HomeMy Public PortalAbout01-05-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: JANUARY 5, 1998 AT: VILLAGE HALL
BOARD PRESENT: J. DEMENT, K. STALZER, J. DARN-ELL, K. O'CONNELL,
S. RATHBUN, R. SMOLICH.
PRESDENT ROCK WAS ABSENT
OTHER:S PRESENT: T. BURGHARD - ADMINISTRATOR
J. HARVEY - ATTORNEY
S. JANIK - CLERK
-D. BENNETT - CHIEF OF POLICE
H. HAMII,TON - ENGINEER
J. DURBIN - PLANNER
C. MINICK - FINANCE DIRECTOR
At 7:00 p.m. Acting President Pro~Tem K. Stalzer called the meeting to order and led the pledge
to the flag. Roll call was taken, President Rock was absent, all other Trustees were present.
PRESI2DENTIAL COMMENTS:
K. Stalzer commented on our water system, and asked the Board if they would like to see the Will
County Governmental League get together and work on a Will County Regional Water
Department, in order to have access to the water at the former site of the Joliet Arsenal. The
members of the Board expressed their desire to write a letter of recommendation to the Will
County Governmental League suggesting that they look into this issue.
PUBLIC COMMENTS:
There were no public comments.
J. Dement thanked the Staff for the handicapped ramp placed downtown. He has received some
calls regarding North Mallard Street and the cleaning up in the area after rain/snow. He requested
that the Stafflook into this because of the concerns of the residents.
President Pro-Tem Stalzer requested that we add Trustee's Comments to the regular Agenda
immediately following Presidential Comments.
J. Darnell requested that we add a Discussion on the process of electing a Mayor Pro-Tem as
Item #8.
K. Stalzer added Executive Session on Personnel to reconvene.
PLAINF]2ELD VILLAGE BOARD OF TRUSTEES
JANUARY 5, 1998
PAGE TWO
S. Rathbun moved to approve the Amended Agenda. Seconded by J. Dement. Vote by roll call.
Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no.
Motion carried.
Clerk Janik gave the Resolution No. 1181 for Item d) of the Consent Agenda; and for Item f)
Ordinance No. 1769.
S. Rathbun moved to approve the Consent Agenda to include the following: Village Board
Meeting Minutes, December 15, 1997; Bills Payable Report-, January 5, 1998; Pay request No. 1-
1997 MFT - P. T. Ferro in the amount of $104,039.69; Resolution No. 1181 for Maintenance of
Streets and Highways by Municipality; Authorization for signature of Intergovernmental
Agreement between the County of Will and Village to install sidewalks at the intersection of
Waterfront Circle and Renwick Road; Ordinance No. 1769 Amending Service Charges for
Collection of Garbage. Seconded by J. Dement. Vote by roll call. Stalzer, yes; Darnell, yes;
Dement, yes; O'Connell, yes; Rathbun, yes; Smotich, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to adjourn the regular meeting until the conclusion of the Public Hearing.
Seconded by S. Rathbun. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell,
yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried.
7:20 p.m. Adjournment of regular meeting to hold Public Heating.
8:06 p.m.J. Dement moved to reconvene the meeting. Seconded by K. O'Connell. Voice vote.
6 yes, 0 no. Motion carried.
#4 FARMINGTON VILLAGE
The Board discussed consideration of Annexation with R-1 Zoning and approval of the
Preliminary Plat as a Concept Plan with stipulations: 1) Provide details and comments from the
School and Park Districts regarding the modifications to the park and school sites; 2) Address
buffeting and screening issues along the southwest portion of the development; 3) Address the
alignment of Meadow Lane. Most of the Trustees supported the Concept Plan but also had many
issues that they would want clarified before the acceptance of the Annexation Agreement.
Trustee J. Dement stated that in conversation with the Village President, R. Rock, that R. Rock
would not support the smaller lot sizes. They heard reports from Mr. Phillipchuck, attorney for
applicants, Ocean Atlantic, with regard to the Annexation Agreement, the possibility of an
elementary school, park and recreation area, and private aquatic center located at Farmington
Village. The main issues that were a concern included gaining fight-of-way for the other half of
Meadow Lane, creating a buffer along the Red Fox Farms property on the west, 143rd Street
extension to four lanes, and making the smallest tots larger.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 5, 1998
PAGE THREE
R. Smolich moved to approve the Concept Plan as proposed for Farmington Village with the
stipulations indicated by'the Planning Commission and with any of the stated stipulations or
concerns of the Trustees as tonight's meeting. Seconded by S. Rathbun. Vote by roll call.
Stalzer, yes; Darnell, yes; Dement, no; O'Connell, no; Rathbun, yes; Smolich, yes. 4 yes, 2 no.
Motion carried.
#5 RENWICK PLACE CONCEPT PLAN. -
A 20 acre parcel located at the southeast corner of IL Rt. 59 and Renwick Road is proposed for a
commercial development. Proposed uses include a day care facility, general retail, fast food,
carwash, office buildings, and a bank. A Planned Unit Development is proposed so as to better
accommodate the variety of special use applications, the shared access provisions, and to allow
the coordination of signage, landscape plans, and site design beyond that provided by straight
zoning. The B-3-district allow offices as permitted uses, the Village has south retail oriented
development in this area. A drivelane is proposed to align with Frederick Road.- The extension of
this street could reach Feeney and serve as a public street. Additional details will be required as
the project moves forward to confirm circulation, parking, and other issues.
The Board had discussion and their main concerns were site access roads (the north-south street
at the east side of the development). Some Trustees though that the road might lead to "cut
through" traffic, but some seemed to feel that the road could provide potential customer traffic
for the commercial development. There were issues discussed with the possibility of placing a
signalization at Frederick Street and Renwick Road which needs to be investigated. Attorney
Welch, representing the applicant, talked to the Board about the PUD use which was proposed so
as to better accommodate the variety of special use applications, the shared access provisions, to
allow coordination of signage, landscape plans, and site design beyond that provided by straight
zoning. The Board also considered whether the north-south drive at the east side of the
development should be a public or private street. The majority of the Trustees favored a public
street.
S. Rathbun moved to accept the Concept Plan for Renwick Place subject to the 3 stipulations in
the Plan Commission report along with an additional stipulations that the discussed street is made
a public street. Seconded by J. Dement. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried.
# 6 BUSINESS TRANSITION DISTRICT.
J. Durbin gave a report explaining BTD, a new zoning district proposed to accommodate the
conversion of existing residential structures in certain areas to specified professional and
commercial uses. No specific properties are proposed.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 5, 1998
PAGE FOUR
Cherri Bates, resident who lives behind the Selfridge Building, stated that her and her husband
recommend that former buildings, if possible, be included in the new district. Trustee Darnell
asked that under Minimum District Requirements, where it states that the property must be
located within the following areas, that between Commercial and Main Street you only have along
the west side, why not on the east side also? The Plan Commission felt that they should narrow
the focus down to a specific area where they felt these properties would be eligible, and it could
always be expanded in the future. Along the east side of Division Street between Lockport Sffeet
and Main Street they excluded because a number of public comments were made regarding the
impact on Bartlett Street. Most of the Trustees agreed that the zoning definitely needs to be put
on the books rather than be specific to a certain area. C. W. Welsh, Main Street, was present and
questioned certain protections with regard to historic building be incorporated into the BTD
District.
J. Dement moved to forward the Business Transition District matter to the Planning and
Development Committee. Seconded by S. Rathbun. Vote by roll call. Stalzer, yes; Darnell, yes;
Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried.
#7 J & M AUTO.
J. Durbin summarized the report in which the applicants, J & M Auto Body currently occupies an
existing structure on the subject property (located on W. Lincoln Highway between Richards and
Lata) and proposes to construct a new facility along with associated site improvements to better
accommodate the auto repair operations. The Plan Commission and Planning and Development
Committee recommend approval. A significant component of this project was that the applicants
work with the Village Engineer to oversize the stormwater facility to accommodate some regional
stormwater problems in the area. The applicant is requesting Village participation of
approximately $10,000 toward the expanded stormwater detention facility. This oversizing
benefits properties outside of the Village. The Staff.recommends that we approve the Site Plans
for the facility with the smaller detention facility without any gravel parking, all parking areas
should be paved (unless they are designed to provide regional stormwater benefits). A stipulation
that provides the Village an opportunity to identify funding sources for a minimum of 30 days for
the oversizing prior to construction of the facility. The applicant, Mark Washburn, was present
and contributed in the discussion with regard to the exterior building facades and stormwater
detention. The Trustees also discussed the establishment of a Special Service Area in identifying
funding sources, that goes outside of our corporate limits and therefore, they could pay their
contribution in the form of property taxes which then are deductible on income tax with County
approval. The remainder of the discussion centered around the exterior building facades and if Mr.
Washburn would consider upgrading, and issues on contaminates in parking area.
H. Hamilton spoke with regard to direction from the Board, he has the benefit area to be
established and will work with the Village Administrator on that issue.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 5, 1998
PAGE FIVE
J. Durbin suggested an amendment to stipulation #4 to remove the second sentence which relates
to the gravel parking.
J. Dement moved to approve the site plans for J & M Auto with the following stipulations. 1.
Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements
of the Plainfield Fire Protection District; 3. Inclusion of evergreen trees within the rear b-ufferyard
that will provide a minimum 12 foot height at maturity and a year round visual screen. The
majority of plantings in this bufferyard should be evergreens; 4. Cooperation with the Village to
accommodate area wide stormwater management benefits; 5. Payment of 50% of the costs of
sidewalks along Rt. 30. Sidewalks will be installed at a later date; 6. IDOT approvals as
necessary. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Darnell, yes; Dement, yes;
O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried.
#8 DISCUSSION OF THE PROCESS OF ELECTING MAYOR PRO-TEM.
J. Darnell questioned the voting process of electing a Mayor Pro-Tem, and asked for clarification.
Attorney Harvey stated that the Mayor Pro-Tern appointment is always subject to what the
majority says at any given time. The only way you can designate a Mayor Pro-Tern is at a regular
Special Meeting of the Board. It can be accomplished by Ordinance/Resolution at the beginning
of the year, or by motion, it all depends on what a majority of this Board, at a given time, can
agree to.
ADMINISTRATOR' S REPORT
Administrator Burghard explained that a Compensation/Classification Plan must be equitable,
competitive in the market place, easily understandable by employees and managers and well
administered over time. The proposed Plan was prepared initially by an employee committee that
conducted research and acted simultaneously as a liaison between senior management and line
employees. There data was then double checked with other summary data sources resulting the
proposed plan. At the Finance Committee meeting of December 16, the employees' committee,
the Department Heads and the Village Administrator recommended the Plan's implementation and
that some increase as partial "catch up" could be made in January with existing Budget salary
surplus. The Staff and I recommend that the Compensation/Classification Plan be adopted and
that the following policy be adopted: The Village of Plainfield shall maintain its Salary Plan so that
our range averages are equal to the averages of the municipal market as defined by the Region 6
Salary Survey.
J. Dement moved to adopt the Compensation/Classification Plan and concur with the
recommendations from Staff. Seconded by S. Rathbun. VOte by roll call. Stalzer, yes; Darnell,
yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 5, 1998
PAGE SIX
Administrator Burghard told the Board that the Public Works Committee reviewed a request from
SBA Inc., representing Sprint Corn, to locate a cellular tower within the Village. SBA has
proposed a site at our Police Station on Route 59 immediately behind the existing tower at the
station. SBA's tower will be approximately 140 feet in height and on a parcel we will lease to
them of dimensions of 35 feet by 35 feet. The initial lease term is 5 years with rights to extend the
lease at 20% rental increases for each of 4 additional 4 year terms. The initial rental rate is $1,500
per month. Mr. Brueckner, representing SBA Inc. answered questions and/or concerns from
Trustees and from Attorney Harvey with regard to insurance provisions; bonding; liability, and
zoning requirements.
S. Rathbun moved to authorize the Mayor and the Village Administrator to enter into a contract
for agreement in regards to the Sprint Com intent to lease agreement, and once the contract
language is fulfilled to what Attorney Harvey feels it should be. Seconded by J. Darnell. Vote by
roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connelt, yes; Rathbun, yes; Smolich, yes. 6
yes, 0 no. Motion carried.
ENGI/~IEER' S REPORT
No Report
PLANNER' S REPORT
No Report
ATTORNEY' S REPORT
No Report
POLICE CHIEF'S REPORT
J. Dement moved to approve the purchase of two (2) computers with Printers and equipment
from Jim Sossong of Plainfield in the amount of $6,549.00. Seconded by S. Rathbun. Vote by
roll call. Stalzer, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6
yes, 0 no. Motion carried.
S. Rathbun moved to approve the purchase of one (1) 1998 Ford Crown Victoria from Anderson
Ford in Berwyn in the amount of $20,034.00. Seconded by K. Stalzer. Vote by roll call. Stalzer,
yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no. Motion
carried.
Chief Bennett presented the Operation Report for November 1997 to the Board.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 5, 1998
PAGE SEVEN
S. Rathbun moved to adjourn the meeting and to go into Executive Session for the purpose of
personnel, not to reconvene. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Darnell,
yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes. 6 yes, 0 no, Motion carried.
Meeting adjourned to Executive Session.
10:30 p.m
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