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Home My Public Portal About09-21-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: SEPTEMBER 21, 1998 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK J. DURBIN - COMMUNITY DEVELOPMENT DIR. B. MILK - VILLAGE PLANNER D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER L. VAUPEL - ECONOMIC DEV. COORDINATOR A. PERSONS - PUBLIC WORKS DIRECTOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. K. Stalzer moved to convene into Executive Session for the purposes of land acquisition and reconvene the regular meeting. Seconded by J. Damell. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. 7:05 p.m. Adjourned into Executive Session 8:20 p.m. S. Rathbun moved to reconvene the Regular Meeting. Seconded by K. O'Connell. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion can'ied. PRESIDENTIAL COMMENTS. Mayor Rock had no comments tonight. TRUSTEE'S COMMENTS. J. Dement attended the Municipal Conference downtown Chicago over the weekend and brought back very informative ideas. K. O'Connell also attended the conference and found it to be interesting. K. Stalzer reminded the public that this Thursday at 7:00 p.m. we will be holding a special meeting at the high school for the purpose of receiving the Initial Report on the Feasibility Study for extending 143rd Street east to 1-55. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1998 PAGE TWO PUBLIC COMMENTS. No comments. J. Dement moved to approve the Agenda. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. R. Smolich moved to amend the Consent Agenda and remove Item G (Resolution No. 1210 for Closure of Lockport St. for Harvest Fest). Seconded by J. Damell. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Amended Consent Agenda to include: Village Board Minutes, 8/31/98; Bills Payable, 9/21/98; Expenditure Report, July 1998; Revenue Report, July 1998; Treasurer's Report, June 1998 and Riverwalk Letter of Credit Reduction., and place directly after the Consent Agenda Item G (Resolution No. 1210 for Closure of Lockport St. for Harvest Fest). Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. CLOSURE OF LOCI(PORT STREET FOR HARVEST FEST. J. Dement moved to adopt Resolution No. 1210 for Closure of Lockport Street for Harvest Fest. Seconded by S. Rathbun. There was a short discussion among the Trustees. Trustee Stalzer was opposed to the closing of Lockport Street after talking to business owners' downtown who all agreed that one closure of Lockport Street was enough. Vote by roll call. Dement, yes; Stalzer, no; Smolich, Mr. Smolich stated that he felt the downtown business owners had not been contacted about this closure, my vote is no; Damell, no; Rathbun, yes; O'Connell, yes; Rock, yes. 4 yes, 3 no. Motion carried. PUBLIC HEARING ON SARGENT ANNEXATION AGREEMENT. J. Dement moved to adjourn the meeting and convene a Public Heating on Sargent Annexation Agreement. Seconded by K. O'Connell. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1998 PAGE THREE J. Dement moved to close the Public Hearing. Seconded by R. Smolich. Trustee Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. R. Smolich moved to direct the Village Attorney to draft Ordinances authorizing the execution of the annexation agreement and annexation of the property. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 HARVEST GLEN UNIT 4. J. Durbin stated that the applicant is requesting approval for Unit 4 in Harvest Glen Subdivision, consisting of 41 lots. Preliminary Plat for the subdivision was approved in January of 1994 and the proposed design is consistent with the approved preliminary plat. This phase of the development is the final phase and will complete the connection of Michele Drive and the Brett Street extension west as a future through street. All sidewalks constructed with Unit 4 are required to be installed at five feet to be in accordance with the new sidewalk requirements in the subdivision ordinance. There was a short discussion on sidewalks/bike paths on 135th Street and it was a Board's request for an 8-ft. asphalt path to be placed in the right-of-way on 135th Street. K. Stalzer moved to approve the Final Plat for Unit 4 of Harvest Glen with the stipulations as outlined in the Staffs report and with an inclusion of 8ft. asphalt on 135th Street. Seconded by R. Smolich. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 LAKELANDS 2B RESUBDIVISION J. Dement moved to remove from the table. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Plat of Resubdivision for Lakelands 2B and amended site plan approval subject to the stipulations in the Staffs report. Seconded by J. Dement. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1998 PAGE FOUR #6 BEECHEN & DILL SSA RESOLUTION. S. Rathbun moved to adopt Resolution No. 1211 directing the establishment of a Special Service Area. Seconded by J. Dement. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. //7 PONDS UNIT 1 FINAL PLAT. 8:55 p.m. Trustee Damell recused himself from the discussion. S. Rathbun moved to approve the Final Plat for the Ponds of Plainfield Subdivision Unit One subject to the stipulations in Staffs report. Seconded by J. Dement. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Rathbun, yes; O'Connell, yes. 5 yes, 1 absent. Motion carried. 8:58 p.m. Trustee Damell returned to the meeting. #8 WILDING FARMS CONCEPT PLAN. B. Milk, Planner explained to the Board that the applicants are seeking concept plan consideration for a 306 unit single family detached residential development for 143 acre property located at the northwest comer of 135th Street and Rt. 59. The applicants are proposing all single family detached units comparable to the later phases of Walker's Grove. The concept plan is consistent with the recommendations of the Comprehensive Plan and public improvements include a school/park site, a bike path network, Van Dyke improvements, 135th Street improvements, and a landscape buffer along the perimeter. Developer, Alan Fry indicated homes would run between $225,000and $250,000 with about 2,800 square feet of space. The Trustees with the amount of parkland, bike paths and Van Dyke construction raised issues. K. Stalzer moved to approve the Concept Plan for Wilding Farms subject to the stipulations in the Staffs report and the comments made by the Trustees. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, no. 5 yes, 1 no. Motion carried. #9 MAINSTREET ECONOMIC RESTRUCTURING COMMITTEE REPORT. Mr. John Bates, MainStreet Plainfield summarized his report in explaining their goals are to retain and strengthen existing downtown businesses and recruit appropriate new businesses. They have conducted four surveys related to the Downtown Corridor which stretches one block N/S of Lockport Street from the intersection of Lockport and PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1998 PAGE FIVE Division Streets to the point where Route 30 tums north. These surveys included 1)Merchant Survey, which is a survey of the businesses in the Downtown Corridor; 2) Consumer Survey, which is an intercept survey of people in the Downtown Corridor; 3) Postal Survey, which is a survey of all households in the 60544 zip code region; and 4) Property Owners Survey, which is a survey of all property owners in the Downtown Corridor. Mr. Bates explained all four of the surveys to the Board. ADMINISTRATOR'S REPORT Administrator Burghard reviewed the Engineering Services Agreement presented by Baxter & Woodman for the Wastewater Treatment Plant Improvements. S. Rathbun moved to approve the contract Engineering Services Agreement with Baxter & Woodman in the amount of $60,800. Seeing that there was no second to S. Rathbun's motion, Trustee Dement moved to table to the next meeting and in between time maybe have this issue visited by H. Hamilton. Mr. Dement wanted to know more about ammonia standards and to obtain the floodplain expertise he said Hamilton could offer. This motion failed because there was no second. S. Rathbun stated that an extensive amount of time has been spent on finding a firm. A. Persons also explained that expansion of the sewage treatment plant a big ticket item that will probably cost millions of dollars. He favors an outside finn's opinion to see what the Village has been doing over the past several years, sort of a check. Mr. Rathbun's motion is still on the board. R. Smolich elected to second Mr. Rathbun's original motion to approve the contract Engineering Services Agreement with Baxter & Woodman in the amount of $60,800. Vote by roll call. Dement, no; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 5 yes, 1 no. Motion carried. PUBLIC WORKS DIRECTOR REPORT Administrator Burghard stated that the Board will try to negotiate participation from the developer of Spangler's Farm, who has responsibility for the permanent improvement of the stretch. Trustee Dement wants the developer to participate since an improved road will make it easier for potential homebuyers to reach the subdivision. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1998 PAGE SIX J. Dement moved to approve Gallagher Asphalt to complete the needed resurfacing of Renwick Road at a total cost of $16,417.50. Seconded by S. Rathbun. It was noted that the three contractors and costs were just quotes and not actual bids. R. Smolich moved that we waive the bidding process and accept the low bid of $16,417.50 from Gallagher Asphalt for the resurfacing as specified in the document for Renwick Road. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt the Village of Plainfield's Forestry Program for 1998 including the draft that we were all presented tonight. Seconded by J. Darnell. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT S. Rathbun moved to participate in the construction costs for the estimated cost of $20,750 for the widening costs of Van Dyke Road railway, and at the same time the removal of the spur crossing at the additional cost of $6,500. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to reject the bids on the Des Plaines Street Watermain Replacement and recommend the rebid o£ the project on October 12, 1998. Seconded by R. Smolich. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. PLANNER'S REPORT K. Stalzer moved to authorize condemnation proceedings for Fraser Road for the Pdzzi Property. Seconded by R. Smolich. Vote by roll call. Dement, yes; Stalzer stated that we have been diligently trying to work with Mr. Rizzi on this and I think it was my first meeting on this Board that this came up, vote yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to reapprove Riverwalk Resubdivision Final Plat. Seconded by J. Darnell. Vote by roll call. Dement, no; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, no. 4 yes, 2 no. Motion carried. J. Durbin, Community Development Director, presented an update on Wikaduke and notified the Board that October hearings will be taking place and he will keep the Board informed. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 21, 1998 PAGE SEVEN POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for August 1998 and included information on 1998 Plainfield Police Bicycle Patrol Unit. Clerk Janik announced a Special Meeting to be held on Thursday, September 24, 1998 at 7:00 p.m. at the High School Auditorium for the purpose of receiving the Initial Report on the Feasibility Study for extending 143rd Street east to 1-55. K. Stalzer moved to adjourn the meeting. Seconded by S. Rathbun. Voice vote. 6 yes, 0 no. Motion carried. 10:40 p.m. Meeting adjourned. 1 ,~_A .4t-.) "i:?;-7~' ~' S~SAN YANIK, VILLAQE CLERK