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HomeMy Public PortalAbout06-15-1998 Village Meeting PLAINF~LD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: JUNE 15, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, R. SMOLICH, J. DARNELL, K. STALZER, K. O'CONNEL. S. RATHBUN AND PRESIDENT ROCK WERE ABSENT. OTHERS PRESENT: T. BURGHARD ~ ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK J. DURBIN - COMMUNITY DEVELOPMENT DIR. D. BENNETT - CHIF. F OF POLICE H. HAMILTON - ENGINEER D. CARROLL - ASSOCIATE PLANNER C. MINICK - FINANCE DIRECTOR At 7:04 p.m. Acting President Pro-Tern K. Stalzer called the meeting to order. Roll call was taken, S. Rathbun and President Rock were absent, all other Trustees were present. K Stalzer then led the pledge to the flag. PRESIDENTIAL COMMENTS K. Stalzer reappointed the McKeown Law Firm as the Village Attorney thru April 30, 1999. J. Dement moved to approve the reappointment of the McKeown Law Firm as the Village Attorney. Seconded by J. Darnell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. K. Stalzer reappointed Robert E. Hamilton Engineering Firm as Village Engineer through April 30, 1999. J. Dement moved to approve the reappointment of Robert E. Hamilton Engineering Firm as Village Engineer. Seconded by J. Darnell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, ! absent. Motion carried. K. Stalzer nominated James Sobkoviak for a three year term as Chairman of the Plan Commission and Zoning Board of Appeals. (April 30, 1998 to May 1, 2001). J. Darnell moved to approve the nomination of James Sobkoviak for a three year term as Chairman of the Plan Commission and Zoning Board of Appeals. The motion failed due to the lack of a second. PLAINFEELD VILLAGE BOARD OF TRUSTEES JUNE 15, 1998 PAGE T;VO TRUSTEE' S COMMENTS: J. Darnell told the Board of his concerns with President Rock not being able to attend meetings and Annexations being held back because of the lack of votes. PUBLIC COMMENTS On Items not on Agenda. Judy Hodges, 16146 Lexington (Ashbury Farm Subdivision) spoke of many concerns the homeowners have and requested the Board to review and check some of the issues. J. Durbin, Community Development Director explained some of the problems and how the Village was in the process of correcting these issues and were still in the process of reviewing others. K. Stalzer moved to authorize the Village Engineer to research the Letter of Credit and the Village Attorney to see whether we need formal Ordinance or Resolution to start working on this problem. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Bush of the Park District presented to the Board a proposed Plainfield Fest layout. Rowan Hednan, Ashbury Farm Subdivision, spoke about his frustration with the length of time that it has taken either Mr. Koop or the Village to correct items such as, street lights, retention ponds, lack of drainage, weed problems: Appreciates the work that is being done presently. K. Stalzer asked that Mr. Burghard send a letter to the Board with some background on these issues as Ashbury Farm Subdivision. K. Stalzer requested that an Executive Session on Personnel not to reconvene be added to the Agenda. J. Dement moved to approve the Amended Agenda. Seconded by K. O'Connell. Vote by roll call. Dame[l, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to approve the Consent Agenda to include: Village Board Meeting Minutes of June 1, 1998 and Bills Payable Report of June 15, 1998. Seconded by K. O'Connell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. MotiOn carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 15, 1998 PAGE THREE #3 PLAINFI~ELD HISTORICAL SOCIETY BUII, DING RELOCATION PROPOSAL. J. Durbin spoke regarding a request from the Plainfield Historical Society and the Park District are seeking Village support and participation in a proposal to relocate endangered historic structures to the Wallin Woods Park Site and Electric Park to provide historic interpretation along with other passive and active open space amenities. Michael Lambert and Toni Evans of the Plainfield Historical Society were present. M. Lambert gave a short summary of the Historical Society's proposal. He also requested that because time is of the essence to assure the preservation of these structures, he would be looking for approval of the concept, the appointment of a three member committee to help investigate issues. R. Smolich moved to accept the concept plan as proposed and that the Village President ProTem collaborate with Village President Richard Rock to choose a member for the three member committee. Seconded by J. Dement: J. Dement questioned the time frame and was told by M. Lambert that they were looking for completion this Fall. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. #4, #5, #6 THE PONDS OF PLAINFIELD. 8:00 p.m. Trustee Darnell excused himself from the discussion. K. Stalzer stated that we are seeking a motion to adopt an Ordinance authorizing execution of an Annexation Agreement for an 80 acre property east of Rt. 59 immediately north of Graver Estates. Angelo Kleronomous, President of Property Concepts, stated that for the last three times that he has come before the Board we were not able to bring this to a vote because a lack of members present to vote. We have a time line on this property, and would suggest or propose if we cannot bring this to a vote, could we do a straight annexation with a development agreement. It was the consensus of the Board to find out when all members of the Board can be present and to hold a Special Meeting for the purpose of Annexing the property as soon as practical. 8:16 p.m. Trustee Darnell returned to the meeting. #7 DRYER MEDICAL CLINIC J. Durbin summarized a report in which the applicants are seeking site plan approval for a medical facility proposed for the south side of Lockport west of the DuPage River in Wallin Woods. Mr. John Driscoll, President of Alter+care was present and spoke to the Board about their concerns on the. exterior building ie. roofing type, minor architectural modifications. PLAUNFIELD VILLAGE BOARD OF TRUSTEES JUNE 15, 1998 PAGE FOUR The Plan Commission recommended approval with the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District; 3) Provide ornamental light fixtures consistent in character with the downtown street lights; 4) Sidewalk design should be consistent with the existing downtown, with the red brick stamping separating public sidewalk and street. J. Dement moved to approve the site plan with the four (4) stipulations recommended by the Plan Commission and to add an additional stipulation that they will come back to review the roofing type and possibly the eastern elevations of the building. Seconded by R. Smolich. Vote by roll call. Damell, yes; Dement, yes; O'Cormell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. #8 CHAPLIN FARM J. Durbin stated to the Board that the applicants, Stanton Enterprises, Inc. are hoping to develop the 120 acre parcel immediately west of Harvest Glen. Staffrecommended approval of the concept plan subject to provision of a Meadow Lane alignment; the plans should provide for a stub street south and right of way; the proposal must address the costs associated with crossing the West Norman Drain; the plans must provide crossing designs for compensatory storage requirements; the Plan Commission encouraged the applicants to address the proximity of the cul-de-sacs-de-sacs-de-sacs to 135th Street and to maximize the lot depth along Meadow. Trustees were not satisfied with the concept plan. The number of driveways fronting on Meadow Lane and the number of minimum-size single-family lots of approximately 9,000 sq. ft. were some of their concerns. It was suggested by Village Administrator, Burghard and a few of the Trustees that they should contact the land owner to the west and see about acquiring additional property to eliminate problems presented by the narrow area of the parcel. Rodney Tonelli, Ruettiger, Tonnelli & Associates and Pat Stanton, Stanton Enterprises were present. Mr. Tonelli explained the concept and the proposed revisions. After listening to the Trustees recommendations, he was encouraged to make further revisions. #9 RENXVICK PLACE. J. Dement moved to adopt Ordinance No. 1794 approving the Final Plat of Planned Unit Development for Renwick Place as a Special Use. Seconded by K O'Connel. Vote by roll call. Damell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFI~,LD VILLAGE BOARD OF TRUSTEES JUNE 15, 1998 PAGE FIVE ADMINISTRATOR'S REPORT T. L. Burghard informed the Board that he would be attending the Mayors and Mangers conference out of town Wednesday through Friday of this week. FINANCE DIRECTOR'S REPORT C. Minick gave an update on the Police Pension Actuarial proposal. The purpose of the actuarial study is to provide a more realistic picture of our pension fund's financial position. Two quotes were received and Timothy Sharpe provided the low quote with a bid of $1,000. K Stalzer moved to approve Timothy Sharpe's proposal to provide actuarial services for the police pension fund not to exceed $1,000. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. K. Stalzer moved to waive the bidding procedures and approve expenditure of no more than $8,600 for computers, soPtware and related equipment. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. C. Minick gave the Board an update on receivables from Developers. ENGINEER' S REPORT H. Hamilton asked from approval of Change Order No. 1 for the contract with J. J. Henderson for the Diffuse Aeration Modification and its a deduction of $3,500 for a change in piping material. J. Dement moved to approve the Change Order for a reduction of $3,500 in the contract with J. J. Henderson. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to get the paper work started on the 1998 Pavement Striping Program through our MFT Program and to authorize the bid of the project. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. H. Hamilton notified the Board of meetings of the Stormwater and Management Planning Committees Comprehensive Stormwater Management Plan. The Public Comments meetings will be July 9th - Bolingbrook Village Hall. These meetings all begin at 5 p.m. and end at 8 p.m. July 16, Wilmington City Hall, July 23 University Park Village Hall and July 30 at the Joliet Municipal Center. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 15, 1998 PAGE SIX PLANNER'S REPORT J. Durbin introduced Douglas M. Carroll as new Associate Planner. J. Durbin updated the Board on issues relating to Anti-monotony Ordinance at Renwick Pointe Subdivision. ATTORNEY' S REPORT No report POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for May 1998. Chief Bennett also spoke to the Board regarding signs and plans necessary for the Lockport Street traffic rerouting during the Plainfield Fest weekend. ADJOURN TO EXECUTIVE SESSION ON PERSONNEL. J. Dement moved to adjourn to Executive Session on Personnel not to reconvene. Seconded by K. O'Connell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned at 9:35 p.m. ~~L~ ~ L//~E CLERK