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HomeMy Public PortalAbout05-04-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MAY 4, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, R. SMOLICH, J. DARN-ELL, K. STALZER, K. O'CONNELL. S. RATHBUN AND PRESIDENT ROCK WERE ABSENT. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK J. DURBIN - COMMUNITY DEVELOPMENT DIR. D. BENNETT - CHIEF OF POLICE H. HAMII.TON - ENGINEER C. MINICK - FINANCE A. PERSONS - PUBLIC WORKS DIRECTOR At 7:05 p.m. Acting President Pro-Tem K. Stalzer called the meeting to order. Roll call was taken, S. Rathbun and President Rock were absent, all other Trustees were present. K. Stalzer then led the pledge to the flag. K. Stalzer proclaimed the week of May 10-16, 1998 to be Police Week and call upon all our citizens in this community to especially honor and show our sincere appreciation for the police officers of the Village by deed, remark, and attitude. K. Stalzer proclaimed May 6, 1998 as Arbor Day in the Village and urged all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands. On May 6, 1998 at 2:00 p.m. the Village will be planting a tree at the Ft. Beggs Memorial. Terry Freeman, Village Forester, presented to the Board a flag from the National Arbor Day Foundation awarded to Plainfield for "Tree City USA" and noted that this is 7th consecutive year we have received this award. No Trustee's Comments. Public Comments: Ed O'Rourke, 25011 Vermette Rd., commented on the proposed Farmington Village Subdivision. He was concerned with the requested variances and lot sizes. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 4, 1998 PAGE TWO Erin Henry, 24922 Ambrose, stated that there was around 20 residents from Walkers Grove Subdivision who all had concerns with Farmington Village Subdivision with regard to requested variances, they want certain restrictions and think it is an'overcrowded subdivision. Karen Bose, 13249 Flagg, very surprised that the Board would consider the variances requested by Farmington Village for smaller street sizes. Maureen Opal, Walkers Grove Subdivision, spoke with regard to the traffic safety issue. K. Stalzer will set up a meeting with the Walkers Grove Homeowners Association to go over any comments and/or concerns they have with regard to the Farmington Village Subdivision. J. Durbin asked for a continuance for #Item 10 - Tobin Alley Vacation to our next Village Board Meeting on May 18th, 1998. R. Smolich moved to approve the Agenda as amended. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, 4/20/98; Village Board Public Hearing Minutes, 4/20/98; Bills Payable Report, 5/4/98; Revenue Report, 3/31/98; Ordinance No. 1791 authorizing the sale of personal property; Will County Special Use for Self Storage Facility. Agree with Plan Commissions recommendation of 'No objection" to a Will County Special Use Permit. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. //3 RESOLUTION NO. 1195 POLICE PENSION FUND PRIVATE ACTUARIAL STUDY. J. Darnell moved to adopt Resolution No. 1195 authorizing the Police Pension Fund Private Actuarial Study. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #4 FISCAL YEAR 1997/98 AUDIT ENGAGEMENT LETTER. R. Smolich moved to authorize the Village President to execute an Audit Engagement Letter for the Fiscal Year 1997/98. Seconded by J. Dement. Vote by roll. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #5 J. Dement moved to adjourn to a public hearing on Wallin Woods amendment to Annexation Agreement. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. 7:16 p.m. Opened Public Hearing. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 4, 1998 PAGE THREE Meeting reconvened at 7:31 p.m. #6 WALLIN WOODS AMENDMENT TO ANNEXATION AGREEMENT. J. Dement moved to authorize the Village Attorney to draft ordinances authorizing execution of the Annexation Agreement Amendment and rezoning the subject property from R-1 to B-5 subject to the following stipulations: Maintain existing language regarding pathway through Parcel B in the amendment and Village Attorney's review. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #7 RESOLUTION NO. 1196 AUTHORIZING EXECUTION OF A REAL ESTATE CONTRACT. J. Dement moved to adopt Resolution No. 1196 authorizing execution of a Real Estate Contract. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Statzer, yes. 5 yes, 0 no. Motion carried. #8 RENWICK PLACE FINAL PLAT. J. Durbin told the Board that the applicants hope to develop the 20 acre property located at the southeast corner of Rt. 59 and Renwick Rd. With various commercial and office uses. The property is currently zoned B-3 and the proposed uses are either permitted uses within the B-3 district or special uses within the B-3 district. A planned unit development is proposed to coordinate site improvements throughout the development, streamline the administrative process, and allow greater design consistency. Subject for consideration at this time is the final plat and partial site plan review. Most of the lots will require further review by the Plan Commission and Village Board as adequate details are not yet available. An adjacent property owner expressed objection to the right in right out on Renwick Road, and requested that it be deleted or converted to a right in only. Applicants are concerned regarding a request that overhead utilities along Renwick and Rt. 59 be relocated underground and are hoping that this is something that could be done in the future. Also the Board's approval of the preliminary plat was also subject to lot 6 being reserved for office uses. The applicants are now requesting consideration of a restaurant for lot 6. There was various questions from the Board mostly centered around traffic issues. Attorney Ed Welch representing applicant was present and participated in discussions. Individual users for the property introduced themselves to the Board. Bob Wallin, 111 Van Buren, Woodstock, Illinois, retail center, (Dairy Queen, Rosati's, Cleaners and Hair Salon). PLAINFIELD VIJ_,LAGE BOARD OF TRUSTEES MAY 4, 1998 PAGE FOUR R. Smolich would recommend that the 4th stipulation be "that the access point on Renwick Road between Rt. 59 intersection and the Fredericks road alignment be a right-in only". R. Smolich moved that we approve the Special Use permit as outlined by the staff and we approve the final plat subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with the requirements of the Plainfield Fire Protection District; Site Plan review will be required for all lots other than the car wash, Taco Bell and the retail plaza; and the fourth stipulation be that the west entrance on Renwick be restricted to right- in only. Attorney Welch advised the Board that before they vote, the applicant has people to address that issue, a traffic engineer and all the people that have contracted that object to having those restrictions for the right-in only. They would like to address that and further request that if Board denies that right in right out entrance to have only the right-in, they are not proceeding with the project. Luay Aboona, principal and partner with the firm ofKenig, Lindgren, O'Hara, Aboona, Inc. Professional Engineer, talked about the traffic impact of this proposed development. A traffic study was prepared and evaluated. The development would have two accesses on Rt. 59, a full access movement at the southern point from Renwick Road and a right-in right-out at the north end. This access system is necessary in order to support the traffic generated. He believes that a right-in only will create an unsafe situation. Mike Basile representing Taco Bell described that they have been working with the developers for a long time and have a contract and could begin construction in 45 days, and 50 days after that we could open. The right-in and right-out is extremely important for the prosperity of our business. Mr. Ted May, 309 Renwick Road, the homeowner concerned by this right-in and right-out spoke to the Board requesting that they keep the volume of traffic coming out in front of his home down. Gary Erb, Developer, spoke to the Board with regard to traffic issues and safety concerns. Greg Auxberger representing the car wash also introduced himself to the Board. Fire Marshall, Ed Schrader, stated that a right-in and right-out access does give us quick access to some of those parcels inside, if we had to travel the extra 300 ft. and then come back an extra 300 ft. to a site in there, they are talking some precious seconds, minutes. For emergency purposes that could be a critical point of access to that parcel. Chief Bennett also stated his concerns with a right-in only (a dead end access internally) is not a safe design. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 4, 1998 PAGE FIVE Clerk Janik read the previous motion. Mr. Smolich moved that we concur with the findings of fact regarding the Special Use Permit as outlined in the Staff report and that we approve the Final Plat subject to the following four stipulations: 1)Compliance with the requirements of the Village Engineer; 2)Compliance with the requirements of the Plainfield Fire Protection District; 3) Site Plan review will be required for all lots other than the car wash, Taco Bell and the retail plaza; 4) that there be a fight-in only on Renwick Road. Trustee Darnell questioned having stipulation #2 and stipulation #4 in the same motion. Due to a lack of a second on the pending motion, the motion failed. K. Stalzer moved that we concur with the three stipulations. Seconded by J. Darnell. R. Smolich added an amendment to the pending motion to "restrict the accessability point between Rt. 59 and Frederick Street on Renwick Road to right-in only". Seconded by K. O'Connell. Discussion took place with regard to the amendment. J. Dement moved to amend the amendment to say "that he would like the Fire Districts bottom line on this issue before it comes back". Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, no. 4 yes, 1 no. Motion carried. John Argoudelous, resident, voiced his opinion in favor of right-in right-out on Renwick Road. J. Dement moved that he would like the Fire District to look at a right-in only and make their recommendation. Attorney Welch stated that his applicants need to make immediate decisions on the purchase of the property, and they need the decision of the Board tonight. All motions made, amendments to motions, seconds to motions and votes were withdrawn at this time with the concurrence of all Board members. K. Stalzer moved that we only allow a right-in only at that intersection. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, no; Dement, yes; Stalzer, no. 3 yes, 2 no. Motion carried. K. Stalzer moved that we approve the Final Plat as amended with the right-in only. Seconded by R. Smolich. Includes stipulations previously stated. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, no; Dement, yes; Stalzer, no. 3 yes, 2 no. Motion carried. 9:00 p.m.K. Stalzer moved to recess the meeting. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carded. 9:14 Reconvene the meeting. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 4, 1998 PAGE SIX #9 FIRST NATIONAL BANK. J. Durbin described the subject property as the old Hardee's building located on Rt. 59 just south of Roberts Ave. This development requires a rezoning, special use permit for a drive thru and site plan review. A new curb cut to Roberts is proposed. This was denied for the Hardee's application. The adjoining vacant property along Robert Avenue currently is zoned R-l, Low Density Single Family Residence District. Development plans for the project include the remodeling of the existing building and the addition of full service drive thru facility on the south side of the building. The adjoining residential lot is proposed to provide 10 new parking spaces along with an access drive to Robert Avenue. Concerns were raised about the entrance/exit onto Robert Avenue. The Plan Commission recommended that when we look at site plan review, we look at an exit only and a lef~ turn only onto the site on to Roberts Avenue. Mike Wojtak, attorney representing the First National Bank of Joliet, and Leif Hendrickson, Building and Facilities Officer for the bank stated a concern with regard to the access issue to Roberts Avenue. Their contract is subject to the condition that we have full ingress and egress from Roberts Avenue. The Trustees talked about stormwater management for the vacant lot, detention for the paved area, traffic flow, buffering, reconfiguration of the existing drive thru and architecture. R. Smolich moved to authorize the Village attorney to draft ordinances to rezone the subject properties from B-4 to B-1 and R-1 to B-1, and approving the special use permit for a drive-thru facility with the following stipulations: 1) Provide substantial yard round landscape buffering to the surrounding residential uses; 2) Consolidate the two properties into one to avoid future development on the property fronting Robert Avenue; 3) Modify the site plan to address the traffic circulation for the site; 4) Roberts Street access to be discussed with the Planning and Development Committee Wednesday, May 13, 1998 5 p.m. and discussion with the Board. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, Abstain; Stalzer, yes. 4 yes, 1 abstain, 1 absent. Motion carried. ADMINISTRATOR'S REPORT 1) TIY Eligibility Consultant. J. Darnell moved to authorize the President ProTem to execute the Letter of Agreement for the employment of the firm of Trkla, Pettigrew, Allen & Payne, Inc. to study the Tax Increment Financing eligibility for our central business district. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 4, 1998 PAGE SEVEN 2) Purchase of Bulk Rock Salt for the 1998-1999 Winter. J. Dement moved to waive the bidding procedure and to purchase 650 tons of bulk rock salt from the Illinois Department of Central Management Services. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. 3) Radium Compliance Plan J. Dement moved to authorize Baxter & Woodman to complete the Radium Compliance Report at a total cost not to exceed $12,000. Seconded by K O'Connell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. 4) Award of Bid for ll9th Street Water Storage Tank to Chicago Bridge & Iron. J. Dement moved to approve the award of the Elevated Water Storage Tank on 119th Street to Chicago Bridge & Iron for the Lump Sum Alternate Bid in the amount of $1,248,700. Seconded by J. Darnell. Vote by roll call. O'Connetl, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. FINANCE DIRECTOR'S REPORT 1) 1997 Tax Levy Finance Director, Chris Minick spoke briefly regarding the 1997 Tax Levy. The Village's tax rate decreased approximately 2 cents per $100 of assessed valuation from .7057 for the 1996 levy to .6876 for the 1997 levy approved in December of 1997. Total taxes extended by Will County were $961,509.81 for the 1996 levy and $1,073,686.15 for the 1997 levy, an increase of approximately $112,177. Of the increase, approximately $98,300 was from new growth and annexations, and the remainder was due to the CPI increase of 3.3% as mandated by the tax cap and the natural increase in the assessed value of existing property. 2) Resolution No. 1197 authorizing ICC to review electricity utility tax rates. R. Smolich moved to adopt Resolution No. 1197 authorizing ICC to review electricity utility tax rates. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. ENGINEER'S REPORT No report PLANNER' S REPORT J. Dement moved to reapprove Walker's Grove Unit 8 Final Plat. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 4, 1998 PAGE EIGHT ATTORNEYS REPORT J. Harvey informed the Board that he would be attending the Clarkson Hearing tomorrow at Will County at 7:00 p.m. POLICE CHIEF'S REPORT J. Dement moved to request on behalf of MainStreet a warrant study from IDOT of the following two intersections: Des Ptaines and Route 30, and Illinois and Route 30. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes;'Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved to adjourn the meeting. Seconded by J. Darnell. Voice vote. 5 yes, 0 no. Motion carried. Meeting adjourned at 10:20 p.m. " USA2,4 JANrK,