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Home My Public Portal About03-16-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE M2EETING DATE: MARCH 16, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, K. O'CONNELL, R. SMOLICH J. DARNELL, K. STALZER, S. RATHBUN. PRESDENT ROCK WAS ABSENT. OTI~RS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK D. BENNETT - CHIEF OF POLICE H. HAMII,TON - ENGINEER J. DURBIN - PLANNER C. MINICK - FINANCE At 7:00 p.m. Acting President Pro-Tem K. Stalzer called the meeting to order. Roli call was taken, President Rock was absent, all other Trustees were present. He then led the pledge to the flag. Presidential Comments: President Pro Tem Kurt Stalzer proclaimed that for their collective efforts in identifying the need and working diligently for the installation of traffic signals at the intersection of 135th Street and Route 30, the following citizens be recognized as Plainfield Citizens of the Year 1997: Pam Boring; Diane Cross; Erin Henry; Lyn Kur; Donna Madia; Maureen Opal; John Renzi; Tom Ricker; and Donna Sherner. Trustee's Comments: None Public Comments: None K. Stalzer added to the Agenda an Executive Session for Land Acquisition not to reconvene, and a #9. Abatement of Property Taxes. J. Dement moved to approve the Amended Agenda. Seconded by S. Rathbun. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINF]~ELD VILLAGE BOARD OF TRUSTEES MARCH 16, 1998 PAGE TWO K. Stalzer requested that letter (e) on the Consent Agenda be pulled out for further discussion. S. Rathbun moved to approve the Consent Agenda as amended to include the following: a) Village Board Meeting Minutes, March 2, 1998; b) Bills Payable Report, March 16, 1998; c) Expenditures Report, February 28, 1998; d) Revenues Report, February 28, 1998. Seconded by J. Dement. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Stalzer, yes. K. Stalzer led the discussion regarding the Letter of Credit Reduction for Renwick Pointe Unit #2. H. Hamilton, Engineer, explained that we are holding 10% Maintenance Requirement on both Phase I improvements and Phase II improvements. J. Dement moved to approve the reduction of Letter of Credit for Renwick Pointe Unit #2. Seconded by S. Rathbun. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Cormell, yes; Rathbun, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #3 143rd Street Feasibility Study. Mr. Chris Rops of HNTB went over the overall scope of the Feasibility Study and then proceeded to take questions/concerns (floodplains, wetlands, grant sources, alternative transportation routes ) and additional input and expectations from the Mayor and the Board. #4 Public Hearing o Farmington Village Annexation Agreement. S. Rathbun moved to adjourn the regular meeting and open the Public Hearing for Farmington Village Annexation Agreement. Seconded by J. Darnell. Voice vote. 6 yes, 0 no. Motion carried. #5 Farmington Village Preliminary Plat and Annexation Agreement. Trustees had concerns about small lot sizes, anti-monotony of houses, turn lanes on main routes, smaller width roads and higher utility tap-on and impact fees, also the prepayment of tap-on fees. Emphasis was placed on the importance of the traffic study, especially signalization and turn lanes with the need to set aside a sufficient buffer for a future five lane 143rd Street. With so many unresolved issues, it was directed that the developer, developer's attorney and village staff work together on issues and bring back a finalized proposal to the Board. #6 J & A Automotive & Tirer. J. Durbin told the Board that the applicants hope to establish an auto repair facility on property immediately west of Thortons Oil. This request requires a special use permit and site plan review. Buffering along the west property line must be established to avoid negative impacts on the residential properties; Long term vehicle storage is a concern, and the staff suggested that no car may be parked in the lot for a period longer than 14 days. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 16, 1998 PAGE THREE Discussions centered around the hours of operation and fencing and landscaping requirements, and that this business be treated as a closed door facility with no outside work. Gerry Sullivan, who has an interest in Spangler Farms Development also had concerns with regard to the hours of operation. Mr. Dennis Roush, Dautrson Const~ction, developers of the project, talked about the agreed increase of the landscaping and the fencing. The hours of operation were also discussed. K. Stalzer moved to authorize the Village attorney to prepare an ordinance authorizing the auto repair facility as a special use in the B-3 district with the following stipulations: 1) That no car may be parked in the lot for a period longer than 14 days; 2) That a substantial year round visual screen is provided along the west property line in accordance with staff.recommendations; 3) The hours of operations will be 7:00 a.m. to 9:00 p.m.; 4) no outside work allowed on vehicles.. Seconded by S. Rathbun. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #7 Reserve H Final Plat. J. Durbin told the Board that Final Plat for Unit 2 includes 86 single family home sites and provides for the extension of Hunt Club Lane, Reserve Circle and Bass Lake Road. The applicant has been working with Village Engineer to resolve issues such as floodplain/floodway, utility extensions, etc. Those issues and been addressed. The final plat does not provide for utility extension to the south property line which would be consistent with the preliminary plat. In the Village Engineers review letter raises the question as to whether or not the developer would provide a generator or approximately $17,000 in cash to provide for utility services there. Questions were raised with regard to the utility extension. It was noted that the developer would save approximately $250,000 by not extending the utilities to the property line as required in the annexation agreement. Applicant, Tony Perino, addressed that recent flood plain mapping analysis for the Lily Cache Creek has identified flood routing through the west portion of the Reserve Unit II site. Those revisions have resulted in substantial loss of previously developable area that have been platted in the northern portion of the subdivision area. Those losses, now threaten the viability of the project. T. Burghard stated that the issue inches upon the fact that the developer is trying to terminate the improvements at the southwest edge of his planned development as opposed to all the way to the property line. It was the Boards decision to allow the Staff to work out a resolution. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 16, 1998 PAGE FOUR #8 Ordinance No. 1783 Approving the Preliminary Plat of Planned Unit Development for Renwick Place as a Special Use. J. Darnell moved to adopt ORDINANCE NO. 1783 APPROVING THE PRELIMINARY PLAT OF PLANNED UNIT DEVELOPMENT FOR RENWlCK PLACE AS A SPECIAL USE. Seconded by K O'Connell. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #9 Resolution No. 1189 Abatement of Alternate Revenue Bonds. J. Dement moved to adopt RESOLUTION NO. 1189 ABATEMENT OF ALTERNATE REVENUE BONDS. Seconded by S. Rathbun. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Administrator's Report. K. Stalzer moved to approve the appointment of Jeffrey L. Durbin, AICP, for Community Development Director. Seconded by S. Rathbun. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Engineer's Report: None Planner's Report: None Attorney's Report: None Police Chief's Report: None ~- J. Dement moved to adjourn the regular meeting and to go into Executive Session to discuss Land Acquisition, not to reconvene. Seconded by K. Stalzer. Vote by roll call. Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Stalzer, yes. Motion carried. Meeting adjourned at 9:20 p.m. ~ 5 SUSAN JANIK, V'JI_ILAGE CLERK