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HomeMy Public PortalAbout01-05-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: JANUARY 5, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, K. STALZER, J. DARN-ELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH. PRESDENT ROCK WAS ABSENT OTHER:S PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK -D. BENNETT - CHIEF OF POLICE H. HAMII,TON - ENGINEER J. DURBIN - PLANNER C. MINICK - FINANCE DIRECTOR At 7:00 p.m. Acting President Pro~Tem K. Stalzer called the meeting to order and led the pledge to the flag. Roll call was taken, President Rock was absent, all other Trustees were present. PRESI2DENTIAL COMMENTS: K. Stalzer commented on our water system, and asked the Board if they would like to see the Will County Governmental League get together and work on a Will County Regional Water Department, in order to have access to the water at the former site of the Joliet Arsenal. The members of the Board expressed their desire to write a letter of recommendation to the Will County Governmental League suggesting that they look into this issue. PUBLIC COMMENTS: There were no public comments. J. Dement thanked the Staff for the handicapped ramp placed downtown. He has received some calls regarding North Mallard Street and the cleaning up in the area after rain/snow. He requested that the Stafflook into this because of the concerns of the residents. President Pro-Tem Stalzer requested that we add Trustee's Comments to the regular Agenda immediately following Presidential Comments. J. Darnell requested that we add a Discussion on the process of electing a Mayor Pro-Tem as Item #8. K. Stalzer added Executive Session on Personnel to reconvene. PLAINF]2ELD VILLAGE BOARD OF TRUSTEES JANUARY 5, 1998 PAGE TWO S. Rathbun moved to approve the Amended Agenda. Seconded by J. Dement. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. Clerk Janik gave the Resolution No. 1181 for Item d) of the Consent Agenda; and for Item f) Ordinance No. 1769. S. Rathbun moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, December 15, 1997; Bills Payable Report-, January 5, 1998; Pay request No. 1- 1997 MFT - P. T. Ferro in the amount of $104,039.69; Resolution No. 1181 for Maintenance of Streets and Highways by Municipality; Authorization for signature of Intergovernmental Agreement between the County of Will and Village to install sidewalks at the intersection of Waterfront Circle and Renwick Road; Ordinance No. 1769 Amending Service Charges for Collection of Garbage. Seconded by J. Dement. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smotich, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adjourn the regular meeting until the conclusion of the Public Hearing. Seconded by S. Rathbun. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. 7:20 p.m. Adjournment of regular meeting to hold Public Heating. 8:06 p.m.J. Dement moved to reconvene the meeting. Seconded by K. O'Connell. Voice vote. 6 yes, 0 no. Motion carried. #4 FARMINGTON VILLAGE The Board discussed consideration of Annexation with R-1 Zoning and approval of the Preliminary Plat as a Concept Plan with stipulations: 1) Provide details and comments from the School and Park Districts regarding the modifications to the park and school sites; 2) Address buffeting and screening issues along the southwest portion of the development; 3) Address the alignment of Meadow Lane. Most of the Trustees supported the Concept Plan but also had many issues that they would want clarified before the acceptance of the Annexation Agreement. Trustee J. Dement stated that in conversation with the Village President, R. Rock, that R. Rock would not support the smaller lot sizes. They heard reports from Mr. Phillipchuck, attorney for applicants, Ocean Atlantic, with regard to the Annexation Agreement, the possibility of an elementary school, park and recreation area, and private aquatic center located at Farmington Village. The main issues that were a concern included gaining fight-of-way for the other half of Meadow Lane, creating a buffer along the Red Fox Farms property on the west, 143rd Street extension to four lanes, and making the smallest tots larger. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 5, 1998 PAGE THREE R. Smolich moved to approve the Concept Plan as proposed for Farmington Village with the stipulations indicated by'the Planning Commission and with any of the stated stipulations or concerns of the Trustees as tonight's meeting. Seconded by S. Rathbun. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, no; O'Connell, no; Rathbun, yes; Smolich, yes. 4 yes, 2 no. Motion carried. #5 RENWICK PLACE CONCEPT PLAN. - A 20 acre parcel located at the southeast corner of IL Rt. 59 and Renwick Road is proposed for a commercial development. Proposed uses include a day care facility, general retail, fast food, carwash, office buildings, and a bank. A Planned Unit Development is proposed so as to better accommodate the variety of special use applications, the shared access provisions, and to allow the coordination of signage, landscape plans, and site design beyond that provided by straight zoning. The B-3-district allow offices as permitted uses, the Village has south retail oriented development in this area. A drivelane is proposed to align with Frederick Road.- The extension of this street could reach Feeney and serve as a public street. Additional details will be required as the project moves forward to confirm circulation, parking, and other issues. The Board had discussion and their main concerns were site access roads (the north-south street at the east side of the development). Some Trustees though that the road might lead to "cut through" traffic, but some seemed to feel that the road could provide potential customer traffic for the commercial development. There were issues discussed with the possibility of placing a signalization at Frederick Street and Renwick Road which needs to be investigated. Attorney Welch, representing the applicant, talked to the Board about the PUD use which was proposed so as to better accommodate the variety of special use applications, the shared access provisions, to allow coordination of signage, landscape plans, and site design beyond that provided by straight zoning. The Board also considered whether the north-south drive at the east side of the development should be a public or private street. The majority of the Trustees favored a public street. S. Rathbun moved to accept the Concept Plan for Renwick Place subject to the 3 stipulations in the Plan Commission report along with an additional stipulations that the discussed street is made a public street. Seconded by J. Dement. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. # 6 BUSINESS TRANSITION DISTRICT. J. Durbin gave a report explaining BTD, a new zoning district proposed to accommodate the conversion of existing residential structures in certain areas to specified professional and commercial uses. No specific properties are proposed. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 5, 1998 PAGE FOUR Cherri Bates, resident who lives behind the Selfridge Building, stated that her and her husband recommend that former buildings, if possible, be included in the new district. Trustee Darnell asked that under Minimum District Requirements, where it states that the property must be located within the following areas, that between Commercial and Main Street you only have along the west side, why not on the east side also? The Plan Commission felt that they should narrow the focus down to a specific area where they felt these properties would be eligible, and it could always be expanded in the future. Along the east side of Division Street between Lockport Sffeet and Main Street they excluded because a number of public comments were made regarding the impact on Bartlett Street. Most of the Trustees agreed that the zoning definitely needs to be put on the books rather than be specific to a certain area. C. W. Welsh, Main Street, was present and questioned certain protections with regard to historic building be incorporated into the BTD District. J. Dement moved to forward the Business Transition District matter to the Planning and Development Committee. Seconded by S. Rathbun. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. #7 J & M AUTO. J. Durbin summarized the report in which the applicants, J & M Auto Body currently occupies an existing structure on the subject property (located on W. Lincoln Highway between Richards and Lata) and proposes to construct a new facility along with associated site improvements to better accommodate the auto repair operations. The Plan Commission and Planning and Development Committee recommend approval. A significant component of this project was that the applicants work with the Village Engineer to oversize the stormwater facility to accommodate some regional stormwater problems in the area. The applicant is requesting Village participation of approximately $10,000 toward the expanded stormwater detention facility. This oversizing benefits properties outside of the Village. The Staff.recommends that we approve the Site Plans for the facility with the smaller detention facility without any gravel parking, all parking areas should be paved (unless they are designed to provide regional stormwater benefits). A stipulation that provides the Village an opportunity to identify funding sources for a minimum of 30 days for the oversizing prior to construction of the facility. The applicant, Mark Washburn, was present and contributed in the discussion with regard to the exterior building facades and stormwater detention. The Trustees also discussed the establishment of a Special Service Area in identifying funding sources, that goes outside of our corporate limits and therefore, they could pay their contribution in the form of property taxes which then are deductible on income tax with County approval. The remainder of the discussion centered around the exterior building facades and if Mr. Washburn would consider upgrading, and issues on contaminates in parking area. H. Hamilton spoke with regard to direction from the Board, he has the benefit area to be established and will work with the Village Administrator on that issue. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 5, 1998 PAGE FIVE J. Durbin suggested an amendment to stipulation #4 to remove the second sentence which relates to the gravel parking. J. Dement moved to approve the site plans for J & M Auto with the following stipulations. 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District; 3. Inclusion of evergreen trees within the rear b-ufferyard that will provide a minimum 12 foot height at maturity and a year round visual screen. The majority of plantings in this bufferyard should be evergreens; 4. Cooperation with the Village to accommodate area wide stormwater management benefits; 5. Payment of 50% of the costs of sidewalks along Rt. 30. Sidewalks will be installed at a later date; 6. IDOT approvals as necessary. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. #8 DISCUSSION OF THE PROCESS OF ELECTING MAYOR PRO-TEM. J. Darnell questioned the voting process of electing a Mayor Pro-Tem, and asked for clarification. Attorney Harvey stated that the Mayor Pro-Tern appointment is always subject to what the majority says at any given time. The only way you can designate a Mayor Pro-Tern is at a regular Special Meeting of the Board. It can be accomplished by Ordinance/Resolution at the beginning of the year, or by motion, it all depends on what a majority of this Board, at a given time, can agree to. ADMINISTRATOR' S REPORT Administrator Burghard explained that a Compensation/Classification Plan must be equitable, competitive in the market place, easily understandable by employees and managers and well administered over time. The proposed Plan was prepared initially by an employee committee that conducted research and acted simultaneously as a liaison between senior management and line employees. There data was then double checked with other summary data sources resulting the proposed plan. At the Finance Committee meeting of December 16, the employees' committee, the Department Heads and the Village Administrator recommended the Plan's implementation and that some increase as partial "catch up" could be made in January with existing Budget salary surplus. The Staff and I recommend that the Compensation/Classification Plan be adopted and that the following policy be adopted: The Village of Plainfield shall maintain its Salary Plan so that our range averages are equal to the averages of the municipal market as defined by the Region 6 Salary Survey. J. Dement moved to adopt the Compensation/Classification Plan and concur with the recommendations from Staff. Seconded by S. Rathbun. VOte by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 5, 1998 PAGE SIX Administrator Burghard told the Board that the Public Works Committee reviewed a request from SBA Inc., representing Sprint Corn, to locate a cellular tower within the Village. SBA has proposed a site at our Police Station on Route 59 immediately behind the existing tower at the station. SBA's tower will be approximately 140 feet in height and on a parcel we will lease to them of dimensions of 35 feet by 35 feet. The initial lease term is 5 years with rights to extend the lease at 20% rental increases for each of 4 additional 4 year terms. The initial rental rate is $1,500 per month. Mr. Brueckner, representing SBA Inc. answered questions and/or concerns from Trustees and from Attorney Harvey with regard to insurance provisions; bonding; liability, and zoning requirements. S. Rathbun moved to authorize the Mayor and the Village Administrator to enter into a contract for agreement in regards to the Sprint Com intent to lease agreement, and once the contract language is fulfilled to what Attorney Harvey feels it should be. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connelt, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. ENGI/~IEER' S REPORT No Report PLANNER' S REPORT No Report ATTORNEY' S REPORT No Report POLICE CHIEF'S REPORT J. Dement moved to approve the purchase of two (2) computers with Printers and equipment from Jim Sossong of Plainfield in the amount of $6,549.00. Seconded by S. Rathbun. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the purchase of one (1) 1998 Ford Crown Victoria from Anderson Ford in Berwyn in the amount of $20,034.00. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented the Operation Report for November 1997 to the Board. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 5, 1998 PAGE SEVEN S. Rathbun moved to adjourn the meeting and to go into Executive Session for the purpose of personnel, not to reconvene. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no, Motion carried. Meeting adjourned to Executive Session. 10:30 p.m us 'q jxx r ,