HomeMy Public PortalAbout10-19-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: OCTOBER 19, 1998 AT: VILLAGE HALL
BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL,
K. O'CONNELL, S. RATHBUN, R. SMOLICH.
OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR
J. HARVEY - ATTORNEY
J. DURBIN - COMMUNITY DEVELOPMENT DIR.
B. MILK - VILLAGE PLANNER
M. EITING, LEUITENANT
H. HAMILTON o ENGINEER
A. PERSONS - PUBLIC WORKS DIRECTOR
C. MINICK - FINANCE DIRECTOR
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees
were present. Administrator Burghard led the pledge to the flag.
Mayor Rock thanked the residents for joining him at his Coffee with the Mayor and
notified the residents of his next Coffee to be held on Wednesday, November 4, 1998.
Bess Eichelberger representing United Way thanked the Village for proclaiming October
and November as United Way Months in Plainfield, and briefly described United Way's
services and asked that we actively support its fund raising efforts.
J. Dement moved to approve the Agenda. Seconded by K. O'Cormell. Vote by roll call.
Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6
yes, 0 no. Motion carried.
S. Rathbun moved to approve the Consent Agenda to include the following: Village Bd.
Meeting Minutes and also Public Heatings, 10/5/98; Bills Payable, October 19, 1998;
Expenditures Report, September 1998; Revenues Report, September, 1998 and
Treasurer's Report, August, 1998. Seconded by J. Dement. Vote by roll call. Rathbun,
yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no.
Motion carried.
3) ISSUES RELATING TO ARBOR OF PLAINFIELD. Community
Development Director, J. Durbin updated the Board on various issues that were raised by
residents, K. Skinner and R. Hedden. The Village will be drawing on a Letter of Credit
to remove a topsoil storage mound south of Feeney Street, complete grading and seeding
at the stormwater detention pond and will also install grates on culvert openings and other
public improvements. They will be paving the final road surface layer in the subdivision
and be removing heavy earthmoving equipment which was previously stored south of
Feeney.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 19, 1998
PAGE TWO
4) ORDINANCE VACATING BROWN ALLEY.
S. Rathbun moved to adopt Ordinance No. 1817 vacating a certain alley in the Village of
Plainfield at Center Street at the EJ&E Tracks with stipulations provided. Seconded by
R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes;
Smolich, yes; Damell, yes. 6 yes, 0 no. Motion carried.
5) ORDINANCE EAGLE CHASE AMENDMENT TO ANNEXATION.
K. Stalzer moved to adopt Ordinance No. 1818 authorizing the Execution of an
Amendment to an Annexation Agreement for Eagle Chase. Seconded by R. Smolich.
Vote by roll call. Rathbun, yes; O'Connell, no; Dement, yes; Stalzer, yes; Smolich, yes;
Damell, yes. 5 yes, 1 no. Motion carried.
6) DES PLAINES STREET (BRYANT BLDG.) STREETSCAPE.
J. Durbin explained that the Public Works Committee is presently working on the concept
plans for DesPlaines Street, but felt the Board needed to consider one issue. The new
building under construction at the southwest comer of Lockport and DesPlaines is
approaching the time for installation of the sidewalks which will be necessary to access
the building. The developer anticipates the installation of these walks before the end of
November.
The Board also discussed the potential installation of sidewalks around the building
which will house the Village Hall. The building is having problems accommodating a
wide-enough sidewalk, complete with streetscape amenities such as landscaping, while
planning for the potential widening of Des Plaines Street. A number of alternatives were
presented to the developer and he was asked to prepare such drawings and present to the
Public Safety Committee for discussion on Thursday and bring it back for action at the
Board's Nov. 2 meeting.
Many residents were present and reacted to possible parking on the perimeter of the
Village Green and many concerns, such as safety of children, the visual look and vista of
the Green and the fact that it has been a unique, unmolested space since the early 1830's.
After hearing all comments, K. Stalzer moved to instruct the Village Attorney to prepare
an ordinance prohibiting parking on the perimeter of the Village Green - a downtown
park. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes;
Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no. Motion carded.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 19, 1998
PAGE THREE
S. Rathbun moved to refer the sidewalk issue for Bryant's Building to the Public Safety
Committee on October 22. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes;
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no.
Motion carried.
7) RENWICK PLACE SPECIAL SERVICE AREA.
S. Rathbun moved to adopt Resolution No. 1213 directing the establishment of a Special
Service Area at Renwick Place. Seconded by J. Dement. Vote by roll call. Rathbun,
yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no.
Motion carded.
8) BORGO APARTMENT BUILDING.
B. Milk, Planner, told the Board that the applicant is requesting site plan approval for a
nine-unit apartment building. The architectural plans have provided a front loaded
masonry design; the architectural plans should be modified to reduce the scale of the roof
consistent with the neighborhood. This could be accomplished with additional roof peaks
or. gables; the Village Engineer has considered storm water management and
recommended approval and the landscape plan enhances the site plan. The Plan
Commission recommended approval with the following stipulations: 1) Compliance with
the requirements of the Village Engineer; 2) Exterior lighting shall be shaded, directed or
otherwise designed so as to avoid glare onto neighboring residential properties. The
fixtures shall be a 90-degree cutoff style. 3) If the utility easement holders remove
structures (i.e. dumpster pad and screen) and/or landscaping during maintenance or
construction work, it shall be the owners responsibility for returning these items as
indicated per the site plan; 4) Building plans will be reviewed for consistency with the
site plans to ensure compliance with Village Stormwater regulations; 5) the roof design
should be modified to reduce the scale consistent with the neighborhood.
The Board had some objections to the expansive roofline in a neighborhood of single-
family housing and requested the developer to raise the roof slightly over the center
dwelling units to break up the ridged roof line and also required that exterior parking lot
lighting be sufficiently shaded to keep glare off neighboring homes.
R. Smolich moved to approve the site plan review for Borgo Apartment Building with the
above listed stipulations. Seconded by K. Stalzer. Vote by roll call. Rathbun, yes;
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 19, 1998
PAGE FOUR
9) THE PONDS OF PLAINFIELD UNIT ONE FINAL PLAT.
J. Damell recused himself from the Discussion
S. Rathbun moved to adopt Ordinance No. 1819 approving the Final Plat of Planned Unit
Development for the Ponds at Plainfield Unit One. Seconded by J. Dement. Vote by roll
call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes. 5 yes, 0 no.
Motion carried.
J. Darnell returned to the meeting.
ADMINISTRATOR'S REPORT
Administrator Burghard recommended that newly elected officials receive a salary of
$300.00/month regardless of the number of meetings that they attend and also
recommended the salary for the Mayor/Liquor Commissioner be combined at $500.00
per month.
After a short discussion the Trustees rejected the above suggestion of annual salaries for
elected officials. Instead, they asked for an increase to $50.00 per meeting.
S. Rathbun moved to instruct the Village Attorney to prepare Ordinances increasing the
Trustees pay to $50.00 per meeting. Seconded by K. Stalzer. Vote by roll call.
Rathbun, yes; O'Connell, yes; Dement, no; Stalzer, yes; Smolich, yes; Darnell, no. 4 yes,
2 no. Motion carried.
S. Rathbun moved to instruct the Village Attorney to prepare Ordinances increasing the
pay for the Mayor/Liquor Commissioner to a combined $6,000/per year paid quarterly.
Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, no;
Stalzer, no; Smolich, no; Damell, no. 4 no 2 yes. MotiOn failed.
K. Stalzer moved to instruct the Village Attorney to prepare Ordinances increasing the
pay for the Mayor to $100.00 per meeting and the pay for Liquor Commissioner to
$1,500/year paid quarterly. Seconded by R. Smolich. Vote by roll call. Rathbun, no;
O'Connell, no; Dement, no; Stalzer, yes; Smolich, yes; Darnell, no. 4 no, 2 yes. Motion
failed.
S. Rathbun moved to adopt Resolution No. 1214 regarding the Extension of Van Dyke
Road in the Village of Plainfield. Seconded by J. Dement. Vote by roll call. Rathbun,
yes; O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 19, 1998
PAGE FIVE
S. Rathbun moved to approve the Baxter and Woodman Computer Modeling Contract
not to exceed $10,000. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes;
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no.
Motion carried.
FINANCE DIRECTOR'S REPORT
K. Stalzer moved to authorize the Village President to execute the enclosed Delaware
Group Section 457 Plan and Trust Adoption Agreement with the three added stipulations;
1) Secondary plan will be offered; 2) Plan reviewed every 3 years; 3) Notify employees.
Seconded by J. Dement. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes;
Stalzer, yes; Smolich yes; Darnell, yes.
PUBLIC WORKS DIRECTOR REPORT
K. Stalzer moved to waive the bidding procedure and follow the staff recommendations
and authorize the purchase of the F350 Truck from Rod Baker for $27,464 and
equipment from Bourbonnais Supply for $14,541 taking the $17,000 from this year's
Budget and to finance the remaining $25,005 over the next two years for the purchase of
this truck. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Connell, yes;
Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
S. Rathbun moved toward "D" Construction the contract for the Des Plaines Street
Watermain Replacement as lowest, qualified bidder in the amount of $179,135.60.
Seconded by K. Stalzer. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes;
Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no. Motion carried.
PLANNER'S REPORT
J. Dement moved to reapprove the Walkers Grove Unit 9 Final Plat. Seconded by K.
O'Connell. Vote by roll call. Rathbun, yes; O'Connell, yes; Dement, yes; Stalzer, yes;
Smolich, yes; Damell, yes. 6 yes, 0 no. Motion carried.
S. Rathbun moved to reapprove the River Ridge Unit #3 Final Plat. Seconded by K.
Stalzer. Vote by roll call. Rathbun, yes; K. O'Connell, yes; J. Dement, yes; K. Stalzer,
yes; R. Smolich, yes; J. Darnell, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
Lieutenant M. Eiting presented the Police Operations Report for September, 1998.
ATTORNEY'S REPORT
No report
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 19, 1998
PAGE SIX
J. Dement moved to adjourn to Executive Session for the purpose of discussion on Land
Acquisition not to reconvene. Seconded by K. Stalzer. Vote by roll call. Rathbun, yes;
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes. 6 yes, 0 no.
Motion carried.
Meeting adjourned at 9:09 p.m.
The minutes were prepared by T. L. Burghard.