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Home My Public Portal About04-19-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: APRIL 19, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, J. DARNELL, J. DEMENT, K. O'CONNELL, S. RATHBUN. K. STALZER WAS ABSENT. OTHERS PRESENT: J. HARVEY - ATTORNEY D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK - FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVELOPMENT A. PERSONS - PUBLIC WORKS T BURGHARD - VILLAGE ADMINISTRATOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken. K. Stalzer was not present; all other Trustees were present. Administrator Burghard led the pledge to the flag. PRESIDENTIAL COMMENTS: Terry Freeman, Forester for the Village of Plainfield, presented to the Mayor and the Village Board a plaque and a flag to fly awarding us our 8th Tree City USA (1998) statUs. Tree City USA is sponsored in cooperation with the National Association of State Foresters. This Tree City USA award indicates that we take our municipal tree-care responsibilities seriously. Mayor Rock proclaimed April 30, 1999 as ARBOR Day in the Village, and urged all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands. TRUSTEE'S COMMENTS: S. Rathbun moved that we bring the Trustee-elects into the Executive Session with us. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; Darnell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. PUBLIC COMMENTS: Mr. Dan Bush, Park District, thanked Jeff Dement for all he has done over the years for the Park District. Rowan Hedden, Ashbury Farms, questioned the administrator if there has been any correspondence with Mr. Koop with regards to completing the work in Ashbury and both J. Durbin and Mr. Burghard will check into. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 19, 1999 PAGE TWO Ken Skinner, Ashbury Farms, also wanted to know if there have been any progress or changes made to the Weed Ordinance. J. Durbin responded that no changes have been made. S. Rathbun moved to approve the Agenda. Seconded by J. Damell. Vote by roll call. Rathbun, yes; Damell, yes; Smolich,.yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, 3/29/99, 04/05/99; Public Works Meeting Minutes, 3/03/99, 04/07/99; Bills Payable 04/19/99 and SWAHM Insurance Resolution No. 1228. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Darnell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. //3 ANIMAL CARE CENTER J. Durbin explained that the applicant was requesting a special use permit to allow a veterinary clinic providing hospital, boarding, and grooming services for pets. The property, located in Founder's Plaza at the northwest comer of Illinois Route 59 and Dayfield Drive, is currently zoned B-2, which allows veterinary clinics as a special use. Four stipulations were listed by the Staff: The veterinary clinic is limited to an internal use facility only (no outside dog runs, kennels, etc. are permitted); The applicant shall contract a cleaning service to clean the parking lot on a regular basis; Outdoor activities (walking dogs, etc.) shall be limited to the area west of the building to avoid potential traffic conflicts; Post of signage in the landscape area "keep out". Discussion centered on how regularly a cleaning service would patrol the parking lot where dogs would be walked; if the facility would also board animals; and that it is very important that all affected adjoining parties be notified when the board reconsiders the request. R. Smolich stated that he would prefer that the applicant was present to participate and answer some questions and he would like to table this discussion for that purpose. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Damell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. //4 WALKERS GROVE UNIT 10 FINAL PLAT Director Durbin stated that the applicant is seeking approval of the final plat for Unit 10 of Walkers Grove (located at the Southeast comer of 135th and Route 30). The preliminary plat was approved August 16, 1993 for 485 single family lots. Units 1 through 9A included a total of 446 single-family homesites. Unit 10 provides for 31 additional single-family lots and the associated street improvements. This gives Walkers Grove a total of 477 single-family lots. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 19, 1999 PAGE THREE S. Rathbun moved to approve the final plat for Walkers Grove Unit 10 with the four stipulations: Compliance with requirements of Village Engineer; Compliance with requirements of Plainfield Fire Protection District; Compliance with the provisions of the annexation agreement; Comply with the provisions of the recapture agreements for the West Norman Drain interceptor sewer. Seconded by R. Smolich. Rathbun, yes; Darnell, Yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no. 1 absent. Motion carried. #5 NATURE'S CROSSING UNIT 3 FINAL PLAT J. Durbin stated that the applicant is seeking approval of the third and final phase of Nature's Crossing (located on the north side of 135th Street directly to the west of Walkers Grove Subdivison). The Village approved the preliminary plat in February of 1997. Unit 3 would provide 47 new detached single family lots for a total of 145 single- family homesites, which were provided for in the preliminary plat. The annexation agreement identifies 135th Street improvements, both onsite and offsite, that will be completed by the developer including the area from Walker's Grove Unit 5 to the east boundary line of the subject property. Due to delays on the Breitwieser property no improvements have begun. The improvements to 135th Street offsite are required to be completed within one year of the issuance of the permit to improve the box culvert. The applicant has recently obtained information to apply for the permit and will make application shortly. The applicant agrees to complete onsite improvements if permit approval is delayed. The subdivision internal crossing of the West Norman Ditch, Blakely Drive, needs to be completed. The agreement is being finalized between the applicant and the Park District regarding the dedication of the open space. The Plan Commission and Staff recommend approval with the folloWing stipulations: Compliance with requirements of Village Engineer, Plainfield Fire Protection District and the Plainfield Township Park District; Compliance with the provisions of the annexation agreement and the Planned Unit Deve. lopment; No occupancy permit for Unit 3 shall be issued until the bridge on Blakely Drive over the West Norman Ditch is completed and approved by the Village. S. Rathbun moved to approve the final plat for Natures Crossing Unit 3 with the 3 stipulations stated. Seconded by J. Damell. Vote by roll call. Rathbun, yes; Darnell, Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard advised the Board that he will be in Springfield, Illinois with the Will County Legislative Committee on Wednesday, April 21 and Thursday, April 22, 1999. FINANCE DIRECTOR'S REPORT No report PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 19, 1999 PAGE FOUR PUBLIC WORKS DIRECTOR REPORT R. Smolich moved to approve Ordinance No. 1844 Water Conservation. Seconded by S. Rathbun. It was requested that articles in the local newspapers, newsletter and some additional signage should be placed for the residents to be made aware of the Ordinance. Vote by roll call. Rathbun, yes; Darnell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to authorize the purchase of one 1999 Ford Ranger, with options, from Rod Baker Ford, Plainfield at a total cost of $14,212 and to waive the bidding process. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Damell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. ENGINEER'S REPORT No report COMMUITY DEVELOPMENT DIRECTOR'S REPORT No report POLICE CHIEF'S REPORT No report ATTORNEY'S REPORT No report J. Dement moved to adjourn into Executive Session on personnel to reconvene. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Damell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned to Executive Session. 7:35 p.m. The meeting of the Mayor and Board reconvened at 9:01 p.m. with all Trustees present except K. Stalzer. On a motion by Mr. Rathbun and seconded by Mrs. O'Connell, the Board increased Mr. Burghard's salary by 5% and his auto allowance by $100.00. Vote by roll call. Rathbun, yes; Damell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to adjourn the meeting. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Damell, yes; Smolich, yes; Dement, yes; O'Connell, yes. 5 yes, 0 no. 1 absent. Motion carried. Meeting adjourned at 9:03 p.m. SUSAN JANIK, VILLAGE CLERK