot program using the science center's existing operational structure for managing small group beach cleanups.A group's request would be processed in the same manner as our group education program requests:The group representative will contact us,we explain how a beach cleanup works, we document their information, and schedule a date for the cleanup. We then assign a seasonal educator to the cleanup,who will deliver a brief presentation on marine debris, dispense supplies and tools, stay on site to assist, document the volume of trash collected, and oversee the disposition of trash and recyclables. Following is a presumption of the work to happen in the first year: 1. Work with the following organizations to address logistics and ensure both consistency in the content of public information, and its dissemination. e Tybee Beautification Association m Hands On Savannah • Development AuthoritylMain Street Program ▪ COTI's Department of Public Works o City of Tybee Island Tybee/slay gArr §Pi+alStea et Page 55 of 162 20150501/y1 2. Develop the program's operating policies and procedures, along with integration into existing operations. 3. Create marine debris program content(10 to 15-minute program preceding cleanup). 4. Train seasonal educators(both staff and volunteer)on program delivery and orchestration of the beach cleanup. 5. Research corporate and federal sources of grant money to support the project. 6 Subsequent writing of the grants. 7. Research sources and purchase supplies/tools. There is federal grant money, and possibly other sources, available to support this program, though deadlines have passed for this year. We estimate the cost for this year's pilot to be in the$20.000 dollar range for supplies and staffing. EDUCATION PROGRAMS OFFERED Following is an overview of the marine science-based programs we offer to the public and groups. Island Visitor Programs: ® Coastal Georgia Gallery—The gallery is open daily from 10 a.m. to 5 p.m. to the general public. Throughout the day, educators are stationed in the gallery to interpret exhibits and deliver cart programs. • Our Walks, Talks& Treks program offers Beach Walks, Turtle Talks, Whale Tales, Shark Jaws, Marsh Treks, and Jelly Jives —scheduled throughout the week during season(the public may request a program outside of a regularly scheduled time-slot and we comply based on educator availability)and by request off-season. • Sea Camp: Coastal Kids Ocean Adventure—during the summer,we offer eight sessions of week-long children's sea camps based on age groupings. Group Programs: ▪ Coastal Classroom—for school groups from Pre-K to college Authentic Coastal Experience—for non-school groups • Barrier Island Patch Program -for Boy and Cub Scouts • Coastal Georgia Badge Program for Girl Scouts • Oceanography Merit Badge Program—for Boy Scouts • Floating Classrooms—for all group audiences Sidewalk to the Sea—for Title I elementary school students, K-6 Coastal Scientist Levels 1, 11, 111—for 21st Century students. • Group Gallery Admissions-for groups that elect to visit the gallery rather than participate in a program. Sponsored Programs: Groups financially unable to access our programs, such as the Fresh Air Home, girls and boys clubs, and disabled children and adult care centers, participate in"sponsored'programs for a reduced or waived fee. Tybee Island W:ne0gigePeaaet Page 56 of 162 20150501/y1 3 Sidewalk to the Sea: Connecting City[Kids with Coastal and Offshore Environments: The City of Tybee Island is a partner in our Sidewalk to the Sea, which gives students in Savannah's Title I elementary schools an opportunity to participate in marine science-based field activities and provides students with access and exposure to their coastal and offshore environments. Each year, students participate in a two-hour program of coastal science fun and learning on Tybee Island at the science center,on the beach, and in the marsh--creating a connection to the coast throughout their childhood that will predispose them toward an informed and active stewardship as an adult. Lastly,we provide community outreach programs to the public at a variety of events on and off-island. the city and citizens of.Plrybee Esiand directly or ind rctiy benefit: In 2014, the science center had exactly 44,781 adults, teen-agers, and children participate in our programs. Economic Impact: -The island's tourism efforts benefit. The science center is both a draw to the island, and a significant enhancement to visitors' island experience. -Participants trade with island businesses. - Participants are significant contributors to the city's parking revenue. Environmental Impact: - We have stewardship strands throughout all of our educational programming on the marine ecosystems of coastal Georgia. Strand content includes; a Pollution Pick-Ups a Storm Drains and Fish a Water Quality: Pollution in Storm Drains a Stewardship; Fishing Gear Stewardship: Pollution Timeline a Water Quality: Litter a Stewardship: Plastic Pollution Fostering an understanding and appreciation of the impact humans have on the barrier islands benefits Tybee Island and all of Georgia's barrier Islands. -Through our Lights Out!program, the center develops and distributes educational materials about the problems with artificial light on the beach during sea turtle nesting season that supports the city ordinance section 3-230. -The center manages the Tybee Island Sea Turtle Project, an island conservation program that protects nesting sea turtles and their hatchlings. in 2014, volunteers donated 800 hours to the project. -Annually,we provide training that supports the enforcement of the city's live animal removal ordinance to staff members of the Tybee Island Police Department and Ocean Rescue. Tybee lslanala? i ciVriaeee ret Page 57 of 162 20150501/y1 4 Community Pride: Since 1987, the science center has served citizens throughout Georgia through our conservation efforts, exhibits, classroom, and field-based educational programs. Our work is recognized as an effective and important educational resource for all of coastal Georgia's natural resources and issues. Organizational history of City Grant funds: 2001 $31,406.33 2002 $29,423.97 2003 $56,600,00 2004 $56,250.00 2005 $47,762,00 2006 $56,842.00 2007 $45,000.00 2008 $43,500.00 2009 $41,500.00 2010 $37,350.00 2011 $33,615.00 2012 $25,212.00 2013 $25,212.00 2014 $25,212.00 Y27V-rat percentace 29 'I Ns grant r iii, be rutal-cE,ed by your *roarization 100% ' iH thcs even` or program brrE6rg viskors tLo Tybee Estand of off-peak season or months? Yes, the science center's"season"continues to expand. We have high participation from February to November, with December and January participation growing, particularly during the holidays when island visitors need indoor activities. Following are program participation numbers by program type: TYPE I 2014, Group Programs ' 10,016 Gallery Admissions 29,581 ?Jalks,Talks&Treks 1 1,119 Sea Camp 1 166 Sidewalk I 3,614 Sponsored Programs 285 TOT AL 44,781 Outreach 4,097 TOTAL :;870 Tybee islanalAnggEfFAV Page 58 of 162 20150501/jrl 5 .4, t\ tr.- City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR WAIVERS Name of Organization: Tybee Island Marine Science Center Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): 1TlM1SERVICE AMOUNT NOTES In 2001, Canady, Richbourg&Company,the centers auditors, Building Rent $33 840 00 booked an estimated in-kind rental at 2,820 square feet x$12.00 per square foot.This amount is noted in subsequent audits to date. Parking Spaces(3) $26,280.00 per COTI estimate Parking Decals-Seasonal(5) $750.00 Five decals at$150 each, reissued twice eacy year Parking Decals-Annual(5) $750.00 Five decals at$150 each Parking Placards(7) $1,050.00 Five placards at$150 each Building Maintenance $2,000.00 per COTI estimate Value of the waivers requested $64,670.00 Value of the waivers requested: $64,670.00 P.O. lox 2744•-403 Butler Avenue,Tvbee Island, Georgia 31328-2749 20150505BudgetPacket (912) 756-4 e-5g' T6f912) 786-9465 20150501/jrl Www.eityoflyhae.urg it Affidavit Verifying Status 4 .. for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A.Section 50-36-1, 1 am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for Maria Procopio(printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). I) X I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years f age or older and lawfully present in the United States. In making the above representation under oath, 1 understand that a y rson who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a viol J io of Code Section 16-10-20 of the Official Code of Georgia. d Sign at re o Applicant arc' ie ) 2CK ,..., Date CD - m2( a \ Printed Name * Alien Registration Number for Non-citizens SUBS EDANDSW RNBEF* •E ME ON THIS THE DAY F / ,20 /S" SHARON S.SHAVER Notary Public ' - �f I.Lx__ notary Public,Chatham County, GA My Commisiton- :xpi;es:, •.' fly Commission Expires Dec. 5, ?015 Note: O.C.G.A. §50-36.-](e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C, as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 60 of 162 20150501/0 Form Wag Request for Taxpayer Give form to the (Rev.October 2007) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. ihternai Revenue Service Name{as shown on your income lax return) 7)i Eta rlt?I t,i.Mno '�c aBusiness name,It different from above lyh,:•lrl -nL P:Yrtri co t7 _ Check appropriate box: ❑ Individual/Sole proprietor �] Corporation Exempt c P Pr ❑ Partnership '4 ❑ Limited liability company.Enter the tax claesiforttion ere arded entity,C� {Q�i g rty, corporation,P.prir*rership}s.i----°- ❑ payee IS Other(Dee instrt'rtbrs) ► _r'r Addrees(number.street,and opt.or suite no.) Requester's-rlms and address(optional) 19.1F0 Avenu.- City,state,and?IP code 1`ttec nt?S c$ list account numbers)here(optional) o WM Taxpayer Identification Number ff1N) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding. For individuals,this is your social security number(SSN). However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3. For other entities, it is '' - your employer identification number(EiN). If you do not have a number,see Haw to get a TIN on page 3. or Note.If the account is in more than one name,see the chart on page 4 for guidelines on whose Employer identification number number to enter.12ZE Certification Under penalties of perjury, l certify that 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding, or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am nc longer subject to backup withholding,and 3. I am a U.S. citizen or other U.S.person(defined below). Certification instructions,You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For recto estate transactions, item 2 does not apply. For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt, contributions to an individual retirement arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN. See the instr one on page 4. Sign Signature of -i I D.'. Here U.S.person /r - Date ► ' General instructions Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are Section references are to the Internal Revenue Code unless • An individual who is a U.S.citizen or U.S. resident alien, otherwise noted. • A partnership, corporation,company, or association created or Purpose of Form organized in the United States or under the laws of the United A person who is required to file an information return with the States, IRS must obtain your correct taxpayer identification number(TIN) • An estate(other than a foreign estate).or to report,for example, income paid to you,real estate • A domestic trust(as defined in Regulations section transactions, mortgage interest you paid,acquisition or 301.7701-7). abandonment of secured property,cancellation of debt, or Sp r ial rules for partnerships. Partnerships that conduct a contributions you made to an IRA. trade or business in the United States are generally required to Use Form W-9 only if you are a U.S. person (including a pay a withholding tax on any foreign partners'share of income resident alien),to provide your correct TIN to the person from such business. Further,in certain cases where a Form W-9 requesting it(the requester) and,when applicable, to: has not been received,a partnership is required to presume that 1. Certify that the TIN you are giving is correct(or you are a partner is a foreign person,and pay the withholding tax. waiting for a number to be issued), Therefore, if you are a U.S.person that is a partner in a 2. Certify that you are not subject to backup withholding,or partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U,S_ 3. Claim exemption from backup withholding if you are a U.S. status and avoid withholding on your share of partnership exempt payee. If applicable,you are also certifying that as a income. U.S.person,your allocable share of any partnership income from The person who gives Form W-9 to the partnership for a U.S.trade or business is not subject to the withholding tax on purposes of establishing its U.S.status and avoiding withholding foreign partners'share of effectively connected income. on its allocable share of net income from the partnership Note. if a requester gives you a form other than Form W-9 to conducting a trade or business in the United States is in the request your TIN,you must use the requester's fora-if it is following cases: substantially similar to this Form W-9. • The U.S. owner of a disregarded entity and not the entity, Cat.No. 10231X Form W-9 (Rev.10-2007) 20150505BudgetPacket Page 61 of 162 20150501/)1 E .M % := -- W. =-. !'!itANTA, GA :10365 1' 1 ! - 7 7 . • . . _ . 04041 ' 'r- u I -derm under se - interu,!.1 P.,venu, 1".ode an , niuflon de,;fribisd an se I • It your .-7.klurcie=_.: !of support, or your purposc:—...- chai• r Iveratin change, otoasE. It us knou can ths effe,7t the .L1 ri.:P•1! sta _ :I 7_17-1 . . rit, of January 1 ? 174, you arf-,!. iiabIe for to!,'Ps unclr the FrAef-01 ib.elurauc, Ci.- ntribult!..nra Act (social sectwity taKe.0 on riquun-rati...01 -1 1.11'.V.) .74.; ar, ▪ • 7.;; _ -: 7:1 F'vd,E-a t : • •••._ a 47: . 76. ry.,: s E•• h t y ,1,,f y e, 4 i5e i.,.:4)!e,!!... if • ol.: Iniwf aRT, quesLwrIs 1:e, ,r - • . . if h!:-- “r !n part r, H. f- - , ,!I , 4•Ct PJr tO irCti or ih • subtalitirli fir matrria! I hang, ,!: th, pt y,Dur I...4c„ of ! .!0-1 I r • 4 :1 CIA .E-7: • ' 7=-1' 7 - 7.e. 7..1' h4t -;! • • 7 7. z .z= - .27. 1 . f 20150505BudgetPacket Page 62 of 162 2915050VA, cf; • ^' - - -_- r - - - rocr'ma k I'i' mot .- 1.h 3r, 'b. "d,l.'-'! Hc.,i'•rer,! I f you a r t mail , role a5 role tilt- return! ever of ;"e.e%l d'_ rot 1ti If .you -+rte Il++f, rx-tl919f '."a i'.' EI=} S9P:Y attoch ' iI-- { bL i pr'_i'./l 1 r_+ h ca,:. It ' ht., 11,- `li r rY Ij i.=', indicate that your annul S25,001.-/ or {, '1';1 ,''Intl _,I gTI the return. Ir rx'i:99tn r`s te'quircd7 ;t mua} be fiftd1 by the Ilith Joiyr :'f the fittlo in':'nth . f E.t''r° rF t-nd ol your annual a6_c.Junt:lnq 11.'•riteet. A pend? l:"!: of 1.10 a It;1y 9 :« r har"Ijx.d t1 a- n +i r'« t .vTI is f I i eL late, un I[se,4 there is rease.inab je c ti`_-_.- for the dc°{,j'. . {{'.'';ever, Ci, . ma,. P'e um }eno ty charger I;.t}YiZ'k,. t: 1.511.r)Ord „r r. i',x•}• _ r. s-,f v 0.1r tl; 'i' -.:r is Ir:°c.4. Thy- ttf•r'reiE. . r:,s'j• - - Fl.. I t - _ - - , _ - - M' 9 t r -- - C { 9 rtC•?99 c :3X r ; .:.'., 17 ,• • , : -ems J = ^ : t r7C,-m4 under . - r : - : • = - -- ' - + ;10 , ,014 i t..{?1 pur, '= .-. . If 1 j.. r' f ullus .'I"ry'•an f ?e. I"li ,Ilr l .'f_,_,r"4' sh_, dfi sal L be., de-72 IT'e the r,t op :t,'•P*., , rsar1 _tti _., is lot, •'i:l.'tg1f1t. undE—r .. ,.1„I'r 1,O} (rt a ;i t there ther_,riirl tl!=tr ovtt en..o lhat the funds I-,i I { r .:-m.1111 20150505BudgetPacket Page 63 of 162 20150501/01 Letter *'`4 r• (r10/CG . • ' '7- 1 %len •;i!: 11 1 - , UP' • -111 II g ;AO t1=-7,4i1,-7.-p '"11, T ji f Iny) ,`- t r t ht-! I no id" the - •I riEt col.; .•,dizm - - q - iJd otep t yOur re-11 , .;,^J :i7,11taCt: " . - - - • - • nCer ur s ,,,■% • District Dircti=r 20150505BudgetPacket Page 64 of 162 - 20150501/jr1 Tybee Madne Science Foundat on 2c15 Projected Budget Income Expense 4000•Income-Individuals 7200 Expense-Salaries&Related 4005 TIMSF Annual Donation 0,00 7210 Officers&Directors Insurance $660.00 4010 Individual Contributions 7,000.00 .220 Salaries&Wages $226,313.87 4060 Donation Box 1,500.00 ,240 Employee insurance Benefits $28,000.00 8,500.00 7250 Payroll taxes $17,313.0' 4200•Income-Private Sector 7255 Unemployment Insurance Bond $645.54 4210 Corporate/Business Grant-Gifts 20,000.0 0 7260 Workers Comp Insurance $2,098.00 4230 Foundation/ rust Grants-Gifts 20,000.00 7 270 ' Professional Development $0.00 4250 NPO Grants-Gifts 8,000.0Ci 7280 Staff Appreciation $500.00 48,000.00 -290 Recruitment $200.00 4500-Income-Government $275,730.42 4550 City 45,212.01: 7300 •Ex,r,-news-Volunteer 45,212.00 7320 .Vol-Appreciation $1,500.00 5100•Income-Prr.,.ram Fees 7330 Vol-Recruitment $0.00 5109•Walks,Talks&Treks 14,000.00 $300.00 5114' Sea Camp 14,000.00 7500 •Expense-Contract Services 5120• Coastal Classroom 40,000.00 7520 -Accounting fees $7,605.00 5130-Coastal Georgia Badge Program 44,000.00 7540 'Professional fees-other $440.00 5140-Oceanography Merit Badge 500.00 ..541 'Transportation Rental $1,500.00 5145.Barrier Island Patch Program 500.00 $9,545.00 5150.Ocean Outreach 1,000.00 3100•Expense-Operations 5160 ' Floating Classrooms 7,000.010 3110•Supplies $15,000.00 5170 Authentic Coastal Experience 4,000.00 3130 Telephone,Cell&Internet $3,600.00 5190 .Gallery Admissions 100,000.06 3140 'Postaga&Shipping $800.00 225,000.00 3170 Printing&Copying $2,000.00 5200-income-Membership 3171 • Membership Dues $820.00 5210 ' Member-New 5,000.00 3172 Promotion $12,000.00 5211 Member-Renewal 5,000.00 3180 Books,subscriptions,reference $1,205.00 10,000.0{. 3181 -Program Evaluation $204.00 5300•Income-Investments $35,629.00 5310 ' Interest-Savings&STI 50.06 3200 'Expense-Facility&Equipment 50.06 8210-Rents $360.00 5400-Income-Discovery Shop 3220 Utilities $15,500.00 5440-Sales of Retail Merchandise 130,000.00 3223 ' Building Repairs&Maintenance $1,000.00 5450-Sales Tax.Vendors Comp 400.01 3260 Equipment Rental&Maintenance $1,136.40 130,400.00 8290 Minor Equipment Purchases $1,000.00 5800•Income-Fundraising Activity 3291 Fixed Asset Purchases $3,500.00 5810 Turtle Trot 22,000.00 $22,496.40 5820 TI Sea Kayak Races 15,000.00 3300 •Expense-Travel&Meetings 37,000.00 '3320 •Conferences,Seminars,Mr•-tings $2,000.00 3330 •Mileage Reimbursements $1,500.00 Total Income 504,162.00 $3,500.00 8400 •Fundraising 3410 'Sea Kayak Race $1,600.00 3411 -Turtle Trot $8,000.00 $9,600.00 3600•Expense-Business 3665.Penalties&Interest $0.00 3666 Permits&Fees $1,265.00 3667 ' Insurance(non-employee) $7,941.72 3670 Credit Card Usage $6,000.00 3680 Bank Charges $140.00 $15,346.72 Total Expense $372,147.54 Net Income $132,014.45 20150505BudgetPacket Page 65 of 162 20150501/jrl Tybee Island Marine Science Foundation Statement of Financial Position As of December 31, 2014 Dec 31,14 Dec 31,13 %Change ASSETS Current Assets Checking/Savings 1000•Cash 1010•Checking-SunTrust 1011 •Operations 122,908.90 149,743.11 1012•Sea Turtle Conservation Fund 13,22129 24,233.79 Total 1010•Checking-SunTrust 136,130.19 173,976.90 1030•In-House Cash 1032•Cash Register Drawer 325.06 325.06 0.0% Total 1030•In-House Cash 325.06 325,06 0.0% 1040°North Beach Facility 1041 •SPLOST-Wells Fargo MM 21,280.54 21,309.89 1042•NBF Donor Restricted Fund-CB-CK 3,071.87 3,070.33 0.1% 1043•Board-Restricted Fund-CB-MM 2,912.56 18,230,77 Total 1040• North Beach Facility 27,264,97 42,610.99 Total 1000•Cash 163,720.22 216,912.95 Total Checking/Savings 163,720,22 216,912.95 Other Current Assets 1400•Other Assets 1410•Inventories for sale 33,303.18 13,133.68 153.6% Total 1400.Other Assets 33,303.18 13,133.68 153.6% Total Other Current Assets 33,303.18 13,133.68 153.6% Total Current Assets 197,023.40 230,046.63 Fixed Assets 1600•Fixed Operating Assets 1620•Buildings-operating 73,635.84 73,635.84 0.0% 1640•Furniture,fixtures,&equip 103,124.37 103,124.37 0.0% 1660•Constuction in progress 118,186.55 118,186.55 0.0% Total 1600•Fixed Operating Assets 294,946.76 294,946.76 0.0% 1700°Accum Deprec-Fixed Operating 1701 •Accum Depreciation 0.0% Total 1700•Accum Deprec-Fixed Operating 0.0% Total Fixed Assets 201,809.34 201,809.34 0.0% TOTAL ASSETS 398,832.74 431,855.97 LIABILITIES&EQUITY -— — Liabilities Current Liabilities Accounts Payable 2000•Accounts Payable 2010•Accounts payables 2,716.38 4.132.76 Total 2000•Accounts Payable 2,716.38 4,132.76 Total Accounts Payable 2,716.38 4,132.76 Credit Cards 2031 •Discover 0.00 192.43 2033•VISA CS 783.09 616.38 27.1% 2035.VISA MP 124.51 414.54 2036•VISA KW 371.11 189.7% Total Credit Cards 1,276.71 809.45 58.0% 20150505BudgetPacket Page 66 of 162 20150501/jrl Dec 31,14 Dec 31,13 %Change Other Current Liabilities 2100•Accrued Liabilities 2170•Garnishments Payable 1,122.10 0.00 100.0% 2110•Accrued payroll 0.00 5,413.62 2130•Accrued payroll taxes 4,227.70 5,506.67 2140•Accrued sales taxes 1,328.22 1,231.67 7.8% Total 2100•Accrued Liabilities 6,678.02 12,151.96 . 2300•Unearned-Deferred Revenue 2350•Deferred Program Deposits 2358•Dolphin Discovery Deposits 50.00 0.00 100.0% 2351 •Coastal Classroom Deposits 5,850.00 4,050.00 44.4% 2352•Coastal George Badge Deposits 2,243.00 2,293.00 2355•Authenic Coastal Experience 50.00 50.00 0.0% Total 2350•Deferred Program Deposits 8,193.00 6,393.00 28.2% Total 2300•Unearned-Deferred Revenue 8,193.00 6,393.00 28.2% Total Other Current Liabilities 14,871.02 18,544.96 Total Current Liabilities 18,866.11 23,487.17 Total Liabilities 18,866.11 23,487,17 Equity 3000• Unrestricted Net Assets 3001 •Unrestricted 341,096.82 0.00 100.0% 3020•Board-designated net assets 13,904.60 0.00 100.0% Total 3000• Unrestricted Net Assets 355,001.42 0.00 100.0% 3010 •Unrestrict(retained earnings) 0.00 378,946.88 3100 •Temp-Restricted Net Assets 3130•Use Restricted-Program 3,720.00 0.00 100.0% 3110•Use restricted-North Beach Fad 25,413.47 24,501,74 3.7% 3111 .Use restricted-Sea Turtle Con 24,233.91 15,732.46 54.0% Total 3100•Temp-Restricted Net Assets 53,367.38 40,234.20 32.6% Net Income Total Equity 379,966,63 408,368.80 TOTAL LIABILITIES&EQUITY 398,832.74 431,855.97 20150505BudgetPacket Page 67 of 162 20150501/01 12;44PM Tyhee Island Marine Science Foundation 113118/15 Profit & Loss - Budget vs. Actual - YTD Anc/u+i Bllsls January through Oo t:erllbo r 2014 Jan-Dec 14 Budget 5 Over Budget %of Budget Income 4000•Income-Individuals 4005•TIMSF Annual Donation 1,000.00 0,00 1,000.00 100.0% 4010-Individual Contributions 2,462.54 7,000,00 (4,537.46) 35.2% 4060•Donation Box 1,212.86 1,500.00 (287.14) 80.9% Total 4000•Income-Individuals 4,675.40 8,500,00 (3,824.60) 55.0% 4200-Income-Private Sector 4210•Corporate&Business Grant-Gifts 3,236.00 15,000,00 (11,764.00) 21.5% 4230•FoundationjTrust Grants-Gilts 0.00 15,000,00 (15,000.00) 00% 4250•NPO Or-Gifts 1734.47 8,000.00 (6,265.53) 21.7% Total 4200•Income-Private Sector 4,970.47 38,000.00 (33,029.53) 13.1% 4500•Income-Government 4550•City 25,212.00 25,000.00 212.00 100.8% Total 4500-Income-Government 25,212.00 25,000.00 212.00 100.8% 5100•Income-Program Fees 5109•Walks,Talks&Treks 9,369.60 16,000.00 (6,630.40) 58.6% 5114•Sea Camp 12,875.54 8,000.00 4,875.54 160,9% 5120•Coastal Classroom 43,448.00 40,000.00 3;448.00 108.6% 5130•Coastal Georgia Badge Program 41,694.00 44,000.00 (2.306.00) 94.8% 5140•Oceanography Merit Badge 706,00 500.00 206.00 141.2% 5145-Barrier Island Patch Program 428.00 500.00 (74.00) 85.2% 5150•Ocean Outreach 611.23 1,000.00 (388.77) 61.1% 5160•Floating Classrooms 1,225.00 7,000.00 (5,775.00) 17.5% 5170-Authentic Coastal Experience 4:099 00 4,000,00 99.00 102.5% 5190•Gallery Admissions 100;826.40 95,000.00 5,828.40 108.1% Total 5100•Income-Program Fees 215,782.77 216,000,00 (217,23) 99.9% 5200-Income-Membership 5210•Member-New 5,459.45 5,000.00 45946 109,2% 5211•Member-Renewal 4,265.00 5,000.00 (735.00) 85.3% Total 5200•Income-Membership 9,724.46 10,000.00 (275.54) 97.2% 5300•Income-Investments 5310•Interest-Savings&STI 26.86 50.00 (2314) 53,7% Total 5300,Income-Investments 26 86 50.00 (23.14) 53.7% 5400•Income-Discovery Shop 5440•Sales of Retail Merchandise 125,547.51 140,000.00 (14,452.49) 89,7% 5450•Sales Tax Vendors Comp 264.16 400.00 (135.84) 66.0% Total 5400•Income-Discovery Shop 125,811.67 140,400,00 (14,588.33) 89.6% 5800•Income-Fundraising Activity 5810-Turtle Trot 16,791 65 22,000.00 (5,208.35) 76,3% 5820-TI Sea Kayak Races 15,227.39 15,000,00 227.39 101.5% Total 5800•Income-Fundraising Activity 32,019.04 37,000.00 (4,980,96) 86.5% Total Income 419,711.33 474,950.00 (55,238.67) 88,4% Gross Profit 366,952.07 474,950.00 (107,997.93) 77.3% Expense 7200•Expense-Salaries&Related 7290•Officers&Directors Insurance 660.00 693 00 (33 DO) 95.2% 7220-Salaries&Wages 228,525.97 254,610.45 (26.084.48) 89.8% 7240•Employee Insurance Benefits 20,679.73 28,000.00 (7,320.27) 73,9% 7250•Payroll taxes 17,394.78 17,515,48 (120.70) 99.3% 7255•Unemployment Insurance Bond 1,596.00 645.54 950.46 247.2% 7260•Workers Comp Insurance 2,577.00 2,480.28 96 72 103.9% 7270•Professional Development 264.87 1,000.00 (735.13) 26.5% 7280•Staff Appreciation 96.98 500.00 (403,02) 19.4% 7290•Recruitment 368.30 200.00 168.30 184.2% Total 7200•Expense-Salaries&Related 272,163.63 305,644.75 (33,481.12) 89.0% 7300•Expense-Volunteer 7320•Vol-Appreciation 525.00 300.00 225.00 175.0% 7330•Vol-Recruitment 2,622.88 0.00 2,622.88 100.0% Total 7300•Expense-Volunteer 3,147.88 300.00 2,847.88 1.049,3% 7500•Expense-Contract Services 7520-Accounting fees 8,135.00 7.605.00 530.00 107.0% 7540•Professional tees-other 94.56 440.00 (345 44) 21.5% 7541 •Transportation Rental 1,802.00 1,500.00 302.00 120,1% Total 7500•Expense-Contract Services 10.031 56 9,545.00 486.56 105.1% 20150505BudgetPacket Page 68 of 162 20150501/0 1,44prr Tybt a Island Marine Science Foundation 53011,15 Profit & Loss - Budget vs. Actual - YTa Accrual Rio, January through Docembur 2014 Jan-Dec 14 Budget $Over Budget %of Budget 8100•Expense-Operations 8110•Supplies 11,952.15 10,500,00 1,452.15 113.8% 8130•Telephone,Cell&Internet 3,449.31 3,600.00 (150.69) 95.8% 8140•Postage&Shipping 883.95 800.00 83.95 110.5% 8170•Printing&Copying 2,567.91 2,000.00 567.91 128.4% 8171•Membership Dues 214.00 820.00 (606.00) 26.1% 8172-Promotion 15,491.71 15,000.00 491.71 103.3% 8180-Books,subscriptions,reference 1,654.70 1,205.00 449.70 137.3% 8181•Program Evaluation 204.00 204.00 0.00 100.0% Total 8100•Expense-Operations 38,510,74 34,129.00 2,381.74 107.0% 8200-Expense-Facility&Equipment 8210-Rents 360.00 360,00 0.00 100.0% 8220•Utilities 14,993.92 15,500,00 (506 08) 96,7% 8223•Building Repairs&Maintenance 911.10 1,000.00 (88.90) 91.1% 8260•Equipment Rental&Maintenance 1,342.30 1,135,40 205.90 118.1% 8290•Minor Equipment Purchases 5,178.72 1,000.00 4,178.72 517.9% 8291 •Fixed Asset Purchases 2,097 17 3,500.00 (1402.83) 59.9% Total 8200•Expense-Facility&Equipment 24,883.21 22,496.40 2,388.81 110.6% 8300•Expense-Travel&Meetings 8320•Conferences,Seminars,Meetings 2,082.87 2,000.00 82.87 104.1% 8330•Mileage Reimbursements 1,348.53 1,009.00 348.53 134.9% Total 8300•Expense•Travel&Meetings 3,431.40 3,000.00 431.40 114.4% 8400•Fundraising 8410•Sea Kayak Race 1,445.41 1,600.00 (154.59) 96.3% 8411 •Turtle Trot 9,187.59 10,000.00 (812.41) 91.9% Total 8400-Fundraising 11,543.87 11,600.00 (56.33) 99.5% 8600•Expense-Business 8665•Penalties&Interest 151.53 0.00 161.53 100.0% 8866•Permits&Fees 1,368.50 1,265.00 103.50 108.2% 8667•Insurance(non-employee) 7,124.72 6,575.45 549.27 108.4% 8670•Credit Card Usage 6,486.58 6.000.00 486.58 108.1% 8680•Bank Charges 267.32 140.00 127.32 190.9% Total 8600•Expense-Business 15,408.85 13,880.45 1,428.20 110.2% Total Expense 395,354.24 400,595.60 (5,341.36) 98.7% Net Income (28,402.17) 74,254.40 (102,656.57) (38.2)% 20150505BudgetPacket Page 69 of 162 20150501/jrl !s,!,'f , {6 1(\\...,........,___ k ! A 'f g City of Tybee Island Community Services Contract Award r Fiscal Year 2015-16 ot2. APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: March 18, 2015___.. Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: TYBEE SEABAR INC. (Tybee Mardi Gra Feb 6, 2016) Contact Person: Steven Kellam Address: P.D. Box 1970 Contact Email: tybeepiratefest@aol.com_ Contact Phone #: _(912) 713-5466 Is this organization an IRS approved 501(C) 3 Non-Profit? Yes X No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ 0 Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: What percentage of these funds will be matched by your organization? N/A Will this event or program bring visitors to Tybee Island in off-peak season or months? Yes >>Please attach a detailed budget to this request outlining how the money will be used. Y.Q.Box 2749-403 Butler A%enue,Tybee island,Georgia 3138-2749 20150505BudgetPacket (912) 786-4573 age� prpo T62 21 786-9465 20150501/jrl R1 ww.ciryoit3 bee.or , ,;,:.-,V)AlLifiiI„... ( ; j City of Tybee Island Community Services Contract Award \.!.4-1: . - J' ' r , Fiscal Year 2015-16 APPLICATION FOR WAIVERS Name of Organization: TYBEE SEABAR INC. Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): 1. Waiver any Building and Zoning fees that may occur. (Tents, Stage, etc.) 2. Seabar request free use the Roundabout and 20 parking Spots in the South End Parking Lot 3. Waiver DPW fees for 10 trash cans, 10 Recycling containers, Barricades, and roping off for parade. Clean streets after parade and event. 4. Waiver all Tybee Police fees for parade and street patrol. Value of the waivers requested: $ $6,000.00 P.O.Box 2749—403 Butler Avenue,Ty bee Island,Georgia 31328-2749 (912)786-4573--FAX(912) 786-9465 20150505BudgetPacket www.ci o y Page 7 o 62 c.or 20150501 20150501/id t Affidavit Verifying Status Ifor City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia, Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,1 am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for_Steven Kellam (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) X I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of .+ec '•• 6-I 1-20.0 - s vial Code of Georgia. Siguataie r Applican - March 18,2015 Date Steven Kellam Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE r._ J lyAY sF j 20 /ter '- f .-t / ls S.Na Notary „ t 1 {. 1. t_—__ SHAH .m c nutly GA public Craw— , 2015 M Y mrei Expires: N€tary iEtes DSC- , My Gommissnn Xr Note: 0.C.G.A. §50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identing number below: 20150505BudgetPacket Page 72 of 162 20150501/0 For, W-9 Request for Taxpayer Give Form to the (Rev,December 2014) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. - TYBEE SEABAR INC. ni 2 Business name/disregarded entity name,if different from above a a- 3 Check appropriate box for federal tax classification;check only one of the following seven boxes; 4 Exemptions(codes apply only to certain entities.not individuals;see ° []individuaVsole proprietor or ❑ C Corporation IU S Corporation ❑ Partnership ❑Trust/estate instructions on page 3): IS. c single-member LLC Exempt payee code(f any) 0,, []Limited liability company.Enter the tax classification(C=C corporation,S=S corporation.P=partnership)•■ .6- v Exemption from FATCA reporting 2 Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for C m the tax r-+,wsification of the single-member owner. code(if any) ❑Other(see instructions)• (Applies'to.a=ounts m:NrtlaIwS outtalk?the US) a. ra S Address(number,street,and apL or suite no.) Requester's name and address(optional, 0 . P.U.Box 1970 y6 City.state,and ZIP code rn Tyre island Georgia 31328 7 List account number(s)hers(optional) WU Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid I Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a - - resident alien,sole proprietor,or disregarded entity,see the Part 1 instructions on page 3.For other - - entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter. 4 6 - 3 1 5 7 7 0 3 Certification _ - Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)f have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and divi ids,you are not required-to sign the certification,but you must provide your correct TIN.See the instructions on page 3. - Sign Signature W f - �r` r • Here us.person■ ,_ ,.-r Date P. General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T (tuition) Section references are to the Internal Revenue Cade unless otherwise noted. •Form 1099-C(canceled debt) Future developments.information about developments affecting Form W g(such •Form 1098-A(acquisition or abandonment of secured property) as legislation enacted after we release it)is at www.irs.gov/fw9. Use Form W-9 only if you are a U.S.person(including a resident alien),to Purpose of Form provide your correct TIN_ An individual or entity(Form W-9 requester)who is required to file an information ffyou dry not return Form W-9 to the requester with a T7N,you might be subject return with the iRS must obtain your correct taxpayer identification number(11N) to backup withholdiing.See What is backup withholding?on page 2. which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you: number(ITIN),adoption taxpayer identification number(AT1N),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number identification number(EIN),to report on an information return the amount paid tea you or other amount reportable on an information return.Examples of information to be issued], returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-I NT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee-If •Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and •Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA codes)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-S(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat_No_10231X Form W-9(Rev.12-2014) 20150505BudgetPacket Page 73 of 162 20150501/0 1:05 AM Tyhee SeaEbar Inc. 03/19115 Profit & Loss Accrual Basis January through December 2014 Jan-Dec 14 Ordinary Income/Expense Income 157.288.40 Cost of Goods Sold 13.484.15 Gross Profit 143.804.25 Expense Administrative Cost 5,658.67 Advertising and Promotion 1:771.75 Automobile Expense 400.00 Charitable Contributions 3,141.00 Childrens Activities 7,500.00 Entertainment 34,035.00 Event Cost 18,581.38 Insurance Expense 5,138.80 Miscellaneous Expense 438.78 Postage and Delivery 85.59 Rent Expense 630.00 Site Prep 71,226.46 Total Expense 148,607.43 Net Ordinary income 4803.18 Net Income -4,803.18 Page 1 20150505BudgetPacket Page 74 of 162 20150501/jrl 2016 MARDI GRAS BUDGET INCOME Sponsorships 5,000.00 Merchandise/T-Shirts 2,500.00 Beer/Food 3,000.00 Parade 750.00 TOTAL INCOME 11,250.00 COST OF GOODS SOLD T-Shirts/Hats/rnisc_ 1,000.00 Beer/Food 1,500.00 TOTAL OF COST OF GOODS SOLD 2,500.00 GROSS PROFIT 8,750.00 EXPENSES Entertainment and Stage Cost 6,500.00 TOTAL ADMINISTRATIVE 1,500.00 TOTAL MISC. EXP. 500.00 TOTAL EXPENSES 8,500.00 SURPLUS/DEFICIT 250.00 20150505BudgetPacket Page 75 of 162 20150501/jrl ICity of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: _March 18, 2015 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: TYBEE SEABAR INC. (Tybee Pirate Fest October 8,9,10,11, 2015) Contact Person: Steven Kellam Address: P.O. Box 1970 Contact Email: tybeepiratefest @aol.com_ Contact Phone #: _(912) 713-5466 Is this organization an IRS approved 501(C) 3 Non-Profit? Yes X No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ 0 Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: What percentage of these funds will be matched by your organization? N/A Will this event or program bring visitors to Tybee Island in off-peak season or months? Yes »Please attach a detailed budget to this request outlining how the money will be used. P.Q. Boi 2749—403 Ruder Avenue,Tybee Island.Georgia 31328-274 (912)786-4573—FM X9 2) 786-9465 20150505BudgetPacket age 7fio 20150501/id www.eliy!o?t.°vbee.org bee.org L1-._r ', r ) City of Tybee Island Community Services Contract Award �, Fiscal Year 2015-16 APPLICATION FOR WAIVERS Name of Organization: TYBEE SEABAR INC. Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): 1. Waiver any Building and Zoning fees that may occur. (Tents, Stage, Bouncy Houses, Rides etc.) 2. Seabar request free use of South Beach Parking Lot for event, and North Beach Lot from 11am- 4pm for parade. 10 free parking passes for the crew from October 6-15, 2014 3. Waiver DPW fees for 25 trash cans, 25 Recycling containers, Barricades, and roping off for parade. Clean streets after parade and during the event. Change flags at 7 flags park (flags will be provided by SEABAR.) Remove and replace (20) Parking stops in the South Beach Parking Lot 4. Waiver all Tybee Police fees for parade and patrol during event. Value of the waivers requested: $ $12,0 00.00 P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912) 786-457; - r k V ty 7) 7315-9465 20150505BudgetPacket Page 77 of 162 20150501/jd z,._ Affidavit Verifying Status 4 for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit, Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-],I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract.Award for_Steven Kellam (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) X I am a United States citizen. OR 2) 1 am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of C etia. 16-10 yq .Of f eficial Code of Georgia. S' of Applicant 1 _— !March I8,2015 Date Steven Kellam Printed Name *Alien Registration Number for Non-citizens SUBSC�. BED AND SWON BEFORE ME ON THIS__ THE ..7 (DAY OF ell + ,20 �--, Notary Public r /__ . ., 7.-e-1..'------— SHARON S.SHAVER My Commission Expires: Notary Public,Chatham County,GA My Commission Expires Dec. 5, 2015 Note: 0.C.G.A. ,¢50-36-i(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C, as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of-alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 78 of 162 20150501/0 Form 1111119 Request for Taxpayer Give Form to the (Rev.December2014) identification Number and Certification requester., Do not i Deportment of the Treasury send to the IRS. Internal Revenue Service 1 Name las shown on your income tax return).Name is required on this line;do not leave this line blank. TYBEE SEABAR INC. cv 2 Business name/disregarded entity name,if different from above m tso ca 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to 0 ❑IndividuaVsole proprietor or ❑ C Corporation © S Corporation ❑ Partnership ❑Trust/esstate certain instructions ionsion,riot individuals;see m c single-member LLC instructions on page 3): o Exempt payee code(f any) a ❑Limited liability company.Enter the tax classification(C—iC corporation,S=S corporation,P---partnership)► p g Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for Exemption from FATCA reporting S the tax classification of the single-member owner. code(if any) ▪ ®Other(see instructions)► tam:.ra W rs ud.,xsde the u.s.r it 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional) , P.O.Box 1970 8 City,state,and ZIP code co re Tybee Island Georgia 31328 7 List account numbers)here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid f Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other — — entities,it is your employer identification number(EIN).If you do not have a number,see How to get a - TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer Identification number guidelines on whose number to enter. 4 � 6I - 3 1 5 r 7 r 7 I 0 3 Part H Certification Under penalties of perjury,I certify that 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. Sign signature of �- Here U.S.persya► �- cote P. General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),1(198-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted, •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured properly) as legislation enacted after we release it)is at www.irs.gov/fw9. Use Form W-9 only if you are a U.S.person(including a resident alien),to Purpose of Form provide your correct TIN. An individual or entity(Form W-9 requester)who is required to file an information if you do not return Form W-9 to the requester with a TiiN,you might be subject return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2. which may be your social security number(SSW),individual taxpayer identification Sy signing the filled-out form,you: number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number identification number(EIN),to report on an infomration return the amount paid to to be issued), you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or ▪Form 1099-INT(Interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If •Form 1099 pN(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and •Form 1099-6(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-$(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231 X Form W-9(Rev.12-2014) 20150505BudgetPacket Page 79 of 162 20150501/0 11.07 AM Tybee Seabar Inc. 33/13115 Profit & Loss Accrual Basis January through December 2014 Jan-Dec 14 Ordinary Income/Expense Income 157.288.40 Cost of Goods Sold 13,484.15 Gross Profit 143,804.25 Expense Administrative Cost 5,658.67 Advertising and Promotion 1,771.75 Automobile Expense 400.00 Charitable Contributions 3.141.00 Childrens Activities 7,500.00 Entertainment 34,035.00 Event Cost 18,581.35 Insurance Expense 5,138.80 Miscellaneous Expense 438.78 Postage and Delivery 85.59 Rent Expense 630.00 Site Prep 71,226.46 Total Expense 148,607.43 Net Ordinary Income -4,803.18 Net Income -4,803.18 Page 1 20150505BudgetPacket Page 80 of 162 20150501/jrl 2015 PIRATES FEST BUDGET INCOME Alcohol/Beer Sales 18,000 Coca Cola Sales 3,200.00 Merchandise/T-Shirts 10,000.00 Parade Entry Fees 1,100.00 Sponsorships 48,000.00 Ticket Sales 63,000.00 Rides 4,000.00 Event Booth 11,000.00 TOTAL INCOME 158,300.00 COST OF GOODS SOLD Cost of Alcohol/Beer 5,000.00 T-Shirts/Hats/mist. 5,500.00 TOTAL OF COST OF GOODS SOLD 10,500.00 GROSS PROFIT 147,800.00 EXPENSES Advertising/Marketing 5,000.00 Childrens Events Entertainment 6,000.00 Petting Zoo 2,450.00 Decorations 1,000.00 Stage 3,156.00 Prizes and Giveaways 200.00 TOTAL CHILDRENS EVENTS 12,806.00 Parade Setup and Decorations 500.00 Give-away Merchandise 500.00 TOTAL PARADE 1,000.00 Entertainment Cost 28,000.00 Administrative Costs Printing/Postage 1,000.00 Posters/Banners/Badges 500 Insurance 4,884.00 20150505BudgetPacket Page 81 of 162 20150501/jrl Licenses& Permits 300 Sales Tax 2,300.00 Bank or Creditcard Fees 200,00 City Fees 1,200.00 Office Supplies 1,000.00 TOTAL ADMINISTRATIVE 11,384.00 Site Preparation Restrooms 2,200,00 Sound 5,000.00 Lighting 4,000.00 Chairs &Tables 1,500,00 Generators/Cables 10,000.00 Tents 30,000.00 Stage 3,000,00 Fence/Post/Ties 800.00 Video/Projector 2,400.00 Site Materials 1,500.00 Decorations 1,500.00 Equipment Rental 1,000.00 Labor-Casual 2,000.00 Concrete Blocks 5,000.00 TOTAL SITE PREPARATION 69,900.00 Misc. Event Cost Security 2,200,00 Golf Carts 600.00 Labor For The Event 8,500.00 Van/Food/Rooms 1,500.00 Photographer 750.00 Prize Money 200.00 Radio Rental 205.00 Trolley 1,000.00 Storage 1,000.00 lce 750.00 Contingency 3,000.00 TOTAL MISC. EXP. 19,705.00 TOTAL EXPENSES 147,795.00 SURPLUS/DEFICIT 5.00 20150505BudgetPacket Page 82 of 162 20150501/jrl City of Tybee Island Community Services Contract Award Fiscal Year 2015-2016 APPLICATION FOR CASH AWARD This form is to be completed and submitted to Finance with your budget request. Date: March 18, 2015 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: Tybee Arts Association Contact Person: Marianne Bramble, President Address: PO Box 2344, Tybee Island, GA 31328 Contact Email: mabeachbrrmmett @hotmail.com Contact Phone #: 912-_412-9224 Is this organization an IRS approved 501(C) 3 Non-Profit? Yes No If"yes", please attach your most recent audited financial statement, a copy of your IRS determination letter and a copy of your current budget detailing the planned use for the awarded funds. Amount of funds requested: $ 30,000 (Total) Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: Tybee Arts Association intends to utilize the yearly award from the City of Tybee to enhance efforts that the organization has in place to both continue improvements on the Art Center building, and to bring back the long awaited "Festival of the Arts"in Memorial Park. Tybee Arts Association is requesting aid in funding the construction of a deck or walkway between the two currently existing doors of the Art Center. Recent lighting improvements co-funded by both the City and donors from the Association have improved safety when moving from one side of the building to the other, especially at night, when the majority of the Art Center performances occur. However, visitor (tourist) and member safety remain a concern. By constructing a walkway (either Ukt 2 749 - 440 Butler .ttenurlC. '1)1tr Wand, Gruruia .313Z8-2 x'71 aj 78 . 4573 F%X 4912) 786-946' 20150505BudgetPacket 1411t w.Pcii10119.61Worg 20150501/jrl • City of Tybee Island Community Services Contract Award Fiscal Year 2015-2016 with decking or a combination of decking and concrete) from the classroom door to the theater door, Tybee Arts believes that handicapped access and mobility into the building would be improved. Tybee Arts also believes that this would direct visitors on a consistently "safe" path as they move from one door (and building) to the other door (and building) during performances or events. T What percentage of these funds will be matched by your organization? 25% Will this event or program bring visitors to Tybee Island in off-peak season or months? both »Please attach a detailed budget to this request outlining how the money will be used. 1'.1➢. lynx '`4QQ-4 3 Eluller:venue.T' bee Island, Georgia 31328-2749 (9121 786.4513 - FAX(9121786-9465 20150505BudgetPacket PARP4o%1 IT 20150501/jrl Form -9 Request for Taxpayer Give fomn, to the (Rev.October 20114) identification Nurnber and Certification requester. Do not send to the IRS, De.�mtnxnt.>f 11-1*TrnE*eury IntirfOl Fawn us e•arvlca c.i Name(as reported on your inCDme tax return) 1 & ye_P L ' . (J�.(G: 1 G cz u Business name,If drff_rant from above c 0 c g Check a riate box' Individual/ I—i Exempt from backup • 0 appropriate ❑ Sole proprietor Xreorporation ❑ Partnership ❑ Other ■ - I I withholding i N Address(number. street, and apt, or suite no-) } � ; Requester's name and address toptiormh a 314-44 U _ 1 }l ^�[] `'�/ rye.� City:states.[v-rd ZJP cxsd kje I `s it4,6 (� 3 1 i�\'� r? CA List account numbest)here r, ptionol) Mril r Taxpayer identification Number (TiN) Enter your TIN in the appropriate box.The T1N provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals. this is your social security number(SSN). However,for a resident I I Y I 4 1 I l alien, sale proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number(EIN). If you do not have a number, see How to get a TiN on page 3. or Note.If the account is in more than one name, see the chart on page 4 for guidelines on whose number I er Wen fi on re) I to enter. I fl I I 1 Certification Under penalties of perjury. I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me). and 2_ I am not subject to backup withholding because: (a) I am exempt from backup withholding,or(b) i have not been notified by the internal Revenue Service{IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends. or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return_ For real estate transactions, item 2 does not apply. For mortgage interest paid. acquisition or abandonment of secured property,cancellation of debt, contributions to an individual retirement arrangement(IRAt. and generally, payments other than interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN. (See the inst t,.._' ns an page 4:) $Igo Signature oil l '�Here U.S.persons 1 I [t Date ► 3—i ^}c) 20150505BudgetPacket Page 85 of 162 20150501/0 a) % to O © c > ƒ 2 O Q MI ® % 7 x . 2 / - 0_ LU q < --n,............. 0- E @ E 7 _ Ek E \ q 4 CC , e % E £ \ LID $ IL f E - k . o k CO CO \ 3 % \ / C w \ E . _, . . ¥ � " m \ m \ < c c E E @ q \[ m m -0 , 7 E g \ m P % `§ rID -C § to M ¢ / CL & 2 -0 0_ C OD M \ o W CC c co / o q ® 4 x , C x @ • Lu 0_ W• Q < z mlmmmu&wPa am Page 86 of 162 20150501/jH 11:06 AM Tybee Arts Association 03119!16 Profit & Loss Budget Overview Cash Basis January through December 2015 Jan-Dec 15 Ordinary IncomefExpense Income Event income Advertisement in Programs 2,000.00 Performance Income 20,000.00 Total Event Income 22,000.00 Other Types of Income Membership Dues 3,000.00 Total Other Types of Income 3,000.00 Proceeds from Art Show Art Shows-Gross Proceeds 35,000.00 Art Shows-Pay-out to Artists -28,000.00 Artist Fees 1,600.00 Total Proceeds from Art Show 8,600.00 Program Income Educational Classes 1.200.00 Total Program Income 1.200.00 Total Income 34800.00 Gross Profit 34,800.00 Expense Business Expenses Business Registration Fees 30.00 Dues 400.00 Total Business Expenses 430.00 Contract Services Accounting Fees 3,000.00 Total Contract Services 3.000.00 Events Banners 1,000.00 Casual Labor 2,000.00 Costumes 1,000.00 Hospitality 2,000.00 Music/Scripts 800.00 Other Performance Expenses 1,500.00 Permits 1,800.00 Printing 1,500.00 Set Lighting 600.00 Props 1,200.00 Sound 1,000.00 Stage 1,000.00 Total Set 3,800.00 Supplies for Events 1,500.00 Total Events 16,900,00 Facilities and Equipment Repairs&Maintenance-Building 10,000.00 Utilities 3.500.00 Total Facilities and Equipment 13,500.00 Page'I 20150505BudgetPacket Page 87 of 162 20150501/jrl 11:06 AM Tybee Arts Association 03119/15 Profit & Loss Budget Overview Cash Basis January through December 2015 Jan-Dec 15 Operations Merchant Fees 1,800.00 Postage 400.00 Printing and Copying 600.00 Telephone 2.000.00 Website Support 1,200.00 Total Operations 6.000.00 Other Types of Expenses Insurance-Liability,1?and 0 1,700.00 Other Costs 800.00 Total Other Types of Expenses 2.500.00 Total Expense 42,330.00 Net Ordinary Income -7.530.00 Net Income -7,530.00 Page 2 20150505BudgetPacket Page 88 of 162 20150501/jrl :s Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath_as an applicant for a City of Tybee Island_ Georgia. Business License or Occupation Tae Certificate. Alcohol License.Taxi Permit. Contract. or other public benefit as referenced in O:C.G.A. Section 50-36-1. I am stating the following with respect to m application of a City of Tybee Island: • Business License or Occupational Tax Certificate. • Alcohol License. (circle all that apply) • Taxi Permit. • Contract • Continunits.Set►-ces Cotntn t Award for beL { v'-• (printed name of natural person applying on behalfggf indlr'vid a,l, business, corporation,partnership, or other private entity). 1 1 I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant wider the Federal immigration and Nationality Act_ 18 years of age or older and lawfully present in the United States. in making the above representation under oath. I understand that an person who knowingly and wilifulh, makes a false. fictitious. or fraudulent statement or representation in an affidavit shall be guilty of a violation of, ection 16-10-20 of i Official Code of Georgia. a ni tire,.T Applicant -- Date t `. ► 'i► k__ Printed Name * Alien Registration Number for Non-citizens SUBSC t ED AND SWtRN BEFORE ME ON THIS THE___, , DAY OF 4..i . •�: 4.ir, 20 / 1 r SHARON S.SHAVER Notary Publi; A s.-1 - ` _, , Notary Public,Chatham County,GA My Commission Expires Dec. 5, 2015 !v ' Commission Expires: ! Note: O.C..G.A. §50-36-1(0(2) requires that aliens under the federal Immigration and NationalitvAct, Title 8 (-S:(:, as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do nor have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 89 of 162 20150501/0 .mot -? City of Tybee Island Community Services Contract Award Fiscal Year 201.5-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: March 20, 2015 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: Tybee Beautification Association Contact Person: Deb Barreiro Address: P.Q. Box 604, Tybee Island, GA 31328 Contact Email: tvbeedogpark©hotmail.com Contact Phone: 912.398.0552 Is this organization an IRS approved 501(C) 3 Non-Profit? Yes If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Attached Amount of funds requested: $ 4,430 Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: Please see Attachments A 1 A2, B, C & D; What percentage of these funds will be matched by your organization? 100% Will this event or program bring visitors to Tybee Island in off-peak season or months? No, but it will enhance their overall impression of the City. >>Please attach a detailed budget to this request outlining how the money will be used. Bin 2749—403 Butler Avenue,Tr bee Island,Georgia 3132'-2749 (912) 786-4573— FAX (912)786-9465 20150505BudgetPacket 'fl VOA P g(tRfl1a¢?� ci rg 20150501/id � •. " r City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 APPLICATION FOR WAIVERS Name of Organization: Tybee Beautification Association Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): Parking Passes for Beach Sweeps 175 passes for 2015 - 2 016 Monthly use of Guardhouse (12 dates annually) Value of the waivers requested: $ 431+‘ 2749—403 Buller Avenue,Tybee Island,Georgia 3132.8-2749 (912) 786-4573— FAX (912) 786-9465 20150505BudgetPacket ►�w�iPc 5 8t6f tiR.o rg 20150501/jrl . , Affidavit Verifying Status i for City Public Benefit Application By executing this affidavit under oath. as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract, or other public benefit as referenced in O.C.G.A, Section 50-364, I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit. • Contract it Community Services Contract Award for (printed name of natural person applying on behalf of individual, (business, corporation,partnership, or other private entity). 1) 1 I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am n otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 ye yys of age or older and in otherwise present in the United States.* In making the above representation under oath, I understanal t ` . y person+ a ,, . . .1 Y _ . . «i1 fully makes a - fictitious,or fraudulent statement or representation in an affidavit shall be guilty of. vi -on s' 04 • on 0'- 0 0 of the Official Code of e:orgia. S a u-e a 'pli t Date { , Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND S nRN BEFORE ME ON THIS. THE DAY OF t}, ' } _,20 /5 . SHARON S.SHAVER 1 Notary Public, Chatham County,GA Notary Puhii, 04 t. �. ,. #_• My Commission Expires Dec. 5, 2015 My Commission xpires: _ Note: ©.C.G.S.I. §50-36-1(0(2)requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended,provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 92 of 162 20150501/01 Form -9 Request for Taxpayer Give form to the (Rev.October 2004) identification Number and Certification requester. Do not l?ipertn�nt� the Yrrawry send to the IRS. IrIfrortai R.wnw Device ry Mare(as.reported on your income tax return) 7.115 13eia ta--AF-kc--' ` too-4 A'55 -1 f 3 is a- Business name,if different kern above * h `1 C p lndividua4' Exempt from backup 4'5 Check appropriate box: © Role proprietor- Corporation E, Partnership El Other • Li with,oid}np G Address(number, street, and spt or suite no.'! Requesters name and addrors(optional) (?©f lox ( 04, City.state.and ZIP code AList account nurnberlsl here(optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line I to avoid Social security number backup withholding. For individuals,this is your social security number(SSN). IHovvever, for a resident I 1 4 I 4 I _I 1 alien,sole proprietor, or disregarded entity,see the Part i instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. or Note.if the account is in more than one name, see the chart on page 4 for guidelines on whose number EInraloyar Identification number to e a t e r. 5 11* t 111 7-I 1 11 1 1-I 1 Part II Certification Under penalties of perjury. I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding. or(b) I have not been notified by the Internal Revenue Service(IRS)that i am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S.resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt, contributions to an individual retirement arrangement(IRA),and generally, payments other than interest and dividends,you are not required to sign the Certification,but you must provide your correct TIN.(See the instructions on Sign signature of Here U.S.person • Date ► 3`7 \ 20150505BudgetPacket Page 93 of 162 20150501/01 ,.,______ , .,, �, '� / fi ' `"' x ems, / .e AI .. . a ,,.. J „ r ! aw, ° ... ►„ IIII ' - , 4. _ 411,Ir 4 . 4 .nIJ rr i if _ . -max 4 IA' r,r Approximately 145' x 145' ATTACHMENT Ai 20150505BudgetPacket Page 94 of 162 20150501/jrl .-1' F At-4:14-10114,,... ` U � �_ f'4H+ ..f f , >> f f f I (R ,4 ' ., f ■ - i M q{f J! yr � / I_ . _ :,.....-...,_.:_ , ,:.,, .....,.. ; ,..„,' '„.:.'.7-, /.4__ zi,,..7:JO:" ,---: .Z-7.,•'.:•,':'•Ir''. • 1:l' ' .2: .- r "'‘ : 4,44,0,4, ..", .. 4***.;,.„ - , .•• • / • • A } ,�-. 4,Y ti P 4 ,e - . ,- ,.. ao ait•4 ! ` � .I 1.,...,..„-- .r I fir y. ` r I W t S ! r '. } I ' ;' ' ,ft 4 I , * .. ,e-•-....,- ' • ,,' i -I-■.'t.1 j- 4 .il _..,.- I , ,'t z „. a t •"..a • *, a. a _ . / j1 t i.:flak�J©o8l, Ai / a _ 'is!' P Tip y'•Im,.1,,x G>a!! Ne•.:`1 24)14 Eat 5 ... An.,' II ' -., It ..448 It ATTACHMENT A 20150505BudgetPacket Page 95 of 162 20150501/jrl ,. VERDANT ENTLR! RTSL5, LL(: �tlit ENVIRONMENTAL DESIGN . LANDSCAPE ARCHITECTURE -SIrE PLANNING Tybee Beautification Association c/o Deborah Barreiro 403 Butler Avenue Tybee Island, GA 31328 18 March 2015 Re: City Hall Site work improvements Dear Deb, Thank you for requesting a proposal for professional design services for the City Hall property. We would be very interested in the prospect of working with your association and the City to generate a design. I enjoyed discussing the project with you yesterday and have reviewed the photos and plat data you sent. My understanding is that your association is interested in a progressive re-design of the existing grounds including hardscape and plantings. We spoke about the need for ADA compliance and the interest in a sustainable site design incorporating such elements as pervious surfaces, creative stormwater applications and the use of indigenous plant material.The following is a breif impression from our conversation to date and an outline of how we can help with the project. My understanding is that the existing parking area to the north will remain and that walkway systems may be added on possibly both sides of the property. The significant grade change in the front of the building may be reconsidered with the possible removal of steps in lieu of a ramp, some possible berming, and/or the incorporation of a rain garden for stormwater infiltration. The City is open to a complete fresh look for this approximate half acre site, by reducing the lawn area and replacing it with hardy, native grasses. The maintenance and irrigation needs would then be reduced over time.There is a great potential for a rain garden or cistern in coordinating a progressive irrigation system. Existing trees will be retained but palmettoes could be relocated and the Association seems open to considering options in order to arrive at the best overall plan. Lighting and signage are not part of the anticipated site improvements at this time. An accurate map of existing conditions is a necessary prerequisite to any professional study. We could produce that from scratch with the Plat data and field measurement if there is no existing survey available on AutoCAD. As we discussed this morning, I will furnish our time estimates for our normal, comprehensive design process and when you win the grant we can further refine our potential scope and time needed. The Landscape Architect proposes to work with the Owners to derive a site plan configuration which serves the functional and aesthetic needs of the Owners;which is in harmony with the surrounding ecology; maximizing the site's history, natural features and spirit. We would start by preparing a preliminary base sheet from available resources. I would then make a site visit with my associate to measure and analyze the site. This would include the architecture, hardscape, trees and landscape elements.The next step would be to scan and encode the site data into AutoCAD and plot an existing conditions map. I would then return to the property to generate planting study options and meet with you.These study options would address potential hardscape and planting improvements for the entire site. Potential grading studies would be schematic, unless we can get a surveyor to furnish us some existing grade data. The studies WW`v. vi it.DANll:?tilFik'ki,,i §.i0:,,1 • .3. lit % k7 Sd1<.I I ', \\ `y II 4,L014,4,1", ,I 0,1 • "I'.. - - , 20150505BudgetPacket Page 96 of 162 ATTACHMENT B would emphasize ",ow-maintenance natives while being sympathetic to the traditional architecture and the use of the property such as the enhancement of pedestrain circulation,the pavillion area or other potential elements such as benches. Plantings would be zoned per each facet of the building. I would need about 6 hours to work on a series of design alternatives and then about a two hour meeting with you. With a bit of office time we could scan and email the studies or, with your comments, refine them into a Schematic Landscape Plan. The next step would likely be to prepare a Cost Estimate to establish a budget prior to drawing up the final plans. This would be a spreadsheet with all of the hardscape and planting items needed to accomplish the work. We could then meet again to present the plan and estimates or you could come to our office in Savannah to save our typical one-way travel time, Once we establish the approximate budget, we would then draw up the approved plan and prepare a construction and planting schedule. Construction documents for a project such as this would be as many as four plans including a construction items sheet with grading and staking, potential construction details and a planting plan.The fourth sheet could be an irrigation plan,for which we use a consutant.The final documents could then be used for submittal to the City, bidding and implementation. We could then assist you with acquiring competative bids from a landscape contractor. We sometimes help to source certain of the plant material as needed. Once an agreement is reached, I would then like to make at least two site visits to check the staking or position the plant material on the ground with the landscape contractor. If we do the improvements this fall, I would also like to follow-up next spring to make any needed touch ups, warranty or maintenance suggestions. The following is an outline of our present billing rates and a task-oriented estimate of the proposed design process for your review. * Thomas Angell, Principal Landscape Architect $120/hour * Jessica Higgins, Associate Landscape Architect $65/hour Reimbursable expenses in addition to the above fees are as follows: Mileage @ $0,56/mile Vellum Plots @ $9.00/each Black Line Prints @ $3.50/each Parking Fees @ cost Postage & UPS@ cost OUTLINE OF PROFESSIONAL SERVICES 1. Initial conversation, email Deb, 17 Mar 15 No charge 2. Print& review photos& maps, review wjassociate, 18 Mar 15 No charge 3. Follow-up w/Deb about program, prepare proposal, 18 Mar 15 No charge 4. Coordinate w/Association on grant award &contract No charge 4. Draft&format preliminary base sheet —Allow 3 hours @ $65 5. Site visit#1 for reconnaissance & measurement 6 hours @$1.20 w/associate-including one-way travel time (.50 hr) 6 hours @@ $65 20150505BudgetPacket Page 97 of 162 20150501/jrl 6. Encode as-built data-Allow 6 hours @ $65 7. Site visit#2 for design &meeting 8 hours @ $120 8. Print, label&scan studies 1 hours @$65 Coordinate w/Owners 1 hours @$120 9. Prepare Schematic Landscape Plan-Allow 8 hours @ $120 10. Prepare cost estimates 2 hours @ $120 4 hours @ $65 11. Prepare digital pictures of materials/plants-Allow 2 hours @$65 12. Meeting w/Owners to present plans &estimate-Allow 2 hours @ $120 2 hours @ $65 13. Prepare Construction Items sheet 8 hours @ $65 14. Prepare Planting Plan 8 hours @ $120 15. Possible construction details -Allow 6 hours @$120 16_ Possible Grading Plan-Allow 6 hours @ $120 17. Prepare planting&construction schedule-Allow 2 hours @ $65 18. Coordinate bid(s) -Allow 1 hours @ $120 16. Site visit(s)for layout and to position plantings Allow- 2 trips @ 3 hours each 6 hours @ $120 17. Post-installation evaluation and punch list-Allow N.I.E. Total for as-built, design, cost estimate, bid documents, oversight TOTAL FEE ESTIMATE: 88 Hours $8,690 Thank you for the opportunity to submit proposal. Please feel free to call or email me if there are any questions about the process I have laid out or if you would like to discuss the project further. I am excited about the prospect of helping you accomplish a more attractive, functional and sustainable overall landscape. We hope your Association can win this grant and we are eager to work with you at the approriate time. Sincerely, homas Anf• , ASLA 20150505BudgetPacket Page 98 of 162 20150501/jrl Tybee Beautification Association's Proposed Town Hall Project TBA's proposal for the 2015 grant cycle is an exciting landscaping project that proposes to update Town Hall located on Butler Avenue. TBA proposes to accomplish this through landscape &hardscape improvements at this location. The proposed project area is area immediately adjacent to the building(see Attachment Al & A2). At this location, the original foundation plants and hardscape are in need of updating. The purpose of the update is two pronged. The first objective is to enhance access to City of Tybee offices by designing hardscape features that offers the public clear options to access the building. The second prong is to update the landscaping to make the exterior space not only more attractive but to decrease maintenance by city staff. To accomplish this,TBA proposes the project in two phases. Phase 1 will be the design phase. Phase two will include removal of existing foundation plants;removal of non- functional hardscapes (primarily the sidewalks to nowhere);clearing and grading of the project area;installation of new hardscape features;landscaping the project area with low maintenance, drought-tolerant native plants & grasses. TBA has discussed this project with a Verdant Enterprises (attachment B) and Joe Wilson, City of Tybee Island Director of Public Works. This grant request is for funding associated with landscape &hardscape improvements, as well as in-kind services from DPW. Vegetation immediately adjacent to the building is the only vegetation proposed to be removed. The hardscape features to be removed only include the sidewalks NOT located on Butler Avenue. New plans will be coordinated with designated City employee(s). Tybee Beautification Association proposes a 50% match for architectural service and an estimated 80 volunteer hours coordinating the project. 20150505BudgetPacket Page 99 of 162 AT a ACIMI1'�T Town Hall Project Budget Architectural Services S 8,+690 • Attachment B Project materials • hardscape $to be determined • vegetation $ to be determined DPW In-Kind Service estimate 440 man hours total • removal of existing landscape: 60 hours (5 employees x 1.5 day) • demolition of existing hardscape: 60 hours (5 employees x 1.5 day) • site prep (filling& grading): 60 hours (5 employees x 1.5 day) • installation of new hardscape: 200 hours (5 employees x 5 days) • installation of new landscape: 60 hours (5 employees x 1.5 days) The proposed time table for the execution of the phased project is as follows: Phase 1 / July 2015; Phase 2 / November 2015. ATTACHMENT 20150505BudgetPacket Page 100 of 162 20150501/y1 Town Hall Project Budget Architectural Services $8,690 • Attachment 13 Project materials • hardscape $to be determined • vegetation $ to be determined DPW In-Kind Service estimate 440 man hours total • removal of existing landscape: 60 hours (5 employees x 1.5 day) • demolition of existing hardscape: 60 hours (5 employees x 1.5 day) • site prep (filling&grading): 60 hours (5 employees x 1.5 day) • installation of new hardscape: 200 hours (5 employees x 5 days) • installation of new landscape: 60 hours (5 employees x 1.5 days) The proposed time table for the execution of the phased project is as follows: Phase 1 / July 2015; Phase 2/ November 2015. 20150505BudgetPacket Page 101 of 162 20150501/01 �. ` rte' . � City of Tybee Island Community Services Contract Award "'i' Fiscal Year 2015-16 +''''r 4 ;s'. k*,,,,,,.„ I1 OA* APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: 4/-ch 7, .mil Cl Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: 1 ! bee it r'"Yd e}1)1710 ,if I iC'() L It.. Contact Person: ''ti t r k 1,q0,f,4en Address: e , _ 5 1 __ Contact Email: 1r j-'ybee.a. rria ; 1 Contact Phone #: CPA 7.6 i'' - Is this organization an IRS approved 501(C) 3 Non-Profit? X Yes _ No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ -- Lit t Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: CE [ -ct(lr�.-11-,0i , ii/Ae, free,dt ,`t uui) )1 p` i Affet I)ejtne-CJ C )1 C.t_( fiLeetc (3f I L?L if..Y '1 id)1 ee:oL ii rr ) °rd ! ' r ` 4r M141 • A Ale) Air 11 r __ re a __ . - - V --- C i17 ) u-ji her .2h)5 A r► --) ' A . f\1 41 /'1 , ) - .- C p ct ►zen s 1, i,11 L'n 4/ It'"/ i ) use et ge ,,vii' Peck What percentage of these funds will m.t edb your organization? ��7 pe 9 Y Y 9 Will this event or program bring visitors to Tybee Island in off-peak season or months? Yes �>Please attach a detailed budget to this request outlining how the money will be used. P.Q. Box 2749-403 Butler Avenue.. Tybee island., Georgia 31328-2749 20150505BudgetPacket Page 102 of 162 20150501/jrl Treasurer's Report Tybee Island Community Pool, Inc. t�. 1 December 18,2014 South State Bank - Beginning Balance 8/29114 $17,931.66 09/22/14 Deposit $ 728.00 10/03/14 Deposit 1,036.00 10/14/14 Deposit 727.00 10/20/14 Square Deposit 336.47 10/21/14 Deposit 705.00 10/21/14 Deposit 2,988.00 10/30/14 Deposit _ 311.00 $ 6,831.47 $24.763.13 CK#1039 09/04/14 Jackson Printing $ 293.49 CK#1038 10/21/14 Sun Country Amusements 25.00 CK#1040 09/16/14 Speedi Sign 48.15 CK#1041 09/24/14 Cappy Birdwell (supplies,noodles) 85.29 CK#1042 09/26/14 Savannah Awards 8.55 CK#1043 10/14/19 Badger Rental (fan for testing) 48.15 CK#1044 1 0/20/14 Bahama Joe's 282.48 CK#1045 10/14/14 Cash(Derby Awards) 2100.00 CK#1046 10/21/14 Sun Country Amusements 175.00 CK#1047 10/23114 Caprice Birdwell (food.tickets,cash box,table covers) 139.00 CK#1048 10/23/14 Caprice Birdwell (Badger Rental-fans) 192.00 CK#1049 11/04/14 Jeff Wells(Thank you for services) 100.00 CK#1050 11/04/14 Sandy Major(printing of flyers) 257.97 $ 3755.08 $21,008.05 South State Bank-Ending Balance 11/28/14 S21,008.05 20150505BudgetPacket Page 103 of 162 20150501/jrl SERVICE INTERNAL REVENUE SERVICE OF THE TREASURY P_ O_ BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: 9b-0791148 Date: J PI 2. 8 gyrs ] LN. 17053172364022 COMMUNITY POOL INC Contact Person : _v C/O ISLE KEITH JOYNES PO VICTORIA ,� WOR Contact Telephone Number: PO BOX 859 Wig$ ISLAND, GA 31328-0859 (877) 823-550 Accounting 829-5500 Period Ending: February' 28 Public Charity- Status: 170(b) (1) (A) (vi) Form 990 Required: I Yes y �/ { Exemption: j L Effecti '- Date of v February 7, 2012 2 ( Cautr cation Deductibility: Yes lrt T 5J Addendum App es No Dear Applicant: upon review of your application for tax We are pleased to inform you that up t from Federal for to tax that you are exemp Contributions is m you are mined alma Y exempt section 50 have determined ti to to youe under section 501{c) {3) of the Inters�:al Revenue Code. also qualified Code_ You are deductible under section. 170 of ��ransfe?�`�©� S. �t*-�sder section 2055, 2106 bequests, devises, resolve any questions tax deductible bode this letter could help -or 2 �2 of the, Code. Because permanent records. you should keep it in y�' regarding your exempt status, Y your t under section 5o1(c) (3) of the code are further classified private foundations. We determined that you are organizations exempt of this as either public charities or p a public �h�rity under the Code section(s) listed in the heading letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(C) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization, Sincerely, /04hWiji t U.......... Kenneth Corbin Acting Director, Exempt Organizations Enclosure: Publication 4221-PC Letter 947 (DO/CG) 20150505BudgetPacket Page 104 of 162 20150501/jrl TYBEE ISLAND COMMUNITY POOL Itemized list Post Cards for mailings: $300.00 Membership brochures: $300,00 Advertising of meetings: $150.00 On-line information: $100.00 Refreshments: $150.00 Total: $1000.00 20150505BudgetPacket Page 105 of 162 20150501/jrl sg Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate_ Alcohol License,Taxi Permit,Contract or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License. (circle all that apply) • Taxi Permit, • Contract ▪ Community Services Contract Award for i t F ` j:540,1' S- 6' ( L ki t'i i le!,/„I Ili C ' , 1-/printed name of natural person applying on behalf of individual, hus2ne x, corporation,partnership, or other}rivate entity). 1) L' I am a United States citizen, OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act. 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. t/d/fa&I (7)14(iefti6:6-e' ( Signature of Applicant c 0-C Date Dot) Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND WORN BEFORE ME ON THIS THE 9 DAY O ,20 Notary Public 4' My Commission Aires: /o —e y — Note: 0.0 GA. ,¢5O-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registrati • •. _ I • City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 r CATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: February 26, 2015 Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: Tybee Island Maritime Academy Contact Person: Carolyn K Jurick/Patrick Rossiter Address: Box 1519 Tybee Island, GA 31328 Contact Email: Ckjurick @comcast.net Contact Phone #: 912-395-4060/ 404-312-5617 Is this organization an IRS approved 501(C) 3 Non-Profit? XYes No If"yes", please attach your most recent ,.udited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $ _ 19722.56 Describe how these funds will be used and how the City and citizens of Tybee Island will [3ene{iit: Tybee Island Maritime Academy opened the 2013-2014 school year with 144 students. Each student had a laptop. This has been very important to our students' learning as they use the laptop for assessments, in lieu of textbooks, documentation of project presentations, learning, etc. In the 2014-2015 school year we added 94 students. The increase in enrollment required us to seek additional classroom space and to purchase another 32 unit COW (computers on wheels). Maximum capacity for COWS is 36 laptops so additional computers were purchased to fill existing COWs. Students currently share laptops. The TIMA Teaching Model requires that each child has a computer in order to maximize instruction and learning. We need two more COWs plus 12 laptops for each of our students to have a laptop at school. We are asking for you to help by giving us the funds for one of the COWs. Rai 27414 403 Bulks- Avenue,Ty Y Georgia 3132N-2'49 (412► 7N6-4573 - FAX (912) 786-9465 20150505BudgetPacket ■11%A414100.0 rg 20150501/jrl I fI City of Tybee Island Community Services Contract Award Fiscal Year 2015-16 Tybee Island Maritime Academy is so popular that we reached our 5 year goal of enrollment at the end of one year. We anticipate that we will have 251 students provisionally accepted for the 2015-2016 school year and a waitlist of 85. Many young families are looking for homes on Tybee and some have already moved here. They cite the school as the reason for the move. The school brings and breathes a new life into our community. There has been much support from our wonderful community. The school has a wonderful reputation and the city and its citizens are given the credit for it. The school has become an integral part of Tybee Island. What percentage of these funds will be matched by your organization? 100% Will this event or program bring visitors to Tybee Island in off-peak season or months? Tybee Island Maritime Academy has a dedicated group of parents and volunteers that come to Tybee frequently to support their children's education. Tybee business benefit from the influx of people throughout the year. »Please attach a detailed budget to this request outlining how the money will be used. 20150505BudgetPacket Page 108 of 162 20150501/jrl Budget for Tybee Island Maritime Academy Technology Line Item Description Quantity Cost 1 The Whole Cow(includes 32 Lenova laptops) 1 $20,87350 2 Microsoft Office 2013 32 $1,706.56 Total $22,580016 20150505BudgetPacket Page 109 of 162 20150501/jrl - . . [ N - - • * , , 2 2 0 - % 2 E F \ UiHF ? m \ \ n flh1 } S \ / 2 2 0 o E a r n \ \ n 7 @ 0 § ! F1 cr 2 � ® R ® ' \ / § / & 7 \ C # � ) 0- _ \ � $ / \ 2 / / / cr ID @ I 3 n CU ® 2 - / / / _ 00 7. 7 C C 11.1 ---- 2 VD / i , tk, - el .... i - N / U) { k ,0 o # -0 it C CO ® i- G o -k q / A # us \ ' U . mlmmmu&wPa am Page 110 819 20150501/jH INTERNAL RED SERV-TcE DEPART OF THE TREASURY P. O. BOX 2508 CINCINNATI, OR 45201 Employe- Identification Number: Date: 45-1500099 17053231368011 ---'.PER ISLAND CHARTER SCHOOL Contact Person: 1105 LAUREL AVE GAYLE M ADAMS IDf 95073 •s:xkiEE ISLAND, GA 31328 Contact Telephone Number: {8T'7) 829-5500 Accounting Period Ending: June 30 Public Charity status: 170(b) (1) (A) (ii) Form 990 Required: - . , - - . - Yes- - - - - Effective Date of Exemption: march 28, 2011 Contribution. Deductibility: Yes Addendum Applies: Yes Dear Applicant: We are pleased to inform you thAt upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, Contributions to you are deductible under section_ 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 5011c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public cbsr.ity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221. 70, Compliance Guide for 501(0) (3) Public — Charit,ida, for some helpful_ infc,rmation about your responsibilities exempt organization, Sincerely, Lois G. Lrerer Director, Exempt Organizations Enclosures Publication 4221-PC Letter 947 (DO/CG) 20150505BudgetPacket Page 111 of 162 20150501/jrl g Give Form to the Form + £" +�� for Taxpayer a�i�� requester. 60®t (Rev.December 2014) identification Number and Certification renu s to the of n Oepartmar�t of the Treasury Internal Revenue Service 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. Tybee Island Charter School dab Tybee Island Maritime Academy ni 2 Business name/disregarded entity name,it different from above m C7i c3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to o ❑Individual/sole proprietor or [ C Corporation ❑ S Corporation ❑ Partnership ❑Tmstiestate certain entities,not individuals;see single-member LLC instructions on page 3): a a Limited liability company.Enter the tax classification C=C corporation,S--S corporation,Pe-partnership)► Exempt payee code(if any) 0 M5+ P Y• { rp � Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for Exemption from FATCA reporting C y the tax classification of the single-member owner. code(if any) e ❑Other(see instructionsy■ (Applies es accounts�wields`'�'@ 1.1.5.1 tt _ 5 Address(number,street,and apt or suite no.) Requester's name and address(optional) • PO Box 1519 ✓• 6 City,state,and ZIP code Tybee Island,GA 31328 7 List account number(s)here!optional Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TEN provided must match the name given on line 1 to avoid Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,fora resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. Of Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for I Employer ident:ficeden number guidelines on whose number to enter. 45 _ 1500099 Part II Certification Under penalties of perjury,I certify that: 1, The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that lam no longer subject to backup withholding;and 3. I am a U.S.citizen or ether U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. Sign Signature of Here ell ere t9.5.person le '"l Date� �.. d General Instructions I •Form 1098(home mortgage interest).1098 1E(student loan interest),1098-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) as legislation enacted after we release it)is at www.irs.govlfw9. Use Form W-9 only if you are a U.S.person(including a resident alien),to Purpose of Form provide your correct TIN. An individual or entity(Form W-9 requester)who is required to file an information if you do not return Form W-9 to the requester with a TIN,you might be subject return with the IRS must obtain your correct taxpayer identification number{TIN) to backup withholding.See What is backup withholding?on page 2. which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you: number(ITIN),adoption taxpayer identification number(ATIN) or employer 1.Certify that the TiN you are giving is correct(or you are waiting for a number identification number(EiN),to report on an information return the amount paid to to be issued), you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If •Farm 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of { 9 any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of Income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and •Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-S(proceeds from real estate transactions) page 2 for further intormation. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231 X Form W-9(Rev.12-2014) 20150505BudgetPacket Page 112 of 162 20150501/0 ttr ,: • City of Tybee Island Community Services Conti-let et Award Fiscal Year 2015-16 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and ibmitted by Mares 2% . . 15 Date: '7/ Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: C L 'AAA l G, ,: d e , , Contact Person: ` '.z/ 4 'P.6741ee--5 Address: -144 r/ 7 / . 71F-Se' Pe9.7,4P 3/ °° Contact Email: %I '`e,' .4,1 J1_ Contact Phone #:(-9/2j c/-r-", slug / Is this organization an IRS approved 501(C) 3 Non-Profit? Yes X No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: —, - - Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: AilitiN9 et 7 C,/t 0' C 1) -- q-Men),94) J4Z 2 ) c , `e69, . e-s7- 4 A)4lY T/ o IQs- C'74 r ' A--ed ? '/9 _ 9., eciEeekiiil ri0A).:- 0•47-v Zd# J-Ailtomy 9, 2O/ {J:/,/ s. 779 iA/CLe-406 -2)Pkvi p674ee:, rigor m/6 GIs, ' ~s . . 7,92.5 e1/&i7 7549s -n ,01D ' .• 0' D6 No '. . c 7e-P-P) -To—7"V.66- -'r,4!? 4i ,t-" ',C7 77O.�' ,,V 77oA 42 767/624a,/ J8V ,0 /2 l e g- C^ (/,4L, What percentage of these funds will be matched by your organization? Will this event or program bring visitors to Tybee Island in off-peak season or months? , >>Please attach a detailed budget to this request outlining how the money will be used. ft0 Ruiz 2749-403 Bailer Avenue,Tybee Island,Georgia 31328-2749 (912)786-1573--FAX(912) 786-9465 20150505BudgetPacket AtC? °rg 20150501/jrl Ja City of Tybee Island Community Services Contract Award Fiscal Year 291546 APPLICATION FOR WAIVERS Name of Organization: 7 E 1'it- Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services (i.e. number of hours of security, city worker clean-up, trash and/or recycle bins, building maintenance and upkeep, etc.) that you plan to request for your event(s): D f., 4,eTia' 4 e r k 6 ,,r, r .Fot 412- /702 rz 'Li' -20/1 ° 13 3,YR 62i 3na 62-,,,,,,,,,,Lt,.r -, t;4, laii it� o mgr ,. .„49,1,7 OJ 1a� - Pte', O2 ICS` 36-c P ,P 5- 4, - C ) . „ add 0 1-- --e-- �g---x-- ®c am ifs � � Se_6 , e ; Al,/ -ereeP -/.7..s-5, e/0/4/7Z77- 0/4/7 T 4 ei ,€ .d'' .- A ,7 ,t a,,,,,, , ,/g, &,,1 a .77% 6 ze„1 9 7 * 7y - r 6:(-67,,,e Li5-0A), D7 A- - . n gee, t`� u J f / 3-49,25, 4,06,92 chp--7-&//te,,b4y ,L, :--;livimer 9, .21 .4 2 Value of the waivers requested: $ 11/ 5-00 P.O. Box 2749--403 Butler Avenue,Tybee ihtKnd,Georgia 31328-2719 (912)786-1573—FAX(912) 756-9465 20150505BudgetPacket0, 8Org 20150501/jrl Wells Fargo StoreVision Platform Page 1 of 1 Search t Sales I}Banker Toolbox I Administration I Main J Sign Off Quick Profile I Customer List (0) I 0 Clear List A�r co l cci-akaeo lai sva_2s9,o:1_a Gold Business Services Package 6124427672 Bank GEORGIA(297)Detail I Address I }listory I Statements I Stop Payments I t1oldsFPiedges I Overdraft/NSF Fees I Service Fees Check Orders I Transfers I Cus omer sent History I Documents Checking/Savings Account History I select actin. ,1 Tax Responsible Customer TYBEE MLK Sole Owner Additional Customers DANIEL C HILL Signer JULIA PEARCE Signer Ledger Balance $1,874.00 Available Balance $1,874.00 Check Date Description Number Amount Balance 03/02/15 Recurring Transfer To Tybee MR Business Market Rate Savings Ref 150.00 1874.00 #opetwkjjwf Xxxxxx8602 02/27/15 Monthly Service Fee Reversal +14.00 2024.00 02/27/15 Monthly Service Fee 14.00 2010.00 02/17/15 Recurring Payment Authorized On 02/13 Vistapr`website.pk 866- 5.00 2024.00 6148002 Ca$385045093293196 Card 8062 02/02/15 Online Transfer From Tybee MIk Business Market Rate Savings +150.00 2029.00 Xxxxxx8602 Ref#ibegb4jgld On 02/02/15 01/30/15 Monthly Service Fee Reversal +14.00 1879.00 01/30/15 Monthly Service Fee 14.00 1865.00 01/29/15 Recurring Transfer To Tybee MIk Business Market Rate Savings Ref 150.00 1879.00 #opetw8wh74 Xxxxxx8602 01/29/15 Deposit Made In A Branch/store View Deposit 896101642 +100.00 2029.00 01/22/15 Purchase Return Authorized On 01/17 Vistapr*website Pk 866 811 +179.99 1929.00 1674 Ca 8625022545828474 Card 8062 01/21/15 Deposit Made In A Branch/store View Deposit 896051633 +200.00 1749.01 01/20/15 Deposit Made In A Branch/store View Deposit 870939455 +120.00 1549.01 01115115 Purchase Authorized On 01/13 Vistapr*website Pk 866-6148002 Ca 179.99 1429.01 5385013199896501 Card 8062 01/14/15 Deposit View Deposit +40.00 1609.00 01/12/15 Deposit Made In A Branch/store View Deposit 896051632 +270.00 1569.00 01/09/15 Deposit View Deposit +450.00 1299.00 01/09/15 Deposit Made In A Branch/store View Deposit 896134453 +360.00 849.00 01/07/15 Check View 1001 100.00 489.00 01/02/15 Online Transfer From Tybee MIk Business Market Rate Savings +150.00 589.00 Xxxxxx8602 Ref#ibetw27nyb On 01/02/15 01/02/15 Deposit Made In A Branch/store View Deposit 896001805 +200.00 439.00 01/02/15 Deposit Made In A Branch/store View Deposit 896001804 +150.00 239.00 12/31/14 Monthly Service Fee Reversal +14.00 89.00 12/31/14 Monthly Service Fee 14.00 75.00 12/29/14 Recurring Transfer To Tybee MIk Business Market Rate Savings Ref 150.00 89.00 #ope8hnt2c9 Xxxxxx8602 12/17/14 Deposit Made In A Branch/store View Deposit 896184240 +40.00 239.00 12/10/14 Check View 1025 1299.61 199.00 12/09/14 Deposit Made In A Branch/store View Deposit 896184242 +100.00 1498.61 12/08/14 Online Transfer From Tybee MIk Ref#ibe8hhgpp5 Business Market +150.00 1398.61 Rate Savingmonthly Transfer Back To Regular Accounnt 12/08/14 Deposit View Deposit +660.00 1248.61 Search I Sales I Banker Toolbox I Administration I Main I Sign Off a-al-applalprsicry 255.17.3_e a mh.accauniHislpry 150 0 Bud etPac et Page 115 of 162 20150501/d hops:! -St et.saiesan service.wellsfargo.cornisvplaaceountHtstorylnit.+3o 3/3/2015 t Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O-C.G.A.Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: Business License or Occupational Tax Certificate, Alcohol License, (circle all Mara'apply) Taxi Permit, Contract Community Services Contract Award for ,/A e., iF ar re e rrrF porson opplying on belpafforf 1dum business,corporation.partnership,or other private errtity4 1) \ I am a United States citizen. OR 2) _ [ am a legal permanent.resident 18 years of age or older or I am an Vise qualified alien or non-fit under the Federal Immigration and Nationality Mt,18 e.. . of age or older and 1. rfull present in the United So aes...* In making the above representation under oath,I understan that any -•+ who g.u y aid winfuttY makes a false,friel6ti". err fraudulent statement or representation in an affidavit shall he guilty of viofati , of C _, [Oa)of the Official Code of Ureorgia.. .4 AL arra-oe:IF re of Applicant AP"' 3 ram ti 1.�A _0o__#. . Printed Name *Alien Registration Number for Nou-citize SUBSCRIBED ANDS ORN BEFORE ME ON THIS THE ci DAY OF 20 JANET R. LEVINER Mary Public.Chatham OA Notary Public ?--(4-4-4--t fro �1 ,` Canards e°Emlron t II I My Commissixpires: / 'V —/4' Note: O C.G.A. , 50-36-1(e)(2) requires that aliens under the federal Immigration and National'Act, Title tI L'_.5CC_as amended,provide their alien registration number_Because legal permanent residents are included in thefederal arelinition `alie a", legal permanent residents must alto provide their alien registration number. Qualified alien, that do not have an alien registration rannher tram supply another identifying number below: 20150505BudgetPacket Page 116 of 162 20150501/jrl 1 134.1:r`'` j$1_. Jf ,V. [1-4=` . ::.--Ti ! City of Tybee Island Community Services Contract Award ,w `„ '' ' Fiscal Year 2015-16 f1Y SiMSy‘.''- APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: 3 1 i Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: e( X /itct, \J f e tares LLnraeny Cyr m t e Contact Person: .!0 in al d o LI e-- Addressr Q$ a_ 7e::,-,-. 1f E.-_-7L 44 `7 -c . '�'_ ,1 tA t3 , s /6.-- ..- `L ( f '� - 37- Contact Email: ID d Cho if es9frA: r. C Contact Phone #: ` (. Y & -� Is this organization an IRS approved 501(C) 3 Non-Profit? Yes No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. 1 Amount of funds requested: y5`ee �r-711 c 6'1q 7. Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: Sec a+1--- J - What percentage of these funds will be matched by your organization? ° C cc4-r, ---int el _ Will this event or program bring visitors to Tybee Island in off-peak season or months? _ >>Please attach a detailed budget to this request outlining how the money will be used. P.O. Box 2749-403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)786-4573-FAX(912) 786-9465 20150505BudgetPacket Paae 112 of 62 20150501/jrl www.r n tybee,org Tybee Island Veteran's Monument Committee Fiscal Year 2015-2016 Through fundraisers, brick sales, and donations, the Tybee Island Veteran's Monument Committee has raised and spent approximately $60,000 on the Monument since 2007. The following is an estimated budget that is needed to complete this monument. Also, included: the cot of electricity that has to be paid monthly and the cost of flags and hardware that have to be replaced quarterly because of wind and salt air. Expenses: Materials (c.,-,ranite) and installation for the centerpiece: 29,226.00 Installation of the third sidewalk: 5,000.00 Electric bill ($100 per month): 1,200.00 Flags and hardware: 1,500.00 Expense Total: $36,926.26 We lost a member of our committee to cancer and another one is the hospital and may not make it to see the completion of the monument. As a result, brick sales, donations, and fundraisers for the past year total approximately $5000.00. We will be working on numerous fundraisers in 2015-2016. Your support would be greatly appreciated in our effort to complete this monument for all the veterans. 20150505BudgetPacket Page 118 of 162 201505010 Describe how these funds will be used and how the City and citizens of Tybee Island will benefit. Funds will be used to: l . Complete the center piece of the monument 2. Installation of the third sidewalk 3. Pay the electric bill 4. Replacement of all flags and hardware every three months The Veteran's Monument brings visitors to the island which means more tax revenues for the City which in turn benefits all citizen city services. There are a lot of veterans on our island who take pride in the monument that is being built. The completion of this monument will be a memorial to all veterans that everyone on Tybee can be very proud of for generations to come. 20150505BudgetPacket Page 119 of 162 20150501/jrl What percentage of these funds will be matched by your organi7.ation? It is hard to say what percentage of these funds will be matched by the organization. It is difficult to measure because the committee depends on fundraisers, brick sales, and donations. There has been a lot of support from the Tybee community with monetary donations, some very large and some small. A lot of general contractors from Tyhee have also donated time, equipment, and materials that were needed to g<<t it to the point it is today. Whatever the donation, our community has pulled together to show their support for this monument. 20150505BudgetPacket Page 120 of 162 20150501/jrl • '' Affidavit Verifying Status for City Public Benefit Application ..,_j ', By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia, Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract, or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: a Business License or Occupational Tax Certificate, ▪ Alcohol License, (circle all that apply) ■ Taxi Permit, ▪ Contract ▪ Community Services Contract Award for .. ,e 'ii 41 1)41-71 e (printed name of natural person applying on behalf of individual, business, corporation,partnersh or other private entity), 1) v lam a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violatio Code Section 16-10-21 ,f the Official Code of Georgia. Signature of Applicant 3 Jo // Daat1ei J te---- Printed Name * Alien Registration Number for Non-citizens SUBSCRIBED AND SAO'N BEFORE ME ON THIS THE T:IDAY F i_,'ru a _ R ,20 I, . - / / SHARON S. SHAVER Notary Public- ,1__.,,g v Notary Public,Chatham County, DA My Commission xpu-es; My Commission Expires Dec, 5, 2015 Note: O.C.G.A. , 50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U,S.C., as amended, provide their alien registration number, Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identring number below: 20150505BudgetPacket Page 121 of 162 20150501/01 Form W-9 Request for Taxpayer Give form to the May October 2004) requester. Do Ilol Ddpartmant of the TreaMlr'y identification Number and Certification send to the iRS_ II rt. ■e1 Revenue Sxrfce _ oi Name( a reported on your Income+ ro r ) i ) e E c nc k.4er-115 Moil Lt khe6� 'nm [`7' �e e- et r pe rC ` , � 0- Bu eINC name,if different from above 0 0 o p individual/ Exempt from bocl up -7.v Check appropriate box: II Sole proprietor i` Corporation ❑ Partnership ❑ Other ■ ❑ withholding a` ? .,Tn dress(n er, street,and apt.or eul no.) lRequeeter'e name and address&(optional) a Mate,and ZIP coda r 3 t 0 i ocount number(s)he-re{optional) re r Part 1 Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding. For individuals, this is your social security number(SSN). However, for a resident I I -t- I + I I I alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is ' your employer identification number (FIN). If you do not have a number, see How to get a TIN on page 3. or Note.If the account is in more than one name. see the chart on page 4 for guidelines on whose number Employer identification number to enter. I , 1Li 151a10 1bl:2-1g Part 11 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) i am exempt from backup withholding, or (b) i have not been notified by the Internal Revenue Service(iRS)that i am subject to backup withholding as a result of a failure to report all interest or dividends, or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. i am a U.S. person(including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, items 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt, contributions to an individual retirement arrangement(IRA), and generally, payments other than interest ,rid dividends,you are not required to sign the Certification,but you must provide your correct TIN. (See . instructions an -ge •.) Sign Signature of / /J Here u.s.person b.4.11,. ��I��._ _ ''��j L Date B. 3 r, 20150505BudgetPacket Page 122 of 162 20150501/0 „ t ' IRS,DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE CINCINNATI OH 45999-0023 Date of this notice: ¢I2-2¢9-no7 Employer Identification Number: 61-1520628 SS-4 Mumber of this notice: CP 575 0 TYBEE ISLAND V 9ERANS MONUMENT JAMES NOTTIMSHAM CARTTR For assistance you may cal]. us at; PO BOX 2714 1-800-829-4933 TYBEE ISLAND -1■8 32328 671 IF VDU WRITE, A- ACH THE s11.1 i:' OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER Thank you for applying for an Employer Identification Number (EIN) . We assigned you EIN 61-1520628. This EIN will identify your business account, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. When filing tax documents, please use the label we provided. If this isn't possible, it is very important that you use your_EIN and complete name and address exactly as shown above on all federal tax forms, payments and related correspondence. Any variation may cause a delay in processing, result in incorrect information in your account or even cause you to be assigned more than one EIN. If the information isn't correct as shown above. please correct it using tear off stub from this notice and return it to us so we can correct your account. Based on the information from you or your representative, you must file the following form(s) by the date(s) shown. Form 1120 03/15/2008 If you have questions about the form(s) or the due dates(s) shown, you can call or write to us at the phone number or address at the to of the first page of this letter. If you need help in determining what your tax year is, see Publication 536, Accounting Periods and Methods, available at your local. IRS office or you can download this Publication from our Web site at www.irs.gov. We assigned you a tax classification based on information obained from you or your representative. It is not a legal determination of your tax classification, and is not binding on the IRS. If you want a legal determination on your tax classification, you may request a private letter ruling from the IRS under the guidelines in Revenue PrccedLi.a 2004-1,2004-1 I.R.B. 1 (or superseding Revenue Procedure for the year at issue.) 20150505BudgetPacket Page 123 of 162 20150501/01 R a + � *a'��- _a�� -k��_� - =sue.�_�'--�:� �,'��.' �«� " � 1 Control No. 070 97 r,j I . , , .,. , STATE OF GEORGIA . , ,, . , , ,, . Secretary f State )1 Corporations Division - 315 Vlist Tower I #2 Martin Luther King, Jr_ Dr. I =fi Atlanta, Georgia 30334-1530 3 CERTIFICATE z R f 1 OF s i 41 EXISTENCE I L Karen C Handel, Secretary of State and the Corporations Commissioner of the state of Georgia, 1 hereby certify under the seal of my office that 1 i TYBEE ISLAND VETERANS MONUMENT COMMITTEE CORPORATION c Domestic Non-Profit Corporation i was formed or was authorized to transact business on 04/0312007 in Georgia. Said entity is in compliance with the applicable filing and annual registration provisions of Title 14 of the Official E ra Code of Georgia Annotated and has not filed articles of dissolution,certificate of cancellation or .) any other similar document with the office of the Secretary of State. 1 This certificate relates only to the legal existence of the above-named entity as of the date issued. It F does not certify whether or not a notice of intent to dissolve,an application for withdrawal,a la j ' statement of commencement of winding up or any other similar document has been filed or is k 3 pending with the Secretary of State. 1 I A This certificate is issued pursuant to Title 14 of 41 a Official Code of Georgia Annotated and is t prima-facie evidence that said entity is in existence or is authorized to transact business in this a state. . WITNESS my hand and o official seal ofthe City of Atlanta and ' '5 ' i° �, _ .,*�,��} r� the State of Georgia on 12th day of April,2007 . I il.:_. , D f:= A s lib_ 74 '4-1.(14,,e-e. ) Iaren C Handel Secretary of State Certification Number:1265862-1 Reference: Verify this certificate online at 1�Ctpar/caag sa _ga.xmsfcaapJsc7skb/veri fy.asp E_. _ro—,,,„..,,.,....,„.„....,___....,,__-_..„-„,,.,,,-..,-.....„.„....„....e.,,o , _ __ ___ __{ _______________ ________ ____ _ _- 20150505BudgetPacket Page 124 of 162 20150501/01 ire SS-4 Application ,,,r Employer ldentificati¢on Number OMB Na.7545-0003 (Rev.February 2)706) (For use by employers,corporations,partnerships,trusts,estates,churches, government agencies, Indian tribal entities,certain individuals,axed others.) EIN Department of rye TrsaswY tntermmel Revenue$e vrce ! See separate instructions for each line. le Keep a copy for your records. 1 Legal name of entity(or individual)for whom the EIN rs being requested TYSEE ISLAND,VETERANS MONUMENT COMMITTEE Trade name of business(if different from name on line 1) 3 Executor,administrator, trustee,"care of"name 4) JAMES NOTTINGHAM CARTER O 4a Mailing address(room, apt..suite no.and street,or P.O.box) se Street address(if different)(Do not enter a P.O. box.) PO BOX 2714 2 HODGES ST(P!7 BOX 2714) Q 4b City,state,and ZIP code 5b City,state, and ZIP code o TYBEE ISLAND, GA.31328 TYBEE ISLAND, GA.31328 CI C County and state where principal business is located C. CHATHAM,GEORGIA 31328 78 Name of principal officer, general partner,grantor,owner,or tnrstor 7b SSN,MN,or ON JAMES NOTTINGHAM CARTER APPLIED FOR Ba• 'Type of entity(check only one box ❑ Estate(SSN of decedent) ❑Sole proprietor(SSN) ❑ Plan administrator(SSN) ❑Partnership ❑ Trust(SSN of grantor) m Corporation(enter form number to be filed} i 1023 ❑ Nat)onai Guard ❑ State/local government ❑Personal service co rporation ❑ Farrmers'cooperative 0 Federal govemmenf/military ❑Church or church-controlled organization ❑ REMiC s ec' III. ❑ Indian tribal governments/enterprises ❑Other nonprofit organization CI ( p '} Group Exemption tvumber(GEN) ■ Other(Specify} ■ 8b If a corporation, name the state or foreign country State (if applicable)where incorporated Foreign country 1 9 Reason fora applying(check only one box) 23 Banking purpose(specify purpose) ■ DEPOSIT&WITHDRAWLS ❑Started new business(specify type) 0 ❑ Changed g type of organization(specify new type) ■ ❑ Purchased going business Hired employees(Check the box and see line 12.) ❑ Created a trust(specify type) i ❑Compliance with IRS withholding regulations - ❑ Created a pension plan(specify type) te■ _ ❑Other(specify) P- _ 1 0 Date business started or acquired(month,day,year). See instructions. 11 Closing month of accounting year '12 First date wages or annuities were paid 1 . p (month,day,year).Note,If applicant is a withholding agent, enter date income will first be paid to nonresident alien. (month,day, year) 1a Hest number of employees-expected in the next T2 months(enter-0-if none). Agricultural ' Household Other Do you expect to have $1,000 or less in employment tax liability for the calendar year? 0 Yes ❑ No-(if you expect to pay$4,000 or less in wages,you can mark yes.) 14 Check one box that best describes the principal activity of your business. 0 Health care&social assistance ❑ Wholese -3gentlbroker Li Construction ❑ Rental&leasing 0 Transportation&wareho ❑ Real estate warehousing 0 Accommodation&food service ❑ Wholesale-other 0 Retail ❑ Manufacturing ❑ Finance&insurance ❑ Other(specify) 15 Indicate principal line of merchandise sold,specific construction work done,products produced, or services provided. 16a Has the applicant ever applied for an employer identification number for this or any other business? . ❑ Yes 71 No Note.if"Yes,"please complete lines 16b and 16c. 16b If you checked"Yes"on line 16a, give applicant's legal name and trade name shown on prior application If different from line 1 or 2 above. Legal name■ Trade name i Vic Apeeexiirsate date when,and city and state where, the application was filed. Enter previous employer identification number if known. Approximate date when filed(mo., day,year) City and state where tied 'Previous EIN Complete this section only it you want to authorial the named indrviduai to receive the entity's EIN and answer questions shout the completion of this form, Third Designee's name - Party ALFRED D.WAITE Designee's ter fume area Dods} Designee Address and ZIP code 972 786-0878 PD BOX 1925 TYBE 15LA�1o,GA.3932$ e fa).number(include area code) limier penalties of �,r 972 7864828 penury,I a=; :that i have exarrelr s .' .y,+ and to the best of my knowledge and belie),it is true,carract,and complete. I �?vx's i rtrrf�€r(mduda arm = Name and title • print dear! JAMES N.CARTER; E0— - j ( 912 ) 786-8141 Si r nature ' f f .r Applicant's fax number include area code) rf� Date ■ For =. � c a �{eaductlon Act Notice,see sepatpol6�n�ti s. 20150501/je r Gat. No. i6g55rf Form SS-a (Rev.2-2006) r r G ( : `15A "1 r City of Tybee Island Community Services Contract Award I Fiscal Year 201546 APPLICATION FOR CASH AWARD This form and all attachments are to be completed and submitted by March 20, 2015 Date: _March 3, 2015, Organization requesting City of Tybee Island Community Services Contract Award: Name of Organization: YEEPIES Contact Person: Bobbie Orr Address: P. O. Box 2843, Tybee Island, GA 31328 Contact Email: _cborr@bellsouth.net Contact Phone #: 786-7486 Is this organization an IRS approved 501(C) 3 Non-Profit? Yes X No If"yes", please attach your most recent audited financial statement, and a copy of your IRS determination letter. Amount of funds requested: $_575.00 Describe how these funds will be used and how the City and citizens of Tybee Island will benefit: $750.00 for supplies, field trips, admission fees, etc., for senior group, packages to soldiers What percentage of these funds will be matched by your organization? None Will this event or program bring visitors to Tybee Island in off-peak season or months?_N/A >>Please attach a detailed budget to this request outlining how the money will be used. V.0. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 20150505BudgetPacket (912) 786-4546-W4112) 786.9465 20150501/jrl ww A.citioftvbee.org YEEPIES Estimated Budget for Fiscal Year 2015-2016 Supplies $ 175.00 Field trips 150.00 Admission Fees 150.00 Packages to Soldiers 100.00 Total Requested $ 575.00 20150505BudgetPacket Page 127 of 162 20150501/jrl Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License. (circle all that apply) • Taxi Permit. • Contract • COmTial Ilnily Services Contract Award for Bobbie Orr (printed name of person applying on behalf of individual, business, corporation,partnership, or other private entity). I) X I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Bobbie On 2123115_ Date Bobbie Orr Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 2 s3 DAY OF ,,-! 2015 ___- Notary Public (--- My Commission Ex ' s: /0 / & ~/4 Note: O.C.G.A. §50-36-1(e)(2)requires that aliens under the federal Immigration and NationalilyAct, Title 8 U..S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Quaked aliens that do not have an alien registration number may supply another identifying number below: 20150505BudgetPacket Page 128 of 162 20150501/0 CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 BUDGET PROCESS AGENDA 15T BUDGET WORKSHOP SESSION 1 OF 2 MAY 5, 2015, 4:30 PM Schedule of Budget Request Presentations 1. Water & Sewer Fund 505 by George Reese 2. Solid Waste Fund 540 by Diane Schleicher 3. River's End RV Park Fund 555 by Woody Hemphill 4. SPLOST 2008 Fund 320 by Diane Schleicher 5. SPLOST 2003 Fund 321 by Diane Schleicher 6. SPLOST 2014 Fund 322 by Diane Schleicher 7. Capital Grant Fund 340 by Diane Schleicher 8. Confiscated Asset Fund 210 by Angela Hudson 9. Emergency 911 Fund 215 by Diane Schleicher 10. Hotel-Motel Fund 275 by Angela Hudson 20150505BudgetPacket Page 129 of 162 20150501/jrl BUDGET REQUEST FOR ENTERPRISE FUNDS 1. Fund 505 Water & Sewer Fund 2. Fund 540 Solid Waste Collection Fund 3. Fund 555 River's End RV Park Fund 20150505BudgetPacket Page 130 of 162 20150501/jrl CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING BUDGET SOLID WASTE COLLECTION FUND BUDGET HIGHLIGHTS The Solid Waste Fund budget request for fiscal year 2015-2016 is $655,229 which is ($4,540) less than the current year's budget, decreasing from $659,769 to $655,229. The primary reason for the decrease is due a reduction to the bad debt expense budget line item. Although the fund's budget decreased,the fund's budget reflects a cost of living increase of .08% charged by the City's solid waste collection vendor. The cost of living increase is based on the 2014 year end consumer price index rate of .08%. Therefore,the solid waste collection revenues reflect the marginal rate increase. in the fall of 2015,the City will issue request for proposals for soliciting garbage collection services for residential and commercial property owners on Tybee Island; the City's current solid waste collection vendor is Waste Pro. COLUMNS COLUMN TiTLE COLUMN DESCRIPTION A FY2016 Budget Request 1= represents the Department Head's fiscal year 2016 proposed budget request B Budget Change 2016 vs,2015 = represents the difference between the current budget(blue)and the department's budget request for FY16 C FY2015 Cu rrent Budget = represents fiscal year 2014-2015 currentbudgetforeach line item in the departments budget D YTD+Encumbered at April 20,2015 =represents fiscal year 2014-2015 year-to-date and encumbered revenues or expenses for each line item. E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 Actual = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each line item in the fund, G FY2013 Actual = represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund. Solid Waste Collection Fund Department Revenue and Expenditures Revenue: The revenue budget of the Solid Waste Collection fund increased marginally by$460 due to the following reasons: • The charges for services for garbage user fees increased by$384 based on the CPI rate of.08 in 2014 which the vendor passed onto the City; • The recycled materials revenue line item (540.00.34.4130)is expected to increase by $1,000 based on the current years YTD actual and prior year's actuals collected; • The garbage surcharge line item (540.0034.4132)is expected to increase by$2,495 based on the FY2014 actual collections;and lSolid Waste Collection Fund FY16 Budget Highlights 20150505BudgetPacket Page 131 of 162 20150501/jrl • The budget for the transfer in from the general fund (540.00.39.1201) is decreased by $3,420; however, based upon the FY2014 actual and the current years activity the City may not need to transfer in general fund money to cover a short—fall if the expenses exceed the revenue; Expenses: The expense budget of the Solid Waste Collection fund increased marginally by$460 due to the following reasons: • The charges for services for garbage user fees increased by$384 based on the CPI rate of.08 in 2014 which the vendor passed onto the City as reflected in the garbage collection services line item,540.4520.52.2111; • Under the personnel& benefits category,$2,000 is added to establish a budget for accrued vacation expense calculated at record at yearend during the audit process, 540.1512.51.1111. All unused vacation time must be accrued and expensed for enterprise funds;the solid waste is an enterprise fund; • The Finance staff is doing a great job in collecting delinquent bad debt to the point of collecting money owed that was written off in the past as disclosed in the current year's year to date balance and the FY2014 actual balance. Therefore,the budget for the bad debts line item 540.4520.57.4000 is reduced by($7,000)from$10,000 to$3,000. 2 I Solid Waste Collection Fund FY16 Budget Highlights 20150505BudgetPacket Page 132 of 162 20150501/jrl City of Tybee Island Fiscal Year 2015 to 2016 Solid Waste Fund 540 Budget Request REVENUES A B C D E F G Budget SOLID WASTE COLLECTION FY2016 Change FY2015 Y-T-D+ FY2015 FY2014 FY2013 Budget Encumbered Fund Dept Cost Center Account Description Request 2016 vs.2015 Current Budget April 20,2015 Budget Balance ACTUAL _ ACTUAL 540 00 34 4110 Solid Waste Collection Chrg 480,334.00 384.00 480,000.00 381,942.02 98,057.98 500,253.62 490,056.19 540 00 34 4120 Recycling Program Charges 80,000.00 0.00 80,000.00 70,838.87 9,161,13 92,419.75 97,843.48 540 00 34 4130 Recycled Materials Revenue _ 6,000.00 1,000.00 5,000.00 6,175.70 (1,275.70) 12,780.00! 9,639.29 540 00 34 4132 Garbage Surcharge 34,000.00 2,496.00 31,504.00 28,824.43 2,679.57 37,856.13 9,366.38 34 Total CHARGES FOR SERVICE 600,384.00 3,880,00 596,504.00 487,781.02 108,722.98 64.3,309.50 606,905.34 540 00 39 1201 Transfers in General Fund 54,845.00 (8,420.00 63,265.00 0.00 63,265.00 1 0.00 0.00 540 00 39 3502 Transfer in Gen Fund 0.00 0.00 0.00 0.00 0.00 0.00 368,050.62 39 Total OTHER FINANING SOURCES 54,845.00 (8,420.00) 63,265.00 0.00 63,265.00 0.00 368,050.62 Grand Total _ 655,229,00 (4,540.00) 659,769.00 487,781.02 171,987.98 643,309.50 974,955.96 EXPENDITURE A B R C D E F G Budget SOLID WASTE COLLECTION FY2016 Change FY2015 Y T-D+ FY2015 FY2014 FY2013 Budget ' Encumbered Fund Dept Cost Center Account Description Request 2016 vs.2015 Current Budget April 20,2015 Budget Balance ACTUAL ACTUAL 540 '1512 51 1100 Salaries&Wages - 18,404.00 0.00 18,404.00 2.5,651.62 (7,247.62) 11,699.86 0.001 540 1512 51 1111 Accrued Vacation Adjustme 2,000.00 2,000.00 0.00 0.00 0.00 1,911.16 0.00 540 1512 51 1300 Overtime 500.00 0.00 500.00 128.95 371.05 85.34 0.00 540 1512 51 2100 Health Insurance Benefits 3,754.00 0.00 3,754.00 _ 3,686.44 67.56 ' 48.78 0.00- 540 1512 51 2200 FICA Soc Sec Contribution 1,055.00 0.00 1,055.00 1,598.33 (543.33) 730.66 0.00 540 1512 51 2300 FICA Medicare Contributio 247.00 0.00 247.00 3.73.81 (126.82) 170.90 0.00 540 1512 51 2700 Workers Compensation 65.00 0.00 65.00 0.00 65.00 0,00 0.00 51 Total PERSONNEL&BENEFITS 26,025.00 2,000.00 24,025.00 31,439.15 (7,414.15) 14,646.70 0.00 540 4520 52 2111 Garbage Collection Services 575,460.00_ 460.00 575,000.00, 384,949.77 190,050.23 572,127.28 5.70,962.39 540 4520 52 2112 Compactors 0.00 0.00 0.00 0.00 0.00 0.00 12,785.60 540 4520 52 ,2113 Republic Services-Compac 40,000.00 0.00 40,000.00 14,117.72 25,882.28 24,501.43 52,939.62 52 Total PURCHASED SERVICES 615,460.00 460.00 615,000.00 399,067.49 215,932.51 596,628.71 636,687.61 540 4520 55 1005 Indirect Allocation-A/P 2,468.00 0.00 2,468.00 2,056.40 411.60 2,467.68 0.00 540 4520 55 1010 Indirect Allocation-Acc 8,276.00 0.00 8,276.00 6,896.80 1,379.20 8,276.15 0.00 540 4520 55 1100 Admin Svc Fees to Gen Fun 0.00 0.00 0.00 0.00 0.00' 0.00 9,900.00 55 Total INDIRECT COSTS 10,744.00 0.00 10,744.00 8,953.20 1,790.80 10,743.84 9,900.00 540 4520 57 4000 ,Bad Debts 3,000.00 (7,000.00) 10,000.00 (333.06)' 10,333.06 l3,52b.c4l 0.00 57 Total PAYMENTS TO OTHERS 3,000.00 (7,000.00) 10,000.00 (333.06) 10,333.06 (3,556.44) 0.00 Grand Total 655,229.00 (4,540.00) 659,769.00 439,126.78 220,642.22 618,462.81 646,587.61 20150505BudgetPacket Page 133 of 162 20150501/jrl CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING&CAPITAL BUDGET WATER & SEWER FUND BUDGET HIGHLIGHTS The Water&Sewer Fund budget request for fiscal year 2015-2016 is ($1,094,406) less than the current year's budget, decreasing from $5,139,015 to $4,044,609, The primary reason for the decrease is the reduction in budgeted capital projects by ($457,974) and the reduction in the transfers out expense of ($302,000) to reimburse the General Fund. The cost of living increased by .08% in 2014; therefore, the water & sewer revenues reflect the marginal rate increase. The salary and benefits expenditures include a 2.5% increase. COLUMNS COLUMN TITLE COLUMN DESCRIPTION A FY2016 Budget Request = represents the Department Head's fiscal year 2016 proposed budget request B Budget Change 2016 vs.2015 = represents the difference between the current budget(blue)and the department's budget request for FY16 C FY2015 Current Budget = represents fiscal year 2014-2015 current budget for each fine item in the departments budget D YTI7+Encumbered at Apra 20,2015 = represents fiscal year 2014-2015 year-to-date and encumbered revenues or expenses for each line item, E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 Adval = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each line item in the fund. G FY2013 Actual = represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund. Water&Sewer Department Revenue and Expenditures Revenue: The overall revenue budget of the Water & Sewer Fund's decrease as a result of $1,192,375 ($1,492,375-300,000) decrease in loans borrowed from GEFA to pay for community investment projects. The City has one remaining project that will be financed by GEFA for approximately, $300,000 (lift station no. 7). The water and sewer charges for services only increased by $2,018 an increase as a result of the .08%CPI change at the end of 2014. The water&sewer charges for services revenues may increase in January, 2016 if the City Council votes to increase the rates based upon the CPI rate at the end of in 2015. Operating& Capital Expenditures: The expenditure budget increased by$1,217,328 from$4,208,374 to$6,019,702: Finance W&S Administration The Finance W&S Administration proposed budget increased by$29,877 from 108,454 to 138,331 due to the following reasons: IWater&Sewer Fund FY16 Budget Highlights 20150505BudgetPacket Page 134 of 162 20150501/jrl • The salaries&wages line item, 505.1512.51.1100 increased by$5,000 due to inclusion of an 2.5%and due to plans to directly charge a percentage of the Finance cashiers wages to water&sewer fund; • Health insurance benefits line item, 505.1512.51.2100increased by$2,303 due to the estimated costs for insurance and allocation of the cashiers benefits to the fund; • The postage and freight line item 505.1512.52.3220 increased by$7,500 from $20,166 to $27,666 because these expenses were reclassified to Finance from the W&S Sewer Administration and Water Administration budget line items in order to properly reflect the cost for billing and collecting the water&sewer fees;and • The service charges line item,505.1512.52.3901,was increased by$12,500 because the credit card fees related to water&sewer customers that have been charged to the General Fund need to be reallocated to the Water&Sewer fund to properly reflect the cost of billing and collecting revenue. Sewer Administration The Sewer Administration proposed budget decreased by(5242,421)from$3,017,312 to $2,774,891 due to the following reasons: Salary&Benefits • In FY2015 the Sewer Administrations salary and social security's budgets were increased by$12,571 for a 2.5%merit payment to eligible employees; • The overtime budget line item, 505.4310.51.1300increased by$1,000from$9,000 to $10,000: • The health insurance line item,505.4310.51.2200, increased by$3,050 due to anticipated insurance rate increases; • The retirement contribution line item,505.4310.51.2400 increased by$1,864 due to the additional position added to the department's budget in FY15; • The Purchased contracted services budget line items increased by$50,260 due to the following: o Engineering/permits(4310.52.1201) increased by$7,609 for anticipated Thomas& Hutton costs related to building the sludge digester equipment; o Engineering/studies(4310.52.1202) increased by$5,000; o Dumping charges(4310.52.2110) increased by$5,000; o Repairs&Maintenance- Buildings(4310.52.2201 increased by$3,000 o Repairs& Maintenance-Vehicles(4310.52.2202 increased by$2,000; o Repairs& Maintenance-Equipment(4310.52.2203) increased by$10,000; o Repairs&Maintenance-Infrastructure(4310.2205) increased by$19,000; o Rental Equipment(4310.52.2320) decreased by($5,000); 2 I Water&Sewer Fund FY16 Budget Highlights 20150505BudgetPacket Page 135 of 162 20150501/jrl o Postage& Freight(4310.52.3220)decreased by($2,000) because it was reclassified to the Finance W&S Administration's budget. The remaining balance of$5,000 will be used to pay for the cost of mailing out water samples and testing results; and o Dues& Fees (4310-52.3600)decreased by ($500). • The Supplies budget line items increased by$39,035 due to the following: o Supplies& Materials(4310.53.1100) increased by$10,000; o Electricity(4310.53.1230) increased by$4,035 due to rate increases by Georgia Power staring in April, 2015; o Uniforms(4310.5.1720) decreased by($1,000); o Ultraviolet Disinfection (4310.53.1730) increased by$18,000;and o Sludge Belt Press Parts(4310.53.1740) increased by$5,000 • The Capital Outlay budgets line items decreased by a net amount of($419,929)from $1,769,375 to$1,349,449 due to the following: o The sewer main lift station no. 6 project was completed in FY15 and removed the budget; o The lift station no.7 project will be completed in FY16 and is added to the budget for$300,000, line item (4310.54.1402); o The sludge digester project is carried-forward from FY15 to FY16 with addition cost added to the project budget for a total cost of$1,049,449, line item (4310.54.2110); Below is a list of the capital outline projects requested for FY2016: 1. Sludge Disgester -$1,049,449 2. Rehab sewer lift station no.7 • The Depreciation expense budget line item (4310.56.1000) is expected to increase by $50,000 due the additional capital assets. • The Debt Service budget line items decreased by a net amount of($9,359)for due to the following reasons: o Interest Expense for Plant Upgrade Loan with GEFA (4310.58.2301)decreased by ($4,859) due to more of the loan payment being applied toward the principle portion of the payments instead of the interest expense portion; and o The lines GEFA Loan Closing fees are expected to go down as most of the projects were completed. Water Administration The Water Administration proposed budget decreased by($841,712)from$2,013,249 to $1,171,537 due to the following reasons: • The salary&benefits budget line items shows a net increase of$12,571 primarily due the following: 7 I Water&Sewer Fund FY16 Budget Highlights 20150505BudgetPacket Page 136 of 162 20150501/jrl o A$3,050 increase in group health insurance (4410.51.2100)for an anticipated insurance rate increase; o $4,600 increase in retirement(441031.2400)to cover employees hired in a previous year; o Workers compensation expense (4410.51.2700) increased by$713; ❑ Salaries&Wages(4410.51.1100) increased by$4,722,Social Security(4410,2200 increased by$914; and RCA Medicare increased by$308 inclusion of 2.5% increase; • The Purchased\Contracted budget line items increased by$31,076 from$182,765 to $213,841 due to the following reasons: ❑ The engineering/studies(4410.52.1202) line item increased by$8,000; o The repairs and maintenance-vehicle(4410.52.2202) line item increased by $1,000; ❑ The repairs and maintenance-equipment(4410.52.2203) line item increased by $11,500; o The repairs and maintenance- infrastructure (4410.52.2205) line item increased by$11,776; o The postage and freight(4410.52.3220) line item decreased by($2,000) due to reclassification of the postage expense to the Finance W&S Administration budget; o The advertising(4410.52.3300) line item increased by$1,000; o The education &training (4410.52.3700) line item increased by$1,000; ❑ The credit card services changes(4410.52.3901)decreased$6,000;these charges are for the use of the purchasing card and are re-allocated to the Finance Water& Sewer Administration budget for FY16; o The safety equipment(4410.52.3920) line item increased by$1,000; • The Supplies budget line items increased by$29,700 from $141,800 to$171,500 due to the following reasons: o Supplies line item (4410.53.1100) increased by$5,000; o Water/Sewer charges(4410.53.1210) increased by$10,000 due to increase in the water&sewer rates; o Electricity(4410.53.1230) increased by$ 18,200 due to rate increase by Georgia Power; ❑ Gasoline& Diesel Fuel (4410.53.1270) increased by$2,000; o Inventory—Water& materials(4410.53.1560) increased by$2,500; and o Small Equipment(4410.53.1600) increased by$2,000. • The Capital Outlay budget line items decreased by($565,000)from$565,000 to$0 due to the completion of all planned projects. Below is a list of the capital outline projects requested for FY2016: 3. Sludge Digester -$1,049,449 4 1 Water&Sewer Fund FY16 Budget Highlights 20150505BudgetPacket Page 137 of 162 20150501/jrl • The Debt Service budget line items decreased by a net amount of($72,771) from $232,307 to$159,536 due to the following reasons: o Interest Expense for Jones Avenue Water Line replacement loan with GEFA in the amount of$73,200 was added; o A line item for GEFA Loan Closing fees of$16,500 to cover the loan closing fees for the Jones Avenue Water line replacement loan through GEFA was removed; o Interest expense for various older loans with G EFA, GMA and for bond amortization decreased by a cumulative amount of($24,371) as interest expense payments decreased the amounts owed. 5 I Water&Sewer Fund FY16 Budget Highlights 20150505BudgetPacket Page 138 of 162 20150501/jrl CITY OF TYBEE ISLAND WATER SEWER FUND FISCAL YEAR 2015-2016 BUDGET REQUEST WATER&SEWER-FINANCE ADMINISTRATION A 8 C D E F G _ FY2016 Budget Change Current Y-T-D+ 2015 2014 2013 ' Budget Collected at Fund I Dept I Cost Center I Account Description Request 2016 vs.2015 Budget April 20,2015 Budget Balance ACTUAL ACTUAL 505 00 33 4400 GEFA Loan Proceeds-#7 Mai 0.00 (492,375.00) 492,375.00 0.00 492,375.00 0.00 0.00 505 00 33 4401 GEFA Loan Proc-Jones Water 0.00 (500,000.00) 500,000.00 0.00 500,000.00 0.00 0.00 505 00 33 4402 GEFA Loan Proc-#6 Main 0.00 (500,000.00) 500,000.00 0.00 500,000.00 0.00 0.00 133 Total intergovernmental Revenue 0.00 (1,492,375.001 1,492,375.00 0.00 1,492,375.00 _ 0.00 0.00 f 505 00 34 2900 Water Sewer Cost Reimbursem 1,000.00 1,000.00 0.00 1,091.39 (1,091.39) 1,315.82 964.45 505 DO 34 4210 Water charges 1,112,389.00 889.00 1,111,500.00 790,953.94 320,546.06 1,090,216.37 1,023,847.49 505 00 34 4215 Capital Cost Recovery 9,000.00 (1,000.00) 10,000.00 1,400.00 8,600.00 30,000.00 20,000.00 505 00 34 4255 Sewer charges 1,412,629.00 1,129.00 1,411,500.00 1,091,599.27 319,900.73 1,463,342.11 1,384,279.52 505 00 34 6901 Other fees-tapping fees 4,000.00 0.00 4,000.00 6,045.20 (2,045.20) 11,405.20 7,116.80 505 00 34 6902 , 2,000.00 0.00 2,000.00 3,850.00 (1,850.00) 8,800.00 5,218.40 505 00 34 6903 Aid to Construction 20,000.00 0.00 20,000.00 20,137.00 (137.00) 42,964.00 32,826.50 505 00 34 6904 Delinquent Charges 20,000.00 (12,000.00) 32,000.00 23,565.00 8,435.00 35,365.00 34,560.00 505 00 34 6905 Other fees Chatham contrct 100.00 (4,900.00) 5,000.00 0.00 5,000.00 0.00 0.00 505 00 34 6906 Other Fees-Cuts,Transfer 3,000.00 3,000.00 0.00 5,460.00 (5,460.00) 6,615.00 6,615.00 r34Total Charges for services 2,584,118.00 (11,882.00) 2,596,000.00 1,944,101.80 651,898.20 2,690,023.50 2,515,428.161 505 00 36 1000 Interest 1,500.00 (23,500.00) 25,000.00 1,734.69 23,265.31 1,909.87 8,790.55 36 Total Investment Income 1,500.00 (23,500.00) 25,000.00 1,734.69 23,265.31 1,909.87 8,790.55 505 00 38 1002 Tower Space Rental Revenue 160,000.00 0.00 160,000.00 160,812.08 (812.08) 170,058.78 171,026.82 505 00 38 9002 W/5 Misc Other Income 0.00 (3,000.00) 3,000.00 0.00 3,000.00 21,409.99 3,892.35 505 00 38 9003 Service CHG RET'D checks 400.00 0.00 400.00 384.00 16.00 224.00 547.00 138 Total Miscellaneous Revenue 160,400.00 (3,000.00) 163,400.00 161,196.08 2,203.92 191,692.77 175,466.17 I 505 00 39 1201 Transfer In 0.00 0.00 0.00 0.00 0.00 302,000.00 0.00 505 00 39 1300 Prior Year Fund Balance 998,59100 136,351.00 862,240.00 0.00 862,240.00 0.00 0.00 505 00 39 2100 Sales of Assets-W/S 0.00 0.00 0.00 0.00 0.00 (24,603.43) 15,234.12 505 00 39 3800 Capital Contribution-GEFA 300,000.00 300,000.00 0.00 0.00 0.00 630,000.00 0.00 (39 Total Other Financing Sources 1,298,591.00 436,351.00 862,240.00 0.00 862,240.00 _ 907,396.57 15,234.12 Grand Total Water&Sewer Fund Revenue 4,044,609.00 (1,094,406.00) 5,139,015.00 2,107,032.57 3,031,982.43 3,791,022.71 2,714,919.00 20150505BudgetPacket Page 1t9 of 162 20150501/jrl CITY OF TYBEE ISLAND WATER SEWER FUND FISCAL YEAR 2015-2016 BUDGET REQUEST EXPENDITURE WATER&SEWER-FINANCE ADMINISTRATION A B C 0 E F G FY2016 Budget Change Current Y-T-D+ 2015 2014 2013 fCollected at Fund Dept I Cost Center I Account Description Budget Request, 2016 vs.2015 Budget April 20,2015 Budget Balance ACTUAL ACTUAL 505 1512 51 1100 Salaries&Wages 52,462.00 5,000.00 47,462.00 32,746.08 14,715.92 42,300.29 0.00 505 1512 51 1300 Overtime 300.00 (33.00) 333.00 7.49 325.51 116.84 0.00 505 ®2100 Health Insurance Benefits 9,811.00 2,303.00 7,508.00 8,270.82 .(762.82) 8,875.06 0.00 505 Eno 2200 FICA Soc Sec Contribution _3,272.00 409.00 2,863.00 1,930.53 932.47 2,546.17 0.00 505 gaini 2300 FICA Medicare Contributio 766.00 96.00 670.00 451.51 218.49 595.55 0.00 505 1512 ill 2400 Retirement Contributions 4,922.00 0.00 4,922.00 3,972.15 949.85 4,921.08 0.00 505 1512 2700 Workers Compensation 170.00 0.00 170.00 141.83 28.17 139.69 0.00 505 ®n 1325 Contract Services-class 210.00 0.00 210.00 0.00 210.00 0.00 0.00 505 MIME 3100 Pro.e &Liability Insu _ 28.00 0.00 28.00 22.98 _ 5.02 0.00 0.00 505 Immo 3220 Posta;e&Freight 27,666.00 7,500.00 20,166.00 15,600.00 4,566.00 0.00 0.00 505 1512 B1 3400 Printing&Binding 57.00 0.00 57.00 0.00 57.00 0.00 0.00 505 1512 3500 Travel&Related 800.00 0.00 _ 800.00 0.00 800.00 _ 0.00 _ 0.00 505 mpg 3700 Education&Training 1,500.00 0.00 1,500.00 458.00 1,042.00 418.00 0.00 505 ®®3850 Contract Services 1,200.00 0.00 1,200.00 148,50 1,051.50 0.00 0.00 505 ®3901 Credit Card Collection Ch 12,500.00 12,500.00 0.00 0.00 0.00 0.00 0.00 505 ®1100 Supplies&Materials 667.00 0.00 667.00 _ 357.15 _ 309.85 93.46 0.00 505 1512 57 4000 Bad Debt Expense 19,898.00 0.00 19,898.00 0.00 19,898.00 0.00 0.00 Subtotal W&S Finance Adm: 136,229.00 27,775.00 108,454.00 64,107.04 44,346.96 60,006.14 0.00 20150505BudgetPacket Page 140 of 162 20150501/jrl CITY OF TYBEE ISLAND WATER SEWER FUND FISCAL YEAR 2015-2016 BUDGET REQUEST EXPENDITURE WATER&SEWER-SEWER ADMINSTRATION A B C 0 E F G FY2016 Budget Change Current Y-T-D+ 2015 2014 2013 Fund Dept Cost Center Account Description Budget Reques 2016 vs.2015 Budget Encumbered Budget Balance ACTUAL ACTUAL 505 4310 51 1100 Salaries&Wages 212,608.00 5,262.00 207,346.00 158,219.27 49,12633 180,658.71 166,365.17 505 4310 51 1111 Accrued Vacation Adjustme _ 0.00 0.00 0.00 0.00 0.00 (561.64) 4,476.27 505 4310 51 1300 Overtime Wages 10,000.00 3,000.00 7,000.00 7,713.58 (713.58) 7,692.51 5,647.65 505 4310 51 1400 Employee Benefits 4,800.00 0.00 4,800.00 3,800.00 1,000.00 2,253.39 2,375.00 505 4310 51 2100 Health Insurance Benefits 51,750.00 728.00 51,022.00 30,758.28 20,263.72 33,465.99 33,910.06 505 4310 51 2200 FICA Contributions 14,513.00 1,374.00 13,139.00 10,523.37 2,615.63 11,835.45 10,458.85 505 4310 51 2300 FICA Medicare Contributio 3,854.00 781.00 3,073.00 2,461.05 611.95 2,767.99 2,560.98 505 4310 51 2400 Retirement Contributions 21,312.00 (2,413.00) 23,725.00 18,095.49 5,629.51 20,340.84 11,521.68 505 4310 51 2700 Workers Compensation 4,039.00 789.00 3,250.00 2,637.86 612.14 2,416.39 5,784.35 51 Total 322,876.00 9,521.00 313,355.00 234,208.90 79,146.10 260,869.63 243,100.01 1 505 4310 52 1201 Engineering/permits 38,409.00 7,609.00 30,800.00 22,634.50 8,165.50 43,200.00 18,400.00 505 4310 52 1202 Engineering/studies 10,000.00 5,000.00 5,000.00 4,050.00 950.00 0.00 i 0.00 505 4310 52 1300 Computer Service Contract 12,000.00 (312.00) 12,312.00 5,773.53' 6,538.47 0.00 0.00 SOS 4310 52 1310 Water Analysis 30,000.00 5,000.00 25,000.00 7,983.98 17,016.02 18,716.42 14,747.19 505 4310 52 1325 _ Contract Services-class 1,051.00 0,00 1,051.00 0.00 1,051.00 0.00 0.00 505 4310 52 2110 Dumping Charges 50,000.00 5,000.00 45,000.00 30,004.02 14,995.98 46,436.07 31,297.48 505 4310 52 2200 Termite/Pest Control WW 500.00 0.00 500.00 _ 0.00 500.00 0.00 0.00 505 4310 52 2201 Repair&Maintain-Bldgs_ 8,000.00 3,000.00 5,000.00 5,428.71 (428.71) 4,106.80 2,233.29 505 4310 52 2202 Repair&Maintain-Vehic 10,000.00 2,000.00 8,000.00 5,024.70 2,975.30 3,198.96 1,625.40 505 4310+52 2203 Repair&Maintain-Equip 50,000.00 10,000.00 40,000.00 39,872,00 128.00 24,566.48 75,435.83 505 4310 52 2205 Repair&Maint-Infrastru 100,000,00 19,000.00 81,000.00 68,818.70 12,181.30 40,593.15 24,323.84 505 4310 52 2320 Rental Equipment 5,000.00 (5,000.00) 10,000.00 5,239.35 4,760.65 32,599.60 17,379.95 505 4310 52 3100 Property&Liability Ins 32,000.00 2,463.00 29,537.00 24,530.71 5,006.29 30,424.73 55,824.31 505 4310 52 3220 Postage&Freight 5,000,00 (2,000.00) 7,000.00 3,049.01 3,950.99 8,786.42 8,771,76 505 4310 52 3300 Advertising 100.00 0.00 100.00 0.00 100.00 20.00 0.00 505 4310 52 3500 Travel&Related Expense 2,000.00 0.00 2,000.00 _ 113.12 1,886.88 _ 239.72 0.00 _505 4310 52 3600 Dues&Fees 4,000.00 500.00 3,500.00 1,059.92 2,440.08 6,401.51 1,170.67 505 4310 52 3700 Education&Training 4,000.00 0.00 4,000.00 1,763.00 2,237.00 2,421.92 1,202.00 505 4310 52 3901 Credit Card Collection Ch 0.00 ,2,000.00) 2,000.00 0.00 2,000.00 0.00 513.76 I. 52 Total 362,060.00 50,260.00 311,800.00 225,345.25 86,454.75 261,711.78 252,925.48 505 4310 53 1100 Supplies&Materials 55,000.00 10,000.00 45,000.00 39,389.371 5,610.63 31,353.80 43,089.75 505 4310 53 1230 Electricity 145,700.00 4,035.00 141,665.00 92,804.33 48,860.67 142,61799 118,218.67 505 4310 53 1270 Gasoline&Diesel Fuel 10,000.00 0.00 10,000.00 5,158.84 4,841.16 2,097.17 0.00 505 4310 53 1400 Books&Periodicals 1,000.00 0.00 _ 1,000.00 0.00 1,000.00 0.00 0.00 505 4310 53 1600 Small Equipment 12,000.00 2,000.00 10,000.00 9,025.09 974.91 8,759.69 11,525.37 505 4310 53 1700 Safety Equipment 4,000.00 1,000.00 3,000.00 2,309.91 690.09 2,624.70 0.00 505 4310 53 1720 Uniforms 3,000.00 (1,000.00) 4,000.00 1,278.82 2,721.18 845.12 691.53 505 4310 53 1730 Ultraviolet Disinfection 40,000.00 18,000.00 22,000.00 _ 13,641.13 8,358.87 14,423.85 8,934.31 505 4310 53 1740 'Sludge Belt Press Parts 30,000.00 5,000.00 25,000,00 24,733.82 266.18 18,611.46 3,113.44 53 Total 300,700.00 39,035.00 261,665.00 188,341.31 73,323,69 221,334.78 185,573.07 505 4310 54 1402 Rehab Lift Station#7 300,000.00 (192,375.00) 492,375.00 21,450.00 47.0,925.00 0.00 0.00 505 4310 54 1407 Waste Water Treatment Pla 0.00 0.00 0.00 0.00 0.00 0.00 136,266.00 505 4310 54 1409 Sewer Main Liftstation 83 0.00 0.00 0.00 _ 0.00 _ 0.00 298,810.50 0.00 505 4310 54 1410 Sewer Main Liftstation 6 0.00 (500,000.00) 500,000.00 268,772.96 231,227.04 167,855.29 0.00 505 4310 54 2100 Machinery&Equipment 0.00 (7,000.00) 7,000.00 9,136.29 (2,136.29) 63,783.00 264,259.75 505 4310 54 2110 Machinery/Eq Sludge Thick 1,049,449.00 279,449,00 770,000.00 60,900.65 709,099.35 0.00 0.00 505 4310 54 2200 Vehicles 0.00 0.00 0.00 0.00 0.00 20,929.00 0.00 505 4310 54 2501 Capital Equipment 0.00 0.00 0.00 0.00 0.00 0.00 10,812.67 54 Total 1,349,449.00 (419,926.00) 1,769,375.00 360,259.90 1,409,115.10 551,377.79 411,333.42 505 4310 55 1005 Indirect Allocation-A 8,567.00 0.00 8,567.00 7,139.30 1,427.70 8,567.16 0.00 505 4310 55 1008 Indirect Allocation-P 1,244.00 0.00 1,244.00 1,036.10 207.90 1,243.32 0.00 505 4310 55 1010 Indirect Allocation-Act 28,732,00 0.00 28,732.00 23,943.20 4,788.80 28,731.84 0.00 505 4310 55 1100 Administrative Svcs-Gen 0.00 0.00 0.00 0.00 0.00 0.00 79,200.00 55 Total 38,543.00 0.00 38,543.00 32,118.60 6,424.40 38,542.32 79,200.00 505 4310 56 1000 Depreciation 320,000.00 50,000.00 270,000.00 _ 0.00 270,000.00 297,096.35 261,801.85 56 Total 320,000.00 I 50,000.00 270,000.00 0.00 270,000.00 297,096.35 261,801.85 505 4310 58 2301 Int Exp Loan GEFA CWSRF00014 39,215.00 (4,859,00) 44,074.00 33,244.00 10,830.00 48,461.77 57,588.25 505 ,4310 58 3200 Loan Closing Cost Fees 4,000.00 (4,500.00) 8,500.00 0.00 8,500.00 0.00 0.00 58 Total 43,215.00 (9,359.00) 52,574.00 33,244.00 19,330.00 48,461.77 57,588.25 Subtotal W&S Sewer Administration 2,736,843.00 (280,469.00) 3,017,312.00 1,073,517.96 1,943,794.04 1,679,394.42 1,491,527.08 20150505BudgetPacket Page • o r_ CITY OF TYBEE ISLAND WATER SEWER FUND FISCAL YEAR 2015-2016 BUDGET REQUEST EXPENDITURE WATER&SEWER-WATER ADMINSTRATION A B C D E F G FY2016 Budget Change Current Y-T-D+ 2015 2014 2013 Fund Dept' Cost Center Account Description Budget Reques. 2016 vs.2015 Budget Encumbered Budget Balance ACTUAL ACTUAL 505 4410 51 1100 Salaries&Wages 168,963.00 4,722.00 164,241.00 125,925.55 38,315.45 166,118.28 156,978.80 505 4410 51 1111 Accrued Vacation Adjustme 0.00 0.00 0.00 0.00 0.00 (561.63) 824.83 505 4410 51 1300 Overtime 10,000.00 1,000.00 9,000.00 6,747.47 2,252.53 13,019,06 11,024.72 505 4410 51 1400 Employee Benefits 4,800.00 0.00 4,800.00 3,420.00 1,380.00 2,253.72 2,062.50 505 4410 51 2100 Health Insurance Benefits 33,990.00 3,050.00 30,940.00 24,275.50 _ 6,664.50 25,833.76 22,922.66 505 4410 51 2200 Social Security Contribut 11,531.00 914.00 10,617.00 8,33238 2,284.42 11,128.63 10,636.66 505 4410 51 2300 FICA Medicare Cantributio 2,791.00 308.00 2,483,00 1,948.85 534.15 2 ,602,62 2,487.57 505 4410 51 2400 Retirement Contributions 24,164.00 1,864.00 22,300.00 17,010.45 5,289.55 17,666.88 25,686.24 505 4410 S1 2700 Workers Compensation 12,373.00 713.00 11,660.00 9,628.66 2,031.34 8,992.14 12,445.25 51 Total 268,612.00 12,571.00 256,041.00 197,289.06 58,751.94 247,053.46 245,069.23 505 4410 52 1202 Engineering/studies servi 8,000.00 8,000.00 0.00 0,00 0.00 0.00 Q.00 505 4410 52 1300 Computer Svc Contracts 4,000.00 1,000.00 3,000.00 3,064.01 (64.01) 1,025.00 0.00 505 4410 52 1310 Water Analysis 10,000.00 0.00 10,000.00 10,000.00 0.00 10,000.00 0.00 505 4410 52 1325 Contract Services-class 841.00 0.00 841.00 0.00 _ 841.00 0.00 0.00 505 4410 52 2201 Repair&Maintain-Build 8,000.00 0.00 8,000.00 5,899.85 2,100.15 3,024.08 0.00 505 4410 52 2202 Repair&Maintain-Vehic 8,000.00 1,000.00 7,000.00 2,835.85 4,164.15 2,079.74 2,891.62 505 4410 52 2203 Repair&Maintain-Equi• 41,500.00 11,500.00 30,000.00 2.1,625,00 8,375.00 26,393.44' 17,993.11 505 4410 52 2205 Repair&Maint-Infrastru 65,000.00 11,776.00 53,224.00 43,457.65 9,766.35 _ 22,018.30 70,523.21 505 4410 52 3100 Property&Liability Insu 27,000.00 _ 1,800.00 25,200.00 20,917.02 4,282.98 24,727.72 7,898.23 505 4410 S2 3220 Postage&Freight 5,000.00 (1,000.00'( 7,000.00 _ 1,128.90 5,871.10 9,591.60 10,356.74 505 4410 52 3300 Advertising 8,000.00 1,000.00 7,000.00 0.00 7,000.00 3,395.52 4,001.56 50S 4410 52 3500 Travel&Related Expenses 2,000.00 0.00 2,000.00 1,880.00 120.00 0.00 _ 138.17 505 4410 52 3600 Dues&Fees 12,500,00 2,000.00 10,500.00 1,237.00 9,263.00 10,163.67 769.17 505 4410 52 3700 Education&Training 3,000.00 0.00 3,000.00 480.00 2,520.00 786.77 _ 500.00 505 4410 52 3901 ,Credit Card Svc.Charges - 0,00 I (6,000.00) 6,000.00 6,179.58 (17938) 5,869.80 5,099.28 505 4410 52 3920 Safety Equipment 3,000.00 1,000.00 2,000.00 _ 1,542.16 457.84 1,855.41 0.00 505 4410 52 3950 Water Conservation Measur 8,000.00 0.00 8,000.00 5,095.10 2,904.90 3,836.74 1,634.51 ,52 Total 213,841.00 31,076.00 182,765.00 125,342.12 57,422.88 124,767.79 121,805.60 505 4410 53 1100 Supplies&Materials 40,000.00 5,000.00 35,000.00 19,160.77 15,839.23 24,460.51 19,488,97 _505 4410 S3 1102 Fire hydrants,gates,val 4,000.00 0.00 4,000.00 1,545.00 2,455.00 0.00 265.72' 505 4410 53 1210 Water/Sewer Charges 40,000.00 0.00 40,000.00 31,780.02 8,219.98 53,766.86 43,998.14_ 505 4410 53 1230 Electricity 55,000.00 18,200.00 36,800.00 50,781.73 ;13,981.73) 44,640.22 40,070.75 _505 4410 53 1270 Gasoline&Diesel Fuel 12,000.00 2,000.00 10,000.00 9,863.58 136.42_ 18,520.02 20,639.05 505 4410 53 1560 Inventory-Water Meters& 10,500.00 2,500.00 8,000.00 6,904.07 1,095.93 17,420.71 47,345.48 505 4410 53 1600 Small equipment 7,000.00 2,000.00 5,000.00 4,547.22 452.78 1,921.02 4,020.59 505 4410 53 1720 Uniform/Clothing 3,000.00 0.00 3,000.00 1,407.09 1,592.91 1,757.57 2,380.26 53 Total 171,500.00 29,700.00 141,800.00 125,989.48 15,810.52 162,486.91 178,208.96 505 4410 11 1400 Infrastructure (65,000.00) 65,000.00 35,570.00 29,430.04 0.00 0.00 505 4410 54 2100 Machinery&Equipment 0.00 0.00 0.00 0.00 0.00 39,573,10 0.00 505 4410 54 2107 Jones Avenue Water Line 0.00 (500,000.00) 500,000.00 550,092.46 (50,092.46) 229,830.29 0.00 505 4410 54 2400 Engineering for Water Lin 0.00 0.00 0.00 0.00 0.00 25,700.00 0.00 505 4410 54 2500 Capital outlay-water we 0.00 0.00 0.00 0.00 0.00 0.00 53,550.00 54 Total 0.00 (565,000.00) 565,000.00 585,662.46 (20,662.46) 295,103.39 530550.00 505 4410 55 1005 Indirect Allocation-A 8,567.00 0.00 8,567.00 7,139.30 1,427.70 8,567.16 0.00 505 4410 55 1008 _Indirect Allocation-P _ 1,244.00 0.00 1,244.00 1,036.10 207.90 1,243.32 0.00 1 505 4410 55 1010 IndirectAllocation-Acc 28,237.00 0.00 28,237.00 23,943.20 4,293.80 28,731.84 0.00 505 4410 55 1100 'Admin Service-General F 0.00 0.00 0.00 0.00 0.00 0.00 79,200.00 55 Total 38,048.00 0.00 38,048.00 32,118.60 5,929.40 38,542.32 79,200.00 505 4410 56 11000 Depreciation 320,000.00 35,000.00 285,000.00 _ 0.00 285,000.00 297,096.35 255,081.07 _56 Total 320,000.00 35,000.00 285,000.00 0.00 285,000.00 297,096.35 255,081.07 505 4410 57 14000 Bad debt 0.00 (10,288.00)' 10,288.00 (3,238.83) 13,526.83 (22,456.04) 8,036.61 57 Total 0.00 (10,288.00) 10,288.00 (3,238.83) 13,526.83 (22,456.04) 8,036.61 505 4410 58 2100 int Exp Rev Bond 2005 456 5,766.00 (5,581.00) 11,347.00 5,67.3.00 5,674.00 16,947.75 23,646.75 505 4410 58 2200 Int Exp BBT Loan AMR 2009 0.00 (13,738.00) 13,738.00 0.00 13,738.00 418.04 4,829.88 505 4410 2201 int Exp 006 Loan Grit Sep 0.00 0.00 0.00 0.00 0.00 1,324,05 6,873.30 505 4410 2203 Bond Amortization Costs 0.00 0.00 0.00 0.00 0.00 0.001 56,884.50 505 4410 2205 Int Exp GELAC Loan L48WS 34,588.00 (1,793.00) 36,381.00 27,340.57 9,040.43 38,027.03 43,032.76 505 4410 2225 interest Exp GEFA FY14 Lo 73,200.00 (32,400.00) 105,600.00 _ 27,34 0.00 105,600.00 0.00 0.00 505 4410 2300 Int Exp GEFA Loan L22WS 2 43,782.00 (3,259.00) 47,041.00 35,381.79 11,659.21 49,938.06 57,556.97 505 4410 lrl 3000 Bond Admin Cost 2,200.00 500.00 1,700.00 0.00 1,700.00 1,980.00 1,475.00 505 4410 58 3200 Loan Closing Cost Fees 0.00 (16,500.00) 16,500.00 12,719.21 3,780.79 0.00 0.00 58 Total 159,536.00 (72,771.00) 232,307.00 8.1,114.57 151,192.43 108,634.93 194,299.16 20150505BudgetPacket Page 142 of 162 20150501/jrl CITY OF TYBEE ISLAND WATER SEWER FUND FISCAL YEAR 2015-2016 BUDGET REQUEST EXPENDITURE WATER&SEWER-WATER ADMINSTRATION A B C D E F 0 FY2016 Budget Change Current Y-T-D+ 2015 2014 2013 Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Budget Encumbered ;Budget Balance ACTUAL ACTUAL 505 9000 61 1100 Transfer Out to General F 0.00' (302,000.00) 302,000.00 0.00 302,000.00 0.00 0.00 61 Total 0.00 (302,000,00) 302,000.00 0.00 302,000.00 0.00 0.00 505 9990 54 1407 Capitalize Treatment Plant 0.00 I 0.00 0.00 0.00 0.00 (696,496.08) (136,266.00) 505 µ9990 54 2100 Capitalize M&E 0.00 0,00 _0.00 I 0.00 0.00 (124,285.10) (264,259.75) 505 9990 54 2500 Capitalize Water Wells 0.00 0.00 0.00 0.00 0.00 0.00 (53,550.00) 50 5 9990 54 2501 ,Capitalize M&E 0.00 0.00 _ 0.00, 0.00 S 0.00 0.00 (10,812.67) 54Total 0.00 0.00 0.00 0.00 0.00 (820,781.18) (464,888.42) Subtotal W&S Water Administration 1,171,537.00 (841,712.00) 2,013,249.00 1,144,277.46 868,971.54 430,447.93 670,362.21 GRAND TOTAL WATER&SEWER FUND: 4,044,609.00 (1,094,406.00) 5,139,015.0D 2,281,902.46 2,857,112.54 2,169,848.49 2,161,889.29 I Budget Varaince 0.001 ,5, 20150505BudgetPacket Page 143 of 162 20150501/jrl CITY OF TYBEE ISLAND FISCAL,YEAR 2015-2016 PROPOSED OPERATING&CAPITAL BUDGET RIVER'S END RV PARK FUND BUDGET HIGHLIGHTS The River's End RV Park Fund budget request for fiscal year 2015-2016 increased by $10,893 from $1,352,832 to$1,363,725. The salary and related benefits expenditures include a 2.5% increase. COLUMNS COLUMN TITLE COLUMN DESCRIPTION A FY2016 Budget Request = represents the Department Head's fiscal year 2016 proposed budget request, B Budget Change 2016 vs.2015 = represents the difference between the current budget(blue)and the departments budget request for FY16 G FY2015 Current Budget = represents fiscal year 2014-2015 current budget for each line item in the departments budget D YTD+Encurrbe ed/April 20,2015 = represents fiscal year 2014-2015 year-to-date and encumbered revenues or expenses for each line item. E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 Adam = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each line item in the fund. FY2013 Actual =represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund, River's End RV Park Department Revenue and Expenditures Revenue: The increased revenue budget of the River's RV Park Fund of$10,893 includes a net increase in charge for services fees of$137,410 due to the following reasons: • Camping Fees(555.00.34.7520)charged to customers were increased generating an estimated $90,000 additional revenues; • Camp Tent Site (555.00.34.7521)estimated revenues will increase by$6,400 due to improvements made to the sites(ground) used for camping; • Cabin Rental fees(555.00.34.7522) is estimated to increase by$30,000 due to the 2 additional cabins added in FY2015; • Ice revenue(555.00.34.7527) is estimated to increase by$1,000; • Propane gas sales(555.00.34.7528)are good is estimated to increase by$2,500 based on the current year's sales and as compared to the prior years, FY2014 and FY2013 which both exceeded the current year's budget of$17,500; • RV Supplies revenue(555.00.34.7529) may increase by$460 as compared to the prior two years, the trend appears that the sales will increase; o Store revenue(555.00.34.7530) is estimated to increase by$5,000 because the city sales items a lot of souvenirs and other hygiene necessities at competitive rates when compared to the other"gift shop and stores"on Tybee; 1 1 River's End RV Park Fund FY16 Budget Highlights 20150505BudgetPacket Page 144 of 162 20150501/jrl o Electricity fees(555.00.34.7531) is estimated to increase by$2,700 due to increased customers;and o Campground Sales—Parking Permits(555.00.34.7538)is estimated to increase by $1,250. The transfer in from the general fund (555.00.39.1201) is estimated to decrease by($101,517)from $135,442 to$33,925 depending on the net income or loss from operations during the year. This does not include the cash advance to cover the principle portion of the campground annual debt service payment. The principle payment for FY2016 is$320,000. Operating Expenditures: • Salary and benefits increased by$18,576 due to inclusion of a 2.5%step increase for all salaries and due to a 20%estimated increase in health insurance costs; a car allowance of$1,800 was added for one employee (6180.51.1400), employee benefits line item. • Purchased service contracts increase by$90,162 from $225,823 to$315,986 due to the following reasons: o $13,600 was added to Service Contract(6180.52.1300) line item of which $9,400 is for cabin removal (6 cabins X$950 each = $9,400) in an emergency; o $20,000 was added to Custodial Services(6180.52.2130) line item for cleaning the cabins and the bathrooms; o $26,112 was added to repairs&maintenance infrastructure line item, (6180.52.2205)of which some of the money will be used to purchase screens to block light coming from the police department building, add a privacy fence, expand the fitness room and expand the retail store inventory storage room; o $5,474 was added to the advertising(6180.52.3300);this expense represents 6%of the prior year gross sales; o $5,894 was added to travel& related (6180.52.3500)—to send office manager to RV management school,send additional staff member to the national RV park conference and send a staff member to the Cruzin national conference in Daytona; o $2,334 was added to dues&fees(6180.52.3600) o $3,354 was added to education &training(6180.52.3700)-to send office manager to RV management school, send additional staff member to the national RV park conference and send a staff member to the Cruzin national conference in Daytona; 0 2 1 River's End RV Park Fund FY16 Budget Highlights 20150505BudgetPacket Page 145 of 162 20150501/jrl o $5,000 was added to contract labor(6180.52.3850)for cover landscaping for the new"tent area"; • Supplies increased by a net$20,650 from $240,700 to$261,350 due to the following reasons: o Supplies& material (6180.53.1100)decreased by($3,395); o Pool cleaning supplies (6180.53.1130) increase by$500; o Electricity(618053.1230) increased by$4,000 due to the cost of operating two additional cabins purchased in FY2015; o $20,695 was added to the small equipment line item, (6180.53.1600)to purchase charcoal grills, replace table and pool chairs due to weather damage and to purchase walkie-talkies; • Capital Projects net amount decreased by($101,644) from$174,644 to$73,000;the proposed capital projects for FY16 include the following: o Infrastructure—6180.54.1400 $41,000 Repaving of CG road o Software—6180.54.XXXX $5,000 Security system installation Site improvement—6180.54.1201 o $27,000 White Rock-Flood Control (DM) 3 I River's End RV Park Fund FY16 Budget Highlights 20150505BudgetPacket Page 146 of 162 20150501/jrl RIVER'S END RV PARK FUND 555 FISCAL YEAR 2015-2016 BUDGET REQUEST REVENUE A _ e C D E F G RIVER'S END RV PARK FUND 555 FY2016 Budget Change FY2015 Y-T-D+ FY2015 FY2014 FY2013 Cost Current Encumbered Budget Fund Dept Center Account Description Budget Request 2016 vs.2015 Budget April 20,2015 Balance _ ACTUAL ACTUAL 555 00 34 7520 Camping Fees 1,020,000.00 90,000.00 930,000.00 725,890.55 203,109.45 952,615.45 785,983.68 555 00 34 7521 Camp Tent Site 40,000.00 6,400.00 33,600.00 23,363.39 10,236.61 78,036.88 48,729.97 555 00 34 7522 Cabin Rental Taxable(13%) 155,000.00 30,000.00 125,000.00 80,228.81 44,771.19 132,053.98 111,254.72 555 00 34 7523 Cabin All Taxes Exempt 500.00 0.00 500.00 190.00 310.00 0.00 0.00 555 00 34 7527 Ice Revenues 8,500.00 1,000.00 7,500.00 5,359.36 2,140.64 7,880.89 6,358.19 555 00 34 7528 Propane Revenues 20,000.00 2,500.00 17,500.00 15,582.89 1,917.11 20,687.99 18,904.23 555 00 34 7529 RV Supplies Revenue 10,000.00 460.00 9,540.00 6,042.02 3,497.98 9,920.59 8,098.93 555 00 ,34 7530 Store Revenue 70,000.00 5,000.00 65,000.00 39,767.79 25,232.21 60,804,24 44,371.56 555 00 34 7531 Electricity Fees 5,300.00 2,700.00 2,600.00 4,704.70 (2,104.70) 2,484.44 2,367,17 555 00 34 7532 Vending Machine Revenue 13,0.00.00 (3,000.00) 16,000.00 8,056.48 7,94332 9,734.48 7,337.36 555 _00 34 7533 Trolley Ticket Revenue 0.00 0.00 0.00 839.181 (839.18) 0.00 52.00 555 00 34 7534 Miscellaneous Revenue 5,000.00 2,000.00 3,000.00 3,638.75 (638.75) 15,489.04 4,358.59 555 00 34 7535 Other Revenues In House Eve _ 0.00 (500.00) 500.00, 0.00 500.00 0.00 225.00 555 00 34 7536 Cabin Reservations 0.00 (300.00) 300.00 0.00 300.00 0.00 0.00 555 00 34 7537 Cabin Damage Deposit 0.00 (100.00) 100.00 0.00 100.00 0.00 25.00 555 00 34 7538 Campground Sales-Parking P 7,500.00 1,250.00 6,250.00 4,960.00 1,290.00 6,985.00 2,100.00 34 Total CHARGES FOR SERVICES 1,354,800.00 137,410.00 1,217,390.00 919,623.92 297,766.08 1,296,692.98 1,040,166.40 555 , 00 39 11201 Transfers from Other Funds 8,925.00 (126,517.00) 135,442.00 0.00 135,447.00 228,465.45 11,447.13 555 00 39 2100 Sale of Assets-Campground 0.00 0.00 0.00 0.00 0.00 1,134.06 0.00 39 Total OTHER FINANCING SOURCES 8,925.00 (126,517.00) 135,442.00 0.00 135,442.00 229,599.51 11,447.13 Grand Total 1,363,725.00 10,893.00 1,352,832.00 919,623.92 433,208.08 1,526,292.49 1,051,613.53 20150505BudgetPacket Page 147 of 162 20150501/jrl RIVER'S END RV PARK FUND 555 FISCAL YEAR 2015-2016 BUDGET REQUEST EXPENDITURE A B C D E F G RIVER'S END RV PARK FUND 555 FY2016 Budget Change FY2015 Y-T-D+ FY2015 FY2014 FY2013 Cost Current Encumbered Budget Fund Dept Center Account Description Budget Request 2016 vs.2015 Budget April 20,2015 Balance ACTUAL ACTUAL 555 6180 51 1100 Salaries&Wages 240,893.00 5,062.00 235,831.00 159,234.00 76,597.00 205,071.16 181,140.66 555 6180 51 1111 Accrued Vacation Adjustm 4,656.00 0.00 4,656.00 0.00 4,656.00 3,537,45 (38.97) 555 6180 51 1200 Part Time/Seasonal Wages 39,971.00 0,00 39,971.00 16,737.54 23,233.46 26,492.60 35,811.50 555 6180 51 1300 Overtime 5,000.00 0.00 5,000.00 43538 4,564.02 835.58 3,925.52 555 6180 51 1400 Employee Benefits 5,850.00 1,800,00 1 4,050.00 2,69438 1,355.42 1,565.08 1,500.00 555 6180 51 2100 Health Insurance Benefits 60,288.00 9,312.00 50,976.00 _ 29,185.57 21,790.43 33,215.98 25,140.18 555 6180 51 2200 Social Security Contribut 17,975.00 765.00 17,210.00 10,377.39 6,832.61 14,301.40 13,637.74_ 555 6180 51 2300 Medicare Contributions 4,204.00 179.00 4,025.00 2,426.99 1,598.01 3,344,80 3,259.49 555 6180 51 2400 Retirement Contributions 26,834.00 2,629.00 24,205.00 15,824.52 8,380.48 18,682.56 25,371.24 555 6180 51 2600 Unemployment Ins 0.00 0.00 0.00 0.00 0.00 0.00 3,300.00 555 6180 51 2700 Workers Compensation 3,484.00 (1,171.00} 4,655.00 4,478.94 176.06 4,538.81 4,146.14 51 Total PERSONNEL&BENEFITS 409,155.00 18,576.00._ 390,579.00 241,395.51 149,183.49 311,585.42 297,193.50 555 6180 52 1300 Service Contracts 19,600.00' 13,600.00 6,000.00 5,143.82 856.18 0.00 0.00 555 6180 52 2110 Garbage Service 6,408,00 0.00 6,408.00 4,320.00 2,088.00 6,480.00 5,940.00 555 6180 52 2130 Custodial Services 22,700.00 20,000.00 2,700.00 450.00 2,250.00 2,175.00 825.00 555 6180 52 2135 Pool Cleaning Service 3,600.00 0.00 3,600.00 2,100.00 1,500.00 3,750.00 3,600.00 555 6180 52 2200 Pest Control _ 2,894.00 0.00 2,894:00 2,394.00 500.00 2,659.50 3,098.00 555 6180 52 2201 Repair&Maint-Equipment 3,500.00 0.00 3,500.00 1,553.14 1,946.86 3,998.50 (1,793.46) 555 6180 52 2202 Repair&Maintain-Vehic 500.00 0.00 500.00 75.51 424.49_ (11.55) 488.84 555 6180 52 2203 Repair&Maintain-Bldgs 15,000.00 0.00 15,000.00 14,296.45 70355 30,391.08 12,569.22 555 6180 52 2205 Repair&Maintain-Infra 54,000.00 26,112.26 27,887.74 27,011.23 876.51 21,267.76 13,421.55 555 6180 52 3100 Property&Liablility Ins - 7,000.00 (908.00) 7,908.00 4,338..89 3,569.11 _ 4,279.05 6,922.96 555 6180 52 3201 Telephone/Communications 7,000.00 0.00 7,000.00 3,843.72 3,156.28 0.00 0.00 555 6180 52 3202 Cable,Data&Fax Lines 21,300.00 8,100.00 13,200.00 9,594.06 3,605.94 12,324.29 11,341.79 555 6180 52 3203 Cell Phones 1,500:0 1,500.00 0.00 0.00 0.00 0.00 0.00 555 6180 52 3220 Postage&Freight 1,200.00 _(300.00) 1,500.00 544.45 955.55 1,066.08 453.28 555 6180 52 3300 Advertising 74,474 00 5,474.00 69,000.00 57,370.59 11,629.41 53,240.17 56,813.22 555 6180 52 3500 Travel&Related 10,691.00 5,894.93 4,796.071 4,796.07 0.00 5,575.24 2,767,75 555 6180 52 3600 Dues&Fees 21,134.00 _ 2,334.00 18,800.00 10,285.04 8,514.96 19,200.89 5,552.49 555 6180 52 3700 Education&Training 6,085.00 3,354.84 2,730.16 2,730.16 0.00 1,937.69 1,789.00 555 6180 52 3800 Permits,Regulatory Fees 400.00 0.00 400.00 400.00 0.00 200.00 0.00 555 6180 52 3850 Contract Labor 15,000.00 •1• •• 10,000.00 9,490.00 510.00 8,150.00 7,421.93 555 6180 52 3901 Credit Card Charges 22,000.00 • • 22,000.40 18,180.38 3,819.62 i 26,135.47 22,944.61 555 6180 52 3950 Lodging Compensation 0.00 ••i • 1+ 0.00 0.00 0.00' 641.85 52 Total PURCHASED SERVICES 315,986.00 90,162.03 178,917.51 46,906.46 202,819.17 154,798.03 555 6180 53 1100 Supplies&Materials 40,000.00 0 0 31,746.65 11,648.35 29,762.85 42,794.03 _555 6180 53 1130 Pool Cleaning Supplies 4,000.00 500.00 •• •• 2,046.35 1,453.65 2,965.20 3,221.85 555 6180 53 1210 Water/Sewer Charges 18,000.00 0.00 ••• +• 15,693.43 2,306.57 18,578.59 25,758.63 555 6180 53 1220 Propane 1,850.00 (450.00) 2,300.00 1,220.92 1,079.08 2,297.88 1,658.71 555 6180 53 1230 Electricity 87,000.00 4,000,00 83,000.00 65,618.59 17,381.41 86,930.82 68,446.64' 555 6180 53 1270 Gasoline&Diesel 900.00 r •• 900.00 454.26 445.74 1,290.29 1,121.47 555 6180 53 1520 Propane ■GS 12:00.00 • •• 12:00:0 5,582.38 6,417.62 11,395.37 8,265.25 555 6180 53 1595 •GS 40,000.00 • •• 40:00:0 23,966.15 16,033.85 31,120.36 3,067.47 555 6180 53 1596 CO 12,000.00 0.00 ••s 00 6,673.20 5,326.80 13,186.17 1,329.52 555 6180 53 1600 Small Equipment 44,550.00 _ 20,695.00 23,855.00 21,427.64 2,427.36 25,832.79 35,446.11 555 6180 53 1703 Over/Short 50.00 0.00 50.00 6.43 4337 20.24 (4.43) 555 6180 53 1720 Uniforms 1,000,00 (700.00) 1,700.00 0,00 1,700.00 1,522.58 603.05 53 Total SUPPLIES 261,350.00 20,650.00 240,700.00 174,436.00 66,264.00 224,893.14 191,708.30 555 6180 54 1100 Capital Improvements 0.00 0.00 0.00 0.00 0.00 48,495.97 56,138.50 555 6180 54 1100 Capitalise Improvements 0.00 0.00 4.00 0.00 0.00 (48,495.07) (56,138.50) 555 6180 54 1201 Site Improvement 27,000.00 27,000.00 0.00 0.00 0.00 0.00 0.00 555 6180 54 Software 5,000.00 5,000.00 0.00 0.00 0.00 0.00 0.00 555 6180 54 1310 Buildings 0.00 (90,000.00) 90,000.00 64,824.42 25,175.58 0.00 0.00 555 6180 54 1400 Infrastructure 41,000.00 (3,636.03) 44,636.03 44,585.03 50.00 0.00 0.00 555 6180 54 2100 Capital Equipment 0.00 (23,000.00) 23,000.00 0.40 23,000.00 0.00 0.00 555 6180 54 2200 Vehicles 0.00 (17,008.00) 17,008.00 0.00 17,008.00 0.00 0.00 54 Total CAPITAL PROJECTS 73,000.00 (101,644.03) 174,644.03 109,410.45 65,233.58 0.90, 0.00 20150505BudgetPacket Page 148 of 162 20150501/jrl RIVER'S END RV PARK FUND 555 FISCAL YEAR 2015-2016 BUDGET REQUEST EXPENDITURE A B C 0 E F 6 RIVER'S END RV PARK FUND 55S FY2016 Budget Change FY2015 Y-T-D+ FY20I5 FY2014 FY2013 Cost Current Encumbered Budget Fund Dept Center Account Description Budget Request 2016 vs.2015 Budget April 20,2015 Balance ACTUAL ACTUAL 555 6180 55 1005 Indirect Allocation-A 5,643.00 0.00 5,643.00 4,231.98 1,411.02 5,642.64 0.00 555 6180 55 1008 Indirect Allocation-P 2,409.00 0.00 2,409.00 1,806.75 602.25 2,409.00 0.00 555 6180 55 1010 indirect Allocation-Acc 18,924.00 0.00 18,924.00 14,193.09 4,730.91 18,924.12 0.00 55 Total INDIRECT COST 26,976.00 0.00 26,976.00 20,231.82 6,744.18 26,975.76 0.00 555 6180 56 1000 Depreciation 37,850.00 0.00 37,850.00 0.00 37,850.00 29,313.04 20,707.57 56 Total DEPRECIATION&AMORTIZATIOP 37,850.00 0.00 37,850.00 0.00 37,850.00 29,313.04 20,707.57 555 6180 58 2100 Int Exp Rev Bond RE 237,408.00 (15,156.00) 252,564.00 144,247.10 108,316.90 261,132.07 269,801.46 555 6180 58 3000 Custodian Fees&Charges 2,000.00 1,450.00 550.00 1 1,187.50 (63750) 458.34 541.67 58 Total DEBT SERVICE 239,408.00 (13,706.00) 253,114.00 145,434.60 107,679.40 261,590.41 270,3.43.13 555 9000_61 1000 Contingency 0.00 (3,145,00) 3,145.00 0.00 3,145.00 0.00 0.00 61 Total OTHER FINANCING USES 0.00 {3,145.00) 3,145.00 0.00 , 3,145.00 0.00 0.00 Grand Total 1,363,725.00 10,893.00 1,352,832.00 869,825.89 483,006.11 1,057,177.84 934,750.53 20150505BudgetPacket Page 149 of 162 20150501/jrl BUDGET REQUEST FOR CAPITAL PROJECT FUNDS 1. Fund 320 SPLOST 2008 Capital Project Fund 2. Fund 321 SPLOST 2003 Capital Project Fund 3. Fund 322 SPLOST 2014 Capital Project Fund 4. Fund 340 Grant Capital Project Fund 20150505BudgetPacket Page 150 of 162 20150501/jrl CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING BUDGET SPLOST 2008 CAPITAL PROJECT FUND - 320 BUDGET HIGHLIGHTS In fiscal year 2015-2016, the estimated SPLOST 2008 budget balance is $170,835. The city completed collecting the tax for this SPLOST program in September, 2014. The City collected $5,998,550(including interest income)for this program since the city began receiving revenue in December of 2010. COLUMNS COLUMN TITLE COLUMN DESCRIPTION A FY2016 Budget Request = represents the Department Head's fiscal year 2016 proposed budget request B Budget Change 2016 vs,2015 = represents the difference between the current budget(blue)and the departments budget request for FY16 C FY2015 Current Budget = represents fiscal year 2014-2015 current budget for each line item in the departments budget D YTD+Encurrhered at April 20,2015 = represents fiscal year 2014-2015 year-to-date and encumbered revenues or expenses for each fine item. FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 Act al = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each fine item in the fund. FY2013 Actual = represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund, SPLOST Expenditures • Money is budgeted for four projects, both to improve bathrooms in the park for a total cost of $106,830. The remaining budget money of$ 64,005 is placed in a contingency line item until it is allocated to an appropriate project. Account Description Budget Request 1 Bldg Improve Bathrm Retro 14,000.00 2 Bldg Improve-Memorial Pk 13,000.00 3 Moble Bathroom 57,000.00 4 Salt Meadows Road Project 22,830.00 Total Project Costs: 106,830.00 20150505BudgetPacket Page 151 of 162 20150501/jrl City of Tybee Island Fiscal Year 2015-2016 SPLOST 2008 Capital Project Fund 320 Budget Request REVENUE A B C 0 E F G SPLOST 2008 FUND 320 _ FY2016 Budget Charge FY2015 Y-T-D+ FY2015 FY2014 FY2013 Current Encumbered Budget Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Budget April 20,2015 Balance ACTUAL ACTUAL 320 00 33 7102 SPLOST Revenue 2008 0.00 395,028.00 395,028.00 395,027.19 0.81 1,482,105.63 1,470,525.19 320 00 36 1000 Interest 40.00 260,00, 300.00 68.45 _ 231.55 1,507.65 1,599.29 32000 39 3000 Other Financing Sources 170,795.00 1,914,009.00 2,084,804.00 0:00 2,084,804.00 0.00 0.00, TOTAL SPLOST 2008 FUND 170,835.00 2,309,297.00 2,480,132.00 395,095.64 2,085,036.36 1,483,613.28 1,472,124.48 EXPENDITURE A B C D E _ F G SPLOST 2008 FUND 320 FY2016 Budget Change FY2015 Y-T-D+ FY2015 FY2014 FY2013 Current Encumbered Budget Fund Dept Cost Center Account Description Budget Request 2016 vs.20/5 ' Budget April 20,2015 Balance ACTUAL ACTUAL 320 3210 54 1310 Capital Police Building 0.00 1,269,836.00 1,269,836.00 1,262,117.14 7,718,86 1,971,059.80 14,317.51 320 3210 54 2300 Furniture/Fixture 0.00 20,000.00 20,000.00 19,945.62 54.38 0.00 0.00 320 4210 54 1316 Bldg Improve Bathrm Retro 14,000.00 0.00 14,000.00 0.00 14,000.00 0.00 0.00 320 4210 54 1318 Bldg Improve-Memorial Pk 13,000.00 0.00 13,000.00 0,00 13,000.00 0.00 0.00 3204210 54 Moble Bathroom 57,000.00 (57,000.00) 0.00 0.00 0.00 0.00 13,957.44 320 4210 54 1401 Bike Path Costs 0.00 0.00 0.00 0.00 0.00 0.00 13,957.44 320 4250 54 1405 Drainage-Alley 3 0.00 0.00 0.00 0.00 0.00 0.00 60,677.70 320 4250 54 1406 Drainage-12th&Venetia 0.00' 0.00 0.00 0.00 0.00 601.41 7,309.00 320 4410 54 2100 Machinery&Equipment 0.00 0.00 0.00 0.00 0.00 630,000.00 0.00 320 4970 54 2500 Marsrh Hill Trail TE Matc 0.00 28,591.00 28,591.00 24,415.10 4,175.90 14,941.25 33,689.09 320 6125 54 1402 Beach Renourishment 0.00 1,000,000.00 1,000,000.00 1,000,000.00 0.00 210,000,00 0.00 320 7520 54 1406 Salt Meadows Road Project 22,830.00 1,525.00 24,355.00 1,525.00 22,830.00 11,065.58 18,969.47 320 9000 61 1000 Contingency Fund 64,005.00 46,345.00 110,350.00 0.00 110,350.00 0.00 0.00 TOTAL SPLOST 2008 FUND 170,835.00 2,309,297.00 2,480,132.00 2,308,002.86 172,129.14 2,837,668.04 162,877.65 variance 0.00 20150505BudgetPacket Page 152 of 162 20150501/01 CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING BUDGET SPLOST 2003 CAPITAL PROJECT FUND - 321 BUDGET HIGHLIGHTS In fiscal year 2015-2016, the estimated SPLOST 2003 budget balance is$516,504. The city completed collecting the tax for this SPLOST program in September, 2008. The City collected$7,353,705 (including interest income)for this program since the city began receiving revenue in October of 2003. COLUMNS COLUMN TITLE COLUMN DESCRIPTION A FY2016 Budget Request = represents the Department Head's fiscal year 2016 proposed budget request $ Budget Change 2016 vs.2015 ; represents the difference between the current budget(blue)and the department's budget request for FY16 C FY2015 Current Budget =represents fiscal year 2014-2015 current budget for each line item in the department's budget D Yro+Encurrbered at AO 20,2015 = represents fiscal year 2014-2015 year-to-date and encumbered revenues or expenses for each fine item, E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 Acta] = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each fine item in the fund. G FY2013 Actual = represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund. SPLOST Expenditures This program has 4 designated projects year to date,two of which should be completed by June 30, 2015 with only residual budget balance money carried-forward to be re-allocated to other projects. Those two projects include the following: o Street&sidewalk paving o Jones Avenue street paving A third project, Marsh Hill Trail TE Match,321.4970.54.2500 should be completed in FY16 and represents the residual estimated balance of$5,000 carried-forward from FY2015. Finally,the fourth project, Marine Science Center, 321.6172.57.2001,$481,504 budget balance is carried-forward from FY2015. There is no specific date when this project shall be completed. 20150505BudgetPacket Page 153 of 162 20150501/jrl City of Tybee Island Fiscal Year 2015-2016 SPLOST 2003 Capital Project Fund 321 Budget Request REVENUE A B C D E F G SPLOST 2003 FUND FY2016 Budget Change FYz015 Y-T-D+ FY2015 FY2014 FY2013 Current Encumbered Budget Fund Dept :ost Cente Account Description Budget Request 2016 vs.2015 Budget April 20,2015 Balance ACTUAL ACTUAL 321 00 36 1000 Interest Income 84.00 0.00 84.00 130.99 (46.99) 327.46 421.12 321 00 39 1300 Pror Year Fund Balance 516,504.00 340,184.00 856,688.00 0.00 856,688.00 0.00 0.00 516,588.00 340,184.00. 856,772.00 130.99 856,641.01 327,46 421.12 TOTAL SPLOST 2003 FUND 1,033,176.00 680,368.00 1,713,544.00 261.98 1,713,282.02 654.92 842.24 EXPENDITURE A _ B C D E F G SPLOST 2003 FUND FY2016 Budget Change FY2015 Y-T-D+ FY2015 FY2014 - FY2013 ' Current Encumbered Budget Fund Dept :ost Cente Account Description Budget Request 2016 vs.2015 Budget April 20,2015 Balance ACTUAL ACTUAL 321 3210 54 1310 Capital Police Building 0.00 94,861.00 94,861.00 89,522.77 5,338.23 135,658.10 31,321.46 321 4210 54 1400 Street&Sidewalk Paving 10,000.00 57,773.00 67,773.00 0.00 67,773.00 2,227.07 0.00 3214210 '54 ,1401 StreetPaving-JonesAve 20,000.00 158,000.00 178,000.00^ 0.00 178,000.00 0.00 0.00 321 4970 54 2500 Marsrh Hill Trail TE Matc 5,000.00 10,354.00 15,354.00 2,016.00 13,338.00' 0.00 0.00 1 321.6172 57 2001 Marine Science Center 481,504.00 19,280.00 500,784.00 19,279.82 481,504.18 11,391.00 70,800.14 TOTAL SPLOST 2003 FUND 516,504.00 340,268.00 856,772.00 110,81839 745,953.41 149,276.17 102,121.60 20150505BudgetPacket Page 1t4 of 162 20150501/jrl CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING BUDGET SPLOST 2014 CAPITAL PROJECT FUND - 322 BUDGET HIGHLIGHTS In fiscal year 2015-2016, the estimated SPLOST 2014 budget balance is $983,380. The City estimates collecting $744,000 in SPLOST 2014 Capital Project Fund revenue based on the 1.3551 monthly percent of the tax revenues collected for Chatham County. The city began collected the new SPLOST revenues in October, 2014. The monthly SPLOST collection is approximately$61,000. The city expects to collect $549,900 for fiscal year 2015 of which approximately $239,280 will be carried-forward into the fiscal year 2015-2016 budget. The table below explains than information included in the budget request report. COLUMNS COLUMN TITLE COLUMN DESCRIPTION A FY216 Budget Request = represents the Department Head's fiscal year 2016 proposed budget request B Budget Change 2016 vs.2015 = represents the difference between the current budget(blue)and the departments budget request for FY16 G FY2015 Current Budget = represents fiscal year 2014-2015 current budget for each line item in the departments budget D YTD-Enainrered at April 20,2015 = represents fiscal year 2014-2015 year-to-date and encumbered revenues or expenses for each fine item. E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 Actual = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each line item in the fund. G FY2013 Actual = represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund. SPLOST Expenditures • The Fire Department planned to acquire a "demo"fire engine in fiscal year 2015 and delayed the purchase to fiscal year 2016 with plans to acquire a "newly built to specifications fire engine". If the city acquires a new engine built to specifications the cost can range from $500,000 to$600,000. If the city acquires a "pre-built demo",the cost can range from$300,000 to$350,000. As of yet, Finance does not have any directives on which type of engine the city plans to acquire;therefore,the budget reflects the amount carried-forward from fiscal year 2015 of$249,720, 3223510.54.2200. • The Fire Department plans to acquire breathing apparatus, costing$114,000;the budget for this equipment is included in 3223510.54.2100, Machinery& Equipment line item; • The city plans to purchase two vehicles for the Police Department,costing$60,000;the budget for this item is included in 322.3210.54.2200,Vehicles • The remaining balance of the SPLOST 2014,$559,660 is placed in a contingency fund line item 322.9000.61.3100. 20150505BudgetPacket Page 155 of 162 20150501/jrl City of Tybee Island Fiscal Year 2015-2016 SPLOST 2014 Capital Project Fund 322 Budget Request REVENUE A B C 0 E SPLOST 2014 FUND 322 FY2016 Budget Change FY2015 Y T-D+ FY2015 Encumbered Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Current Budget April 20,2015 Budget Balance 322 00 33 7114 SPLOST 2014 Revenue 744,000.00 156,000.00 900,000.00 249,720.20 650,279.80 322 00 36 1000 Interest 100.00 900.00 1,000.00 0.00 1,000.00 322 00 39 3000 Other Financing Sources 239,280.00 (239,280.00) 0.00 0.00 0.00 TOTAL SPLOST 2014 FUND 983,380.00 (82,380.00) 901,000.00 249,720.20 651,279.80 EXPENDITURE A B C D E SPLOST 2014 FUND 322 FY2016 Budget Change FY2015 Y-T-D+ FY2015 Encumbered Fund Dept Cost Center _ Account Description Budget Request 2016 vs.2015 Current Budget April 20,2015 Budget Balance 322 3210 54 2200 Vehicles 60,000.00 0.00 60,000.00 0.00' 60,000.00 322 3510 54 2200 Vehicles-Fire Engine 249,720.00 220,280.00 470,000.00 171,209.00 298,791.00 322 3510 54 2100 Machinery&Equipment 114,000.00 (114,000.01}' 0.00 0.00 0.00 322 9000 61 1000 Contingency 559,660.00 _ (559,660.00) 0.00 0.00 0.00 322 9000 61 3100 ,Budgeted Fund Balance 0.00 324,209.00 324,209.00 0.00 324,209.00 TOTAL SPLOST 2014 FUND 983,380.00 (129,171.00) 854,209.00 171,209.00 683,000.00 variance 0.00 20150505BudgetPacket Page 136 of 162 20150501/jrl BUDGET REQUEST FOR SPECIAL REVENUE FUNDS 1. Fund 210 Confiscated Asset Fund 2. Fund 215 Emergency 911 Telephone Fund 3. Fund 275 Hotel-Motel Excise Tax Fund 20150505BudgetPacket Page 157 of 162 20150501/01 CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING BUDGET CONFISCATED ASSET SPECIAL REVENUE FUND - 210 BUDGET HIGHLIGHTS The Confiscated Asset Special Revenue Fund is established to account for money and sale of assets seized in drug related criminal activity and forfeiture to the city by Chatham County District Attorney's Office. These funds must be expended on police related activities or equipment. The Confiscated Asset Special Revenue Fund budget request for fiscal year 2015-2016 budget for fiscal year 2016 is$1,459; this amount is carried-forward from fiscal year 2015. The table below explains than information included in the budget request report. COLUMNS COLUMN 11TLE COLUMN DESCRIPTION A FY2016 Budget Request = represents the Department Head's fiscal year 2016 proposed budget request. B Budget Chang e 2016 vs.2015 = represents the difference between the current budget(blue)and the departments budget request for FY16 C _ FY2015 Current Budget = represents fiscal year 2014-2015 current budgetfor each line item in the department's budget D Yro+Encumbered atApril20,2015 = represents fiscal year2014-2015 year-to-date and encumbered revenues or expenses for each line item. E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 AJal = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each line item in the fund. G FY2013 Acuai = represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund. REVENUE A B C D E CONFISCATED ASSET FUND 210 FY2016 Budget Change FY2015 Y-T-D+ FY2015 Current Encumbered Budget Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Budget April 20,2015 Balance 210 00 35 1320 Cash Confiscations 0.00 (1,459.00) 1,459.00 0.00 1,459.00 _ 0.00 0.001 0.00 0.00 0.00 210 00 39 1201 Budgeted Fund Balance 1,459,00 1,459.00 0.00 0.00 0.00 TOTAL E-911 FUND 1,459.00 0.00 1,459.00 0.00 1,459.00 EXPENDITURES A B C D E CONFISCATED ASSET FUND 210 FY2016 FY2016 Budget Change FY2015 Y-T-D+ FY2015 Current Encumbered Budget Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Budget l April 20,2015 Balance 210 3210 53 1600 Small Equipment 1,459.00 0.00 1,459.00 0.00 1,459.00 210 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ,53 Total 5UPLLIE5 1,459.00 0.00 1,459.00 0.00 1,459.00 Grand Total 1,459.00 0.00 1,459.00 0.00 1,459.00 20150505BudgetPacket Page 158 of 162 20150501/jrl CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING BUDGET EMERGENCY 911TELEPHONE SPECIAL REVENUE FUND - 215 BUDGET HIGHLIGHTS The Emergency 911 Telephone Special Revenue Fund is established to account for all cost related to operating the police dispatch emergency 911 system. The Emergency 911 Telephone Special Revenue Fund budget request for fiscal year 2015-2016 budget for fiscal year 2016 is $375,276, an increase of $283,443. The increase is due to inclusion of the debt service expense payments of$45,844 for the new emergency 911 telephone system equipment purchased in July of 2015. In addition, the increase in the due budget is due to the proper inclusion and reporting for all personnel and fringe benefits directly related to operating the emergency 911 center. In past budget's, the personnel and fringe benefit budget only reflected one employee; the fiscal year 2016 budget will reflected six employees. The six employees include one new additional position as requested by the Police Department. As with all government emergency 911 telephone funds, the fund does not generate enough revenue from telephone landline and wireless fees to cover the all of the costs for operating the program; therefore, the governments transfer general fund money into the fund to ensure all costs are covered. In FY2016, the city estimates needing to transfer $318,276 into this fund from the General Fund; $45,844 for the debt service and $272,432 for the other operating cost. The table below explains than information included in the budget request report. COLUMNS COLUMN TITLE COLUMN DESCRIPTION A FY2016 Budget Request = represents the Department Head's fiscal year 2016 proposed budget request. B Budget Change 2016 vs.2015 = represents the difference between the current budget(blue)and the departments budget request for FY16 C FY2015 Current Budget 4 represents fiscal year 2014-2015 current budget for each line item in the departments budget D YTp+Encumbered at April 20,2015 r represents fiscal year 2014-2015 year-to-date and encumbered revenues or expenses for each line item. E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. F FY2014 Acdaa] = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each line item in the fund. FY2013 Actual = represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund. 2015O5O5BudgetPacket Page 159 of 162 2O150501/jrl City of Tybee Island Fiscal Year 2015-2016 Emergency 911 Special Revenue Fund 215 Budget Request REVENUE A B C D E F G EMERGENCY 911 FUND 215 FY2016 Budget Change FY2015 Y-T-D+ FY2015 FY2014 FY2013 - I Encumbered Budget Fund Dept Cost Center Account Description s Budget Request 2016 vs.2015 Current Budget April 20,2015 Balance ACTUAL ACTUAL 215 00 34 2501 E-911 Wireless Charges 25,004.00 0.00 25,000.00 12,892.73 22,107.27 26,387.47 34,020.60 215,00 34 2520 ,E911 Residential/Commercial 32,000.00 1,000.00 31,000.00 19,986.59 11,013.31 33,51132 33,217.06 215 00 39 1201 Transfers In 318,276.00 282,443.00 35,833.00 0.00 35,833.00 35,420.00, 1,324.00 TOTAL E-911 FUND 375,276.00 283,443.00 91,833.00 32,879.42 58,953.58 95,318.99 68,561.66 EXPENDITURES A B C 0 _ E _F G EMERGENCY 911 FUND 215 FY2016 Budget Change FY2015 FY2016 Budget Change Current Y-T-D+ FY2015 FY2014 FY2013 Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Budget Encumbered ,3udget Miami ACTUAL ACTUAL 215 3210 51 1100 Salaries 211,476.00 172,674.00 38,802.00 26,713.47 12,088.53 38,970.80 36,182.14 215,3210 51 1300 Overtime 7,000.00 0.00 7,000.00 5,123.29 1,876.71 7,594.44 6,255.95 215 3210 51 1400 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.00 {1.35) 215 3210 51 2100 Health Insurance Benefits 47,784.00 34,245.00 13,539.00 6,481.26 7,057.74 11,072.07 10,314,18 215 3210 51 ,2200 FICA Sac Sec 1.3,546.00 10,776.00 2,770.00 1,877.10 892.90 2,884.60 2,615.02 215 321.0 51 2300 FICA Medicare 3,168.00 2,520.00 648.00 439.01 208.99' 674.63 631.56 215 3210 51 2400 Retirement Contributions 22,769.90 16,739.00 6,030.00 4,597.02 1,432.98 5,821.56 0.00 215 3210 51 2700 Workers Compensation 830.00 645.00 185.00 156.14 28.86 87.00 0.00 51 Total PERSONNEL&BENEFITS 306,573.00 237,599.00 68,974.00 45,387.29 23,586.71 67,105.10 55,997.50 215 3210 52 1221 ,Audit Fees 449.00 0.00 449.00 0.00 449.00 0.00 0.00 215 3210 52 3100 Property&Liability Insu 27.00 0.00 27.00 20.68 6.32 26.68 4.42 215 3210 52 ,3201 Telephones ' 22,383.00' 0.00 I 22,383.00 10,962.38 11,420.62 20,458.23 20,736.49 52 Total PURCHASED SERVICES 22,859.00 0.00 22,859.00 10,983.06 11,875.94 20,484.91 20,740.91 215 8000 58 1140 Note Payable-e911 phone 44,838.00 44,838.00 0.00 0.00 0.00 0.00 0.00 215 8000 58 2232 Interest Expense-[911 phone 1,006.00 1,006.00 0.00 0.00 0.00' 0.00 0.00 215 DEBT SERVICE 0.00 0.00 ' 0.00 0.00 0.00 0.00 0.00 52 Total 45,844.00 45,844.00 0.00 0.00 0.00 0.00 0.00 Grand Total 375,276.00 283,443.00 91,833.00 56,370.35 35,462.65 87,590.01 76,738.41 0.00 20150505BudgetPacket Page 160 of 162 20150501/jrl CITY OF TYBEE ISLAND FISCAL YEAR 2015-2016 PROPOSED OPERATING BUDGET HOTEL-MOTEL FUND BUDGET HIGHLIGHTS The Hotel-Motel Fund budget request for fiscal year 2015-2016 budget for fiscal year 2016 is $2,450,000, an increase of$179,470. The increase is due to the Finance Department staff monitoring and catching delinquent tax payers who failed to report and pay the hotel-motel excise tax. The original budget in FY2015 was $2,038,000; however, due to the efforts of the Finance employees the city amended the budget increasing it to$2,232,530. The table below explains than information included in the budget request report. COLUMNS COLUMN TITLE COLUMN DESCRIPTION A FY2016 Budget Requ = represents the Department Head's fiscal par 2016 proposed budget request B Budget Change 2018 vs.2015 = represents the difference between the current budget(blue)and the department's budget request for FY16 D FY2015 Current Budget = represents fiscal year 2014-2015 current budget for each line item in the departments budget D YTD+Encumbered atApol 20,2015 = represents fiscal year 2014-2015 par-to-date and encumbered retienues or expenses for each line item. E FY2015 Budget Balance = represents the fiscal year 2014-2015 budget balance for each line item in the fund. FY2014 AGual = represents the fiscal year 2013-2014 actual audited revenue or expense balances for each line item in the fund. G FY2013 Actual =represents the fiscal year 2012-2013 actual audited revenue or expense balances for each line item in the fund. The City's General Fund shall receive 50%of the total revenues collected with the remaining funds designated to the Savannah Chamber of Commerce and the Hutchinson Island Convention Center. The city shall use$50,000 of its' share to conduct hotel-motel tax audits. 20150505BudgetPacket Page 161 of 162 20150501/jrl City of Tybee Island Fiscal Year 2015-2016 Hotel-Motel Special Revenue Fund-275 Budget Worksheets REVENUE A B C D E F G HOTEL-MOTEL FUND FYZ016 Budget Change FY2015 Y-T-D+ FY2015 FY2014 FY2013 Encumbered Budget Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Current Budget April 20,2015 Balance ACTUAL ACTUAL 275 00 31 4100 Hotel/Motel Tax 2,400,000.00 _ (167,470.00) 2,232,530.00 1,687,662.77 544,867.23 2,258,445.84 2,108,182.26 27500 31 9900 Late Charges 50,000.00 (12,000.00) 38,000.00 75,601.92 (37,601.92) 43,550.28 20,656.22 275 00 34 9305 _Returned CkFees-FIN Tax 0.00 0.00 0.00 32.00 (32 00 0.00 0.00 TOTAL HOTEL-MOTEL REVENUE 2,450,000.00 (179,470.001 2,270,530.00 1,763,296.69 507,233.31 2,301,996.12 2,128,838.48 EXPENDITURE A B C 0 E F G HOTEL-MOTEL FUND - FY2016 Budget Change FY2015 Y-T-D+ FY2015 FY2014 FY2013 Encumbered Budget Fund Dept Cost Center Account Description Budget Request 2016 vs.2015 Current Budget April 20,2015 Balance ACTUAL ACTUAL 275 7520 52 3850 Audit Fees 59,712.00 (9,712:00) 50,000.00 0.00 50,000,00 0.00 0.00 275 7520 57 2000 Hutchison Island Tax 404,972.00 (29,665.00) 375,307.00 264,139.05 111,167.95 383,742.75 354,877.37 275 7520 57 2001 Chamber-Hotel/Motel fun 810,316.00 (59,358.00) 750,958.00 528,119.68 222,838.32 767,255.31 709,541.87 275 7520 61 1000 Transfer Out to General F 1,175,000.00 (80,735.00) 1,094,265.00 792,258.77 302,006.23 1,150,998.06 1,064,419.24 TOTAL HOTEL-MOTEL EXPENSES 2,450,000.00 (179,470.001 2,270,530.00 1,584,517.50 686,012.50 2,301,996.12 2,128,838.48 0.00 20150505BudgetPacket Page 162 of 162 20150501/jrl