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Home My Public Portal About10-05-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: OCTOBER 5, 1998 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY S. JANIK - CLERK J. DURBIN - COMMUNITY DEVELOPMENT DIR. B. MILK - VILLAGE PLANNER D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER L. VAUPEL - ECONOMIC DEV. COORDINATOR A. PERSONS - PUBLIC WORKS DIRECTOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Mayor Rock proclaims the months of September and October 1998 as United Way Months in Plainfield, Illinois and ask the residents of our community to become aware of the United Way of Will County's services and actively support its fund raising efforts. A plaque honoring Samuel Slocum as Police Commissioner for the years 1994 through 1998 was presented. Mayor Rock reminded everyone of his Coffee with the Mayor on Wednesday morning, October 7, 1998. TRUSTEE'S COMMENTS No comments. PUBLIC COMMENTS: M. Lambert of the Plainfield Historical Society spoke to the Board stating that nearly four months ago, it was proposed to this Board that the 1885 EJ 8,: E Railroad Depot and the ca. 1837 Chapman-Hatch Residence be relocated near the archeological site of a ca. 1825 fur trader's cabin at Wallin Woods park. The Society asked the Village to appoint a liaison to work with the Society and the Park District to work out the details of oWnership, development, funding, and long-term maintenance. The Plainfield Historical PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 5, 1998 PAGE TWO Society is waiting on the Village Board, as holder of the title to the Wallin Woods parcel, to authorize the relocation of these historically significant structures to their property and to resolve the larger issues of park development and management which have stalled action on this Proposal. The Plainfield Historical Society requests that within thirty days the Plainfield Village Board stipulate and submit to the Society in writing an action plan for the Historic Component of Wallin Woods Park that clearly states the Village of Plainfield's level of support for the Project and its position for participation with funding, planning, development, management responsibilities, and on-going maintenance of the site in addition to a timeline outlining a schedule for implementation and completion for this Project. Rowan Hedden, 16251 S. Arbor Drive in the Asbury Estates Subdivision, stated that after many months of filling out complaints regarding trash on Feeney, problems with retention ponds, problems with drainage ditches, street lights, and that after 19 months, nothing has been done to rectify these matters. Administrator Burghard stated that Board has authorized the Staff to begin to draw on the Letters of Credit and Performance Bonds by the one owner whose property has the heavy equipment located on it, and we have periodically picked up trash out there. Ken Skinner, Lexington Drive, also questioned whether the Trustees, Administrator, and Village Employees ever tour the field and would recommend that they do so. Trustees requested that these issues be brought to the next Board Meeting on October 19, 1998. J. Dement moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. J. Dement had some questions before the approval o.f the Consent Agenda with regards to the Employee 457 Plan Trust Agreement. R. Smolich moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes 09/21/98; Village board Special Minutes 09/24/98; Bills Payable; 10/05/98; Release of Executive Session Minutes from December 15, 1997 through August 3, 1998. Employee 457 Plan Trust Agreement; Ordinance No. 1813 Amended Parking Restriction and Letter of Credit Reduction, Nature's Crossing Unit #1. Seconded by S. Rathbun. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, no; Dement, no; Stalzer, yes; Smolich, yes. 4 yes, 2 no. Consent Agenda not approved. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 5, 1998 PAGE THREE K. Stalzer moved to approve the Amended Consent Agenda with the removal of IteTM #E Employee 457 Plan Trust Agreement. Seconded by J. Darnell. Vote by roll call. Darnell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. J. Dement moved to refer Item #E- Employee 457 Plan Trust Agreement to the next Finance Committee Workshop and brought back to the Board on completion. Seconded by K. O'Connell. Vote by roll call. Darnell, yes; Rathbun, yes; O'Connell, .yes; Dement, yes; Stalzer, no; Smolich, no. 4 yes, 2 no. Motion carried. #3 DOWNTOWN PLAINFIELD TIF REDEVELOPMENT PROJECT. 7:35 p.m. President R. Rock and R. Smolich recused themselves from the discussion. President ProTem Stalzer continued the meeting. L. Vaupel, Economic Development Coordinator stated that in order to begin the public review period for the adoption of the TIF District, a date and time for the Public Hearing must be set by the Village Board. K. Stalzer moved to approve Ordinance No. 1814 setting a Public Hearing on the Downtown Plainfield Tax Increment Financing Redevelopment Project and Plan for Monday, November 23, 1998 at 6:00 p.m. The Public Hearing will take place at the Village of Plainfield Meeting Hall, located at 23145 W. Lincoln Highway, Plainfield, Illinois. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. K. Stalzer moved to appoint Mr. T. L. Burghard to represent the Village on the Joint Review Board, and Mr. Steve Calabrese to be the representative of the Public who resides in the Village of Plainfield and has not connections to the TIF District. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Rathbt/n, );es; O'Connell, yes; Dement, yes; Stalzer, yes. 5 yes, 0 n. Motion carried. K. Stalzer moved to close Item 3. Seconded by J. Damell. Voice vote. 5 yes, 0 no. Motion carried. 7:45 p.m. President R. Rock and Trustee Smolich returned to the meeting. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 5, 1998 PAGE FOUR #4 SARGENT ANNEXATION S. Rathbun moved to adopt Ordinance No. 1815 authorizing the execution of a certain annexation agreement between the Village of Plainfield, Illinois and J. Bradley Sargent and Michelle M. Sargent. Seconded by K. O'Connell. Vote by roll call. Darnell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 1816 annexing property owned by J. Bradley Sargent and Michelle M. Sargent, located at 2542 Naperville Road in River Ridge Subdivision adjacent to Sharp Street and Plainfield Naperville Road, Plainfield, Illinois. Seconded by J. Dement. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. #5 BROWN ALLEY VACATION J. Dement moved to adjourn to conduct a Public Hearing regarding a request for the vacation of an unimproved public alley located west of Center Street and south of Main Street. Seconded by S. Rathbun. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. R. Smolich moved to adjourn the Public Hearing and remm to the regular meeting. Seconded by K. Stalzer. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. J. Dement moved to authorize the Village Attorney to draft ordinances vacating said unimproved alley with stipulations. There were some lengthy discussions, in which it was addressed to have the Planning Staff work out details among a couple of property owners. J. Dement withdrew his motion until we get a little more clarified. K. Stalzer moved to authorize the Village Attorney to draft ordinances vacating said unimproved alleyway and when the ordinance comes up, at that point, they can tell us how the equity exchange was for whether we are getting easements, Parcel 3, a combination, we can vote on the ordinances at that point at the next meeting. Seconded by S. Rathbun. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 5, 1998 PAGE FIVE //6 EAGLE CHASE ANNEXATION AGREEMENT AMENDMENT. S. Rathbun moved to adjourn to conduct a Public Hearing regarding an amendment to the Annexation agreement for a property located at the southwest comer of Rt. 59 and 135th Street. The amendment would require completion of the Van Dyke Road improvements prior to October 1, 2001. Seconded by K. Stalzer. Vote by roll call. Darnell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to adjourn the Public Hearing and return to the meeting. Seconded by J. Dement. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to direct the attorney to draft ordinances authorizing execution of the amendment. Seconded by J. Dement. Vote by roll call. Darnell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. //7 1997 ANNUAL REPORT ON CRIME. Chief Bennett presented the department's crime report for 1997 which showed a decrease in criminal activity overall, but also an increase drug use by teens. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT K. Stalzer moved to adopt Resolution No. 1212 adopting Personnel Policy for the Village of Plainfield. Seconded by R. Smolich. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalker, '~,es; Smolich, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS DIRECTOR REPORT No report ENGINEER'S REPORT No report PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 5, 1998 PAGE SIX PLANNER'S REPORT J. Durbin, Community Development Director informed the Board of a Public Hearing that will take place on November 18, 1998 at the Village offices on the WIKADUKE Trail plan. He also said that the Kendall County Land Management Plan has been updated and incorporates all the changes requested by the Village. POLICE CHIEF'S REPORT J. Dement moved to approve the execution of Employment Agreement by President Rock for Steven F. Kaus as Police Officer. Seconded by S. Rathbun. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No report K. Stalzer moved to adjourn to Executive Session for the purpose of discussion on property acquisition, not to reconvene. Seconded by J. Darnell. Vote by roll call. Damell, yes; Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 6 yes, 0 no. Motion carried. Meeting adjourned to Executive Session at 8:45 p.m. SUSAN JANI'K, VILL~rE CLERK