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HomeMy Public PortalAbout02-16-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: FEBRUARY 16, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, K'CONNELL, R. SMOLICH J. DARNELL, K. STALZER, S. RATHBUN PRESIDENT ROCK WAS ABSENT. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK- CLERK D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER J. DURBIN - PLANNER A. PERSONS - SUPERINTENDENT OF PUBLIC WORKS At 7:00 p.m. Acting President Pro-Tem K. Stalzer called the meeting to order. Roll call was taken, President Rock was absent, all other Trustees were present. He then led the pledge to the flag. Pastor Will Parker, of the Sharon United Methodist Church gave a short invocation before the business portion of the meeting. PRESIDENTIAL COMMENTS: President Pro-Tem K. Stalzer proclaimed April 18th, 1998 "Rev. Tim Casey Day" as a way of calling attention to an auction benefit. The Plainfield United Methodist Church associate pastor was severely injured in a van accident last year. TRUSTEE' S COMMENTS: No cor,~nents PUBLIC COMMENTS: No comments Administrator Burghard requested an amendment under M)Adjournment to state" adjourn and reconvene at 5:00 p.m. Tuesday, February 17, 1998. K. Stalzer asked to move the discussion on the proposal for a Canine Unit to the beginning of the meeting directly after the presentation of the Police Officer of the Year award. J. Dement moved to approve the amended Agenda. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 16, 1998 PAGE TWO S. Rathbun moved to approve the Consent Agenda to include the following: a) Village Board Meeting Minutes, Feb. 2, 1998; b)Bills Payable Report, February 16, 1998; c) Letter of Credit Reduction/Fairfield Commons; d) Letter of Credit Reduction/Riverwalk Industrial Park; e) Pay Request #2 construction by Camco/Rt. 30 and 135th Street Interim Intersection Improvements in the amount of $10,193.17; f) Resolution No. 1185 Depository Authorization. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PRESENTATION - POLICE OFFICER OF THE YEAR AWARD. Chief Bennett explained to the Board that each year, the Police Department Policy Committee members canvas police personnel to obtain nomination for the award of Officer of the Year. This year, this honor goes to Officer Rob Plutz. - CANINE UNIT PROPOSAL Chief Bennett summvirized the cost of the canine unit to be around $46,000 and will include a new squad car; equipping it for canine use; the purchase of a dog; and-required training for the handler. He also expressed interest in having the cost shared through private donations solicited by police from businesses that may benefit from the unit and possibility through grant programs. K. Stalzer moved to support the Police Department in acquiring a Canine Unit. Seconded by J. Dement. Discussion took place with regards to the funding of the Canine Unit. Administrator Burghard was directed to place in the next budget to cover most of the canine unit costs, while other means of supplemental help are looked at. Roll call was taken. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. DISCUSSION - JOLYET ARSENAL DEVELOPMENT AUTHORITY K Stalzer stated that an Invitation to attend a meeting of JADA on Tuesday, February 17, 1998 at 10:00 a.m. for the purpose of expressing our community's interest in the water system at the Joliet Arsenal site has been issued. T. Burghard, Administrator, President Pro-Tem, K. Stalzer and Shorewood officials will attend the meeting. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 16, 1998 PAGE THREE HAYES/DRALLE-ANNEXATION AGREEMENT, ANNEXATION, ZONING/FINAL PLAT. J. Durbin stated that the request is for an annexation agreement, the annexation, and the establishment orB-4 and B-1 zoning for property located at the southwest comer of Lily Cache Road and Rt. 30. This would accommodate the expansion of Todd's Body Shop and a professional office. The Plan Commission and Planning and Development Committee recommend approval. The Maasses were granted a waiver on the impact and annexation fees for the commercial property, but they would pay tap-on utility fees and a line connection of $1,576.00. There was discussion on these requests. The agreement provides tap on waivers for the existing residential property along Rt. 30, this is consistent with waivers that were provided at the time of annexation. Future development of parcel 2 would require payment of the appropriate tap-on fees. T. Burghard also requested that on the Annexation Agreement. Exhibit "E" to be presented clearer and the parcel be identified. J. Dement moved to direct the attorney to prepare ordinances authorizing executiofi of the Annexation Agreement, annexation of the property described as lots 1 and 2 in Mauer's Subdivision, establish B-4 zoning for lot 1 and B-1 zoning as specified in the annexation agreem, ent for lot 2, rezoning 23049 W. Lincoln Highway from R-1 to B-4, and approve the final plat subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the requirements of the Plainfield Fire Protection District; 3) Site plan review will be required in accordance with Village codes; 4) Final plat approval is contingent upon annexation of the subject property. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. MEADOWS CAMPUS-ANNEXATION AGREEMENT, ANNEXATION, ZONING. J. Durbin stated that the applicants hope to annex and zone an unincorporated four acre property located on the west side of Rt. 59 approximately 1/4 mile north of 135th Street to accommodate the development of a professional office building. The building would also house a day care facility. Issues: Comprehensive Plan suggests residential development, and the property is contiguous to single family residential on three sides; Access to Rt. 59, no access through the adjoining subdivision; applicant has worked with adjacent property owners to design effective landscape screening; adjacent property owners have expressed concerns regarding stormwater management; a restricted B-1 zoning is proposed to minimize impacts on adjacent properties; Staff and Plan Commission originally recommended annexation with residential zoning, however, recognized difficulties with residential development of the property. Staff, Plan Commission and Planning and Development Committee recommend approval. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 16, 1998 PAGE FOUR Discussion took place with regard to drainage issues and what effect would be on adjoining property. H. Hamilton talked about how the drainage will be improved with this proposed subdivision. R. Noonan, Golden Meadows Subdivision, stated concerns that they would want final review and !nput on the landscaping plans. P. Sampson, Golden Meadows Subdivision, had problems with traffic and feels that turn lanes are imperative. R. Hendricksen, Golden Meadows Subdivison, also had concerns with regard to the landscape package. D. Pastor, Golden Meadows Subdivision, very concerned that there will be turn lanes for the project. The Board requested Engineer Hamilton to contact the Illinois Department of Transportation and present to them the Village's safety concern about traffic entering and leaving the campus daycare center during peak traffic times. Also, as an added stipulation, developer Michael Guinta will meet with interested Golden Meadows residents and explain landscape screening before any final Board action. R. Smolich moved to direct the attorney to prepare ordinances authorizing execution of the annexation agreement, annexation of the property, and rezoning of the property subject to the following stipulations 1) Site Plan Approval is subject to adoption to adoption of the annexation agreement, annexation, and rezoning ordinances; 2) Compliance with the requirements of the Village Engineer; 3) Compliance with the requirements of the Plainfield Fire Protection District. R. Smolich changed his motion to remove Site Plan Approval and the above stated three (3) stipulations. Seconded by S. Rathbun. J. Dement moved to amend the motion'on the table to include in the agreement entrance turn lanes on Rt. 59 if the state will approve them. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, no; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 1 no. Motion carried. Vote by roll call on the motion on the floor to instruct the attorney to prepare the Annexation Agreement as amended and will bring back to the Board on March 2, 1998. O'Connell, yes; Rathbun, yes; Smolich, no; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 1 no. Motion carried. ORDINANCE NO. 1773 CREATING THE BUSINESS TRANSITION DISTRICT. J. Dement moved to adopt Ordinance No. 1773 Creating the Business Transition District. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes. Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 16, 1998 PAGE FIVE PURCHASE-WATER SCADA (COMPUTER)CONTROL SYSTEM. A. Persons gave a short presentation on the need for a computer control system for the Water/wastewater department. K. Stalzer moved to waive the bid procedure and to authorize the purchase of the SCADA system from Kamp/Synergy at a price of $49,700. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smotich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. AUTHORIZATION-WASTEWATER FLOW MONITORING/LOAN ASSISTANCE ENGINEERING AGREEMENT A. Persons described to the Board that the Village's sewage system currently incurs an excessive amount of unwanted water flow during wet weather. To determine the locations of this unwanted infiltration and document the work that has already been completed I have requested the Walter Deuchler & Associates provide an engineering cost estimate to perform needed wastewater flow monitoring and reporting. Also, as of January 1996 the IEPA has determined that the Village's existing wastewater plant is at 72.9% capacity. If the Village continues to grow at our current rate the existing wastewater plant will be at 100% capacity in three to five years. The design and construction of the new proposed wastewater treatment plant will take over three years to complete. Staff recommends that the Village submit the needed pre-application paperwork to help insure our eligibility for a State funded Iow interest loan. In order for the Village to obtain loan funding assistance from the State's Revolving Low Interest Loan Program the Village must submit the pre-application forms before March 31, 1998. I have requested that Walter Deuchler & Associates provide a cost estimate to prepare this pre-application. There was a short discussion regarding the pre-application preparation for the low interest loan. K. Stalzer made a note that in section 3.5 of the Agreement should show that the lump sum amount to prepare a Pre-Application form for Loan Assistance would not exceed $2,000. K. Stalzer moved to authorize the President to exercise an agreement with Duechler & Associates for a cost not to exceed $14,620 and to amend Section 3.5 of the Agreement "not to exceed $2,000". Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 16, 1998 PAGE SIX ORDINANCE NO. 1774 AMENDING TltE VILLAGE CODE REGARDING MOTOR VEItICLES, TRAFFIC, AND PARKING. R. Smolich moved to adopted ORDINANCE NO. 1774 AMENDING THE VILLAGE CODE REGARDING MOTOR VEHICLES, TRAFFIC, AND PARKING. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT Administrator Burghard explained to the Board that we have received a request from Lombardo's Restaurant for a Outdoor Liquor License which is permitted by our Municipal Code, "Class K". Under Mr. Lombardo's existing zoning classification, B-5, this requires a Special Use to consider such matters as outside service, hours of operation, lighting, noise and fencing, in general; the impact on surrounding property. L. Lombardo spoke to the Board regarding his request and joined in discussion on parking issues. K. Stalzer moved to authorize the attorney to prepare an Ordinance increasing the number of Class "K" licenses from one to two and that this be brought to the Board at a future date. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Administrator Burghard noted to the Board that he attended a Will County Public Works Committee meeting last week and they have recommended to the County Board the interjufisdictional transfer of 143rd Street. ENGINEER'S REPORT No report PLANNER' S REPORT No report ATTORNEY' S REPORT J. Harvey told the Board that he an informational memo with regard to filing of Statement of Economic Interests and Related Issues available. POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for January, 1998. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 16, 1998 PAGE SEVEN Chief Bennett explained that Staffhas placed in the budget first year funding for a three (3) year lease/purchase to obtain a laser radar unit with the optional Quickmap. The ultralyte LT 1 model has a small laser light that provides a sharp target selectivity and instant speed reading on moving vehicles. This multi-functional laser works directly with LT l's patented Quickmap Accident Investigation System. Public Safety supported purchase of this equipment, but suggested we consider a shorter lease/purchase agreement. We are requested the authorizaiion of the purchase of a Laser Quickmap from Laser Technology. S. Rathbun moved to authorize the purchase of a Laser Radar Quickmap for the Police Department. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. R. Smolich moved to approve the execution of Employment Agreements for officers that were hired during the flood. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ADJOURNMENT J. Dement moved to adjourn and reconvene the meeting at 5:00 p.m. on Tuesday, February 17, 1998 at the Plainfield Public Library at 705 North Illinois Street, Plainfield for the sole purpose of interviewing candidates for the vacant Director of Community Development position. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. Meeting adjourned to reconvene on February 17,1998 at 5:00 p.m. 9:20 p.m. SUSAN JANIK, VILLAGE CLERK