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HomeMy Public PortalAbout03-15-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MARCH 15, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, K. STALZER, R. SMOLICH, J. DARNELL, J. DEMENT. K. O'CONNELL AND S. RATHBUN WERE ABSENT. OTHERS PRESENT: J. HARVEY - ATTORNEY D. BENNETT-CHIEF OF POLICE H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK - FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVE. DIRECTOR A. PERSONS - PUBLIC WORKS D. BENNETT - CHIEF OF POLICE J. TESTtN - PLANNER At 7:00 p.m. President Rock called the meeting to order. Roll call was taken. K. O'Connell and S. Rathbun were absent; all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Chief Bennett presented Certificates of Appreciation to Gary Picha, Kathy Roa and James Peters. in acknowledgement and appreciation of the invaluable services and knowledge applied on January 14, 1999 saving an accident victim whose lung collapsed. Mayor Rock honored Chief Bennett as recipient on the 1999 CAPE Award. TRUSTEE'S COMMENTS: No comments PUBLIC COMMENTS: Debra Lynn Obrecht, 16328 S. Peerless Court, addressed the Board with concerns of the extension of Feeney Road by the Parkview Meadows Developer. (a copy of letter from Ms. Obrecht is attached hereto and made a part of the minutes) PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 15, 1999 PAGE TWO John Cherry, 641 W. Park Lane had questions with regard to Resolution No. 1224 in support of funding an improved Will County Highway System. He wanted to know what the money would be used for; and what would Plainfield's share of taxes be? C. Minick, Finance Director responded that the Village stated in the resolution that they were supportive of the expansion of the County Motor Fuel Tax Law to include Will County and the use of the money and what our share of taxes would be has not been decided on as yet. Joe Cartilino, 205 W. Renwick Road stated concems with Renwick Place construction site debris. Clerk Janik requested that H) ECONOMIC DEVELOPMENT REPORT 1) TIF Design consultant be removed from the Agenda. J. Dement moved to approve the Amended Agenda as amended. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Damell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. J. Dement moved to approve the Consent Agenda to include Meeting Minutes 2/22/99; Meeting Minutes 3/1/99, Bills Payable 3/15/99 and Nature's Crossing Unit 2 letter of Credit Reduction. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Dement, yes; Darnell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. //3 WILDING POINTE K. Stalzer moved to adjourn to a public hearing on the proposed annexation agreement. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Damell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. 7:15 p.m. Adjourned to Public Hearing 8:05 p.m. Reconvened the regular meeting. K. Stalzer moved to adopt Ordinance No. 1839 authorizing the execution of an Annexation Agreement for Wilding Pointe. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, no, Darnell, yes; Smolich, yes. Motion fails. Requirement is 5 yes votes. The Board did not continue to seek annexation of the property known as Wilding Pointe and also not to seek approval of the Preliminary Plat for Wilding Pointe. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 15, 1999 PAGE THREE #4 THE SHORES J. Dement moved to adjourn to a public hearing regarding the proposed annexation agreement. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Darnell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. 8:06 p.m. Adjourned to Public Hearing. 8:56 p.m. Convened the regular meeting. J. Durbin asked the Board that on the issue of annexation fees and so forth, is the concept ofprorata type of fees system supported by the Board? Trustees were concerned that the medical healing therapy practice and educational uses be limited to 25% of the residential building's gross floor area, excluding any professional office space. They also expressed comments that it would be limited to only 3 therapists, including interns. J. Dement moved to direct the Village Attorney to draft ordinance authorizing the execution of the annexation agreement and annexing the property and approve that the staff work out some numbers when this comes back on a prorata share on business portion fees. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Dement, yes; Darnell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. #5 ORDINANCE AMENDING THE LIQUOR CODE TO INCREASE THE NUMBER OF CLASS "F" LICENSES. Janice Magers was present and having previously met opposition from residents in the neighborhood, she changed her request for a sports bar to one for a restaurant with a bar. Staff stated that the parking provisions for the site were designed to accommodate the Diary Queen along with various other retail units. With the inclusion of the proposed eating and drinking establishment increases the required parking to 70 total spaces. Currently 60 spaces are provided on Lot 2. This site was only designed to support retail uses and one small eating establishment. Ms. Magers still remains 10 parking spaces short of the required 70. Trustees expressed concerns that this not be a Sports Bar, but needs to be a full restaurant establishment and also requested that the bar be screened from the restaurant area and that she would need to resolve the parking issue before approving an additional Class "F" license. R. Smolich moved to adopt Ordnance No. 1839 amending the Liquor Code to increase the number of Class "F" licenses. The motion failed due to lack of a second. #6 THE FIELDS OF HERITAGE MEADOWS. J. Durbin stated that the applicant is requesting final plat approval for the Fields at Heritage Meadows. This plat, consistent with the annexation agreement and preliminary plat, would provide a total of 151 single-family lots. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 15, 1999 PAGE FOUR The Park District has expressed concerns regarding the improvements within the park area and these concerns need to be resolved. There was discussion on road issues. Pasquinelli is building a paved road from 127th Street north to the school site. The stretch beyond to 119th Street is still a gravel road and needs paving to serve residents north of the school who will attempt to use Van Dyke Road even if unimproved. Trustee Stalzer stated that it was necessary to have Van Dyke built so there are paved roads on all four sides of Pasquinelli's development. It was believed that the annexation agreement required the developer to complete the road paving to 119th Street. K. Stalzer moved to continue discussion on The Fields of Heritage Meadows to April 5, 1999. Seconded by J. Dement. Roll call vote. Stalzer, no; Dement, yes; Darnell, no; Smolich, no. 3 no, 1 yes. Motion failed. J. Darnell moved to approve final plats for Unit 1 and 2 of the Fields of Heritage Meadows subject to the four- (4) stipulations in the staff report and also to include that the road is built in accordance with the Annexation Agreement. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Damell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. #7 ALL TUNE AND LUBE. J. Durbin stated that the applicant is requesting the PUD agreement for Renwick Place commercial development be amended to allow for the construction of an automotive service facility and site plan review. The subject site is lot 3 of Renwick Place, which is approximately 0.85 acres of the total 20-acre development. The site has frontage along Route 59 and is located between Taco Bell on lot 4 and a 7-unit retail building on lot 2. The Trustees had concerns and expressed disappointment with a repair shop instead of the more traditional retail types of businesses. Ideally, the "front tier" space (that location adjacent to the primary street) is reserved for retail/restaurant uses that depend greatly upon passerby traffic for their business. They also discussed possible noise from open · doors for the non air-conditioned shop. The operator, John Anderson was present and invited the Trustees to visit his repair shop in Oswego, and that he has had no problems or complaints about noise from neighboring businesses. J. Dement moved to continue discussion on All Tune an~ Lube at the April 5, 1999 meeting. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Darnell, no; Smolich, yes. 3 yes, 1 no, 2 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 18, 1999 PAGE FIVE #8 PARKVIEW MEADOWS J. Durbin told the Board that he placed this item on the Agenda recommending a motion to continue to address two stipulations: The applicant shall provide the necessary permits from IDOT for intersection and traffic signal improvements to the intersection of Illinois Route 59 and Feeney Drive; and The applicant shall obtain the necessary fight-of-way along Feeney Road for the extension of Feeney Road to Illinois Route 59. The applicant is requesting final subdivision plat approval for Parkview Meadows located at the southeast Comer of Rt. 59 and Feeney Drive as extended. Parkview Meadows consists of 40 acres and provides for 57 single family lots and 44 townhouse units. Lot areas range from 10,000 square feet to 15,160 square feet, and the projects gross density is 2.52 dwellings units per acre. The Board, along with the applicants had lengthy discussions on the extension of Feeney Drive to Rt. 59 in alignment with Fraser Road and that the applicants pay a fair share contribution for the necessary fight-of-way improvements and traffic lights at the intersection. It is also necessary that applicant obtain 40 more feet of right-of-way for the extension of Feeney Road. The Board and applicant agreed to work out a recapture agreement for reimbursement of funds from future developments at the intersection that connects with Fraser Road. J. Durbin again noted that the plat approval has a 60-day time limit for all stipulations to be fulfilled. K. Stalzer moved to approve the Final Plat for a 40-acre residential development located at the southeast comer of Rt. 59 and Feeney with the six (6) stipulations recommended by the staff and Plan Commission with an addition of a seventh (7th) that our Village Administrator and Attorney prepare a Recapture Agreement satisfactory to both parties between the owner and the Village for signalization and road improvements on Rt. 59. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Damell, no; Smolich, yes. 3 yes, 1 no, 2 absent. Motion carried. K, Stalzer moved to take a five-minute break. Seconded by R. Smolich. Voice vote. 3 yes, 1 no (Damell). Motion carried. 10:45 p.m. 10:55 p.m. Meeting convened. #9 RESOLUTION NO. 1226 APPROVING THE CHANGE OF CONTROL OF THE CABLE COMMUNICATIONS FRANCHISE. K. Stalzer moved to adopt Resolution No. 1226 approving the Change of Control of the Cable Communications Franchise. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Damell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 15, 1999 PAGE SIX #10 ORDINANCE NO. 1839 ESTABLISHING BUILDING PERMIT FEES. J. Durbin explained to the Board that Staff completed an analysis of the costs of administering the Building Code throughout the Village and also a survey of building permit fees in other nearby municipalities. Staff has determined that the costs of administering the building regulations associated with an average home is approximately $1650 which currently exceeds our fees. Accordingly, we are recommending adoption of the ordinance, which would amend the building permit fee to be consistent with our costs. The most significant change being the increase of the cubic foot fee from $.046 to $.05. This is an increase of under 10% or approximately $125.00 per home. The second change included in an increase of $5.00 per inspection for electrical and plumbing inspections. The final change is the ordinance would establish a minimum sign permit fee of $25.00, currently there is no minimum fee. Most other fees are currently comparable with other communities or slightly higher and we have not proposed any changes. Staff recommends adoption of the ordinance establishing building permit fees. Trustees discussed staffs approach and questioned whether the proposed increase would cover our costs. There was discussion relative to the costs associated with production homes vs. custom homes. Custom homes, it was agreed, involve more extensive plan review and inspections then production homes. There was also discussion of the survey of building permit fees in other surrounding municipalities. Trustees Stalzer noted the fees of other communities, our rising' costs of administration, the importance of maintaining a quality building department while building activity continues to increase, and proposed an $.08 per cubic foot fee. K. Stalzer moved to adopt Ordinance No. 1839 establishing fees for Building Permits and Building Re-Inspections changing Item 1. A gross area fee of $.05 to read $.08 per cubic foot, with no other changes to the Ordinance. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Dement, yes; Damell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT C.~ Minick told the Trustees that he has given them a Final Draft of the 1999-2000 Budget. He also reminded them that a Special Meeting will be held on Monday, March 29, 1999 for the purpose of a Public Hearing on the Budget, and request the Board to consider adopting the Final Draft of the Budget at that time. PUBLIC WORKS DIRECTOR REPORT K. Stalzer moved to authorize the Village Engineer to complete the needed documents to receive bids for the proposed Whispering Creek Improvement Work as stated. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement,yes; Darnell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 15, 1999 PAGE SEVEN K. Stalzer moved to authorize the Village Engineer to complete the needed documents to receive bids for the proposed DesPlaines Street Reconstruction Work as stated. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Dement, yes; Damell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. ENGINEER'S REPORT No report COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report POLICE CHIEF'S REPORT J. Dement moved to approve the purchase of a 1999 Ford from Terry's Ford/Lincoln- Mercury to replace the Squad car damaged in the accident on February 25, 1999. Seconded by J. Darnell. Vote by roll call. Stalzer, yes; Dement, yes; Darnell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. J. Damell moved to approve the lease/purchase of four (4) vehicles at an annual payment of $28,603.07 as per our meeting of the Finance Committee. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Dement, yes; Darnell, yes; Smolich, yes. 4 yes, 0 no, 2 absent. Motion carried. Chief Bennett presented the Operations Report for January 1999. He also tabled the appoint of Auxiliary Officer. ATTORNEY'S REPORT No report J. Darnell moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 4 yes, 0 no. Motion carried. Meeting adjourned at 11 '10 p.m. SUS^N J^NIK, rILL^GE CLERK 16328 S. Peerless Court Plainfield, IL 60544 (815) 436-5369 March 15, 1999 The Village Board of Plainfield 530 W. Lockport Street Plainfield, IL 60544 RE: \Extension of Feeney Road Dear Village Board Members: We recently formed a Neighborhood Watch group in our Lily Cache Acres subdivision. The program has been completed, but our group continues to meet to address issues affecting our neighborhood. At our last block captains meeting we discussed the possible extension of Feeney. All present were opposed to this extension, and shared that their neighbors were also. We decided to begin investigating how soon this extension might take place. It was hoped we could complete a survey for an accurate account of all residents' opinions. At my March 4 meeting with Jim Testin I was surprised to learn that there was in fact plans to extend Feeney by the Parkview Meadows Developer, and that final approval of his plat would be considered this evening. The block captains of Lily Cache Acres would like to share their concerns if Feeney is approved to extend to Route 59 as is being proposed. We were unaware of the decision made back in the 1995 Transportation plans regarding this extension. We feel if Feeney is extended, we will see an increase in traffic. Feeney would serve as another alternative route from Route 59 to Route 30/Route 55. With the increase of traffic backups on Route 59, this ~ill happen. As drivers, we have all found "shortcuts" through town, which help us avoid sitting in traffic. Feeney is not a thoroughfare, but a residential street. It cannot handle additional through-traffic. Safety is an issue now for bicyclists and walkers as there are: 1) 2) 3) No stop signs to slow existing traffic No paved shoulders for safe exit off pavement Various widths to road; especially narrowing eastbound at McGrath, which forces traffic to merge without notice Feeney is not our only concern. We also feel that with increased through-traffic to Route 30, we will see an additional burden at the Lily Cache/Feeney intersection, and the Route 30/Lily Cache intersection. Both intersections are difficult to maneuver at peak hours, and have been scenes of various accident sites. Yet nothing has been done to improve traffic flow or safety. This decision being made by the Village ultimately impacts the Township and State Highway Departments. Feeney becomes Township Property in the Lily Cache Acres subdivision; the State of Illinois oversees Route 30 and Lily Cache. I have talked with Tom Leonard, Plainfield Township Highway Commissioner. He has not been contacted for his insights, and would appreciate the opportunity to give his input regarding this change. Therefore, we recommend a delay in final approval until Mr. Leonard is contacted, and we have a chance to survey our residents' desires. If in fact the extension is approved, we would like to go on record as opposed to this extension and would like agreements for the following: 1) 2) 3) 4) 5) 6) 7) 8) Stop signs along Feeney Drive, uniformly spaced and ENFORCED through both jurisdictions Speed limit signs posted and ENFORCED, preferably at less than State of Illinois residential speeds "No Through Traffic--Residential Use Only" signs posted at Route 59 and at entrance to Lily Cache Acres and ENFORCED Speed Bumps throughout both jurisdictions Weight limits imposed and enforced to avoid truck traffic Cooperation from Village for traffic assessments (i.e. traffic counts) if requested from Township or residents Assistance from Village to contact and urge State of Illinois to improve traffic flow at Route 30 and Lily Cache intersection (i.e. traffic lights, no left turn signs, etc) if requested by Township or residents Possible financial and/or labor assistance from Village to Township if needed for road repairs, paved shoulders, etc. due to increased traffic usage To properly assess the affect this extension would have, traffic counts should be reviewed now to have an accurate base count to compare in the future. We encourage this analysis be done at this time. Thank you for your consideration of this matter. Sincerely, Debra Lynn Obrecht dlo