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Home My Public Portal About11-02-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: NOVEMBER 2, 1998 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, S. RATHBUN, R. SMOLICH. K. O'CONNELL WAS ABSENT. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY J. DURBIN - COMMUNITY DEVELOPMENT DIR. D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER A. PERSONS - PUBLIC WORKS DIRECTOR L. VAUPEL - ECONOMIC DEVELOPMENT At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, K. O'Connell was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Mayor Rock announced Coffee with the Mayor this Wednesday, November 4, 1998 at 9:00 a.m. TRUSTEE'S COMMENTS: S. Rathbun told the Board that the Public Safety Committee is proposing parking restriction on Commercial Street, between James and Illinois Streets, between the hours of 8:00 a.m. to 4:00 p.m. on days when school is in session. The Committee would like to add to the Agenda. J. Chobar, Janet Fazio, D. Jones and Carol Strader spoke in favor of the Public Safety Committee's proposal for parking restrictions on Commercial Street. They told the Board about litter that is left on their property, the inability of emergency vehicles, snowplows, etc. to reach their property. J. Dement moved to amend the Agenda and add an Ordinance regarding Parking Restrictions as Item #2a. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no. 1 absent. Motion carded. J. Dement moved to approve the Amended Agenda. Seconded by R. Smolich. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 2, 1998 PAGE TWO PUBLIC COMMENTS: Pat Andreason thanked Chief Bennett and all officers for their help on Friday at their Special Trick or Treat downtown. K. Stalzer moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes for October 19, 1998 and Bills Payable, November 2, 1998. Seconded by R. Smolich. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. 2 1/20RDIANCE AMENDING PARKING RESTRICTIONS. J. Dement moved to adopt ORDINANCE NO. 1820 AMENDING CHAPTER 5, ARTICLE VI, SECTION 5-175 REGARDING MOTOR VEHICLE, TRAFFIC AND PARKING OF THE CODE OF ORDINANCE. Seconded by J. Damell. Trustee Damell expressed his concerns with the parking problem and that we need to communicate with the school and ask for cooperation to help with our parking concerns. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to authorize the Chief of Police to send a letter to the School Board asking for cooperation for this particular issue. Seconded by J. Darnell. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) DEPOT. Administrator Burghard adopted a Policy Statement, which refines some of the views expressed at prior Board meetings. The Historical Society members themselves are interested in the station and this position addressed that issue. K. Stalzer moved that The Village of Plainfield commits to relocating the EJ&E railroad station by July 1999. The Village further commits to facilitating a planning process for the design and development of the facilities. Seconded by J. Dement. Trustee Rathbun had concerns and wanted it clear that by adopting the policy the Village is not going to be left alone to pay for all of the station preservation. Other trustees thought that the policy should reflect the Village's committment to the depot project. K. Stalzer amended his motion to adopt the Policy Statement consistent with Paragraphs A through F on page two inclusive. Seconded by J. Dement. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carded. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 2, 1998 PAGE THREE #4 ISSUES RELATING TO ARBOR OF PLAINFIELD. J. Durbin stated to the Board that they previous authorized staff to draw on the Letter of Credit to complete the public improvements. This has been initiated and while the bank processes the request, the developer has made progress on these improvements. Mr. John Griffin, Attorney At Law, representing Developer Howard Koop, addressed the Board on the progress Mr. Koop has made on the completion of public improvements in the subdivision. Mr. Koop was also present and defended his recent efforts on complaints about subdivision improvements and cleanup. He also requested that the Village withhold further action on his Letter of Credit until the next Board meeting. Resident Rowan Hedden, who lives in the Arbor Subdivision spoke to the Board about his efforts over the last two years addressing his concerns and the length of time it has taken to correct them. The Trustees talked at great length about their unhappiness with Mr. Koop's previous promises in having the street paving completed by this fall and his efforts in other improvements and cleanup. The bank holding the letter of credit has not responded to recent calls from J. Durbin and village attorney Jim Harvey. R. Smolich moved to continue the process of drawing on the Letter of Credit. Seconded by J. Darnell. J. Dement questioned that if within a two-week period, he has blacktop trucks working out there, how does that effect what we are doing? Jim Harvey answered his question. If this happens in a week, we will probably get a call from the Bank saying we are holding these funds because they are out there doing it, and they know that by the time we would say lets take legal action, that the paving would be done and they are not going to have the money paid out twice. S. Rathbun questioned if we had a signed paving contract for $121,000 and if our Letter of Credit was for less, are we then liable for the difference? That is a risk the village would take if it obtains the credit funds and they are not adequate, according to J. Harvey. Vote by roll call. Dement, no; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, no. 3 yes, 2 no. Motion carried. #5 KOROLUK ANNEXATION. J. Durbin stated that the applicants were seeking annexation of the subject property which is located south of Renwick Road, west of Illinois Route 59, in Section 21, Township 36 North, Range 9 East, Will County consisting of 73 acres. The applicant desires to rezone the property to R-1. The subject property is part of an existing pre-annexation agreement which was historically executed between the Village and George and Norma Waite, providing for B-3 zoning on Parcel A (17.89 acres) adjacent to Rt. 59. A provision within the pre-annexation agreement provides the owners or their successors the right to annex any portion of the remainder of the parent parcel to the Village within 10 years PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 2, 1998 PAGE FOUR from the date of execution (January 16, 1989) subject to zoning the remainder of the property to a residential zoning district with minimum lot sizes of 12,000 square feet. S. Rathbun moved to direct the Village Attorney to draft an ordinance authorizing execution of the annexation of the property and establishment of R-1 zoning. Seconded by R. Smolich. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. K. Stalzer moved to direct the attorney to draw the necessary documents to also include in annexation the remainder of the Spangler Farm Subdivision fronting on Renwick Road. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 SUBDIVISION ORDINANCE TEXT AMENDMENT. K. Stalzer moved to adopt Ordinance 1821 amending the Subdivision Ordinance to change the timeframe in which plats must be recorded from 30 days to 60 days and providing for a new means of ensuring that development related fees are paid by the applicant. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no. 1 absent. #7 ORDINANCE ESTABLISHING THE COMPENSATION OF THE BOARD OF TRUSTEES. S. Rathbun moved to adopt Ordinance No. 1822 Establishing the compensation of the Board of Trustees. Seconded by R. Smolich. Vote by roll call. Dement, no; Stalzer, yes; Smolich, yes; Damell, no; Rathbun, yes; Rock, yes. 4 yes, 2 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard announced that the Joint Review Board on the TIF District met last Friday and voted on a motion to recommend approval of the Eligibility Finding. The vote by 2 yes, 2 no, and insufficient to pass. There was no second motion to deny the Eligibility Finding. The Joint Review Board will be making no recommendation to the Board. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 2, 1998 PAGE FIVE ECONOMIC DEVELOPMENT COORDINATOR'S REPORT L. Vaupel, Economic Development Coordinator, discussed with the Board the Mayor's appointment of commissioners for the recently created Economic Development Commission. Mr. Kenneth Hummel Mr. John Bates Mr. Paul Wheeler Ms. Maureen Opal Mr. Clayton Olsen Mr. Joe Judd, as Chairman Mr. Bob Schinderle Mr. Gerald Clark Ms. Carol Strader Mr. Bill Caton Mr. Kelly Markwell Trustee Smolich will serve as Village Board Liaison to the EDC. S. Rathbun moved to appoint the Economic Development Commission recommended by Mayor Rock. Seconded by J. Damell. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried. PUBLIC DIRECTOR'S REPORT K. Stalzer moved to authorize the purchase of one F-150 Ford Pick-up truck from Rod Baker Ford at the total quoted cost of $14,750. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to award Baish Construction the Snow Removal Contract at a base bid $12,725 and Snow Plowing & Salting Contract at a base bid of $5,280. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carded. ENGINEER'S REPORT No Report PLANNER'S REPORT K. Stalzer moved to reapprove Nature's Crossing Unit 2 Final Plat. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun. 5 yes, 0 no. 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 2, 1998 PAGE SIX For information purposes, J. Durbin told the Board that Kendall County, on October 20, did adopt the Southeastern Kendall County Management Plan. K. Stalzer moved to authorize the Village Attorney to amend the previous annexation agreement for the Meadows Professional Campus Annexation Agreement with text amendment for removal of the Peterson's as owners and placing Michael Guinta as owner. Seconded by S. Rathbun. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carded. Clerk Janik announced that Petitions would become available November 3, 1998 for three trustee positions for four- year terms. The first day to file the petitions would be January 25, 1999 and the last day is February 1, 1999. K. Stalzer moved to adjourn the meeting. Seconded by S. Rathbun. Voice vote. 5 yes, 0 no. Motion carried. Meeting adjourned at 9:04 p.m. ~~~Lf~, r-