HomeMy Public PortalAbout05-10-1999 Special MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
SPECIAL VILLAGE MEETING
DATE:
MAY 10, 1999
AT: VILLAGE HALL
BOARD PRESENT:
R. SMOLICH, M. COLLINS, S. CALABRESE,
K. O'CONNELL, S. RATHBUN, J. CHERRY.
PRESIDENT ROCK WAS ABSENT.
OTHERS PRESENT:
D. BENNETT - CHIEF OF POLICE
T. L. BURGHARD- ADMINISTRATOR
H. HAMILTON - ENGINEER
S. JANIK - VILLAGE CLERK
C. MINICK- FINANCE DIRECTOR
J. DURBIN - COMMUNITY DEVELOPMENT
A. PERSONS - PUBLIC WORKS
K. BLAAUW-HAMILTON ENGINEERING
At 7:00 p.m. Clerk Janik called the Special Meeting to order. Roll call was taken,.
all Trustees were present. President Rock was absent. Clerk Janik then led the
pledge to the flag.
In the absence of the Mayor, Clerk Janik asked for a motion to appoint a
Chairperson for this meeting.
S. Calabrese moved to appoint K. Connell. Seconded by S. Rathbun. Vote by
roll call. Smolich, yes; Collins, yes; Calabrese, yes; O'Connell, abstain; Rathbun,
yes; Cherry, yes. 5 yes, 1 abstain. Motion carried.
There were no Presidential Comments.
There were no Trustee's Comments.
DES PLAINES STREET IMPROVEMENTS. Administrator Burghard explained
to the Board that pursuant to direction bids were taken for the DesPlaines Street
improvements. A question has arisen by some adjacent landowners of the
design of the final plan. The Plan was decided on in January/February 1999
meeting of the Mayor and Board of Trustees in conjunction with the final design
and final approval of the configuration of the planters for Mr. Bryant's building.
Some of the residents and business people of the area and written and
expressed concerns that parking is insufficient in terms of the proposed layout
and secondly that they were not consulted sufficiently in terms of the final design.
SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
MAY 10, 1999
PAGE TWO
There is a parking reduction in terms of the layout from Lockport Street to
Chicago a loss of a total of four parking spaces. However, the final design is
safer than the diagonal parking that previously existed.
Ken Blaauw from Robert E. Hamilton Consulting stated that on May 4, 1999 at
10:00 a.m. four bids were opened at the Village Hall for the DesPlaines Street
Reconstruction project. Review of these bids finds them to be responsive and
responsible.
Base bid was for Roadway removal and replacement, including asphalt binder
only, sidewalk, and street lighting. Option 1: Asphalt surface placement,
pavement striping, and additional sidewalk. Option 2: Alley resurfacing south of
the Bryant Building.
Based on the base bid only, Construction By Camco, Inc. was the Iow bidder, to
complete the project including Option I or Option 2 or both Options, "D"
Construction would be the Iow bidder to complete the entire project.
A representative from "D" Construction was present and talked to the Board
about their completion dates, staying on schedule and even feel that they can get
the project done a few weeks ahead of time, if the bid is awarded to them.
The total construction contract amount for "D" Construction would be
$239,606.75.
Carol Falc from CK Design had concerns that they will be losing parking spaces
and we all need as many parking spaces as we can possible get in this
downtown area. They would prefer angle parking on the West Side of the street
and parallel parking on the East Side.
Mike Lambert, Arris Architects also had concerns about losing parking spaces.
He also expressed that he was upset that all adjacent business owners were not
notified when a final design was chosen. He felt they needed to be included in
the discussions.
The Board had discussions regarding the bid tabulations, completion dates and
the total amount of the project. It was also discussed the cost increase of having
angle parking on the west side only and parallel parking on the east side, and
would it be possible to come up with a compromise to help the business owners
with their parking concerns. The total amount if the angle parking were also
included would be $240,750.00.
SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
MAY 10, 1999
PAGE THREE
Carl Bryant said that when he became involved with the building site here, the
Village requested that I install the transformer for this building in a vault in the
building at the cost of an additionaJ $20,000. This was done on the basis that the
Village would be dropping the electrical lines on DesPlaines Street underground.
I believed in it and thought it would be an enhancement for the downtown. Are
the lines now going to be put underground?
Administrator Burghard explained that the cost estimates to accomplish the
electrical going underground was expensive and funds were not available to this
at this time. The Board directed Howard Hamilton to design the project with the
conduit under the street so that if and when the Village does want to take the
power lines down, i.e. when the Village has sufficient money to do so, there will
be a conduit under the street, and the new street will not have to be torn up. I
received a price quote from Com Ed to take the power lines down, on deplanes
Street and it was roughly $37,000, but did not include certain specifics.
Trustee Smolich stated that he realized the pressure that was placed on Mr.
Bryant, and that the prior Board believed that power lines underground would
make an enhancement to our historic downtown. I still support this project.
H. Hamilton spoke with regard to the safety concerns with angle parking.
S. Rathbun moved to award "D"Construction the contract for roadway and
lighting improvements on DesPlaines from Lockport Street to Chicago, Project
No. 89370 in an amount of $239,606.75. Seconded by J. Cherry. Vote by roll
call. Smolich, yes; Collins, yes; Calabrese, yes; O'Connell, yes; Rathbun, yes.
Cherry, yes. 6 yes, 0 no. Motion carried.
S. Rathbun moved to direct the Village Engineer to negotiate with "D"
Construction for a change Order to allow angle parking on the west side of
DesPlaines Street. Seconded by S. Calabrese. Vote by roll call. Smolich, no;
Collins, yes; Calabrese, yes; O'Connell, yes; Rathbun, yes; Cherry, yes. 5 yes, 1
no. Motion carried.
S. Calabrese moved to adjourn the meeting. Seconded by S. Rathbun. Voice
vote. 6 yes, 0 no. Motion carried.
Meeting adjourned at 8:00 p.m.
SUSAN JANIK, V,C_.LAGE CLERK