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Home My Public Portal About04-06-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: APRIL 6, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, K. O'CONNELL, R. SMOLICH J. DARNELL, K STALZER, S. RATH]3UN. PRESDENT ROCK WAS ABSENT. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER C. MINICK - FINANCE A. PERSONS - PUBLIC WORKS DIRECTOR D. COUNTRYMAN- SUPT. OF STREETS At 7:04 p.m. Acting President Pro-Tem K. Stalzer called the meeting to order. Roll call was taken, President Rock was absent, all other Trustees were present. Scout Dan Wagner, representing Troop 19 of the Boy Scouts presented the colors and led the pledge. There were no Presidential comments. There were no Trustees comments. Public Comments: John Peterson representing personal objectors 0Kelly-Weinhold) to the Clarkson rezoning, stated that there will be a hearing on May 5, 1998 before the Will County Zoning Board of' Appeals, it is our decision to bring in Lane Kendig, as a planner who assisted Plainfield in development of their Comprehensive Plan. Mr. Lane Kendig will be testifying on how the quarry will impact the entire area. Mr. Kendig requires the permission of the ~Ffllage that it will be OK for him to appear on behalf of thc objectors. K. Stalzer moved to fully support the efforts of Mr. Lane Kendig as spokesman against additional mining activities adjacent to our planning area. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Ms: Edith Foulke spoke on parking issues in the downtown, specifically business owners using two hour parking spaces during the day. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1998 PAGE TWO Resident M. Lambert spoke regarding the fencing situation around the Village Center. Mr. Lambert would like the Board to consider moving the fence that presently surrounds the construction yard back to the south end of the construction trailer; no parking of trucks between the construction trailer and the west side of the fence; the construction access for pedestrians be moved from the corner of his driveway and the former post office to some other location. His requests would be acted upon by the Village Administrator. J. Dement requested that Item #3 Resolutions regarding the expansion of the Village's Water and Wastewater Collection System be moved and put later in the meeting after the Executive Session. K. Stalzer stated it would be Executive Session for Land Acquisition not to reconvene. Jim Waldorf spoke to the Board with regards to the closure of Lockport Street during fests and was told that we would be putting this matter on an Agenda for a future meeting. Dan Bush also addressed the Board regarding the closing of Lockport Street during Plainfield Fest. K Stalzer requested that we move to Item #3, replacing the Resolutions, a discussion on Lockport Street closings. J. Dement moved to approve the Amended Agenda. Seconded by J. Darnell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes for March 16, 1998; Bills Payable Report, April 6, 1998; Treasurer's Report, January 1998; Waiver of Liquor License Fee for the Tim Casey's Fund Raiser held on April 18, 1998; Resolution No. 1190 appointing representatives ofth~ Village for SWARM and SWAHM; Mikols County Case. Letter of no objection to Will County regarding a retail sales special use permit for existing business in Wolf Creek Seconded by K. O'Connell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #3 LOCKPORT STREET CLOSING. There was a lengthy discussion by the Board regarding notification of all business owners on Lockport Stree'~ on the street closures for fests. After a short presentation from Chief Bennett, it was decided and agreed on that the intersection of DesPlaines and Lockport Street needs to be closed for safety issues. He expressed the need to create a map of the street closures for the Plainfield Fest to be shared with MainStreet and Chamber and to all business owners on Lockport Street. PLAINF]~,LD VILLAGE BOARD OF TRUSTEES APRIL 6, 1998 PAGE THREE S. Rathbun moved that we close some portion of Lockport Street (the downtown area) for Plainfield Fest. That portion to be closed to be determined by this Board with recommendation from the business owners, Park District and our Staff Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes', Rathbun, yes; Smolich, no; Stalzer, yes. 5 yes, 1 no. Motion carried. //4 DISCUSSION 1998/1999 BUDGET. C. Minick talked briefly about three main issues which need to be decided so he can prepare the final budget documents for presentation at the April 20 Village Board meeting. The sewerage rate increase of $.35 per 100 cubic feet; the vehicle sticker increase of $5 across the board, and the Administrative Service Charge in the Water and Sewer Fund. There was Board discussion w/th regard to the increase in the sewerage rate increase and the vehicle sticker increase. Trustee Dement was not in favor of the increase in sewer costs, but suggested instead to raise impact fees, tap-on fees and building permit fees. Concerns were raised related to increasing enforcement of the vehicle stickers, rather than raising the rate. S. Rathbun moved that we consider all three proposals by the Finance Director one at a time with the poll of the Board. Seconded by K. Stalzer. The sewerage rate increase of $.35 per 100 cubic feet. Darnell, no; Dement, no; O'Cormell, no; Rathbun, yes; Smolich, yes; Stalzer, yes. Vote is tied. 3 yes, 3 no. The vehicle sticker increase of $5 across the board. Darnell, no; Dement, no; O'Cormell, no; Rathbun, yes; Smolich, yes; Stalzer, yes. Vote is tied. 3 yes, 3 no. The Administrative Service Charge in the Water and Sewer Fund. Darnell, yes; Dement, no; O'Connell, no; Rathbun, yes; Smolich, y.es; Stalzer, yes. 4 yes, 2 no. Motion carried. #5. J. Dement moved to adjourn to a Public Hearing on CHRIST COMMUNITY CHURCH ANNEXATION. Voice vote 6 yes, 0 no. Motion carried. //6 ORDINANCE AUTHORIZING THE ISSUANCE OF A SPECIAL USE PERMIT FOR LOMBARDO' S. R. Smolich mcived to adopt ORDINANCE NO. 1784 AUTHORIZING THE ISSUANCE OF A SPECIAL USE PERM/T TO ACCOMMODATE AN OUTDOOR DINING FACYLITY FOR LOMBARDO'S RESTAURANT LOCATED AT 701 LOCKPORT STREET, subject to two stipulations; 1) a fence must enclose the entire dining area and 2) music and noise shall not exceed ambient background levels. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINF~LD VILLAGE BOARD OF TRUSTEES APRIL 6, 1998 PAGE FOUR #7 RESERVE UNIT 2 Administrator Burghard, Mr. Hamilton and Mr. Perino met pursuant to the Boards direction at the last meeting and subsequently we worked out a situation based upon the following: TOPE Corporation would not be required to run the extensions to their south property line, but in exchange, TOPE would assign its recapture rights to the Village on a first claim basis in the amount 'of $105,000. The Village would apportion the $105,000 among parcels B, C, & D and as they develop, they would pay for the extensions of the line. TOPE will immediately file for the final plat on all the property south of Rt. 126. We also discussed the park parcel within the Reserve, and late today we reached a consensus among the parties involved to the following language: That TOPE Corporation shall complete the park, including grading, seeding and landscaping and all required improvements no later than the issuance of the 17th new occupancy permit in Phase II development. If the Board agrees with the recommendations than if all parties agree, we can utilize the provision for assignment of transfer rights, Section 12 (J) to avoid the hearings and prepare new recapture ordinances for Parcels B, C & D. Also there are certain charges due us for review of fees amount to $10,421.12 and that should be paid before the execution of the Final Plat. K. Stalzer moved to instruct the attorney to prepare an Assignment of Transfer Rights on the Recapture Agreement, to prepare Recapture Ordinances for Parcels B, C & D, and to take care of this matter without going through the lengthy public hearings and notices. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #8 RESERVE UNIT 2 FINAL PLAT. It was the consensus of the Board that they were not ready for the approval of the Final Plat and that they postpone until the next boardmeeting #9 ORDINANCE AMENDING THE SUBDMSION CONTROL ORDINANCE. J. Dement moved to adopt ORDINANCE NO. 1785 AMENDING TIlE SUBDIVISION CONTROL ORDINANCE. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, y. es; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #10 ORDINANCE ANNEXING PROPERTY OWNED BY DAVID MUELLER. R. Smolich moved to adopt ORDINANCE NO. 1786 ANNEXING PROPERTY OWNED BY DAVID MUELLER. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1998 PAGE FIVE #11 ORDINANCE REZONING OF MUELLER PROPERTY. S. Rathbun moved to adopt ORDINANCE NO. 1787 REZONING OF MUELLER PROPERTY. Seconded by R. Smolich. Vote by roll call. Damell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT Administrator Burghard spoke on the 1998 Curb and Sidewalk Program and that on April 2, 1998 five bids were received on the project. Hamilton Engineers recommend award to the low bidder, R. A. Ubert Construction in the amount of $14,550.00. S. Rathbun moved to award the bid for the 1998 Curb and Sidewalk Program to R. A. Ubert Construction in the amount of $14,550.00. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Administrator Burghard brought to the attention of the Board a verbal request from Mike Lambert in moving the present Overman-Jones Funeral Home to a location across the street. He has only six weeks and wanted to know feedback from the Board. The Board was in favor of trying to preserve the structure. They felt that the selected parcel presents variance problems and wanted to know if Mr. Lambert had any other options for location. ENGINEER'S REPORT Engineer Hamilton gave a brief summary of DOT improvements from 11 lth Street to the Law Enforcement Center. Tentatively a May 11, 1998 meeting with DOT is scheduled. PLANNER'S REPORT. No report ATTORNEY'S REPORT. No report POLICE CHIEF'S REPORT S. Rathbun moved to authorize the Village President to sign the COPS Universal Hiring Supplemental Award. Seconded by J. Darnell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented the Operations Report for February 1998. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1998 PAGE SIX J. Dement moved to adjourn the meeting and go into Executive Session for Land Acquisition to reconvene. Seconded by J. Darnell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 9:06 p.m. Adjourned to Executive Session to reconvene. R. Smolich moved to reconvene the meeting. Seconded by J. Darnell. Voice vote. 6 yes, 0 no. Motion carried. The previous roll call stands. 10:02 p.m. Meeting reconvened. K. Stalzer moved to adopt RESOLUTION 1191 giving permission to the Village Administrator to negotiate a contract with Hamilton Engineers, to design the extension of water and sewer lines to serve the vicinity of Walkers Road and Ridge Road, subject to the approval of the Village Board. Seconded by J. Damell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to adopt RESOLUTION 1192 giving permission to the Village Administrator to initiate Rights of Way, Annexation, Easement and Purchase Agreements with various property owners, from the vicinity of Walkers Road and Ridge Road to a point of contiguity with the present boundaries of the Village of Plainfield, subject to the approval of the Village Board. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. K Stalzer moved to adopt RESOLUTION 1193 giving permission to the Village Administrator to consult with the Village Engineer and negotiate with various property owners in the vicinity of Walkers Road and Ridge Road, for the purchase or lease of suitable land to locate a future well site and elevated storage reservoir, subject to the approval of the Village Board. Seconded by J. Dement. Vote by roll call. Damell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to amend the budget to reflect $6,000,000 for a Southwest Water/Sewer line. The line to be paid for by issuance of $6,000,000 of bonds to be retired from tap-on accounts. Also amend the budget to reflect $350,000 for principal and interest retirement for bonds out of tap-on accounts. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adjourn the meeting. Seconded by J. Darnell. Voice vote. 6 yes, 0 no. Motion carried. ~ 10:07 p. m. Meeting adjourned. .~: /-'~ SUSAN JANIK, VILI/~GE CLERK Village of Plainfield, Illinois 1998 Curb & Sidewalk Program, #89358 BID OPENING April 2, 1998 -- 11:00 A.M. Colombo Const. Company "D" Construction, Inc. P.T. Ferro Const. Co. 1733 Lincoln Avenue 1488 South Broadway P.O. Box 156 Crest Hill, IL 60435 Coal City, IL 60416 Joliet, IL 60434 (815) 727-1061 (815) 634-2555 (815) 726-6284 Bid Security Bid as Read ~'o<O q/, 'Sd ~,;~°' 'ff''F-) '~'/JP/~ ~,37'. g76). Anderson Concrete Ketelaar Bros. Concrete Pullara Construction, Inc. 190 W. First Street 14928 W. 159th Street 2404 Reeves Road Coal City, IL 60416 Lockport, IL 60441 Joliet, IL 60436 (815) 252-8072 (815) 838-1400 (815) 744-2424 Security /O,,~-d)d2, 00 ~"~ 4~/~ Bid as Read R.A. Ubert Construction 4704 Ryehill .~ Joliet, IL 60431 (815) 436-1381 Bid Security ,._3'-% '7' ~ Bid as Read