Loading...
HomeMy Public PortalAbout12-07-1998 Village Meeting PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: DECEMBER 7, 1998 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, R. SMOLICH, K. O'CONNELL, S. RATHBUN. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY B. MILK - PLANNER D. BENNETT - CHIEF OF POLICE J. NORDMAN - ENGINEER A. PERSONS - PUBLIC WORKS DIRECTOR S. JANIK - VILLAGE CLERK C. MINICK - FINANCE DIRECTOR L. VAUPEL - ECONOMIC DEVELOPMENT At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Helen Sprague, Bill Sprague, Don Gettys and Dan Withrow, Volunteers with Plainfield Community Television announced awards that were won for programs that were produced. They were given the awards on November 23, 1998 at University of St. Francis. They won 7 awards for different programs produced including 3 first places. TRUSTEE'S COMMENTS: J. Damell requested the Staff to check out the new pavement on Rt. 59 and Renwick Road. PUBLIC COMMENTS: Mr. Richard Noonan, resident of Golden Meadows subdivision and representative of the Joliet Bicycle Club presented a check to the Police Department in the amount of $150.00 for Bicycle Law Enforcement. Clerk. Janik requested that we amend the Agenda to include #6 reversing item c and d, and also continuation of #10 Champion Creek Unit 2 Final Plat to our next meeting on December 21, 1998. J. Dement moved to approve the Amended Agenda. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1998 PAGE TWO J. Dement moved to approve the Consent Agenda to include the following: Village Bd. Meeting Minutes, 11/16/98; Village Bd. Public Hearing Minutes, 11/23/98, Bills Payable, 12/7/98 and Approval of Employees Christmas Bonus. Seconded by K. Stalzer. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #3 FISCAL YEAR 1998 AUDIT Mr. Ed Doran and Mr. Ed Marso, Representatives from Wermer, Rogers, Doran & Ruzon were present and briefly spoke to the Board about favorable analysis of the 1998 audit report and financial statements. There were no comments from the Board. K. Stalzer moved to approve the Audit Report for the Fiscal Year 1998. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #4 PUBLIC HEARING 1998 TAX LEVY J. Dement moved to open the Public Hearing on the 1998 Tax Levy. Seconded by J. Darnell. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. The Public hearing was opened at 7:16 p.m. and adjourned at 7:19 p.m. with no public comments made. #5 1998 TAX LEVY C. Minick stated that the 1998 Tax Levy realistic amount will be limited by the tax cap amounts to $1,234,835.00. Of that amount, $223,785.00 is for bonds and interests find approximately $1,011,000 would be the operating levy, that is all levies except debt levies. The operating levy reflects a $157,000 increase from 1997, $142,000 of that is due to the new construction within the Village. An additional $15,000 of the increase is due to the increase in the consumer price index as mandated by the tax cap. I am projecting the total tax rate (including the levy for the bonds) to be .6590 (65.90 cents) per $100 of assessed valuation, this rate is .0286 (or 2.86 cents) lower per $100 of assessed valuation than the 1997 total rate of .6876 per $100 assessed valuation. These rates would result in property tax savings of approximately $14.30 for a house valued at $150,000. S. Rathbun moved to adopt Ordinance No. 1825 for the levying and collecting of taxes for the fiscal year commending the first day of May, 1998. Seconded by K. Stalzer. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carded. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1998 PAGE THREE #6 THE ADOPTION OF THE TAX INCREMENT FINANCING DISTRICT. Mayor Rock and Trustee Smolich recused themselves from the participation, discussion and consideration in any matter related to the Tax Increment Financing District. K. Stalzer, President ProTem took over the proceedings. K. Stalzer moved to adopt Resolution No. 1216 Tax Increment Financing District policy. Seconded by S. Rathbun. There was discussion at this point. Trustee Dement suggested at this point that we discuss each paragraph separately and vote on each that way. The Board agreed. K. O'Connell moved to amend Paragraph One and remove the word "Residential" from the following sentence in Resolution No. 1216. Tax Increment Financing shall not be used in conjunction with eminent domain to acquire any residential property within the District. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried. There was a lengthy discussion on Paragraph 2 of Resolution No. 1216 regarding the funding of residential developments and both trustees Jeff Dement and Kathy O'Connell felt that TIF money should not be used for the funding of residential projects. J. Dement moved to amend Item 2 on Resolution No. 1216, the last sentence should read" The purpose of Tax Increment Financing shall not include being used as th~ primary funding for residential projects. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, pass; Damell, yes; Rathbun, yes. 4 yes, 0 no, 1 abstain. Motion carried. The Board found Paragraph 3, 4,5, 6, & 7 to be acceptable. Mr. Pettigrew stated that State law requires an annual report of all TIF activities to the public and members of the advisory joint review board, which may offer non-binding opinions. The Board's policy calls for all programs, projects and agreements to be approved by the Board, with recommendations included from the plan and economic development commissions. Mary Woods-Coupland gave an emotional plea to remove her family parcels from the district. She is a fourth generation owner of land on the west side of the DuPage River and along Old Van Dyke Road. PLAINFIELD VILLAGE BOARD OF TRUSTEES DEMBER 7, 1998 PAGE FOUR K. Stalzer moved to adopt the amended Resolution No. 1216. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried. K. Stalzer moved to adopt Ordinance No. 1826 approving the Downtown Plainfield Tax Increment Financing Redevelopment Plan and Project. Seconded by J. Dement. Thbre was a short discussion among the Trustees regarding the Redevelopment Plan and Project. Vote by roll call. O'Connell, yes; Dement, stated that he does not agree with all items, especially the first paragraph, he does want to see this move along, and hope that what is contained in the document never has to be found legal, yes; Stalzer, yes; Damell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried. K. Stalzer moved to adopt Ordinance No. 1827 designating the Downtown Plainfield Tax Increment Financing Redevelopment Project Area. Seconded by S. Rathbun. Trustee O'Connell questioned what would have to be done if a property owner wanted to have his property excluded. Consultant Jack Pettigrew advised trustees that in recent years property owners have wanted to be included in - not excluded from - a TIF District. He also stated that property owners do not have to participate in any of the TIF incentive programs. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried. K. Stalzer moved to adopt Ordinance No. 1828 adopting Tax Increment Financing for the Downtown Downtown Plainfield Tax Increment Financing Redevelopment Project Area of the Village of Plainfield, Will County, Illinois. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Darnell, yes; Rathbun, yes. 5 yes, 0 no. Motion carried. S. Rathbun moved to adjourn for a 5-minute recess. Seconded by J. Darnell. Voice vote. 5 yes, 0 no. Motion carried. 8:25 p.m. Recess 8:35 p.m. Meeting reconvened. Mayor Rock and Trustee Smolich rejoined all discussions. //7 MEADOWS PROFESSIONAL CAMPUS. B. Milk stated that the applicant is proposing that buildings B and C (the two rear buildings) be built now, with building A (the front building) to be built at a later date. Although this design is now a phased development, the total square footage of the building has been decreased by approximately 3000 square feet. The design for the site, including the parking lot layout and landscaping plans have remained unchanged. The residents surrounding this project have been notified that the Board would be considering PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1998 PAGE FIVE these revised plans. Minor revisions to the site plan are necessary to be in conformance with code requirements prior to issuance of a building permit. Rich Noonan and Dan Sampson, residents of Golden Meadows Subdivision raised concerns about lighting, parking in back by intruders after hours and the addition of turn lanes on Route 59. They were informed that lights must point down and cannot shine directly onto adjacent property; neighbors will have to report suspicious vehicles in the parking lot; and turn lanes will be added if a day care center opens in the facility. R. Smolich moved to approve the amended site plan for Meadows Professional Campus. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer yes; Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. //8 GOCKMAN SETBACK VARIANCE. B. Milk stated that the applicant is requesting a variance from the minimum rear yard setback of 30 feet to 20 feet to permit the enclosure of an existing 8' x 13' deck, creating a sun porch/three season room. The subject site, lot 2 of Vintage Knolls Subdivision, was build under the old Village Ordinance, which required rear yard setbacks of 20-ft. Enclosing the deck with a permanent roof requires compliance with all current yard and setback requirements of the zoning district. Currently, rear yard setbacks are 30-ft. S. Rathbun moved to approve the rear yard setback variance from 30 feet to 20 feet to allow the enclosure of an existing deck at 911 Vintage Knolls Drive, and direct the Village Attorney to prepare a Village Ordinance. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. //9 WALLIN WOODS PARCEL A REZONING. B. Milk stated that the applicant is requesting a rezoning from R-1 to B-3. The Wallin Woods annexation agreement provides the applicant flexibility to rezone parcel A to B-3 with or without B-5 uses. For clarification purposes, the applicant is requesting a rezone from R-1 to B-3 including the uses permitted by right in the B-5 district. The applicant has no development plans for the subject site, however wishes to rezone the site to commercial for marketing purposes. Parcel A is 37.2 acres in size and is located at the southwest comer of Lockport Street and New Van Dyke Road. Staff and the Plan Commission are of the opinion that Parcel A is ripe for commercial development, however, the B-3 district is not consistent with the Village's vision of expending the Village Center westward across the DuPage River. The Plan Commission recommended rezoning the subject property from R-1 to B-5, in lieu of R-1 to B-3 with B-5 uses as provided for in the Wallin Woods Annexation Agreement. The Board has many reservations and concerns about rezoning to B-3. Randy Buss, owner of the subject parcel felt that in order to maximize development opportunities they needed the B-3 zoning category, with B-5 uses as provided for in our Annexation Agreement. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1998 PAGE SIX K. Stalzer moved to concur with the Plan Commission that we rezone the property to'B- 5. Seconded by J. Dement. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carded. The Board requested the Staff to develop and refine some design standards and if necessary bring in an outside person to assist us and to move expeditiously so the developer can see what those design standards are and if they agree, theY would be able to come back at a later date and ask for the B-3 zoning. #10 CHAMPION CREEK UNIT 2 FINAL PLAT. REMOVED FROM AGENDA AND CONTINUED TO DECEMBER 21, 1998. #11 711 W. RENWICK ROAD, INFILL ANNEXATION. K. Stalzer moved to adopt Ordinance No. 1829 annexing 711 W. Renwick Road. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. //12 ARBOR OF PLAINFIELD Attorney Wischhover, representing Howard Koop gave an update on the status of completion of public improvements. It was noted that seeding and restoration of detention ponds and parkways would be completed next spring. Mr. Rowen Hedden and Mr. Ken Skinner, Arbor residents were in the audience and spoke briefly regarding the work done in Arbor Place and concerns that they still have. //13 CABLE TV ORDINANCE S. Rathbun moved to adopt Ordinance 1830 establishing the terms and conditions for the granting of Cable Television Franchises within the Village of Plainfield. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, no; Smolich, no; Damell, yes; Rathbun, yes. 4 yes, 2 no. Motion carried. //14 CABLE TV FRANCHISE AGREEMENT S. Rathbun moved to approve a Cable TV Franchise Agreement and authorize the Village President to execute the agreement. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard spoke to the Board with regard to pending annexations that have never been completed, Ocean Atlantic dating back to August 17, 1998 and Beechen & Dill dating to August 31, 1998. He requests direction to develop methods whereby we include necessary language in ordinances and agreements that sets a specific date deadline for the petitioner to complete the required documents. Attorney Harvey PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1998 PAGE SEVEN suggested that we do not consider any annexation agreement until the owner has executed the agreement. The Board agreed that this was an excellent direction. The new Village Center at DesPlaines and Lockport developer gave me some prices and we do not have the budget funds to build out the way we previously planned, so I told the contractor to eliminate certain walls that were being built, certain doors and certain side lights so that we can get back down into budget. I would rather use certain budget fufids that we do have for some added technical support to our departments. T. L. Burghard told the Board that we received a letter from the Park District asking for a meeting with the Park District and the Village Park District Committee for December 22, 1998 at 7:00 p.m. The Board agreed that it was too close to Christmas and would prefer a meeting in early January. FINANCE DIRECTOR'S REPORT No report. PUBLIC WORKS DIRECTOR REPORT A. Persons stated that we are having a problem with Well #4 on 143rd Street and has unexpectedly ceased operation. Mr. Chuck Behrens tested the electrical system and determined that the well cable or motor are currently in need of repair. Mr. Tom Healy of Layne-Western gave an estimate to repair the Submersible Pump in an amount not to exceed $84,000.00. We have budgeted sufficient funds with Water/Sewer System Maintenance to complete the repair work to Well #4. Trustee Rathbun had concerns with waiving the bidding procedure. J. Dement moved that we waive the bidding process and authorize Layne-Western to complete the needed repair of Well #4 in an amount of $84,000.00. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. A. Persons told the Board that the Des Plaines Street Watermain piping should be completed sometime this week. ENGINEER'S REPORT J. Nordman presented an Engineering Service Agreement for the placement of the temporary traffic signals at the intersection of Ft. Beggs and I1. Rt. 59 and interconnect to Rt. 30 and Renwick in the amount of $12,500. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 7, 1998 PAGE EIGHT R. Smolich moved to approve an Engineering Service Agreement with Hamilton Engineers in the amount of $12,500. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. There was discussion on the proposed improvements to the Intersection of Rt. 59 and Plainfield/Naperville Road. IDOT is proposing to signalize this intersection or in the alternative to limit the intersection to right tums only from and to Rt. 59, or another option to be considered is to close the intersection. The board agreed that we need to further discuss this matter at our next Board workshop and also asked that we notify all residents and businesses involved. PLANNER'S REPORT B. Milk informed the Board that the operational date of the new Village Center is February 1, 1999. C. Bryant stated that after repairs have been made to the sidewalk and he feels that it is safe, he will then move the fence (hopes in the next few days). The Board requests that the fence be removed within three (3) days. They also requested an update on the site plan review at the next Workshop. POLICE CHIEF'S REPORT Chief Bennett informed the Board that last Friday there was a gas main break at Rt. 59 and Renwick Road. ATTORNEYtS REPORT No Report K. Stalzer moved to adjourn the meeting. Seconded by S. Rathbun. Voice vote. 6 yes, 0 no. Motion carried. Meeting adjourned at 10:25 p.m. SUSAN JANIK, VILLAGE CLERK