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HomeMy Public PortalAbout02-02-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: FEBRUARY 2, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, K. O'CONNELL, R. SMOLICH J. DARNELL, K. STALZER. PRESIDENT ROCK AND S. RATFIBUN WERE AB SENT. OTHERS PRESENT: T. BURGH_ARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER J. DURBIN - PLANNER C. MINICK - FINANCE DI2v~CTOR At 7:00 p.m. Acting President Pro-Tern K Stalzer called the meeting to order. Roll call was taken, President Rock and Trustee S. Rathbun were absent, all other Trustees were present. He then led the pledge to the flag. K. Stalzer proclaimed February 5, 1998 as Girls and Women in Sports Day in the Village of Plainfield, Illinois and called upon the citizens of the state to recognize the important role women's athletics play in the development of young women throughout the state. Trustee' s Comments: None Public Comments: None R. Smolich moved to approve the Agenda. Seconded by J. Darnell. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. R. Smolich moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, January 19, 1998; Bills Payable Report, February 2, 1998; Expenditure Report, December, 1997; Revenue Report, December, 1997; Walker's Grove Unit 7, Letters of Reduction. Seconded by J. Darnell. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 n, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 2, 1998 PAGE TWO #3 DOWNTOWN PARKING COMMITTEE. J. Durbin summarized a series of recommendations to alleviate downtown parking problems presented by the Downtown Parking Committee which were appointed by President Rock. The committee consists of Pat Andreasen, John Bates, Don Bennett, JeffDurbin, Carol Falc, Rodd Hansen, Larry Kachel and Ray Smolich. The committee has recommended immediate action on three items included in the report. The following items are recommended for immediate action: 1) Continue to provide staff support to the parking planning efforts; 2) Establish the following parking restrictions downtown and adopt ordinances as required: A. Lockport Street restrictions to remain as currently established (2 hour parking with the current 30 minute parking restrictions to be maintained). B. Establish 2 hour parking on DesPlaines north of Lockport to the alley on west side of street. C. Retain 2 hour restrictions on the remainder of DesPlaines Street and 2 and 4 hour restrictions on Illinois Street as currently posted. D. All other streets in the downtown area should remain as currently posted. 3) Maintain the long term leasable parking spaces in the DesPlaines Street municipal lot. The remaining spaces should also be offered for lease, as the restriping will reduce the number of available spaces. There was a short discussion. President Pro-Tem Stalzer commended the committee for its efforts. Mr. John Bates was present and pointed out that the report was intended as a joint effort with the Plainfield Area Chamber of Commerce, MainStreet Plainfield, and village government to address parking needs. R. Smolich moved to adopt the three (3) issues identified for immediate action as presented in'the Downtown Parking Committee's document presented to the Board. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Damell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 CLARKSON - MINING. J. Durbin stated that this is a special use permit request before Will County to allow for mining and extraction on the Clarkson Farm located at the northeast comer of 127th Street and Plainfield/Naperville Road. The main issues considered were that the use was not consistent with Comprehensive Plan, the adjacent property owners object due to negative impacts and there would also be significant impacts on Village roadway. Staff and Plan Commission recommend filing a letter of objection. Mr. Peterson, attorney for Kelley and Weinhold properties, who own approximately 75% of the adjoining frontage, believe that if a gravel mine was placed on the property for the next 20 years it will be detrimental affect on the whole area and on his client's property. As adjoining owners, we have filed legal objections. (Case No. 4495S) We ask the Village to support us in our objection. John Mays, Attorney for Mr. Kemmerer and Lakewood Homes also ask the Village to support us in our objections. He also suggested that the VilIage send a representative to the hearing along with a letter of objection. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 2, 1998 PAGE THREE K. Stalzer stated that at the minimum he would ask the County Board that the 300 ft. buffer go all the way around on all four sides of this property and not just on one side of the property to at least lessen the impact. K. Stalzer moved to send a letter to the County objecting to this land use, and that we send a second letter asking that the buffers be expanded, if they do go ahead with this project that is totally against everything that this Village would like to see and what are homeowners need, and in addition to that, that we send a representative, our Village Attorney, to personally object to this project. Seconded by R. Smolich. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. K Stalzer mentioned that he spoke to Trustee Rathbun and stated that he also objects. Motion carried. #5 WALLIN WOODS J. Durbin told the Board that the applicants are requesting rezoning, preliminary plat and a variance from the right-of-way requirements of the Subdivision Ordinance to accommodate the commercial development of Parcel B. Applicants are also requesting a variance from the sidewalk requirements on the north side of the east west street. The applicants are requesting a rezoning from R-1 to B-3 as provided by the annexation agreement. The annexation agreement provides that Parcel A may be rezoned to B-3 or B-5, which was the intent for parcel B also, though not specifically provided by the agreement. To better accommodate the expansion of the downtown west, staff.recommends B-5 zoning. Given the interpretation that a medical office as proposed by the applicants is a permitted use in B~5, the applicants are willing to request B-5 zoning per Staff`recommendations. The second item is the Preliminary Plat which has been modified to provide for a public right-of-way as .requested by the Planning and Development Committee. A variance is requested for a 40 foot right-of-way. Utilities will be accommodated within the right-of-way or easements will be provided. The applicants are also requesting a variance from the sidewalk requirements on the north side of the east west street. A lengthy discussion took place with regard to the rezoning to a new B-5 business. It must go through another public hearing to change the annexation agreement which calls for a B-3 business zoning. Some of the Trustees opposed the PreLiminary Plat and expressed a desire for a wider public street width and parallel parking. They were also opposed to the elimination of a sidewalk on one side of the east-west street. Applicants, Clayton Olson, Plainfield Partners and a representative from Dreyer Medical Clinic were present and clarified discussion items with regard to B-5 zoning and their request for waiver of sidewalk requirements and variance issues. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 2, 1998 PAGE FOUR K. Stalzer moved to support B-5 zoning and sending it back to the Plan Commission for appropriate hearings and publication in conjunction w/th an amendment to the Annexation Agreement to bring to compliance to change from R-1 to B-5. Seconded byR. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Durbin explained to the Board that at Preliminary Plat approval you look at the street alignment, utilities, and other infrastructure and how it relates to the context. The Trustees discussed on street parking in conjunction with this entire concept, on both the interior public streets and the potential for the conversion of Lockport Street. K. Stalzer moved to approve the Preliminary Plat with the stipulations recommended by the Plan Commission: 1) Compliance with the requirements of the Plainfield Fire Protection District; 2) Compliance with the requirements of the Village Engineer; 3) Compliance with the provisions of the Annexation Agreement. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, no; Darnell, no; Stalzer, yes. 3 yes, 2 no, 1 absent. Motion carried. K. Stalzer moved to authorize the attorney to draw up the variance for the 80 ft. down to a 40 ft. Street. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, no; Smolich, no; Darnell, no; Stalzer, no. 4 no, 1 yes, 1 absent. Motion failed. K. Stalzer moved that the sidewalk on the north side of the road will be there and that there will be no variance. Seconded byR. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. There was a short discussion between the developers and the Board and it was decided that the developers talk with Staff`to arrive at an acceptable street width. The Board also decided to try and arrive at a consensus on street width at next Monday's committee of the whole workshop. #6 BUSINESS TRANSITION DISTRICT J. Durbin spoke regarding a proposal for a new zoning district to accommodate the conversion of existing residential structures in certain areas to specified professional and commercial uses. No specific properties are proposed to be rezoned at this time. Staff and Plan Commission recommend approval. Planning and Development Committee considered the test amendment and with a minor modification under Minimum District Requirements they removed the specific locational eligibility criteria. There was a lengthy discussion over Trustee Smolich's request to remove a reference to "downtown" in the Zoning Text Amendment. John Bates, business owner requested a specific district to be included initially along a portion of Division Street. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 2, 1998 PAGE FIVE J. Dement moved to instruct attorney to prepare an Ordinance for a text amendment to include a Business Transition District in the Zoning Ordinance, to include the recommended stricken sections under "Minimum District Kequirements (location) and also the word "Downtown" taken out. Seconded by K. O'Connell. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 VINTAGE HARVEST RESUBDMSION J. Dement moved to approve the final plat for Lot 7A vintage Harvest Subdivision subject to the three (3) stipulations in the Staff' report and for clarification purposes to make sure the water and sewer easement is in place, and also that the Village President not to execute the Plat of Resubdivision until the easement rights are properly transferred to the Village. Seconded by K. O' Connell. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. #8 WALKERS GROVE UNIT 8 FINAL PLAT J. Darnell moved to approve the final plat for Walker's Grove Unit 8 with the four (4) stipulations presented in the Staff report. Seconded by J. Dement. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carded. ADMINISTRATOR' S REPORT Administrator Burghard summarized a letter received from the Plainfield Township Emergency Coordinator, Chuck Willard, asking whether he could have some temporary space in our Mill Street Building with our Emergency Management Agency. It was the consensus of the Board to cooperate and explore some rental arrangement. K. Stalzer moved to support the Will County Governmental League Legislative Agenda and to allow Administrator Burghard to serve as a member of that Committee. Seconded by J. Darnell. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard removed from the Agenda the Winterset Final Payout because we were notified by one of the sub~contractors, Sweepers Metal Fabricators, Oklahoma, that they have not been paid $23,000 and that they will be taking Winterset to court, and based upon the fact that we have received notice of' this, the attorney suggests that we not finalize Winterset and that we hold payment until this matter is resolved. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 2, 1998 PAGE SIX ENGINEER' S REPORT J. Dement moved to award the WWTP 24-Month Sludge Removal COntract to low bidder, Terry L. Jacobs in the amount of $53,000. Seconded by R. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. R. Smolich moved to adopt RESOLUTION NO. 1184 FACILITY PLANNING AREA EXPANSION FOR THE VILLAGE OF PLAINFIELD. Seconded by J. Darnell. Vote by roll call. Dement, yes; O'Connell, yes; Smolich, yes; Darnell, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. PLANNER' S REPORT No report ATTORNEY' S REPORT No report POLICE CHIEF'S REPORT Chief Bennett presented his Report on Truck Safety Program. J. Dement moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Meeting adjourned. 9:54 p.m. SUSAN JANIK, VILLAGE CLERK