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HomeMy Public PortalAbout04-05-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: APRIL 5, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, K. STALZER, R. SMOLICH, J. DARNELL, J. DEMENT, K. O'CONNELL, S. RATHBUN. OTHERS PRESENT: J. HARVEY - ATTORNEY D. BENNETT - CHIEF OF POLICE J. DJERF - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK - FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVELOPMENT A. PERSONS - PUBLIC WORKS L. VAUPEL - ECONOMIC DEVELOPMENT T. BURGHARD - VILLAGE ADMINISTRATOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. Chere Bates, Ordained Deacon in the Episcopal Church gave a short invocation. PRESIDENTIAL COMMENTS: President Rock announced Coffee with the Mayor this Wednesday, April 7, 1999 from 9-10a.m. Please remember to vote on Tuesday, April 13, 1999. TRUSTEE'S COMMENTS: K: Stalzer read a brief statement regarding some of his candidate signs that have been stolen from resident yards. PUBLIC COMMENTS: Dirk Gunderson, President of Alandale Homes asked the Trustees for an explanation of the increase in building permit fees without prior notification to all area builders. Administrator Burghard requested Mr. Gunderson to call for an appointment later in the week so they can sit down and go over documentation used in the increases. The PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 5, 1999 PAGE TWO Trustees felt that the increases were all justified with our increased staff, providing services to handle the growth, and rental costs for the increase of space at the Village Hall. K. Stalzer moved to approve the Agenda. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following: Village Bd. Minutes 3/15/99; Planning and Development Minutes 3//10/99; Finance Minutes 3/4/99; Downtown Parking Minutes, 3/19/99; Public Safety Minutes, 3/25/99; Bills Payable 4/5/99 and Ordinance No. 1841 amending Cable Television Franchise Agreement. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. WHEATLAND TOWNSHIP PARK. S. Rathbun moved to adjourn to a Public Hearing regarding a pre-annexation agreement for a 5 acre parksite located on the north side of 127th Street east of Rt. 59. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. The meeting was reconvened at 7:31 p.m. S. Rathbun moved to direct the Village Attorney to draft ordinances authorizing execution of the Pre-Annexation Agreement and also to include all of the amendments that Mr. Martin asked for be included in the Ordinance that is being drafted by the Attorney. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, no. 5 yes, 1 no. Motion carried. #4 ALL TUNE & LUBE. Wayne Anderson, operator of All Tune & Lube read a letter from the owners of the property in the facility in Oswego's shopping center stating that they were very pleased with the way the business was mn. It was extremely clean and they had no problems and were a valuable member of their development.. L. Vaupel, Economic Development Director also stated that the automotive service would be economically comparable to an all-retail development. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 5, 1999 PAGE THREE R. Smolich moved to direct the Village Attorney to draft an ordinance approving the special use permit to amend the PUD to allow for an automotive service facility with stipulations recommended in the staff report. Seconded by K. Stalzer. Vote by roll call. O'Connell, no; Rathbun, no; Darnell, no; Smolich yes; Stalzer, yes; Dement, no. 4 no, 2 yes. Motion fails. RENWICK PLACE LOTS 6, 7 AND 9. a) Lots 6 and 7 - Renwick Place Commercial Center Director Durbin stated that the applicant is requesting site plan approval to allow for the construction of a medical office building on each of Lots 6 and 7 of the Renwick Place Commercial Center. Renwick Place is a 20-acre development located at the southeast comer of Route 59 and Renwick Road. Lot 6 is approximately 2 acres and located at the southwest comer of Renwick Road .and the extension of Fredrick Street. Lot 7 is approximately 2.5 acres and located to the south of Lot 6. The Trustees had questions regarding the Fire Department concerns, which were to evaluate safety of parking/drive/egress at southeast comer of Lot 6. Developer, Erb said one of the buildings is 80 percent leased and the other is about 25 percent leased. Trustee Smolich preferred a two-story building as a step toward reducing urban sprawl. Attorney Welch said that it is not economically feasible to build two stories because of ADA requirements. S. Rathbun moved to approve the site plan for Lots 6 and 7 of Renwick Place with the stipulations recommended in the staff report along with an additional stipulation that the developer begin construction in six months on lot six on the south side of Renwick Road and within 12 months on the second building south of the first one. Seconded by J. Damell. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, no; Stalzer, yes; Dement, yes. 5 yes, 1 no. Motion carried. b) Children's World Learning Center (Lot 9-Renwick Place) Attorney Welch requested that the following letter is included in the minutes of the meeting. Dated: April 5, 1999 to the Plainfield Village Board from Ione Mueller: "On March 16, 1999, we sent a letter to the Plainfield Plan Commission objecting to reduced landscaping buffering on the Children's World site. Since then, we have met with the Petitioners attorney and have had the opportunity to inspect the site plan for the Children's World. As a result of this opportunity, we are withdrawing our objections to the request for reduced setbacks for Children's World." Director Durbin summarized the applicant request for site plan approval and a special use permit to amend the PUD to allow for the construction of a child care facility on Lot 9 of the Renwick Place Commercial Center. Issues were existing residential properties to the east of the subject parcel which require buffering provisions. The applicant has requested to amend the PUD to allow a reduction of the landscape buffer from residential districts of 20 feet to 10 feet for the north parking lot; a reduction from the minimum landscape buffer from residential districts of 20 feet to 10 feet for the south play area; and a reduction from the minimum building setback buffer from residential districts of 40 feet to 15 feet along the east property line. The Fire District objected to the site plan. The applicant has submitted a new landscaping plan with granite boulders as a vehicular barrier and with staggered plantings on the east side. Staff and Plan Commission found that the special use permit did not meet the standards on which to evaluate a special use. Developer Gary Erb and his attorney, Ed Welch requested a reduction in a side yard setback and landscape buffering. The Trustees wanted the zoning requirements to stay in place and not approve the Special Use request, and discussed the possibility of the developer shifting the building or making it smaller to fit the lot. The operators for Children's World were opposed to a smaller building. Mr. Erb stated that if the building were smaller it would not be Children's World, but office or retail space. K. Stalzer moved to deny the special use permit to amend the PUD and deny the site plan approval for Lot 9. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. #6 WILDING POINTE. J. Durbin noted that we additionally received one final modification to Paragraph 10 which would establish that the owner and developer agreed to the Village enacting a dormant special service area to act as a backup in the event that the homeowners association fails to maintain the private ponds, common areas, landscape easements and entrance signage within the subject property. Mr. Durbin briefly went through the modifications that were made to Exhibit C. Plainfield School Board Member, Bess Eichelberger informed the Board that plans for a school in the proposed Wilding Pointe subdivision have been permanently dropped. She said the board decided last Wednesday not to build a school, but would accept the negotiated 7.16-acre site. She also stated that traditionally, school board members have dealt with developers or Plainfield Township Park District officials about sites - not the Village. The Trustees thought this new development placed the village in a difficult situation. Administrator Burghard suggested the Trustees go ahead with the annexation and approval of the preliminary plat. He also proposed that the village could take title to an adjacent 7.42-acre open land parcel, which could someday be purchased by the school district as the village had originally planned. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 5, 1999 PAGE FIVE K. Stalzer moved to adopt Ordinance No. 1842 authorizing the Execution of a certain Annexation Agreement between the Village of Plainfield, Illinois, and First Midwest Trust, as Trustee under Trust Agreement dated November 10, 1998 and known as Trust No. 6361, and under Trust Agreement dated November 10, 1998 known as Trust Number 6367, and Fry Ventures, Inc. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, no. Motion carried. K. Stalzer moved to adopt Ordinance No. 1853 annexing property owned by First Midwest Trust and known as Wilding Pointe, Plainfield, Illinois. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to approve the preliminary plat for the 301-lot single family residential development known as Wilding Pointe. Seconded by S. Rathbun. Vote by roll call. O'Connell, no; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 5 yes, 1 no. Motion carried. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT J. Dement moved to approve vision care insurance from VSP to the full-time employees of the Village of Plainfield effective May 1, 1999. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. ECONOMIC DEVELOPMENT REPORT Mayor Rock excused himself from the following discussions. 9:15 p.m. Trustee Smolich had a few questions on the TIF Design Consultant guidelines. R. Smolich then excused himself also. L. Vaupel, Director of Economic Development presented to the Board two (2) firms to assist us in the implementation of the TIF plan, ARRIS (to be responsible for facade improvements, design criteria for the existing downtown, and restoration of historical buildings), and TENG (to be responsible for new construction, redevelopment projects, streetscape design, and design criteria for the Wallin Woods commercial sites). PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 5, 1999 PAGE SIX Trustee Rathbun stated that he has concerns with ARRIS being chosen as one of the two firms to assist us in the fact that Mr. Lambert represents a company that lies within the TIF District that by his consulting services may govern what his remodeling effort would be. Mr. Lambert sought legal counsel interpretation and felt the opinion received was sufficient to proceed as a candidate firm to assist the Village in the implementation of the TIF plan. Trustee's Dement and O'Connell would like to see a local firm assist us and feel that Mr. Lambert is very well qualified. It was the Board's pleasure to bring this to a future Workshop. They felt it was premature to hire the firms until after more discussion could take place, with Comments and input. Mayor Rock and R. Smolich returned to the meeting at 9:35'p.m. PUBLIC WORK'S REPORT K. Stalzer moved to approve to LaYne-Western for Well #3 Pump Rehabilitation in the amount of $42,142.00. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. J. Dement moved to approve the purchase of John Deere F932 Lawn Tractor. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT K. Stalzer moved to approve Resolution No. 1227 approving the 1999 MFT Street Maintenance Program in the amount of $175,000. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. COMMUNITY DEVELOPMENT REPORT Trustee Damell recused himself from this discussion at 9:40 p.m. S. Rathbun moved to re-approve The Ponds of Plainfield Unit 1 Final Plat. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Dement, yes. 5 yes, 1 absent. Motion carried. Trustee Darnell returned to the meeting at 9:45 p.m. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 5, 1999 PAGE SEVEN POLICE REPORT Chief Bennett requested that Items 1 and 2 be tabled. S. Rathbun moved to approve the promotional events of MainStreet Plainfield according to the letter dated March 23, 1999 from Moon-Hea Sackrider of MainStreet for Strawberry Fest, Cruise Nights and Harvest Fest. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, no; Smolich, no; Stalzer, yes; Dement, yes. 4 yes, 2 no. Motion carried. ATTORNEY'S REPORT S. Rathbun moved to instruct our attorneys to appeal Judge Niznik's ruling in the Cedar Design Rustic Fence case. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adjourn the meeting. Seconded by S. Rathbun. Voice vote. 6 yes, 0 no. Motion carried. Meeting adjourned at 9:50 p.m. SUSAN JANIK, VILL4~GE CLERK