HomeMy Public PortalAbout08-31-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: AUGUST 31, 1998 AT: VILLAGE HALL
BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER,
J. DARNELL, K. O'CONNELL, S. RATHBUN,
R. SMOLICH.
OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR
J. HARVEY - ATTORNEY
S. JANIK - CLERK
J. DURBIN - COMMUNITY DEVELOPMENT DIR.
B. MILK - VILLAGE PLANNER
D. BENNETT - CHIEF OF POLICE
H. HAMILTON - ENGINEER
C. MINICK - FINANCE DIRECTOR
L. VAUPEL - ECONOMIC DEV. COORDINATOR
A. PERSONS - PUBLIC WORKS DIRECTOR
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees
were present. Clerk Janik led the pledge to the flag.
President Rock announced to the public that he would be holding "Coffee with the
Mayor" on Wednesday morning at 9:00 a.m.
Trustee Stalzer thanked the Staff for the presentation they put together on 143rd Street
and Mr. Gettys, Plainfield Cable, for his help with the editing of the film.
PUBLIC COMMENTS:
Jerry Taylor from 1520 N. Naperville Road, Plainfield, had concerns with regard to the
latest Rt. 30-bypass proposal and was looking for information and maps for review.
R. Smolich moved to amend the Agenda and remove Item #7 Harvest Glen Unit 4.
Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes;
Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
K. Stalzer moved to approve the Amended Agenda. Secondfid by J. Dement. Vote by
roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun,
yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 31, 1998
PAGE TWO
K. Stalzer moved to approve the Consent Agenda to include the following: Village
Board Meeting Minutes, 8/17/98 and Bills Payable 8/31/98. Seconded by J. Dement.
Vote by roll. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes;
Rathbun, yes. 6 yes, 0 no. Motion carried.
#3 ARBOR CREEK. Planner Durbin explained that the applicants are seeking
approvals of an annexation agreement and preliminary plat for a 69-acre property
immediately south of Winding Creek between the Lily Cache Creek and 1-55. The plans
have been modified, and the Annexation Agreement includes provisions to minimize
traffic impacts on Winding Creek from the extension of Winding Creek Drive. The
IDNR has expressed concerns regarding preservation of the floodplain. The applicants
have sought to address this concern by removing all lots from the floodplain and
preserving floodplain for dedication to public. The annexation agreement should provide
for dedication of the open space to the Village. The following amendments were made
the Annexation Agreement: 1) the language referencing dedication of parklands be
amended such that parklands are dedicated to the Village. 2) The language-referencing
tap on prepayment guarantees be modified to eliminate the prepayment guarantee option.
The Trustees centered their discussion on the cost of the traffic signal, the resurfacing of
Frontage Road and detention within the park site.
Casimir Kowalczyk had concerns with regard to low water pressure at his residence.
Cheryl and Tom Naumann, Gary Millard had questions with how the stub street would
handled, Frontage Road resurfacing, DNR concerns about the endangered species, the
proposed bike path, open space, and parkland. John Philipchuck, Attorney for the
developer, spoke on stormwater management.
Administrator Burghard summarized the amendments to the Annexation: Language
referencing dedication of parkland; language referencing tap on prepayment guarantees
be eliminated, and that a dormant Special Service Area Agreement be finalized.
Petitioner is in agreement with those conditions.
K. Stalzer moved to adopt Ordinance No. 1808 authorizing execution of the Annexation
Agreement with Beechen & Dill Builders with the above three stipulations as stated.
Seconded by R. Smolich. K. O'Connell had a question with regard to the landscape
easement. Vote by roll call. O'Connell, no; Dement, no; Stalzer, yes; Smolich, yes;
Damell, yes; Rathbun, yes; Rock, yes. 5 yes, 2 no. Motion carried.
K. Stalzer moved to adopt Ordinance No. 1809 annexing the Arbor Creek property.
Seconded by R. Smolich. Vote by roll call. O'Connell, no; Dement, no; Stalzer, yes;
Smolich, yes; Darnell, yes; Rathbun, yes. 4 yes, 2 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 31, 1998
PAGE THREE
K. Stalzer moved to approve the Preliminary Plat for Arbor Creek. Seconded by R.
Smolich. Vote by roll call. O'Connell, no; Dement, no; Stalzer, yes; Smolich, yes;
Damell, yes; Rathbun, yes. 4 yes, 2 no. Motion carried.
#4 EAGLE CHASE UNIT 1.
K. Stalzer moved to remove Eagle Chase Unit 1 from the table so we can have
discussion. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Dement, yes;
Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
R. Smolich moved to adopt Resolution No. 1208 directing the establishment of a Special
Service Area in Eagle Chase Subdivision. Seconded by K. Stalzer. Vote by roll call.
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, no; Rathbun, yes. 5
yes, 1 no. Motion carried.
J. Durbin briefly summarized issues raised. Stormwater management and bikepath
easement language has been provided to the satisfaction of Staff. The Annexation
Agreement requires improvements to Van Dyke Road as part of the development of the
first unit to require full access to Van Dyke. This unit does not trigger that requirement.
The applicant agreed to provide an 8-foot asphalt bike path along 135th and a 6-foot
asphalt path along Van Dyke. The applicants agreed to establishment of a dormant
special service area to eliminate concerns relative to long term association maintenance
issues. The applicants have agreed to dedicate all of the right-of-way for 135th Street.
The Trustees' main concern was for a guarantee to improve Van Dyke Road by October
1, 2001. Henry Stillwell, Attorney for applicant, agreed to guarantee improvements to
Van Dyke Road by October 1, 2001 and would agree to amend the Annexation
Agreement to show this. Van Dyke Road will be constructed no later than the time that
the access is connected to the subdivision will be amended to provide that in no event,
however, will that construction be completed any later than October 1, 2001.
K. Stalzer moved to approve the Final Plat for Unit 1 of a residential development located
at the Southwest corner of 135th Street and Rt. 59 with the stipulation that an Annexation
Agreement will be amended for a vote at the next Village Board meeting. Seconded by
R. Smolich. Before vote was taken, Mr. Joe Wilhelmi, neighbor to the south, talked to the
Board about his concerns on the stormwater. He presented a plan for diverting storm
water to the west and down along Van Dyke Road. H. Hamilton, Village Engineer
responded by relating that state regulations do not allow diverting water into another
watershed. K. O'Connell had questions regarding park-dedicated land. Vote by roll call.
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6
yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 31 1998
PAGE FOUR
K. Stalzer moved to approve the Plat of Easements to accommodate stormwater
management provisions. Seconded by R. Smolich. Vote by roll call. O'Connell, yes;
Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion
carried.
K. Stalzer moved to approve the plat of dedication of right-of-way for 135th Street from
Rt. 59 to the eastern edge of Unit One. Seconded by R. Smolich. Vote by roll call.
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 6
yes, 0 no. Motion carried.
#5 WOLF CREEK INDUSTRIAL PARK.
8:25 p.m. Trustee Damell recUsed himself from the discussion item.
S. Rathbun moved to adopt Ordinance No. 1810 authorizing execution of Annexation
Agreement between the Village and Wolf Creek. Seconded by J. Dement. Vote by roll
call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no,
1 absent. Motion carried.
S. Rathbun moved to adopt Ordinance No. 1811 annexing the Wolf Creek Industrial Park
property. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Dement, yes;
Stalzer, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried.
8:35 p.m. Trustee Darnell returned to the meeting.
#6 RIVER RIDGE UNIT 3.
J. Durbin explained to the Board that the applicants are requesting final plat approval for
the third and final unit of River Ridge, a single family detached residential development
located at the southwest comer of 135th Street and Plainfield-Naperville Road. This unit
would provide 36 new lots. The Staff has suggested landscape plantings along the berm
similar to those for previous units. Future developments should not include floodplain
within private lots. The applicants have completed transfer of a park site to the park
district.
J. Dement moved to approve the final plat for unit three of River Ridge subject to the
requirements of the Village Engineer and Fire Protection District and provide landscape
plantings along the berm. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes;
Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion
carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 31, 1998
PAGE FIVE
#7 HARVEST GLEN UNIT 4 was removed from the Agenda
#8 LAKELANDS 2B RESUBDIVISION.
K. Stalzer moved to table Lakelands 2B Resubdivision due to the fact that our Finance
Director informed the Board that Lakelands was currently in arrears for payment of legal
and engineering review fees. Seconded by S. Rathbun. Vote by roll call. O'Connell, no;
Dement, no; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes, Rock, no. 4 yes, 3
no. Motion carried.
#9 ANTI-MONOTONY POLICY.
J. Durbin summarized his report on Anti-Monotony Policy. The Village Board directed
Staff to research and process h new Village ordinance regulating monotony among
residential construction. The Plan Commission conducted a public hearing and heard
testimony over the course of 4 meetings. The Plan Commission considered the issues at
length and ultimately recommended a policy applicable to new development rather than a
Village wide ordinance applicable to all construction. The Plan Commission and Staff
recommend approval of the policy statement and inclusion within PUD agreements and
annexation agreements. Bryan Turnbo, an official of the Northern Illinois HomeBuilders
Association spoke in favor of the policy, as did Charles Sharp of Sharp Homes.
S. Rathbun moved to approve the policy statement for inclusion within annexation
agreements and PUD agreements. Seconded by K. Stalzer. K. O'Connell requested an
amendment to the last sentence to change the word "encourage" to use "provide". S.
Rathbun amended his motion to change the wording to "provide". The amendment was
seconded by K. Stalzer. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes;
Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
#10 REQUEST FOR AN ADDITIONAL "K" LICENSE FOR PIONEER LANES.
(RAILSPLITTER INN)
Administrator Burghard spoke to the Board with regard to amending the "J" License to
include "K"; Special Use Zoning provision in the Ordinance; and the possibility that the
Liquor Commissioner, Mayor Rock, could hold a Public Hearing advising adjoining
properties of the request. Mayor Rock asked if any owners of the Railsplitter Inn were
present tonight. Hearing that there was no one present, he requested the table of this
matter until the applicant is present.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 31, 1998
PAGE SIX
S. Rathbtm moved to table the request for an additional "K" License for Pioneer Lanes.
Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes;
Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no.
ADMINISTRATOR'S REPORT
Administrator Burghard briefly summarized the main issue of frequency of closing
Lockport Street. J. Waldorf of MainStreet requested a modified closure of Rt. 30 for
Harvest Fest, October 10 and 11, 1998. Illinois Street will be open and the 600 block of
Lockport Street open.
S. Rathbun moved to close the 500 block of Lockport Street for Harvest Fest. Seconded
by J. Dement. Vote by roll. O'Connell, yes; Dement, yes; Stalzer, no; Smolich, no;
Damell, no; Rathbun, yes; Rock, yes. 4 yes, 3 no. Motion carried.
Mr. Vaupel, Economic Development Coordinator recommended an Ordinance
Establishing an Economic Development Commission.
J. Dement moved to adopt Ordinance No. 1812 establishing the Village of Plainfield
Economic Development Commission. Seconded by S. Rathbun. Vote by roll call.
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, no; Darnell, yes; Rathbun, yes. 5
yes, 1 no. Motion carried.
FINANCE DIRECTOR'S REPORT
C. Minick, Finance Director summarized a policy requiring deposits from developers to,
help assure that the Village receives payment of legal and engineering review fees
incurred by those developers. The policy requires a deposit up to $10,000 based upon the
gross acreage of the development. The purpose of this deposit is to ensure that adequate
funds are on hand to cover engineering and legal fees related to developments within the
Village.
K. Stalzer, moved to authorize the Staff to proceed with the process to make the
amendments to Ordinances, and to hold Public Hearings in order to institute the
Developer Deposit Policy. Seconded by J. Darnell. Vote by roll call. O'Connell, yes;
Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion
carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 31, 1998
PAGE SEVEN
PUBLIC WORKS DIRECTOR REPORT
A. Persons stated that the school site at Pasquinelli Subdivision will need electrical
service, as will the Village's future Well Site. ComEd's cost involved for installing
distribution system underground on Van dyke Road between 127th Street and l l9th
Street and 127th Street west of Rt. 59 to Van Dyke Road in roughly around $221,000.
They require that all underground distribution be placed in an easement, on private
property, outside of the Van Dyke Rd. right-of-way and in private property outside of the
127th St. right-of-way. A boulevard type road in contemplated, buying the power lines
would be aesthetically pleasing as well as keep lines from going down in storms.
Bess Eichelberger asked the Board when Van Dyke Road would be updated. They are
concerned that Van Dyke be ready in time for the 1999 opening a new middle school on
the far north side. Administrator Burghard said engineering should be done soon and
construction could get under way shortly. Putting the lines underground will take about
two months.
K. Stalzer moved to authorize the Village to work out agreements to put the utility lines
underground along Van Dyke. Seconded by R. Smolich. Vote by roll call. O'Connell, no;
Dement, no; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 4 yes, 2 no. Motion
carried.
K. Stalzer moved to authorize the Village to work out agreements to put the utility lines
underground along 127th Street where it is adjacent to the Pasquinelli Property.
Seconded by R. Smolich. Vote by roll call. O'Connell, no; Dement, no; Stalzer, yes;
Smolich, yes; Damell, yes; Rathbun, no; Rock, yes. 4 yes, 3 no. Motion carried.
ENGINEER'S REPORT
No report
PLANNER'S REPORT
J. Durbin stated a brief request from Cambridge at the Reserve for Off-site sign at N/W/C
of Routes 59 & 126. Pursuant to the terms of the Village Board's September 23, 1996
sign variance approval and its September 8, 1997 one-year extension for the referenced
sign, Cambridge Homes hereby requests another one-year extension of the variance.
R. Smolich moved to approve the variance for the sign request for Cambridge Homes and
stipulate that all the language in the previous agreement, including the maintenance of
that sign, continue. Seconded by S. Rathbun. Vote by roll call. O'Connell, no; Dement,
yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 5 yes, 1 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 31, 1998
PAGE EIGHT
J. Durbin talked about the Final Plat for the Pasquinelli Middle School site. Subdivision
Ordinances requires that the Final Plat be recorded within 30 days, and those 30 days
expired, and they have requested an extension of that approval for 30 days.
S. Rathbun moved to approve a 30 extension for the Final Plat for the Pasquinelli Middle
School site. Seconded by K. Stalzer. Vote by roll call. O'Connell, yes; Dement, yes;
Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
J. Dement moved to adopt Resolution No. 1209 temporarily closing a portion of U. S.
Route 30 and Route 59 in the Village of Plainfield for the purpose of the Plainfield
Homecoming Parade to be held Saturday, October 3, 1998. Seconded by S. Rathbun.
Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes;
Rathbun, yes. 6 yes, 0 no. Motion carried.
ATTORNEY'S REPORT
J. Harvey told the Board that he has received a motion on the Prairie Materials vs. County
of Will case and Prairie Materials will be moving to dismiss the case tomorrow.
S. Rathbun moved to go into Executive Session for the purpose of the review of prior
Executive Session Minutes and Land Acquisition, not to reconvene. Seconded by K.
O'Connell. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes;
Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
Meeting Adjourned at 10:00 p.~ GE C~LE~
SUSAN JANIK, VIL