HomeMy Public PortalAbout04-05-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE:
APRIL 5, 1999
AT: VILLAGE HALL
BOARD PRESENT:
R. ROCK, K. STALZER, R. SMOLICH, J. DARNELL,
J. DEMENT, K. O'CONNELL, S. RATHBUN.
OTHERS PRESENT:
J. HARVEY - ATTORNEY
D. BENNETT - CHIEF OF POLICE
J. DJERF - ENGINEER
S. JANIK - VILLAGE CLERK
C. MINICK - FINANCE DIRECTOR
J. DURBIN - COMMUNITY DEVELOPMENT
A. PERSONS - PUBLIC WORKS
L. VAUPEL - ECONOMIC DEVELOPMENT
T. BURGHARD - VILLAGE ADMINISTRATOR
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees
were present. Clerk Janik led the pledge to the flag.
Chere Bates, Ordained Deacon in the Episcopal Church gave a short invocation.
PRESIDENTIAL COMMENTS:
President Rock announced Coffee with the Mayor this Wednesday, April 7, 1999 from
9-10a.m. Please remember to vote on Tuesday, April 13, 1999.
TRUSTEE'S COMMENTS:
K: Stalzer read a brief statement regarding some of his candidate signs that have been
stolen from resident yards.
PUBLIC COMMENTS:
Dirk Gunderson, President of Alandale Homes asked the Trustees for an explanation of
the increase in building permit fees without prior notification to all area builders.
Administrator Burghard requested Mr. Gunderson to call for an appointment later in the
week so they can sit down and go over documentation used in the increases. The
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5, 1999
PAGE TWO
Trustees felt that the increases were all justified with our increased staff, providing
services to handle the growth, and rental costs for the increase of space at the Village
Hall.
K. Stalzer moved to approve the Agenda. Seconded by S. Rathbun. Vote by roll call.
O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6
yes, 0 no. Motion carried.
S. Rathbun moved to approve the Consent Agenda to include the following: Village Bd.
Minutes 3/15/99; Planning and Development Minutes 3//10/99; Finance Minutes 3/4/99;
Downtown Parking Minutes, 3/19/99; Public Safety Minutes, 3/25/99; Bills Payable
4/5/99 and Ordinance No. 1841 amending Cable Television Franchise Agreement.
Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes;
Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried.
WHEATLAND TOWNSHIP PARK.
S. Rathbun moved to adjourn to a Public Hearing regarding a pre-annexation agreement
for a 5 acre parksite located on the north side of 127th Street east of Rt. 59. Seconded by
J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes;
Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried.
The meeting was reconvened at 7:31 p.m.
S. Rathbun moved to direct the Village Attorney to draft ordinances authorizing
execution of the Pre-Annexation Agreement and also to include all of the amendments
that Mr. Martin asked for be included in the Ordinance that is being drafted by the
Attorney. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes;
Darnell, yes; Smolich, yes; Stalzer, yes; Dement, no. 5 yes, 1 no. Motion carried.
#4 ALL TUNE & LUBE.
Wayne Anderson, operator of All Tune & Lube read a letter from the owners of the
property in the facility in Oswego's shopping center stating that they were very pleased
with the way the business was mn. It was extremely clean and they had no problems and
were a valuable member of their development.. L. Vaupel, Economic Development
Director also stated that the automotive service would be economically comparable to an
all-retail development.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5, 1999
PAGE THREE
R. Smolich moved to direct the Village Attorney to draft an ordinance approving the
special use permit to amend the PUD to allow for an automotive service facility with
stipulations recommended in the staff report. Seconded by K. Stalzer. Vote by roll call.
O'Connell, no; Rathbun, no; Darnell, no; Smolich yes; Stalzer, yes; Dement, no. 4 no, 2
yes. Motion fails.
RENWICK PLACE LOTS 6, 7 AND 9.
a) Lots 6 and 7 - Renwick Place Commercial Center
Director Durbin stated that the applicant is requesting site plan approval to allow for the
construction of a medical office building on each of Lots 6 and 7 of the Renwick Place
Commercial Center. Renwick Place is a 20-acre development located at the southeast
comer of Route 59 and Renwick Road. Lot 6 is approximately 2 acres and located at the
southwest comer of Renwick Road .and the extension of Fredrick Street. Lot 7 is
approximately 2.5 acres and located to the south of Lot 6.
The Trustees had questions regarding the Fire Department concerns, which were to
evaluate safety of parking/drive/egress at southeast comer of Lot 6. Developer, Erb said
one of the buildings is 80 percent leased and the other is about 25 percent leased. Trustee
Smolich preferred a two-story building as a step toward reducing urban sprawl. Attorney
Welch said that it is not economically feasible to build two stories because of ADA
requirements.
S. Rathbun moved to approve the site plan for Lots 6 and 7 of Renwick Place with the
stipulations recommended in the staff report along with an additional stipulation that the
developer begin construction in six months on lot six on the south side of Renwick Road
and within 12 months on the second building south of the first one. Seconded by J.
Damell. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, no;
Stalzer, yes; Dement, yes. 5 yes, 1 no. Motion carried.
b) Children's World Learning Center (Lot 9-Renwick Place)
Attorney Welch requested that the following letter is included in the minutes of the
meeting. Dated: April 5, 1999 to the Plainfield Village Board from Ione Mueller: "On
March 16, 1999, we sent a letter to the Plainfield Plan Commission objecting to reduced
landscaping buffering on the Children's World site. Since then, we have met with the
Petitioners attorney and have had the opportunity to inspect the site plan for the
Children's World. As a result of this opportunity, we are withdrawing our objections to
the request for reduced setbacks for Children's World."
Director Durbin summarized the applicant request for site plan approval and a special use
permit to amend the PUD to allow for the construction of a child care facility on Lot 9 of
the Renwick Place Commercial Center. Issues were existing residential properties to the
east of the subject parcel which require buffering provisions. The applicant has requested
to amend the PUD to allow a reduction of the landscape buffer from residential districts
of 20 feet to 10 feet for the north parking lot; a reduction from the minimum landscape
buffer from residential districts of 20 feet to 10 feet for the south play area; and a
reduction from the minimum building setback buffer from residential districts of 40 feet
to 15 feet along the east property line. The Fire District objected to the site plan. The
applicant has submitted a new landscaping plan with granite boulders as a vehicular
barrier and with staggered plantings on the east side. Staff and Plan Commission found
that the special use permit did not meet the standards on which to evaluate a special use.
Developer Gary Erb and his attorney, Ed Welch requested a reduction in a side yard
setback and landscape buffering. The Trustees wanted the zoning requirements to stay in
place and not approve the Special Use request, and discussed the possibility of the
developer shifting the building or making it smaller to fit the lot. The operators for
Children's World were opposed to a smaller building. Mr. Erb stated that if the building
were smaller it would not be Children's World, but office or retail space.
K. Stalzer moved to deny the special use permit to amend the PUD and deny the site plan
approval for Lot 9. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun,
yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried.
#6 WILDING POINTE.
J. Durbin noted that we additionally received one final modification to Paragraph 10
which would establish that the owner and developer agreed to the Village enacting a
dormant special service area to act as a backup in the event that the homeowners
association fails to maintain the private ponds, common areas, landscape easements and
entrance signage within the subject property. Mr. Durbin briefly went through the
modifications that were made to Exhibit C.
Plainfield School Board Member, Bess Eichelberger informed the Board that plans for a
school in the proposed Wilding Pointe subdivision have been permanently dropped. She
said the board decided last Wednesday not to build a school, but would accept the
negotiated 7.16-acre site. She also stated that traditionally, school board
members have dealt with developers or Plainfield Township Park District officials about
sites - not the Village.
The Trustees thought this new development placed the village in a difficult situation.
Administrator Burghard suggested the Trustees go ahead with the annexation and
approval of the preliminary plat. He also proposed that the village could take title to an
adjacent 7.42-acre open land parcel, which could someday be purchased by the school
district as the village had originally planned.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5, 1999
PAGE FIVE
K. Stalzer moved to adopt Ordinance No. 1842 authorizing the Execution of a certain
Annexation Agreement between the Village of Plainfield, Illinois, and First Midwest
Trust, as Trustee under Trust Agreement dated November 10, 1998 and known as Trust
No. 6361, and under Trust Agreement dated November 10, 1998 known as Trust Number
6367, and Fry Ventures, Inc. Seconded by S. Rathbun. Vote by roll call. O'Connell,
yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, no. Motion carried.
K. Stalzer moved to adopt Ordinance No. 1853 annexing property owned by First
Midwest Trust and known as Wilding Pointe, Plainfield, Illinois. Seconded by S.
Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes;
Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried.
K. Stalzer moved to approve the preliminary plat for the 301-lot single family residential
development known as Wilding Pointe. Seconded by S. Rathbun. Vote by roll call.
O'Connell, no; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 5
yes, 1 no. Motion carried.
ADMINISTRATOR'S REPORT
No report
FINANCE DIRECTOR'S REPORT
J. Dement moved to approve vision care insurance from VSP to the full-time employees
of the Village of Plainfield effective May 1, 1999. Seconded by S. Rathbun. Vote by roll
call. O'Connell, yes; Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement,
yes. 6 yes, 0 no. Motion carried.
ECONOMIC DEVELOPMENT REPORT
Mayor Rock excused himself from the following discussions. 9:15 p.m. Trustee Smolich
had a few questions on the TIF Design Consultant guidelines. R. Smolich then excused
himself also.
L. Vaupel, Director of Economic Development presented to the Board two (2) firms to
assist us in the implementation of the TIF plan, ARRIS (to be responsible for facade
improvements, design criteria for the existing downtown, and restoration of historical
buildings), and TENG (to be responsible for new construction, redevelopment projects,
streetscape design, and design criteria for the Wallin Woods commercial sites).
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5, 1999
PAGE SIX
Trustee Rathbun stated that he has concerns with ARRIS being chosen as one of the two
firms to assist us in the fact that Mr. Lambert represents a company that lies within the
TIF District that by his consulting services may govern what his remodeling effort would
be. Mr. Lambert sought legal counsel interpretation and felt the opinion received was
sufficient to proceed as a candidate firm to assist the Village in the implementation of the
TIF plan. Trustee's Dement and O'Connell would like to see a local firm assist us and
feel that Mr. Lambert is very well qualified.
It was the Board's pleasure to bring this to a future Workshop. They felt it was premature
to hire the firms until after more discussion could take place, with Comments and input.
Mayor Rock and R. Smolich returned to the meeting at 9:35'p.m.
PUBLIC WORK'S REPORT
K. Stalzer moved to approve to LaYne-Western for Well #3 Pump Rehabilitation in the
amount of $42,142.00. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes;
Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion
carried.
J. Dement moved to approve the purchase of John Deere F932 Lawn Tractor. Seconded
by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich,
yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
K. Stalzer moved to approve Resolution No. 1227 approving the 1999 MFT Street
Maintenance Program in the amount of $175,000. Seconded by S. Rathbun. Vote by roll
call. O'Connell, yes; Rathbun, yes; Damell, yes; Smolich, yes; Stalzer, yes; Dement, yes.
6 yes, 0 no. Motion carried.
COMMUNITY DEVELOPMENT REPORT
Trustee Damell recused himself from this discussion at 9:40 p.m.
S. Rathbun moved to re-approve The Ponds of Plainfield Unit 1 Final Plat. Seconded by
J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes;
Dement, yes. 5 yes, 1 absent. Motion carried.
Trustee Darnell returned to the meeting at 9:45 p.m.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5, 1999
PAGE SEVEN
POLICE REPORT
Chief Bennett requested that Items 1 and 2 be tabled.
S. Rathbun moved to approve the promotional events of MainStreet Plainfield according
to the letter dated March 23, 1999 from Moon-Hea Sackrider of MainStreet for
Strawberry Fest, Cruise Nights and Harvest Fest. Seconded by K. O'Connell. Vote by
roll call. O'Connell, yes; Rathbun, yes; Darnell, no; Smolich, no; Stalzer, yes; Dement,
yes. 4 yes, 2 no. Motion carried.
ATTORNEY'S REPORT
S. Rathbun moved to instruct our attorneys to appeal Judge Niznik's ruling in the Cedar
Design Rustic Fence case. Seconded by R. Smolich. Vote by roll call. O'Connell, yes;
Rathbun, yes; Darnell, yes; Smolich, yes; Stalzer, yes; Dement, yes. 6 yes, 0 no. Motion
carried.
J. Dement moved to adjourn the meeting. Seconded by S. Rathbun. Voice vote. 6 yes, 0
no. Motion carried.
Meeting adjourned at 9:50 p.m.
SUSAN JANIK, VILL4~GE CLERK