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Home My Public Portal About03-02-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MARCH 2, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, K. O'CONNELL, R. SMOLICH J. DARNELL, K. STALZER, S. RATHBUN. PRESIDENT ROCK WAS ABSENT. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER J. DURBIN - PLANNER C. MINICK - FINANCE At 7:00 p.m. Acting President Pro-Tem K. Stalzer called the meeting to order. Roll call was taken, President Rock was absent, all other Trustees were present. He then led the pledge to the flag. PRESIDENTIAL COMMENTS: President Pro-Tern K. Stalzer Proclaimed March 1-7, 1998 as Tornado Preparedness Week in Plainfield. Gary Winner, Director of Emergency Service Disaster Agency in Plainfield introduced to the Board volunteers that serve the Village of Plainfield and the Plainfield Emergency Management Agency. K. Stalzer proclaimed the month of March as "March on Crime Month" and encouraged residents to participate with the Crime Stoppers 6fWill County by anonymously reporting crimes at 1-8--- 323-6734. TRUSTEE' S COMMENTS: There were no comments PUBLIC COMMENTS: Ed Arder, resident of the Village, asked the Village to pursue alternative routes for the increased traffic going through the Village. Ted May, resident living on north side of Renwick Road, asked the Board to consider and review the proposed screening on the western north-south drive of the development. One of the entrances on Renwick Road would be directly lined up with his driveway. He also asked if the Board could consider relocating the road to come out on Frederick Street. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1998 PAGE TWO R. Smolich asked to amend the Agenda by adding an issue on James Street to Item G (2a) James Street Light. J. Dement moved to approve the Amended Agenda. Seconded by J. Darnell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, February 16, 1998; Village Board Meeting Minutes, February 17, 1998; Bills Payable Report, March 2, 1998; Expenditures Report, January 31, 1998; Revenues Report, January 31, 1998; Treasurer's Report, December 31, 1998; Letter of Credit Reduction -Lakelands Sub. #5. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #3 ORDINANCE NO. 1775 FOR ANNEXATION AGREEMENT BETWEEN THE VILLAGE AND HERSCHEL AND PHYLLIS PETERSON. Director Durbin summarized t° the Board the status. At the last Board meeting we directed the Attorney to prepare the above Ordinance. This would be for the 4 acre Peterson property to accommodate Meadows Professional Campus Office. At the last meeting there was discussion regarding turn lane requirements for the project, and those requirements have been included in the Agreement. Applicant is seeking clarification, the turn lanes are a concern, and he would want to know if this requirement is still in place if the Day Care provision were deleted on the proposal. We then could amend the Annexation Agreement to remove Day Care as a permitted use. There was a lengthy discussion on the placement of the turn lanes for this project. M. Guinta, developer, stated that based on conversahons with DOT, our request was "if the Village would relax their requirement of the most recent letter sent by the Village Engineer calling for full improvement to Rt. 59 including left hand turning lanes.(DOT is currently in the process of amending our permits that we received in January, to include everything that was requested in the above mentioned letter) Mr. Guinta have asked DOT that if we were to eliminate the conditions stipulated by the Village, and if the Village would relax them because we don't have a day care, would DOT allow us to do an expansion of the existing road on the west side of Rt. 59. We would have a right hand turning lane that would accommodate additional paved area for people going northbound to pass any car that would be turning. There would not be a full four lane improvement. Attorney Mike Martin, representing the Petersons, joined the discussion of turn lanes. Resident of Golden Meadows, Deborah Pastor also spoke with regard to traffic issues. K. Stalzer read Item #5 on Exhibit C of the Annexation Agreement and asked the developer if he PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1998 PAGE THREE wanted to change the text to read" The OWNER agrees to provide entrance turn lanes per the requirements of IDOT as a component of the Rt. 59 site access improvements, if and when the day care center were to be located there. M. Guinta asked that the language be revised to read "that we follow the recommendation oflDOT without a day care center as directed by the Village". Several versions of the wording to be used in the Annexation Agreement are as follows: If a day care facility goes into the property, then you will be required to put in left turn lanes. If you want permission for a day care or similar type use, then provide turn lanes. K. Stalzer moved to adopt ORDINANCE NO. 1775 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, AND HERSCHEL W. PETERSON AND PHYLLIS A. PETERSON and also to add the following sentence to Exhibit C, Item #5, "before a day care or similar facility can receive an occupancy permit. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, no; Stalzer, yes. 5 yes, 1 no. Motion carried. #4 ORDINANCE NO. 1776 FOR ANNEXATION OF PROPERTY OWNED BY HERSCHEL AND PHYLLIS PETERSON. K. Stalzer moved to adopt Ordinance No. 1776 for Annexation of property owned by Herschel and Phyllis Peterson. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #5 ORDINANCE NO. 1777 ZONING OF PROPERTY OWNED BY HERSCHEL AND PHYLLIS PETERSON. S. Rathbun moved to adopt Ordinance No. 1777 Zoning of Property owned by Herschel and Phyllis Peterson. Seconded by J. Darnell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connetl, yes; Stalzer; yes. 6 yes, 0 no. Motion carried. #6 SITE PLAN REVIEW FOR MEADOWS PROFESSIONAL CAMPUS. S. Rathbun moved to approve the Site Plan Review for Meadows Professional Campus subject to the stipulations in the Staff Report ( Compliance with the requirements of the Village Engineer; Compliance with the provisions of the Plainfield Fire Protection District). Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VELLAGE BOARD OF TRUSTEES MARCH 2, 1998 PAGE FOUR #7 ORDINANCE NO. 1778 FOR ANNEXATION AGREEMENT FOR HAYES/DRALLE. S. Rathbun moved to adopt Ordinance No. 1778 for Annexation Agreement for Hayes/Dralle. Seconded by J. Darnell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #8 ORDINANCE NO. 1779 FOR ANNEXATION OF PROPERTY OWNED BY HAYES/DRALLE. S. Rathbun moved to adopt Ordinance No. 1779 for Annexation of Property Owned by Hayes/Dralle. Seconded by J. Darnell. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #9 ORDINANCE NO. 1780 B-1 ZONING FOR PROPERTY LOCATED AT THE SOUTI~VEST CORNER OF LILY CACHE ROAD AND RT. 30. J. Darnell moved to adopt Ordinance No. 1780 for B-1 Zoning for property located at the Southwest corner of Lily Cache Road and Rt. 30. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #10 ORDINANCE NO. 1781 B-4 ZONING FOR PROPERTY LOCATED AT 23049 LINCOLN HIGHWAY. J. Dement moved to adopt Ordinance No. 1781 for B-4 Zoning for property located at 23049 Lincoln Highway. Seconded by J. Darn'ell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #11 ORDINANCE NO. 1782 B-4 ZONING FOR THE SOUTHWEST CORNER OF LILY CACHE ROAD AND ROUTE 30. J. Darnell moved to adopt Ordinance No. 1782 for B-4 Zoning for the Southwest comer of Lily Cache Road and Route 30. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #12 FINAL PLAT OF RESUBDIVISION FOR HAYES/DRALLE. S. Rathbun moved to approve the Final Plat of Resubdivision for Hayes/I)ralle. Seconded by J. Darnell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1998 PAGE FIVE #13 CONSIDER A MOTION DIRECTING THE VILLAGE ATTORNEY TO PREPARE REQUIRED ORDINANCES FOR A SPECIAL USE PERMIT FOR A B-3 PUD, PRELIMINARY PLAT, AND SITE PLAN REVIEW FOR RENWlCK PLACE. Director Durbin stated that the subject site is a 20 acre property located at the south east corner of Rt. 59 and Renwick Rd. with various commercial and office uses. The property is currently zoned B-3 and the proposed uses are either permitted uses with the B-3 district or special uses within the B-3 district. A planned unit development is proposed to coordinate site improvements throughout the development, streamline the administrative process, and allow greater design consistency. Proposed businesses include the Merchant's Bank, Taco Bell restaurant, Clean Image car wash, day care center, a couple of retail stores and at least two office buildings, one of which is likely to be a medical center. The discussion focused on the impact a street in the development might have on Mr. Ted May's house which is located on the north side of Renwick Road. The concern was about glare from headlights and safety issues. Mr. Ed Welch, attorney for Maude & Erb Development spoke to the Board detailing the curvature of the street was designed to keep headlights out of home's windows and evergreens were proposed near the right turn entrance and exit. R. Smolich had concerns with regard to the roadway that impacts Mr. May's property, and the potential for a traffic light at the intersection of Frederick and Renwick Rd. K. Stalzer moved that we concur with the findings of fact regarding the special use permit as outlined in the staff report and that we approve the preliminary plat subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2)Compliance with the requirements of the Plainfield Fire Protection District; 3)The issues and modifications as outlined in the staff report must be addressed prior to final approval; 4) Power lines buried; 5) Language as determined through the administratofabout a traffic signal with a Special Service District; 6) Lot 6 is office use; 7) Buffering and realignment to the north addressed, and direct the Attorney to prepare the appropriate Ordinances for a Special Use Permit. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. /414 LAKELANDS #2c, FINAL PLAT AND SITE PLAN REVI]EW. Director Durbin summarized his report stating that Laketands Unit 2C would provide 15 townhouse units along 135th Street east of the existing townhomes. This is the final townhome unit along 135th Street. The request requires Final Plat and Site Plan Review. Issues addressed are a shared access drive proposed to eliminate driveway cuts along 135th Street; The architectural design must be modified to include a minimum 25% masonry; Minor engineering details must be addressed on the plat prior to recording. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1998 PAGE SIX The Staff and Plan Commission recommends approval. Planning and Development Committee has considered this proposal and strongly supports the shared private drive. There was a short discussion about monotony. The applicant has agreed to increase the masonry provisions per Village codes. It was discussed that the language on the bottom of the plat (No individual lettered flood plain lot (48a) may be conveyed without a concurrent and simultaneous conveyance of the main same numbered lot associated therewith and adjacent thereto) needs to be stricken, it was placed there in error. K. Stalzer moved to approve the final plat and provide site plan approval for Lakelands Unit 2c with the following stipulations as follows: 1)Compliance with the requirements of the Village Engineers; 2) Compliance with the requirements of the Plainfield Fire Protection district; 3) Compliance with the provisions of the annexation agreement (including the bike path); 4) The architecture of these buildings must be revised to meet or exceed the provisions set by the Site Plan Review Ordinance; Address these issues prior to recording the plat; 6) Strike above stated language on the bottom of the Plat. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. Motion carried. .#15 REQUEST FOR FINANCIAL SUPPORT FOR THE SENIOR SERVICES CENTER OF WILL COUNTY. J. Dement moved to approve Financial Support for the Senior Services Center of Will County in the amount of $2,000.00. Seconded by R. Smolich. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT 1) 143RD STREET FEASIBILITY STUDY. S. Rathbun moved to approve the execution of an agreement for 143rd Street Feasibility Study with HNTB. Seconded by J. Darnell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Charlotte Baker, 151 Copper Drive, asked about the study and about other village plans to reduce growing traffic congestion in Plainfield. 2) JAMES STREET LIFTSTATION GENERATOR S. Rathbun moved to authorize the purchase of the needed generator from Illini Power Products at the low bid price of $17,795.00. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFiELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1998 PAGE SEVEN 2a) JAMES ST. STREET LIGHT Trustee Smolich has received many requests to investigate getting a street light put on the utility pole at the intersection of James and the southern leg of Vista Lane. J. Dement moved to approve the placement of a street light for the James Street and Vista Lane intersection. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 3) RESOLUTION NO. 1187 FOR REQUEST FROM PARK DISTRICT FOR CLOSURE OF LOCKPORT STREET DURING PLAIN;Fl]ELD FEST "98. S. Rathbun moved to adopt Resolution No. 1187 Temporarily closing a portion ofU. S. Route 30 in the Village of Plainfield for the purpose of Plainfield Fest Thursday, July 16, 1998 at 3:00 p.m. through Sunday, July 19, 1998 11:30 p.m. Seconded by J. Darnell. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 4) RESOLUTION NO. 1188 FOR REQUEST FROM MAINSTREET FOR CLOSURE OF LOCKPORT STREET DURING STRAWBERRY FEST '98. S. Rathbun moved to adopt Resolution No. 1188 temporarily closing a portion ofU. S. Route 30 in the Village of Plainfield for the purpose of Strawberry Fest Saturday, May 30, 1998 at 6:00 a.m. through Sunday, May 31, 1998 7:00 p.m. The Board agreed to have a public meeting on March 23, 1998 at 7 p.m. in a location still to be named to discuss the proposals for Plainfield Fest '98 and Strawberry Fest to gather preliminary opinions from downtown business people, and residents who live in these areas. 5) LIQUOR REQUEST FOR BABY BACK BLUES RESTAURANT (CLASS E) LOCATED AT 23145 W. LINCOLN HIGHWAY, PLAINFIELD. J. Dement moved to instruct the attorney to draft an Ordinance authorizing an additional "Class E" Liquor License. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes~ Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. H) ENGINEER'S REPORT No report I) PLANNER' S REPORT J. Durbin reported that our Home Page on the internet is back in progress. J) ATTORNEY'S REPORT No report PLAINFIELD VIJ, LAGE BOARD OF TRUSTEES MARCH 2, 1998 PAGE EIGHT K) POLICE CHIEF'S REPORT No report S. Rathbun moved to adjourn the meeting and to go into Executive Session for the purpose of personnel, not to reconvene. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; O'Connell, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Meeting adjourned at 10:03 p.m. SUSAN JANIK, VILLAGE CLERK