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Home My Public Portal About08-03-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: AUGUST 3, 1998 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK J. DURBIN - COMMUNITY DEVELOPMENT DIR. B. MILK - VILLAGE PLANNER D. BENNETT - CHIEF OF POLICE J. REGIS- ENGINEER C. MINICK - FINANCE DIRECTOR L. VAUPEL-ECONOMIC DEV. COORDINATOR A. PERSONS - PUBLIC WORKS DIRECTOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all were present. Clerk Janik led the pledge to the flag. Pastor Dan Facemeyer of the Plainfield United Methodist Church gave a short invocation. PRESIDENTIAL COMMENTS: President Rock thanked the Board, Staff and residents of the Village of Plainfield for all the prayers and good wishes while he was recuperating. TRUSTEE' S COMMENTS: Trustee Stalzer welcomed President Rock back and thanked him for his comments while he was taking his place. PUBLIC COMMENTS: There were no public comments. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 3, 1998 PAGE TWO S. Rathbun moved to approve the Agenda. Seconded by K. O'Connell. Trustee O'Connell requested that an Executive Session be added to the Agenda on Land Acquisition, not to reconvene. Trustee Stalzer also requested that his Disclosure Statement for Downtown Property Financial Interests be added. Motions has been made to approve the Amended Agenda and seconded. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes. Rock, yes. 7 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include the following: Village Board meeting Minutes 7/20/98; Bills Payable, 8/3/98; Expenditure Report, 6/30/98, Revenue Report, 6/30/98 and Harvest Glen Subdivision, Units 1-4, Letter of Credit Reductions. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. #3 ACKNOWLEDGEMENT OF THE DOWNTOWN PROPERTY FINANCIAL INTERESTS. J. Dement moved to certify receipt of Disclosure Statements from Richard Rock, Raymond Smolich and K. Stalzer. Seconded by K. Stalzer. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. #4 ILLINOIS MA1NSTREET LETTER OF AGREEMENT. S. Rathbun moved to acknowledge receipt of the Illinois Main Street Agreement and express the Village's support for continuation of the Agreement. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes; Dement, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. #5 FARMINGTON VILLAGE. J. Durbin, Community Development Director, stated that the applicants are proposing a single family detached residential development for the 285 acre property located between Rt. 126 and 143rd Street approximately IA mile west of Rt. 30. The board has considered this proposal previously and directed the Village Attorney to prepare ordinances authorizing execution of the annexation agreement, annexing the property, and zoning the property. The unit count has been decreased from 720 to 695 lots. This results in a gross density reduction from 2.53 to 2.44 units per acre. The reduction in units could decrease the number of driveways directly accessing Meadow Lane if no access easements were provided. The plat has also been modified to provide for a park site in the northeast PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 3, 1998 PAGE THREE comer of the development. It is located along the property so as to allow for future expansion as property to the east develops. Attorney John Phillipchuck explained that the new plan would include a $50,000 traffic signal contribution that is double the first signal donation offer and it also calls for left turn lanes on Route 126 and Meadow Lane. The adjoining landowners were present and an agreement appears likely to the west over the type and length of fence that would mn north from Route 126 along the west side of the retention pond. A private swimming pool facility remains in the plans, and 'Phillipchuck also suggested a special service area as a backup to a homeowner's association maintenance of it. An increased landscaping package that a builder would be required to use where they are using their reduction in side yard setbacks. #6 ST. MARY'S. J. Durbin briefly summarized the request from St. Mary's School for additional classroom' space for new students. They are requesting approval to build temporary classrooms located on the southeast side of St. Mary's School along Frederick Avenue. Staff has sought and considered alternatives to this approach and found no other feasible alternatives. The temporary classrooms are to exist for approximately three years as design of a permanent expansion has been initiated. This proposal requires site plan review and building setback variance. To accommodate the location of temporary classrooms, a variance is requested from 30"front yard requirement. The area where the setback reduction is requested abuts Frederick Avenue and is west of residential dwellings. Staff recommends approval of the variance from the 30' building setback, with three-year duration, and site plan approval with stipulations. Jim Waldorf, Principal of St. Mary's explained to the board the proposal for the temporary classrooms. K. Stalzer moved to approve the setback variance from 30 feet to five feet with the stipulation that it be limited to a three-year duration, from date of completion, and direct the Village Attorney to prepare an Ordinance and also move that we approve the site plans for St. Mary's temporary classrooms subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the requirements of the Plainfield Fire Protection district; 3) Frederick Avenue will not be used for bus drop off stacking; 4) Upon removal of the temporary classrooms, the bus drop off and all landscaping will be restored. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes; Dement, yes; Stalzer, yes, Rock, yes. 7 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 3, 1998 PAGE FOUR #7 RIVERWALK S. Rathbun moved to adopt Ordinance No. 1803 ALLOWING A REAR YARD PARKING SETBACK VARIANCE FOR RIVERWALK INDUSTRIAL PARK LOTS 2 AND 3 LOCATED AT ILLINOIS ROUTE 59. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes; Dement, no; Stalzer, yes; Rock, yes. 6 yes, 1 no. Motion carried. K. Stalzer moved to approve site plan for Riverwalk Industrial Park Lots 2 & 3 with the stipulation that the light fixtures must be replaced if they are deemed to not be in compliance with Village codes and electric service shall be underground from the property line. Seconded by S. Rathbun. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, no; Stalzer, yes; Rock, yes. 5 yes, 2 no. Motion carried. #8 WALLIN WOODS PROPERTY PURCHASE. S. Rathbun moved to adopt Resolution No. 1203 authorizing the purchase of the property commonly known as Lot 3 of Parcel "B" Wallin Woods. Seconded by J. Damell. R. Smolich questioned if soil tests have been performed on the site, and he would like a document that would provide the Village with information on the soil on that site. R. Smolich also questioned the use of the existing building on the site and would like sewer and water connections to the house. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. J. Dement moved to adopt Resolution No. 1204 Assigning all rights, title and interest in a certain contract entered into between the Village of Plainfield and Plainfield Commercial Partners, L.L.C. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT Administrator Burghard introduced Larry Vaupel as the new Economic Development Coordinator. FINANCE DIRECTOR'S REPORT C. Minick welcomed Mayor Rock back and Larry Vaupel, the new Economic Development Coordinator. PUBLIC WORKS DIRECTOR REPORT A. Persons gave an update of the street work in Whispering Creek Subdivision. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 3, 1998 PAGE FIVE ENGINEER'S REPORT S. Rathbun moved to award to the low bidder, Gallagher Asphalt Corp. the 1998 Pavement Patching Program in the amount of $17,038.00. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes; Dement, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. K. Stalzer moved to adopt Resolution No. 1205 authorizing a Change Order in the Contract between the Village of Plainfield and "D" Construction. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Darnell, yes; Dement, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. PLANNER' S REPORT J. Durbin welcomed back President Rock and welcomed Larry Vaupel to the Village. POLICE CHIEF'S REPORT Chief Bennett gave a short report regarding the Police Department in conjunction with the Illinois State Police conducted a roadside safety check on July 31, 1998. ATTORNEY' S REPORT No report. K. Stalzer moved to adjourn to Executive Session for the purpose, of discussion on Land Acquisition not to reconvene. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Damell, yes; Dement, yes; Stalzer, yes; Rock, yes. 7 yes, 0 no. Motion carried. 8:00 Meeting Adjourned to Executive Session. SUSAN JANIK, VI~