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HomeMy Public PortalAbout07-06-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: JULY 6, 1998 AT: VILLAGE HALL BOARD PRESENT: J. DEMENT, R. SMOLICH, J. DARNELL, K. STALZER, K. O'CONNELL, S. RATHBUN. PRESIDENT ROCK WAS ABSENT. OTHERS PRESENT: T. BURGHARD- ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK J. DURBIN - COMMUNITY DEVELOPMENT DIR. D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER A. PERSONS -PUBLIC WORKS DIRECTOR At 6:00 p.m. Acting President Pro-Tem K. Stalzer called the meeting to order. K. O'Connell moved to adjourn into Executive Session for the purpose of discussion on personnel. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. At 7:05 p.m. the regular meeting was called to order. Roll call was taken. President Rock was absent; all other Trustees were present. K. Stalzer then led the pledge to the flag. PRESIDENTIAL COMMENTS: K. Stalzer moved to retain the services of T. L. Burghard, per his contract, at a rate of pay of $78,500.00 retroactive May 1, 1998. Seconded by J. Darneil. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. TRUSTEE'S COMMENTS: No Comments PUBLIC COMMENTS: No Comments S. Rathbun moved to approve the Agenda. Seconded by J. Damell. Voice vote. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, 6/15/98; Village Board Meeting Minutes, 6/23/98; Bills Payable Report, 7/6/98; Revenue Report, 5/31/98 and Expenditure Report, 5/31/98. Seconded by Ri Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 6, 1998 PAGE TWO PRESIDENTIAL NOMINATIONS: K. Stalzer, President Pro-Tem asked the Board Members to consider nominations for vacant positions. J. Darnell moved to Re-Appoint James Sobkoviak as Chairman to the Plan Commission for 3 years expiring April 30, 2001. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, no; Stalzer, yes. 5 yes, 1 no. Motion carried. J. Darnell moved to appoint Leonard Lombardo to the Plan Commission for 3 years expiring April 30, 2001. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. J. Darnell moved to Re-Appoint Laurie Robert Hayes to the Police Pension Board for 3 years expiring April 30, 2001. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to Re-Appoint Michael Knott to the Police Commission for 3 years expiring April 30, 2001. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to appoint Robert Graham to the Police Commission for 3 years expiring April 30, 2001. Seconded by J. Damell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to Re-Appoint Donald Bennett for Police Chief for 1 year expiring April 30, 1999. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. J. Dement moved to Re-Appoint Sue Janik for Village Clerk for 1 year expiring April 30, 1999. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried J. Dement moved to Re-Appoint Chris Minick for Village Collector for 1 year expiring April 30, 1999. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 6, 1998 PAGE THREE J. Dement moved to Re-Appoint Karen Ivlow for Village Treasurer for 3 years expiring April 30, 2001. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. BREITWIESER FARM ANNEXATION. Richard Selfridge, attorney for the Breitwiesers, faxed a request to the Village this afternoon asking that this matter be tabled until further notice. They are looking into tax consequences. R. Smolich moved to table this issue #4,//5 and//6. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PARKVIEW MEADOWS: J. Durbin explained to the Board that the applicants are seeking consideration of the preliminary plat for a residential Planned Unit Development proposed for the southeast corner of Route 59 and Fraser/Feeney. The concept plan for the 104-unit development has been approved by the Village Board and Plan Commission. The applicants have agreed to contribute 25% of the cost of a permanent signal at Feeney and Rt. 59. Additionally, the applicants will engineer the temporary signalization improvements. The applicants have agreed to antimonotony provisions and have provided architectural designs for the townhomes. The townhome footprints have been shifted slightly to improve the streetscape. The lots along Rt. 59 have been modified to provide a public open space bufferyard. Tom Osterberger, attorney for Hallmark Homes, Carl Roppola, Lyn Kur and engineer, Terry Cahill discussed issues such as anti-monotony in the townhomes, contributions toward the cost to fully improve the intersection at Route 59 and Feeney Road, and density. The Board has concerns with regard to density issues and one-car garages in the townhomes. R. Smolich moved to direct the Village Attorney to draft an Ordinance approving the Preliminary Plat as a Special Use for a PUD. Seconded by S. Rathbun. O'Connell, no; Rathbun, yes; Smotich, yes; Darnell, no; Dement, no; Stalzer, yes. 3 yes, 3 no. Motion does not carry. After the vote, the Board and applicants continued discussions on changes, such as limiting the number of single-car garages for the townhomes and to remove three single- family lots to help increase the average lot size. The developer had concerns with the PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 6, 1998 PAGE FOUR reduction of the number of lots and whether he would be able to move forward on the project. K. Stalzer moved to direct the attorney to prepare an ordinance approving the preliminary plat as a special use PUD and to include in the ordinance to limit the number of single-car garages for the townhomes to six total for the 11 four-unit buildings and to take out three single-family lots to increase the average lot size. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, no; Darnell, no; Dement, yes; Stalzer, yes. 4 yes, 2 no. Motion carried. 502 DIVISION: J. Durbin explained to the Board that the applicants propose the rezoning of the 502 N. Division Street (the northwest comer of Ottawa and Division) from R-1 Overlay, Single Family Residential to BTD Business Transition District to allow the conversion of a single family residence to a professional office for a marketing firm. The rezoning plan calls for the renovation of the existing building for use as a professional office. The Board members had a short discussion regarding screening for adjacent property owners. S. Rathbun moved to approve the rezoning of 502 N. Division Street from R-1 Overlay District to BTD, Business Transition District and direct the attorney to prepare appropriate ordinances. Seconded by K. Stalzer. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. J. Durbin will check out the screening issues before the Ordinance comes before the Board. MEDIA ONE CABLE FRANCHISE: Administrator Burghard presented to the Board a request from Media One that the Village commence proceedings to promptly renew our franchise for operation of a cable television system servicing the Village of Plainfield. Mr. Burghard believes that our interests can be best served by continuing our negotiations through the Will County Governmental League franchising subcommittee. S. Rathbun moved to acknowledge receipt of letter from Media One and directs Mr. Burghard to respond by correspondence back to Media One also acknowledging the receipt of same. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT: Administrator Burghard presented a letter from Hamilton Engineering in answer to a question the Board made several weeks ago regarding Wallin Commercial project and the thickness of the pavement for Village Center Drive and deviation from standard specifications of the Plainfield Subdivision Ordinance. Hamilton Engineers reviewed calculations by CEMCOM and agree with the analysis and also support the request for PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 6, 1998 PAGE FIVE variance to the Village's Subdivision Code and recommend approval of the engineering drawings for the project. CEMCOM in response to Hamilton's letter has added another 1" of Bituminous Surface. Administrator Burghard presented to the Board a map of the Plainfield Fest Parking and Street Closure Plan. Chief Bennett will be putting together some specific regulations about how liquor shall be handled. K. Stalzer questioned Attorney Harvey in regards to the liquor licenses held by Potters, Cafd Orleans and Grueben's Uptown Tap and would the Board issue a special license to sell alcohol outside their establishment. The Board requested that Attorney Harvey draw up a Special Ordinance to allow liquor license holders to be issued a temporary license for offsite consumption in the immediate vicinity of the license establishment and bring back to the Board at a continued meeting to be held on July 13, 1998 at 7:00 p.m. for this purpose. Allen Persons, Public Works Director, under the recommendation of the Public Works Committee recommended that the Village Board authorize Robert E. Hamilton Consulting Engineers to complete the DesPlaines Street reconstruction design engineering work. S. Rathbun moved to enter into an Agreement with Robert E. Hamilton Consulting Engineers of Joliet, Illinois for the DesPlaines Street project at their low bid of $48,750.00. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Mr. Persons distributed to the Board a Plan Work Schedule for the Public Works Department. FINANCE DIRECTOR'S REPORT: Chris Minick was absent from the meeting. ENGINEER'S REPORT Hamilton Engineering presented a report reviewing the status of public improvements in Arbor Place and the remaining work to be completed. K. Stalzer moved to give authorization that the report from the Village Engineer has been prepared in accordance with the Village Subdivision Regulations and authorize the Staff to began the process of drawing on the Letter of Credit for Arbor Place to complete said improvements. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, Absent; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 6, 1998 PAGE SIX H. Hamilton submitted to the Board for approval three (3) Resolutions submitted in conjunction with the STP Applications for Van Dyke Road, Interim Traffic Signals at Fort Beggs and IL-Route 59, and Permanent Traffic Signals at Fort Beggs and IL Route 59. S. Rathbun moved to approve RESOLUTION NO. 1200 REGARDING VAN DYKE ROAD FROM U. S. ROUTE 30 TO 135TM STREET. Seconded by J. Darnell. Vote by roll call. O'Connelt, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve RESOLUTION NO. 1201 REGARDING INTERIM TRAFFIC SIGNAL AT FORT BEGGS AND IL. ROUTE 59. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve RESOLUTION NO. 1202 REGARDING PERMANENT TRAFFIC SIGNALS AT FORT BEGGS AND IL. ROUTE 59. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLANNER'S REPORT J. Durbin, Community Development Director, informed the Board that the Will County Board unanimously recommended that the application by Clarkson/Prairie Materials for a special use for a mining operation be denied. J. Durbin presented a revised building elevation/roof for Dryer Medical Facility. The Board had no objections to the plans. New Address for the Village's Web Site: www.lincolnnet.net/plainfield ATTORNEY'S REPORT: No report POLICE CHIEF'S REPORT: S. Rathbun moved to waive the bidding and approve the purchase of a new tornado siren from Fulton Contracting Company in an amount not to exceed $15,000 to cover Commonwealth Edison bill plus the cost of the siren and installation. Seconded by J. Damell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, no; Damell, yes; Dement, yes; Stalzer, yes. 5 yes, 1 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 6, 1998 PAGE SEVEN S. Rathbun moved to adjourn the meeting until next Monday night, July 13, 1998 at 7:00 p.m. for the purpose of adopting a Liquor Ordinance, Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 9:13 p.m. Meeting adjourned. SUSAN JANIK, VILlaGE CLERK