HomeMy Public PortalAbout12-07-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: DECEMBER 7, 1998 AT: VILLAGE HALL
BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL,
R. SMOLICH, K. O'CONNELL, S. RATHBUN.
OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR
J. HARVEY - ATTORNEY
B. MILK - PLANNER
D. BENNETT - CHIEF OF POLICE
J. NORDMAN - ENGINEER
A. PERSONS - PUBLIC WORKS DIRECTOR
S. JANIK - VILLAGE CLERK
C. MINICK - FINANCE DIRECTOR
L. VAUPEL - ECONOMIC DEVELOPMENT
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all were
present. Clerk Janik led the pledge to the flag.
PRESIDENTIAL COMMENTS:
Helen Sprague, Bill Sprague, Don Gettys and Dan Withrow, Volunteers with Plainfield
Community Television announced awards that were won for programs that were
produced. They were given the awards on November 23, 1998 at University of St.
Francis. They won 7 awards for different programs produced including 3 first places.
TRUSTEE'S COMMENTS:
J. Damell requested the Staff to check out the new pavement on Rt. 59 and Renwick
Road.
PUBLIC COMMENTS:
Mr. Richard Noonan, resident of Golden Meadows subdivision and representative of the
Joliet Bicycle Club presented a check to the Police Department in the amount of $150.00
for Bicycle Law Enforcement.
Clerk. Janik requested that we amend the Agenda to include #6 reversing item c and d,
and also continuation of #10 Champion Creek Unit 2 Final Plat to our next meeting on
December 21, 1998.
J. Dement moved to approve the Amended Agenda. Seconded by K. O'Connell. Vote by
roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun,
yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1998
PAGE TWO
J. Dement moved to approve the Consent Agenda to include the following: Village Bd.
Meeting Minutes, 11/16/98; Village Bd. Public Hearing Minutes, 11/23/98, Bills Payable,
12/7/98 and Approval of Employees Christmas Bonus. Seconded by K. Stalzer. Vote by
roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun,
yes. 6 yes, 0 no. Motion carried.
#3 FISCAL YEAR 1998 AUDIT
Mr. Ed Doran and Mr. Ed Marso, Representatives from Wermer, Rogers, Doran & Ruzon
were present and briefly spoke to the Board about favorable analysis of the 1998 audit
report and financial statements. There were no comments from the Board.
K. Stalzer moved to approve the Audit Report for the Fiscal Year 1998. Seconded by S.
Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes;
Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
#4 PUBLIC HEARING 1998 TAX LEVY
J. Dement moved to open the Public Hearing on the 1998 Tax Levy. Seconded by J.
Darnell. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes;
Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
The Public hearing was opened at 7:16 p.m. and adjourned at 7:19 p.m. with no public
comments made.
#5 1998 TAX LEVY
C. Minick stated that the 1998 Tax Levy realistic amount will be limited by the tax cap
amounts to $1,234,835.00. Of that amount, $223,785.00 is for bonds and interests find
approximately $1,011,000 would be the operating levy, that is all levies except debt
levies. The operating levy reflects a $157,000 increase from 1997, $142,000 of that is
due to the new construction within the Village. An additional $15,000 of the increase is
due to the increase in the consumer price index as mandated by the tax cap. I am
projecting the total tax rate (including the levy for the bonds) to be .6590 (65.90 cents)
per $100 of assessed valuation, this rate is .0286 (or 2.86 cents) lower per $100 of
assessed valuation than the 1997 total rate of .6876 per $100 assessed valuation. These
rates would result in property tax savings of approximately $14.30 for a house valued at
$150,000.
S. Rathbun moved to adopt Ordinance No. 1825 for the levying and collecting of taxes
for the fiscal year commending the first day of May, 1998. Seconded by K. Stalzer.
Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes;
Rathbun, yes. 6 yes, 0 no. Motion carded.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1998
PAGE THREE
#6 THE ADOPTION OF THE TAX INCREMENT FINANCING DISTRICT.
Mayor Rock and Trustee Smolich recused themselves from the participation,
discussion and consideration in any matter related to the Tax Increment Financing
District.
K. Stalzer, President ProTem took over the proceedings.
K. Stalzer moved to adopt Resolution No. 1216 Tax Increment Financing District policy.
Seconded by S. Rathbun. There was discussion at this point.
Trustee Dement suggested at this point that we discuss each paragraph separately and
vote on each that way. The Board agreed.
K. O'Connell moved to amend Paragraph One and remove the word "Residential" from
the following sentence in Resolution No. 1216. Tax Increment Financing shall not be
used in conjunction with eminent domain to acquire any residential property within the
District. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Dement, yes;
Stalzer, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried.
There was a lengthy discussion on Paragraph 2 of Resolution No. 1216 regarding the
funding of residential developments and both trustees Jeff Dement and Kathy O'Connell
felt that TIF money should not be used for the funding of residential projects.
J. Dement moved to amend Item 2 on Resolution No. 1216, the last sentence should read"
The purpose of Tax Increment Financing shall not include being used as th~ primary
funding for residential projects. Seconded by K. O'Connell. Vote by roll call. O'Connell,
yes; Dement, yes; Stalzer, pass; Damell, yes; Rathbun, yes. 4 yes, 0 no, 1 abstain.
Motion carried.
The Board found Paragraph 3, 4,5, 6, & 7 to be acceptable.
Mr. Pettigrew stated that State law requires an annual report of all TIF activities to the
public and members of the advisory joint review board, which may offer non-binding
opinions. The Board's policy calls for all programs, projects and agreements to be
approved by the Board, with recommendations included from the plan and economic
development commissions.
Mary Woods-Coupland gave an emotional plea to remove her family parcels from the
district. She is a fourth generation owner of land on the west side of the DuPage River
and along Old Van Dyke Road.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DEMBER 7, 1998
PAGE FOUR
K. Stalzer moved to adopt the amended Resolution No. 1216. Seconded by S. Rathbun.
Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Darnell, yes; Rathbun, yes.
5 yes, 0 no. Motion carried.
K. Stalzer moved to adopt Ordinance No. 1826 approving the Downtown Plainfield Tax
Increment Financing Redevelopment Plan and Project. Seconded by J. Dement. Thbre
was a short discussion among the Trustees regarding the Redevelopment Plan and
Project. Vote by roll call. O'Connell, yes; Dement, stated that he does not agree with all
items, especially the first paragraph, he does want to see this move along, and hope that
what is contained in the document never has to be found legal, yes; Stalzer, yes; Damell,
yes; Rathbun, yes. 5 yes, 0 no. Motion carried.
K. Stalzer moved to adopt Ordinance No. 1827 designating the Downtown Plainfield Tax
Increment Financing Redevelopment Project Area. Seconded by S. Rathbun. Trustee
O'Connell questioned what would have to be done if a property owner wanted to have his
property excluded. Consultant Jack Pettigrew advised trustees that in recent years
property owners have wanted to be included in - not excluded from - a TIF District. He
also stated that property owners do not have to participate in any of the TIF incentive
programs. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Darnell, yes;
Rathbun, yes. 5 yes, 0 no. Motion carried.
K. Stalzer moved to adopt Ordinance No. 1828 adopting Tax Increment Financing for the
Downtown Downtown Plainfield Tax Increment Financing Redevelopment Project Area
of the Village of Plainfield, Will County, Illinois. Seconded by S. Rathbun. Vote by roll
call. O'Connell, yes; Dement, yes; Stalzer, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no.
Motion carried.
S. Rathbun moved to adjourn for a 5-minute recess. Seconded by J. Darnell. Voice vote.
5 yes, 0 no. Motion carried.
8:25 p.m. Recess
8:35 p.m. Meeting reconvened. Mayor Rock and Trustee Smolich rejoined all
discussions.
//7 MEADOWS PROFESSIONAL CAMPUS.
B. Milk stated that the applicant is proposing that buildings B and C (the two rear
buildings) be built now, with building A (the front building) to be built at a later date.
Although this design is now a phased development, the total square footage of the
building has been decreased by approximately 3000 square feet. The design for the site,
including the parking lot layout and landscaping plans have remained unchanged. The
residents surrounding this project have been notified that the Board would be considering
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1998
PAGE FIVE
these revised plans. Minor revisions to the site plan are necessary to be in conformance
with code requirements prior to issuance of a building permit. Rich Noonan and Dan
Sampson, residents of Golden Meadows Subdivision raised concerns about lighting,
parking in back by intruders after hours and the addition of turn lanes on Route 59. They
were informed that lights must point down and cannot shine directly onto adjacent
property; neighbors will have to report suspicious vehicles in the parking lot; and turn
lanes will be added if a day care center opens in the facility.
R. Smolich moved to approve the amended site plan for Meadows Professional Campus.
Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer yes;
Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
//8 GOCKMAN SETBACK VARIANCE.
B. Milk stated that the applicant is requesting a variance from the minimum rear yard
setback of 30 feet to 20 feet to permit the enclosure of an existing 8' x 13' deck, creating a
sun porch/three season room. The subject site, lot 2 of Vintage Knolls Subdivision, was
build under the old Village Ordinance, which required rear yard setbacks of 20-ft.
Enclosing the deck with a permanent roof requires compliance with all current yard and
setback requirements of the zoning district. Currently, rear yard setbacks are 30-ft.
S. Rathbun moved to approve the rear yard setback variance from 30 feet to 20 feet to
allow the enclosure of an existing deck at 911 Vintage Knolls Drive, and direct the
Village Attorney to prepare a Village Ordinance. Seconded by R. Smolich. Vote by roll
call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes.
6 yes, 0 no. Motion carried.
//9 WALLIN WOODS PARCEL A REZONING.
B. Milk stated that the applicant is requesting a rezoning from R-1 to B-3. The Wallin
Woods annexation agreement provides the applicant flexibility to rezone parcel A to B-3
with or without B-5 uses. For clarification purposes, the applicant is requesting a rezone
from R-1 to B-3 including the uses permitted by right in the B-5 district. The applicant
has no development plans for the subject site, however wishes to rezone the site to
commercial for marketing purposes. Parcel A is 37.2 acres in size and is located at the
southwest comer of Lockport Street and New Van Dyke Road. Staff and the Plan
Commission are of the opinion that Parcel A is ripe for commercial development,
however, the B-3 district is not consistent with the Village's vision of expending the
Village Center westward across the DuPage River. The Plan Commission recommended
rezoning the subject property from R-1 to B-5, in lieu of R-1 to B-3 with B-5 uses as
provided for in the Wallin Woods Annexation Agreement.
The Board has many reservations and concerns about rezoning to B-3. Randy Buss,
owner of the subject parcel felt that in order to maximize development opportunities they
needed the B-3 zoning category, with B-5 uses as provided for in our Annexation
Agreement.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1998
PAGE SIX
K. Stalzer moved to concur with the Plan Commission that we rezone the property to'B-
5. Seconded by J. Dement. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes;
Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carded.
The Board requested the Staff to develop and refine some design standards and if
necessary bring in an outside person to assist us and to move expeditiously so the
developer can see what those design standards are and if they agree, theY would be able
to come back at a later date and ask for the B-3 zoning.
#10 CHAMPION CREEK UNIT 2 FINAL PLAT. REMOVED FROM
AGENDA AND CONTINUED TO DECEMBER 21, 1998.
#11 711 W. RENWICK ROAD, INFILL ANNEXATION.
K. Stalzer moved to adopt Ordinance No. 1829 annexing 711 W. Renwick Road.
Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes;
Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
//12 ARBOR OF PLAINFIELD
Attorney Wischhover, representing Howard Koop gave an update on the status of
completion of public improvements. It was noted that seeding and restoration of
detention ponds and parkways would be completed next spring. Mr. Rowen Hedden and
Mr. Ken Skinner, Arbor residents were in the audience and spoke briefly regarding the
work done in Arbor Place and concerns that they still have.
//13 CABLE TV ORDINANCE
S. Rathbun moved to adopt Ordinance 1830 establishing the terms and conditions for the
granting of Cable Television Franchises within the Village of Plainfield. Seconded by J.
Dement. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, no; Smolich, no;
Damell, yes; Rathbun, yes. 4 yes, 2 no. Motion carried.
//14 CABLE TV FRANCHISE AGREEMENT
S. Rathbun moved to approve a Cable TV Franchise Agreement and authorize the Village
President to execute the agreement. Seconded by J. Dement. Vote by roll call.
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6
yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Burghard spoke to the Board with regard to pending annexations that have
never been completed, Ocean Atlantic dating back to August 17, 1998 and Beechen &
Dill dating to August 31, 1998. He requests direction to develop methods whereby we
include necessary language in ordinances and agreements that sets a specific date
deadline for the petitioner to complete the required documents. Attorney Harvey
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1998
PAGE SEVEN
suggested that we do not consider any annexation agreement until the owner has executed
the agreement. The Board agreed that this was an excellent direction.
The new Village Center at DesPlaines and Lockport developer gave me some prices and
we do not have the budget funds to build out the way we previously planned, so I told the
contractor to eliminate certain walls that were being built, certain doors and certain side
lights so that we can get back down into budget. I would rather use certain budget fufids
that we do have for some added technical support to our departments.
T. L. Burghard told the Board that we received a letter from the Park District asking for a
meeting with the Park District and the Village Park District Committee for December 22,
1998 at 7:00 p.m. The Board agreed that it was too close to Christmas and would prefer a
meeting in early January.
FINANCE DIRECTOR'S REPORT
No report.
PUBLIC WORKS DIRECTOR REPORT
A. Persons stated that we are having a problem with Well #4 on 143rd Street and has
unexpectedly ceased operation. Mr. Chuck Behrens tested the electrical system and
determined that the well cable or motor are currently in need of repair. Mr. Tom Healy
of Layne-Western gave an estimate to repair the Submersible Pump in an amount not to
exceed $84,000.00. We have budgeted sufficient funds with Water/Sewer System
Maintenance to complete the repair work to Well #4. Trustee Rathbun had concerns with
waiving the bidding procedure.
J. Dement moved that we waive the bidding process and authorize Layne-Western to
complete the needed repair of Well #4 in an amount of $84,000.00. Seconded by R.
Smolich. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes;
Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried.
A. Persons told the Board that the Des Plaines Street Watermain piping should be
completed sometime this week.
ENGINEER'S REPORT
J. Nordman presented an Engineering Service Agreement for the placement of the
temporary traffic signals at the intersection of Ft. Beggs and I1. Rt. 59 and interconnect
to Rt. 30 and Renwick in the amount of $12,500.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 7, 1998
PAGE EIGHT
R. Smolich moved to approve an Engineering Service Agreement with Hamilton
Engineers in the amount of $12,500. Seconded by S. Rathbun. Vote by roll call.
O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6
yes, 0 no. Motion carried.
There was discussion on the proposed improvements to the Intersection of Rt. 59 and
Plainfield/Naperville Road. IDOT is proposing to signalize this intersection or in the
alternative to limit the intersection to right tums only from and to Rt. 59, or another
option to be considered is to close the intersection. The board agreed that we need to
further discuss this matter at our next Board workshop and also asked that we notify all
residents and businesses involved.
PLANNER'S REPORT
B. Milk informed the Board that the operational date of the new Village Center is
February 1, 1999. C. Bryant stated that after repairs have been made to the sidewalk and
he feels that it is safe, he will then move the fence (hopes in the next few days). The
Board requests that the fence be removed within three (3) days. They also requested an
update on the site plan review at the next Workshop.
POLICE CHIEF'S REPORT
Chief Bennett informed the Board that last Friday there was a gas main break at Rt. 59
and Renwick Road.
ATTORNEYtS REPORT
No Report
K. Stalzer moved to adjourn the meeting. Seconded by S. Rathbun. Voice vote. 6 yes, 0
no. Motion carried.
Meeting adjourned at 10:25 p.m.
SUSAN JANIK, VILLAGE CLERK