HomeMy Public PortalAbout07-06-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: JULY 6, 1998 AT: VILLAGE HALL
BOARD PRESENT: J. DEMENT, R. SMOLICH, J. DARNELL,
K. STALZER, K. O'CONNELL, S. RATHBUN.
PRESIDENT ROCK WAS ABSENT.
OTHERS PRESENT: T. BURGHARD- ADMINISTRATOR
J. HARVEY - ATTORNEY
S. JANIK - CLERK
J. DURBIN - COMMUNITY DEVELOPMENT DIR.
D. BENNETT - CHIEF OF POLICE
H. HAMILTON - ENGINEER
A. PERSONS -PUBLIC WORKS DIRECTOR
At 6:00 p.m. Acting President Pro-Tem K. Stalzer called the meeting to order. K.
O'Connell moved to adjourn into Executive Session for the purpose of discussion on
personnel. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes;
Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
At 7:05 p.m. the regular meeting was called to order. Roll call was taken. President
Rock was absent; all other Trustees were present. K. Stalzer then led the pledge to the
flag.
PRESIDENTIAL COMMENTS:
K. Stalzer moved to retain the services of T. L. Burghard, per his contract, at a rate of pay
of $78,500.00 retroactive May 1, 1998. Seconded by J. Darneil. Vote by roll call.
O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6
yes, 0 no. Motion carried.
TRUSTEE'S COMMENTS:
No Comments
PUBLIC COMMENTS:
No Comments
S. Rathbun moved to approve the Agenda. Seconded by J. Damell. Voice vote. 6 yes, 0
no. Motion carried.
S. Rathbun moved to approve the Consent Agenda to include the following: Village
Board Meeting Minutes, 6/15/98; Village Board Meeting Minutes, 6/23/98; Bills Payable
Report, 7/6/98; Revenue Report, 5/31/98 and Expenditure Report, 5/31/98. Seconded by
Ri Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes;
Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 6, 1998
PAGE TWO
PRESIDENTIAL NOMINATIONS:
K. Stalzer, President Pro-Tem asked the Board Members to consider nominations for
vacant positions.
J. Darnell moved to Re-Appoint James Sobkoviak as Chairman to the Plan Commission
for 3 years expiring April 30, 2001. Seconded by S. Rathbun. Vote by roll call.
O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, no; Stalzer, yes. 5
yes, 1 no. Motion carried.
J. Darnell moved to appoint Leonard Lombardo to the Plan Commission for 3 years
expiring April 30, 2001. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes;
Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
J. Darnell moved to Re-Appoint Laurie Robert Hayes to the Police Pension Board for 3
years expiring April 30, 2001. Seconded by S. Rathbun. Vote by roll call. O'Connell,
yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no.
Motion carried.
S. Rathbun moved to Re-Appoint Michael Knott to the Police Commission for 3 years
expiring April 30, 2001. Seconded by J. Dement. Vote by roll call. O'Connell, yes;
Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
S. Rathbun moved to appoint Robert Graham to the Police Commission for 3 years
expiring April 30, 2001. Seconded by J. Damell. Vote by roll call. O'Connell, yes;
Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
S. Rathbun moved to Re-Appoint Donald Bennett for Police Chief for 1 year expiring
April 30, 1999. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes;
Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to Re-Appoint Sue Janik for Village Clerk for 1 year expiring April 30,
1999. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes;
Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried
J. Dement moved to Re-Appoint Chris Minick for Village Collector for 1 year expiring
April 30, 1999. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun,
yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 6, 1998
PAGE THREE
J. Dement moved to Re-Appoint Karen Ivlow for Village Treasurer for 3 years expiring
April 30, 2001. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun,
yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
BREITWIESER FARM ANNEXATION.
Richard Selfridge, attorney for the Breitwiesers, faxed a request to the Village this
afternoon asking that this matter be tabled until further notice. They are looking into tax
consequences.
R. Smolich moved to table this issue #4,//5 and//6. Seconded by S. Rathbun. Vote by
roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer,
yes. 6 yes, 0 no. Motion carried.
PARKVIEW MEADOWS:
J. Durbin explained to the Board that the applicants are seeking consideration of the
preliminary plat for a residential Planned Unit Development proposed for the southeast
corner of Route 59 and Fraser/Feeney. The concept plan for the 104-unit development
has been approved by the Village Board and Plan Commission. The applicants have
agreed to contribute 25% of the cost of a permanent signal at Feeney and Rt. 59.
Additionally, the applicants will engineer the temporary signalization improvements.
The applicants have agreed to antimonotony provisions and have provided architectural
designs for the townhomes. The townhome footprints have been shifted slightly to
improve the streetscape. The lots along Rt. 59 have been modified to provide a public
open space bufferyard.
Tom Osterberger, attorney for Hallmark Homes, Carl Roppola, Lyn Kur and engineer,
Terry Cahill discussed issues such as anti-monotony in the townhomes, contributions
toward the cost to fully improve the intersection at Route 59 and Feeney Road, and
density.
The Board has concerns with regard to density issues and one-car garages in the
townhomes.
R. Smolich moved to direct the Village Attorney to draft an Ordinance approving the
Preliminary Plat as a Special Use for a PUD. Seconded by S. Rathbun. O'Connell, no;
Rathbun, yes; Smotich, yes; Darnell, no; Dement, no; Stalzer, yes. 3 yes, 3 no. Motion
does not carry.
After the vote, the Board and applicants continued discussions on changes, such as
limiting the number of single-car garages for the townhomes and to remove three single-
family lots to help increase the average lot size. The developer had concerns with the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 6, 1998
PAGE FOUR
reduction of the number of lots and whether he would be able to move forward on the
project.
K. Stalzer moved to direct the attorney to prepare an ordinance approving the preliminary
plat as a special use PUD and to include in the ordinance to limit the number of single-car
garages for the townhomes to six total for the 11 four-unit buildings and to take out three
single-family lots to increase the average lot size. Seconded by S. Rathbun. Vote by roll
call. O'Connell, yes; Rathbun, yes; Smolich, no; Darnell, no; Dement, yes; Stalzer, yes.
4 yes, 2 no. Motion carried.
502 DIVISION:
J. Durbin explained to the Board that the applicants propose the rezoning of the 502 N.
Division Street (the northwest comer of Ottawa and Division) from R-1 Overlay, Single
Family Residential to BTD Business Transition District to allow the conversion of a
single family residence to a professional office for a marketing firm. The rezoning plan
calls for the renovation of the existing building for use as a professional office. The
Board members had a short discussion regarding screening for adjacent property owners.
S. Rathbun moved to approve the rezoning of 502 N. Division Street from R-1 Overlay
District to BTD, Business Transition District and direct the attorney to prepare
appropriate ordinances. Seconded by K. Stalzer. Vote by roll call. O'Connell, yes;
Rathbun, yes; Smolich, yes; Damell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried. J. Durbin will check out the screening issues before the Ordinance comes before
the Board.
MEDIA ONE CABLE FRANCHISE:
Administrator Burghard presented to the Board a request from Media One that the
Village commence proceedings to promptly renew our franchise for operation of a cable
television system servicing the Village of Plainfield. Mr. Burghard believes that our
interests can be best served by continuing our negotiations through the Will County
Governmental League franchising subcommittee. S. Rathbun moved to acknowledge
receipt of letter from Media One and directs Mr. Burghard to respond by correspondence
back to Media One also acknowledging the receipt of same. Seconded by J. Dement.
Voice vote. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT:
Administrator Burghard presented a letter from Hamilton Engineering in answer to a
question the Board made several weeks ago regarding Wallin Commercial project and
the thickness of the pavement for Village Center Drive and deviation from standard
specifications of the Plainfield Subdivision Ordinance. Hamilton Engineers reviewed
calculations by CEMCOM and agree with the analysis and also support the request for
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 6, 1998
PAGE FIVE
variance to the Village's Subdivision Code and recommend approval of the engineering
drawings for the project. CEMCOM in response to Hamilton's letter has added another
1" of Bituminous Surface.
Administrator Burghard presented to the Board a map of the Plainfield Fest Parking and
Street Closure Plan. Chief Bennett will be putting together some specific regulations
about how liquor shall be handled. K. Stalzer questioned Attorney Harvey in regards to
the liquor licenses held by Potters, Cafd Orleans and Grueben's Uptown Tap and would
the Board issue a special license to sell alcohol outside their establishment. The Board
requested that Attorney Harvey draw up a Special Ordinance to allow liquor license
holders to be issued a temporary license for offsite consumption in the immediate vicinity
of the license establishment and bring back to the Board at a continued meeting to be held
on July 13, 1998 at 7:00 p.m. for this purpose.
Allen Persons, Public Works Director, under the recommendation of the Public Works
Committee recommended that the Village Board authorize Robert E. Hamilton
Consulting Engineers to complete the DesPlaines Street reconstruction design
engineering work.
S. Rathbun moved to enter into an Agreement with Robert E. Hamilton Consulting
Engineers of Joliet, Illinois for the DesPlaines Street project at their low bid of
$48,750.00. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes;
Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
Mr. Persons distributed to the Board a Plan Work Schedule for the Public Works
Department.
FINANCE DIRECTOR'S REPORT:
Chris Minick was absent from the meeting.
ENGINEER'S REPORT
Hamilton Engineering presented a report reviewing the status of public improvements in
Arbor Place and the remaining work to be completed.
K. Stalzer moved to give authorization that the report from the Village Engineer has been
prepared in accordance with the Village Subdivision Regulations and authorize the Staff
to began the process of drawing on the Letter of Credit for Arbor Place to complete said
improvements. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun,
Absent; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no, 1 absent.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 6, 1998
PAGE SIX
H. Hamilton submitted to the Board for approval three (3) Resolutions submitted in
conjunction with the STP Applications for Van Dyke Road, Interim Traffic Signals at
Fort Beggs and IL-Route 59, and Permanent Traffic Signals at Fort Beggs and IL Route
59.
S. Rathbun moved to approve RESOLUTION NO. 1200 REGARDING VAN DYKE
ROAD FROM U. S. ROUTE 30 TO 135TM STREET. Seconded by J. Darnell. Vote by
roll call. O'Connelt, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer,
yes. 6 yes, 0 no. Motion carried.
S. Rathbun moved to approve RESOLUTION NO. 1201 REGARDING INTERIM
TRAFFIC SIGNAL AT FORT BEGGS AND IL. ROUTE 59. Seconded by K.
O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes;
Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
S. Rathbun moved to approve RESOLUTION NO. 1202 REGARDING PERMANENT
TRAFFIC SIGNALS AT FORT BEGGS AND IL. ROUTE 59. Seconded by K.
O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes;
Dement, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
PLANNER'S REPORT
J. Durbin, Community Development Director, informed the Board that the Will County
Board unanimously recommended that the application by Clarkson/Prairie Materials for a
special use for a mining operation be denied.
J. Durbin presented a revised building elevation/roof for Dryer Medical Facility. The
Board had no objections to the plans.
New Address for the Village's Web Site: www.lincolnnet.net/plainfield
ATTORNEY'S REPORT:
No report
POLICE CHIEF'S REPORT:
S. Rathbun moved to waive the bidding and approve the purchase of a new tornado siren
from Fulton Contracting Company in an amount not to exceed $15,000 to cover
Commonwealth Edison bill plus the cost of the siren and installation. Seconded by J.
Damell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, no; Damell, yes;
Dement, yes; Stalzer, yes. 5 yes, 1 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 6, 1998
PAGE SEVEN
S. Rathbun moved to adjourn the meeting until next Monday night, July 13, 1998 at 7:00
p.m. for the purpose of adopting a Liquor Ordinance, Seconded by R. Smolich. Vote by
roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer,
yes. 6 yes, 0 no. Motion carried.
9:13 p.m. Meeting adjourned.
SUSAN JANIK, VILlaGE CLERK