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Home My Public Portal About08-17-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: AUGUST 17, 1998 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH ARRIVED IMMEDIATELY AFTER THE ROLL CALL. OTHERS PRESENT: T. BURGHARD o ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK J. DURBIN - COMMUNITY DEVELOPMENT DIR. B. MILK - VILLAGE PLANNER D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER C. MINICK - FINANCE DIRECTOR L. VAUPEL - ECONOMIC DEV. COORDINATOR A. PERSONS - PUBLIC WORKS DIRECTOR At 7.:00 p.m. President Rock called the meeting to order. Roll call was .taken; Trustees Dement, Stalzer, Darnell, O'Connell, and Rathbun were present. Trustee Smolich arrived shortly after the roll call. Clerk Janik led the pledge to the flag. J. Dement moved to convene to Executive Session for a discussion on pending litigation. Seconded by K. Stalzer. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no. Motion carried. 7:03 p.m. Adjourned to Executive Session to reconvene. 7:45 p.m. R. Smolich moved to reconvene the Regular Meeting. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. S. Rathbun moved to direct the Village Attorney to enter into the Prairie Material Sales, Inc. commonly referred to as" Clarkson Mining", and intervene in that law suit filed in Will County under Case No. 98CH0656. Seconded by J. Dement. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 17, 1998 PAGE TWO PRESIDENTIAL COMMENTS: Clerk Janik informed the Board and audience that are next regularly scheduled Board Meeting will be on Monday, August 31 and that is due to the upcoming Labor Day Holiday on the first Monday in September. Mayor Rock proclaimed August 24-30, 1998 as "SCHOOL'S OPEN SAFETY WEEK" in Plainfield. TRUSTEE'S COMMENTS: No comments. PUBLIC COMMENTS: Ken Smith, Vice-President of the Park District Board of Directors stated that the Park DiStrict is concerned with the recent actions that the Village has taken in annexation agreements to hold parkland in the name of the Village. We want to make sure that the land comes in to the best use. The land that is acquired for public use is developed in a manner that can be used and maintained in an economic way. K. Stalzer moved to approve the Agenda. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Cormell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to approve the Consent Agenda. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no. Motion carried. TIF CONSULTANT. Administrator Burghard stated that at a prior Village Board Meeting Disclosure Statements were given by Mr. Rock, Mr. Stalzer and Mr. Smolich that they had some financial interests in property that would be in or immediately near the Tax Increment Financing District. Pursuant to the Tax Increment Financing Law and Statute it would be appropriate for those whose properties remain in the Preliminary Eligibility Study which is property of Mr. Smolich and Mr. Rock that they recuse themselves from the meeting at this point. 7:55 p.m.R. Rock and R. Smolich recused themselves from the meeting. Jack Pettigrew of TPAP presented project eligibility surveys and analysis and reviewed TIF project scope and potential. He also explained that before the Board can adopt a TIF district, public hearings must be held and a review board established to study eligibility of the area. TIF is a way to leverage investment into the community with new revenue PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 17, 1998 PAGE THREE dollars. There were a few questions from Board Members with regard to various properties. K. Stalzer moved to acknowledge receipt of the Preliminary Tax Increment Financing Eligibility Report and authorizing the consultant to proceed with Phase II preparation. Seconded by J. Damell. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Damell, yes. 5 yes, 2 excused. Motion carried. 8:10 p.m.R. Rock and R. Smolich returned to the meeting. K. Stalzer moved to convene the Public Hearing on a proposed Annexation Agreement for Wolf Creek Industrial Park Phase III Lots I-1 through I-8, generally located along the eastside of Rt. 59 south of Andrew Road. J. Damell recused himself from the meeting at 8:11 p.m. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 5 yes, 1 excused. Motion carried. S. Rathbun moved to close the Public Hearing and return to the regular meeting. Seconded by J. Dement. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 5 yes, 1 absent. Motion carried. S. Rathbun moved to authorize the Village Attorney to prepare Ordinances authorizing the execution of the Annexation Agreement, annexing the property and establishing B-3 zoning for the property. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 5 yes, 1 absent. Motion carried. #5 EAGLE CHASE UNIT ONE FINAL PLAT. J. Durbin stated that the applicant is requesting approval for the final subdivision plat for Eagle Chase Unit 1 Subdivision consisting of 78.08 acres situated between Division Street to the East, Van Dyke Road to the West and 135th Street to the North. The site is presently agricultural land with no substantial vegetation. Said subdivision final plat was previously approved by the Village and is being resubmitted for approval, without modifications, since the original Village approval has expired. This phase of the development consists of 78 single-family units and 23 duplex units on 59 acres of the 78:08-acre site. The single family section of the southwest comer and the townhouse area in the northeast comer of the site will remain unsubdivided until a future date when the developers will once again submit detailed plans for review. The Trustees had concerns about details such as location of an important and very large detention pond and sidewalk-bike paths that meander onto private property. Attorney Henry Stilwell was present and answered questions that were raised. The Trustees also were looking for assurance from Krughoff, that the project would go forward. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 17, 1998 PAGE FOUR They wanted to see a paved Van DYke Road along the entire West Side of Eagle Chase as part of the development. They requested that a more detailed final plat plan be brought before the Board for their review. S. Rathbun moved that we table Eagle Chase Unit No. 1 Final Plat. Seconded by K. Stalzer. Vote by r°ll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no. Motion carried. #6 FARMINGTON VILLAGE K. Stalzer moved to adopt Resolution No. 1206 directing the establishment of a Special Service Area. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes, 6 yes, 0 no. Motion carried. K. Stalzer moved to adopt Ordinance No. 1804 authorizing execution of Annexation Agreement between the Village and Ocean Atlantic Woodland Corporation. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Connell, no; Dement, no; Stalzer, yes; Smolich, yes; Darnell, yes; Rock, yes. 5 yes, 2 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 1805 authorizing annexation of 285 acres of land located along Route 126 between Lockport Street and 143rd Street and West of U. S. Route 30. He also made a statement that one of the reasons he has for annexing this 285 acres is that there is a proposed school site. Seconded by K. Stalzer. Vote by roll call. Rathbun, yes; O'Connell, no; Dement, no; Stalzer, yes; Smolich, yes; Darnell, yes. 4 yes, 2 no. Motion carried. K. Stalzer moved to approve the Preliminary Plat for Farmington Village. Seconded by S. Rathbun. Vote by roll.call. Rathbun, yes; O'Connell, no; Dement, no; Stalzer, yes; Smolich, yes; Darnell, yes. 4 yes, 2 no. Motion carried. Attorney Michael Sapier who represents Red Fox Farms requested the Board's help in arriving on agreement on a fence to be installed by the developer, Ocean Atlantic Woodland Corporation to separate the residential development from a horse pasture just west of the Farmington Village boundary line. Attorney John Philipchuck explained that Ocean Atlantic had agreed to provide a fence running from Route 126 to the north side of a proposed park. Administrator Burghard suggested that both sides work out the fence agreement. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 17, 1998 PAGE FIVE #7 BUILDING SETBACK VARIANCE FOR ST. MARY'S SCHOOL. K. Stalzer moved to adopt Ordinance No. 1806 allowing a building setback variance from 30 to 5 feet for St. Mary's School located at 129 Division Street. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no. Motion carried. #8 REOUEST FOR AN ADDITIONAL "K" LICENSE FOR PIONEER LANES. S. Rathbun moved to table the request for an additional "K" License for Railsplitter Inn until the August 31, 1998. Administrator Burghard pointed out some issues: 1) The "K" License requested does not go with the "J" License they have presently; 2) Pioneer Lanes never secured an Occupancy Permit for the existing building; 3) The Board may want to consider the possibility of a Special Use Permit. Seconded by J. Dement. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, no; Smolich, no; Darnell, yes. 4 yes, 2 no. #9 AUTHORIZATION AN ADDITION TO THE BAXTER & WOODMAN CONSULTING CONTRACT. S. Rathbun moved to adopt Resolution No. 1207 authorizing an addition to the Baxter and Woodman consulting contract to represent the Village at Lake Michigan Water Allocation Hearings. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT. Administrator Burghard asked the Bocci t0' ~°nslder a recommendation to authorize the Village Attorney to implement a Special Service Area for Golden Meadows Units 4 & 5. S. Rathbun moved to authorize the Village Attorney to prepare the documents and procedures to implement a Special Service Area for Golden Meadows Units 4 & 5. Seconded by J. Dement. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no. Motion Carded. Administrator Burghard noticed the Board that Harvest Fest has changed the dates from prior dates in September to October 10 and 11, 1998. Mr. Jim Waldorf requested the closure of Rt. 30 for Harvest Fest. The Board asked to bring this matter back on August 31 when they are better informed of have read a critique on the Plainfield Fest. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 17, 1998 PAGE SIX FINANCE DIRECTOR'S REPORT C. Minick told the Board that recent action by the Illinois Legislature has regulated that utility tax rates for electricity should now be computed on a consumption method, a set rate for each kilowatt-hour used, rather than a revenue rate, which is a percentage of gross revenue. The Legislature has also ruled that rates set by a municipality must be revenue neutral. The Village cannot institute tax rates that will generate a higher amount of revenue. K. Stalzer moved to adopt Ordinance No. 1807 Amending the Code of Ordinances regarding the Municipal Utility Tax as it applies to Electricity. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, no; Stalzer, yes; Smolich, yes; Damell, yes. 5 yes, 1 no. Motion carried. PUBLIC WORKS DIRECTOR REPORT Mr. Persons informed the Board that the pavement striping will start in two weeks and curb and sidewalk replacement in front of Central Elementary School is under way. ENGINEER'S REPORT S. Rathbun moved to approve the award to the low bidder, Anderson Concrete for the 1998 MFT Curb & Sidewalk Program #2 in the amount of $15,589.20. Seconded by K. Stalzer. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no. Motion carried. PLANNER'S REPORT J. Durbin updated the Board on an EJ & E commuter rail feasibility study for a passenger station and a bicycle path plan in Plainfield. POLICE CHIEF'S REPORT Chief Bennett presented 'to the Board the'"P~0'~i'6e O~rations Report for July 1998. K. Stalzer requested Vehicle Sticker enforcement. ATTORNEY'S REPORT No report. 9:40 p.m. Meeting adjourned. / (q, , 'SUSAN JANIK, VIL,~LAGE CLERK