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HomeMy Public PortalAbout01-04-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: JANUARY 4, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, R. SMOLICH, K.. O'CONNELL. S. RATHBUN WAS ABSENT. OTHERS PRESENT: T. BURGHARD - ADMINISTRATOR J. HARVEY - ATTORNEY D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK - FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVE. DIRECTOR L. VAUPEL - ECONOMIC DEVE. COORDINATOR A. PERSONS - PUBLIC WORKS At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, S. Rathbun was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Chief Bennett awarded certificates to Dawn Bjord and Amy Stafford for being good citizens and helping a motorist who was in trouble by taking the time to report their concerns to the Police. President Rock complimented the Police for the professional manner they used in completing some fingerprinting and also the Public Works Department for the excellent clean-up job they did during the Blizzard of 1999. He also reminded the audience and press that he would be holding his "Coffee with the Mayor" Wednesday at 9:00 a.m. TRUSTEE'S COMMENTS: No comments PUBLIC COMMENTS: No Comments PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 4, 1999 PAGE TWO Clerk Janik requested that Item #4 WESCOM LEASE is removed from the Agenda. K. Stalzer moved to approve the Amended Agenda. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Smolich, yes; Darnell, yes; O'Connell, yes; Dement, yes. 5 yes, 0 no, 1 absent. Motion carried. K. Stalzer moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, 12. 14, 1998 and Bills Payable, 01/04/99. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Smolich, yes; Darnell, yes; O'Connell, yes; Dement, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 LAKE RENWICK ANNEXATION AGREEMENT. There were concerns on the Board and Staff regarding the need for a Public Hearing on this Annexation. The Village Attorney, J. Harvey, responded that a Public Hearing was conducted back in 1993 and there was no further need for a Public Hearing. Doug Carroll, Planner told the Board that on April 5, 1993 the Village in coordination with the Forest Preserve District of Will County, and Illinois Department of Natural Resources attempted annexation of 830 acres of mutually owned District and State land commonly known as Lake Renwick. The Village Staff contacted the Illinois Department of Natural Resources and they have agreed to follow through to complete the Annexation. IDNR has drafted an Annexation Agreement which needs Village Board approval to formally annex this property. K. Stalzer moved to adopt Ordinance No. 1834 authorizing execution of the Annexation Agreement with IDNR regarding 830 acres of property commonly known as Lake Renwick, and direct the Village Attorney to draft the Ordinance annexing the subject property to the Village of Plainfield and zoning the subject property agricultural. Seconded by R. Smolich. Vote by roll call. Stalzer, yes, Smolich, yes; Darnell, yes; O'Connell, yes; Dement, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT. Administrator Burghard explained to the Board that there has been a delay in the move to the new Village Center and has been postponed to March 1, 1999 due to the schedule for installing the elevator and certain other mechanical systems. ECONOMIC DEVELOPMENT REPORT. 7:15 p.m. President Rock and R. Smolich recused themselves from the discussion with regard to TIF policies. L. Vaupel, Economic Development Coordinator, told the Board that the Economic Development Commission would be a great body from which the Board could solicit a framework for the inter-workings of the TIF. The EDC could draft a policy and PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 4, 1999 PAGE THREE procedure manual for the Board's review and approval. It would be a great "First Task" for the EDC, as well as alleviate much of the work the Board would have to do. I recommend that the Village Board seek the following information and materials from the the EDC: Objectives of the TIF and the appropriate procedures to implement the objectives. Explanatory material that discusses the types of incentives that are TIF eligible. Marketing brochures used for marketing the development opportunities within the TIF. Explanatory brochures and handouts that give step-by-step directions for those who seek TIF funds for their project. The EDC would send drafts of these materials to the Board for revision and refinement. This would give the Board a framework for further discussion and give the EDC a role in implementing the TIF. The Board had concerns that R. Smolich, Trustee is also liaison with the EDC and he legally cannot discuss or be involved in discussions concerning TIF. J. Dement felt that K. O'Connell would be a good candidate to replace R. Smolich as liaison. J. Dement moved to refer this matter to the Economic Development Commission. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Darnell, yes; O'Connell, yes; Dement, yes. 4 yes, 3 absent, 0 no. Motion carried. J. Dement moved that Trustee O'Connell be recommended to act as liaison to the Economic Development Commission and replace Trustee Smolich only regarding any and all discussions on TIF. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Darnell, yes; O'Connell, yes; Dement, yes. 4 yes, 0 no, 2 absent. J. Dement will discuss with the Village President in regards to the issue of Trustee O'Connell staying on as liaison to the Economic Development Commission permanently. President Rock and R. Smolich returned to the meeting at 7:25 p.m. FINANCE DIRECTOR'S REPORT. C. Minick presented a short summary of the AFLAC insurance program. J. Dement moved to adopt Resolution No. 1217 a supplemental insurance plan for the Employees of the Village of Plainfield. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Smolich, yes; Darnell, yes; O'Connell, yes; Dement, yes. 5 yes, 0 no. 1 absent. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 4, 1999 PAGE FOUR PUBLIC WORKS DIRECTOR REPORT. A. Persons made some short comments regarding the clean-up on the storm and requested that if you needed to reach the Public Works Department please call at 436-3577 or 436- 7093 and they would respond to your needs. The DesPlaines Street Watermain work has been completed and is operational. ENGINEER'S REPORT. H. Hamilton, Engineer, spoke briefly on Pay Request 2 and Change Order 2 from "D" construction on Illinois Street Improvements. Trustee Stalzer had some questions and concerns and the discussion and approval was deferred until H. Hamilton could do some research. PLANNER'S REPORT. No report. POLICE CHIEF'S REPORT. Chief Bennett gave the Board notice of the resignation of David Scholtes who has accepted a position with the Las Vegas Police Department as Police Officer effective January 25, 1999. ATTORNEY'S REPORT. No report. K. Stalzer moved to adjourn the meeting. Seconded by J. Darnell. Voice vote. 5 yes, 0 no, 1 absent. Meeting adjourned at 7:37 p.m._ ~ ~ SUSAN JANIK, VILL~,GE CLERK