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Home My Public Portal About12-14-1998 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: DECEMBER 14, 1998 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, R. SMOLICH, K. O'CONNELL, S. RATHBUN. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY B. MILK - PLANNER D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK - FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVE. DIRECTOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all were present. Clerk Janik led the pledge to the flag. Dave Meadows of St. Mary's Church gave a short invocation. PRESIDENTIAL COMMENTS: President Rock wished everyone a Merry Christmas and a Happy New Year. TRUSTEE'S COMMENTS: None PUBLIC COMMENTS: None Clerk Janik requested an amendment to the Agenda. Removal of Item #5 Wescom Lease and to add an Executive Session for the purpose of Land Acquisition not to reconvene. J. Dement moved to approve the Amended Agenda. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Dm'nell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 21, 1998 PAGE TWO J. Dement moved to approve the Consent Agenda to include the following: Village Bd. Meeting Minutes December 7, 1998; Bills Payable December 21, 1998; Revenue Report, October 1998; Expenditure Report October 1998; Treasurer Report, October 1998 and Ordinance No. 1831 Sale of Surplus equipment. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carded. #3 WALLIN WOODS UNIT 2 FINAL PLAT. B. Milk, Planner explained that the proposal resolves the issues of a permanent bike- pedestrian path from Indian Oaks Estates, a 20-foot wide landscape buffer easement on lots adjacent to Indian Oaks and a tree survey on a small forested area between Illini Drive and Kingston Street. J. Dement moved to approve the Final Plat for Unit 2 Wallin Woods subject to the following stipulations. Compliance with the requirements of the Village Engineer; Compliance with the provisions of the Plainfield Fire Protection District; Provide covenants and restrictions for all residential units in accordance with Exhibit "D" at the time of recordation of the Final Plat. Seconded by K. O'Connell. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #4 WILDING GROVE PRELIMINARY PLAT B. Milk, Planner, stated that the applicant is requesting preliminary subdivision plat approval for Wilding Grove. The site is located at the northwest comer of 135th Street and Van Dyke Road. The property consists of 143.01 acres, a portion of which (300 feet at the southern end) has already been annexed to the Village. Staff' is currently reviewing an Annexation agreement for the remainder of the subject property. The applicant's preliminary plat reveals a single-family residential subdivision with 306 single-family lots equating to a gross density of 2.14 dwelling units per acre. Minimum lot areas are 10,000 square feet and minimum lot widths are 80 feet. a 14.58 acre school site is provided along the northern property boundary and a 13.68 acre detention pond is revealed at the southwest comer for stormwater detention. The applicants plan also provides a 50-foot right-of-way and improvements for Van Dyke Road, landscape easements and open space along 135th Street and Van Dyke Road. The Board discussed the proposed street widths of 28 feet versus 31 feet as required by the Village Subdivision Ordinance Discussions also focussed on traffic circulation patters, traffic speed and off-street parking for each width. Additionally, a street width of 37 feet for Norwood Drive located in front on the school was discussed. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 21, 1998 PAGE THREE Alan Fry, applicant, R. Selfridge, Attorney for the applicant, S. Roake, Roake and Associates, Inc. Engineers, were present and answered some questions from the Board on the school site, street widths, street names and the need for a jogging/bicycle path along the entire length of the adjacent Commonwealth Edison Easement. The pathway will serve as a shared-use path as designated on the Plainfield Bicycle Plan, eventually linking to I 19th Street to the northwest and the DuPage River to the southeast. R. Smolich moved to continue the consideration of the preliminary plat for Wilding Grove Subdivision until the January 18 Board meeting to resolve some issues including a pair of bike/pedestrian paths along the south and west perimeters and also to consider the annexation agreement. Seconded by J. Dement. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #5 WESCOM LEASE (REMOVED FROM THE AGENDA) #6 GOCKMAN SETBACK VARIANCE K. Stalzer moved to adopt Ordinance No. 1832 ALLOWING A REAR YARD SETBACK VARIANCE FOR 911 VINTAGE KNOLL DRIVE. Seconded by J. Dement. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #7 WALLIN WOODS PARCEL A REZONING K. Stalzer moved to adopt Ordinance No. 1833 REZONING OF A 37-ACRE PARCEL LOCATED AT THE SOUTHWEST CORNER OF LOCKPORT STREET AND NEW VAN DYKE FROM R-1 TO B-5. Seconded by J. Dement. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. #8 711 W. RENWICK ROAD, ZONING Trustee Stalzer had questions with regard to the ORI zoning in the middle of a residential area. The Trustees want to enact some additional safeguards before considering the rezone in what is essentially a residential area. S. Rathbun moved to table discussion on 711 West Renwick Road zoning. Seconded by R. Smolich. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard told the Board that Media One has offered to donate an 80-foot tower and adjacent small brick building to the Village. The Board felt that they might be able to lease the tower behind the police department to someone else. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 21, 1998 PAGE FOUR FINANCE DIRECTOR'S REPORT C. Minick explained briefly the AFLAC program and its benefits to our employees. The program is a supplemental insurance program that pays benefits directly to the covered employee for help with items such as insurance deductibles, co-payments, etc. The premiums are paid by the participating employees on a pre-tax basis. The program is optional at the employee's discretion. I will be bringing Resolutions to the Board implementing the AFLAC program for our employees in January of 1999. Next, Mr. Minick explained to the Board the establishment of an "Employee Incentive Program" to encourage Village staff to interact in a more social environment that the office provides. The amount of this incentive shall be requested by Staff during the annual budget process. The Village Board of Trustees shall then change and/or approve the amount by approval of the annual budget. Amounts budgeted for such incentives shall be expended for incentives such as picnics, holiday activities, staff outings, etc. Funds so budgeted are to promote interaction and teambuilding of Village staff. As an initial amount, the Village shall contribute $2,500 for the budget year 1999-2000. This amount represents approximately $.04 per hour worked for each full-time employee. J. Dement moved to implement the Employee Incentive Program effective January 1, 1999. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT H. Hamilton drafted a letter to IDOT suggesting that the Village does not oppose a future traffic light installation at the intersection. The road is a short distance north of the Route 126 signals. The letter will be asking for a slightly different configuration of the intersection. Trustee Rathbun asked that we include a deceleration lane on northbound Route 59 approaching the Naperville Road. The Village will also request that IDOT update the 1989 traffic count as it pertains to safety concern. The issue is that during peak periods, westbound cars on Naperville Road and Route 126 are often backed up across the EJ&E Railroad tracks. Also, the President and Board do not request restricting access or closing Naperville/Plainfield Road at I1. Route 59. S. Rathbun moved to authorize a letter from the Village to IDOT District Engineer John Kos in regards to the concerns that we have discussed on Plainfield/Naperville Road at Il. Rt. 59. Seconded by J. Dement. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Darnell, yes; Rathbun, yes; O'Connell, yes. 6 yes, 0 no. Motion carried. H. Hamilton, Village Engineer informed the Board he would chair the county's stormwater management committee for the next two years. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 21, 1998 PAGE FIVE PLANNER'S REPORT J. Durbin, Community Development Director announced the resignation of Planner Bryan Milk. Mr. Milk has accepted a position as a City Planner for Marco Island in Florida. POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for November 1998. ATTORNEY'S REPORT Attorney Harvey told the Board that the Clerk will be publishing the schedule of Meetings for the Village Board, Workshops, Committee Meetings, Plan Commission, Zoning Board, Pension Board and Economic Development Commission. S. Rathbun moved to adjourn the meeting and go into Executive Session for the purpose of Land Acquisition not to reconvene. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Stalzer, yes; Smolich, yes; Damell, yes; Rathbun, yes; O'Connell, yes. The meeting adjourned at 8:37 p.m. SUSAN JANIK, VIL~/~GE CLERK