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HomeMy Public PortalAbout05-17-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MAY 17, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, K.O'CONNELL, S. RATHBUN, S. CALABRESE, M. COLLINS, J. CHERRY. OTHERS PRESENT: D BENNETT - CHIEF OF POLICE T. L. BURGHARD- ADMINISTRATOR H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK- FINANCE DIRECTOR C. WISE- ATTORNEY J. DURBIN - COMMUNITY DEVELOPMENT J. TESTIN - PLANNER A. PERSONS - PUBLIC WORKS L. VAUPEL- ECONOMIC DEVELOPMENT At 7:00 p.m. President Rock called the Meeting to order. Roll call was taken, all Trustees were present. Clerk Janik then led the pledge to the flag. Chief Donald Bennett presented Police Officer of the Year 1998 awards to Officer James Caliendo and Michael Altenhoff. L. Vaupel introduced John Bates and Moon Hee Sackrider, of MainStreet and announced the award of Excellence that MainStreet received from the State of Illinois. MainStreet also presented the Village of Plainfield an appreciation plaque thanking the Village for their support. Mayor Rock has made the following appointments: J. Cherry moved to appoint Stephen Calabrese as alternate delegate for the Will County Government League. Seconded by K. O'Connell. Voice Vote. 6 yes, 0 no. Motion carried. S. Calabrese moved to reappoint Walter Manning for a term 05/17/99 to 04/30/2002 to the Plan Commission. Seconded by J,. Cherry. Voice vote. 6 yes, 0 no. Motion carried. R. Smolich moved to reappoint Robert Schinderle for a term 05/17/99 to 04/30/2002 to the Plan Commission. Seconded by So Calabrese. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, '! 999 PAGE TVVO R. Smolich moved to reappoint Larry Kachel for a term 05/17/99 to 04/30/2002 to the Plan Commission. Seconded bY J. Cherry. Voice vote. 6 yes, 0 no. Motion carried. J. Cherry moved to appoint Robert Millan to replace Stephen Calabrese for a term 05/17/99 to 04/30/2000 to the Plan Commission. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. K. O'Connell moved to appoint Marilyn Gehrke to replace Len Lombardo for a term 05/17/99 to 04/30/2001 to the Plan Commission. Seconded by J. Cherry. Voice vote. 6 yes, 0 no. Motion carried. S. Rathbun moved to reappoint Thomas Fitzgerald to the Fire and Police Commission for a term 05/17/99 to 04/30/2002. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. J. Cherry moved to appoint Jim Harvey, Village Attorney for a term of one year 05/17/99 to 04/30/2000. Seconded by M. Collins. Voice vote. 6 yes, 0 no. Motion carried. S. Calabrese moved to appoint Robert E. Hamilton Engineers for a term of one year 05/17/99 to 04/30/2000. Seconded by K. O'Connell. Voice vote. 6 yes, 0 no. Motion carried. R. Smolich moved to appoint Karen Ivlow, Treasurer for a term of one year 05/17/99 to 04/30/2000. Seconded by S. Rathbun. Voice vote. 6 yes, 0 no. Motion carried. R. Smolich moved to appoint Ray Sarnowski, Building Official for a term of one year 05/17/99 to 04/30/2000. Seconded by M. Collins. Voice vote. 6 yes, 0 no. Motion carried. M. Collins moved to appoint Donald Schmitz, Electrical Inspector for a term of one year 05/17/99 to 04/30/2000. Seconded by J. Cherry. Voice vote. 6 yes, 0 no. Motion carried. S. Rathbun moved to appoint Randy Krnac, Part-time Electrical Inspector for a term of one year 05/17/99 to 04/30/2000. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, 1999 PAGE THREE M. Collins moved to appoint Susan Janik, Village Clerk, for a term of one year 05/17/99 to 04/30/2000. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. S. Rathbun moved to appoint Robed Bundy, Plumbing Inspector, for a term of one year 05/17/99 to 04/30/2000. Seconded by S. Calabrese. Voice vote. 6 yes, 0 no. Motion carried. S. Rathbun moved to appoint Jim Sobkoviak, Chairman Comission for a term of one year 05/17/99 to 04/30/2000. Smolich. Voice vote. 6 yes, 0 no. Motion carried. of the Planning Seconded by R. S. Rabhun moved to appoint Christopher Minick, Budget Officer for a term of one year 05/17/99 to 04/30/2000. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. President Rock requested the members of the Board to consider a Committee of the VVhole instead of regular committees. There was a shod discussion. S. Calabrese moved to approve a Committee of the Whole twice a month, the days will be chosen at a later date, for a 6 month trial period, with the hours 7:00 p.m. to 9:30 p.m. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, no. 5 yes, 1 no. Motion carried. TRUSTEE'S COMMENTS: Trustee Rathbun questioned how the Spring-Clean Up was doing. He noticed items still out in front of homes this evening. Clerk Janik responded that more trucks would be out tomorrow to finish the clean up. PUBLIC COMMENTS: Ms. Debra Obrecht addressed the Village Board regarding the extension of Feeney Drive. There were approximately 20/25 Lily Cache residents in the audience. The Lily Cache residents are concerned regarding the safety of Feeney Drive in Feeney is extended from Route 59 through the subdivision. The residents asked for the following safety interventions be implemented: 1)Stop lights at Feeney/Route 59 and Lily Cache/Route 30 intersections be installed. 2) Stop signs uniformly spaced at main intersections through Village and Township; 3) Speed limit signs posted and enforced. 4) Weight Limits/no PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, 1999 PAGE FOUR Truck Traffic signs posted and enforced. (The letter dated May 17, 1999 from Debra Obrecht will be made a part of the minutes) Administrator Burghard agreed to arrange a meeting with residents, township officials and village planning staff. Pat Monafusco, Heritage Meadows Subdivision, requested permission to build a fence on a corner lot up to the sidewalk. They were told by J. Durbin, Community Development Director, that they would need to apply for a text amendment, would require a Public Hearing, bring before the Plan Commission and then to the Village Board. S. Rathbun moved to approve the Agenda. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, 05~03~99; Village Bd. Special Meeting Minutes, 05/10/99; Bills Payable, 05/17/99; Resolution No. 1231 in support of the DuPage River Sweep on June 5, 1999. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; 6 yes, 0 no. Motion carried. #3 JEWEL FOOD STORE. Planner Testin summarized to the Board that the phase one plan calls for a 72,000 square foot grocery store at the northwest corner of Route 59 and 135th Street. Staff and the Plan Commission feel that the special use permit for the drive-through meets the three standards on which to evaluate a special use permit. Traffic flow through the drive through will be away from the residential area eliminating the impacts of car headlights on the residential area. Jewel has also identified a six-foot fence the length of the parking area to the south, along the West Side of the property. This fence would ensure that headlights from cars going to the drive-through are screened. The subject site and part of the Golden Meadows Subdivision were designed to utilize the same detention area. The Village engineer has reviewed the calculations for the detention pond, Golden Meadows Units 1-5 design and found the system will function as originally designed. The Village engineer also met with the applicant's engineers and representative of Golden Meadows on May 5th to discuss these issues. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, 1999 PAGE FIVE Mr. Joe McKeska, director of real estate for American Stores Properties, Inc. stated that the preliminary time line calls for construction in 2000 with an opening sometime in 2001. Three other lots are left for future development, probably with developers other than American Stores. Mr. Peter Theodore, representing Jewel/Osco explained the architectural elevations of the building as well as the site plan. Mr. Michael Trojian, Engineer explained that planned improvements include turn and deceleration lanes for both Route 59 and 135th Street, along with traffic signals at the intersection. Tom Hayes, speaking for the Golden Meadows Homeowners Association, said Jewel representatives had worked out everything with the neighboring residents except stormwater management. Residents had concerns about runoff from the Illinois Department of Transportation's Route 59 improvements. Engineering consultant, Howard Hamilton, who reviewed calculations by the project engineers, assured all the residents that the management system will function as it was originally designed. S. Rathbun moved to direct the Village Attorney to draft Ordinances approving the Special Use Permit for a Pharmacy Drive-through. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved that we approve the site plan with Jewel/Osco at the intersection of 135th Street and Rt. 59 with the following three stipulations stated in the staff report. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 6 yes, 0 no. Motion carried. S. Calabrese moved to deny the variance for wall signage. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. ~4 BREITVVlESER ANNEXATION AGREEMENT. Director Durbin summarized reminding the Board of the issue at hand, the property is approximately a 15-acre property. The applicants delayed their application on following through with the ordinances primarily due to concerns regarding the dedication of the parklands. About nine acres of open space on the parcel is to be dedicated to the Friends of the Park District to the Plainfield Township Park District. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, 1999 PAGE SIX Trustee Smolich wanted to know why prior discussion has never been scheduled over park policy. The questions about who would take title to parks has been on the deferred agenda. Both Trustees Cherry and Calabrese recommended that the Park District issue be addressed at a Workshop as soon as practical, and that the Breitwieser Annexation should be taken care of tonight. S. Rathbun moved to adopt Ordinance No. 1850 authorizing the execution of an Annexation Agreement between the Village of Plainfield, Illinois, and Russell R. Breitwieser and Alan Fry, d/b/a Fry Properties, Inc. Seconded by J. Cherry. Trustee Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, no. 5 yes, 1 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 1851 annexing property owned by Russell R. Breitwieser and Alan Fry, d/b/a Fry Properties, Inc. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, no. 5 yes, 1 no. Motion carried. The Board directed Administrator Burghard to schedule a discussion regarding the Parkland issue at its next available meeting. #5 WOODLANDS ANNEXATION AGREEMENT AMENDMENT. S. Rathbun moved to adjourn to a Public Hearing regarding a proposed Annexation Agreement amendment for the Lakelands. Seconded by M. Collins. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. Meeting convened at 9:11 p.m. S. Rathbun moved to authorize the Village Attorney to draft an Annexation Agreement Amendment pursuant to the conversation with our Village Administrator and conditions. Seconded by S Calabrese. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. #6 MUELLER ANNEXATION AGREEMENT. S. Rathbun moved to adjourn to a Public Hearing regarding a proposed Annexation Agreement for the Mueller property along the West Side of Drauden Road in Sections 20 and 29 of Plainfield Township. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry yes, SmoliCh, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, 1999 PAGE SEVEN Meeting convened at 9:18 p.m. S. Rathbun moved to direct the Village attorney to draft ordinance authorizing execution of the annexation agreement, as modified per Board direction for the Mueller property and annexing the subject property to the Village. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. #7 SCHROEDER ANNEXATION AGREEMENT S. Rathbun moved to adjourn to a public hearing regarding a proposed annexation agreement for 40 acres at the Southwest corner of County Line Road and Walker Road known as the Schroeder property. Seconded by R. Smolich. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. Meeting convened at 9:29 p.m. S. Rathbun moved to direct the Village attorney to draft ordinances authorizing execution of the annexation agreement, as modified per Board direction for the Schroeder property and also annexing the subject property to the Village of Plainfield. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. #8 MONTESSORI SPECIAL USE PERMIT Director Durbin explained that the applicant is requesting a special use permit to allow a Montessori School in the Abundant Life Lutheran Church located in Lily Cache Plaza at 23145 West Lincoln Highway. The facility is proposed for 25-30 children from the ages of two years nine months to six years. The property, located at the intersection of Lily Cache Road and U. S. Route 30, is currently zoned B-4, Highway Business District. Plan Commission and Staff recommended four stipulations: 1. All outside play be confined to the enclosed outside play area; 2. An appropriate number of adults supervise all outside play and escort children across the access drive; 3. A flashing warning light is to be installed and implemented when children are crossing the access drive; 4. A hard surface walkway is to be added across the access drive. S. Rathbun moved to direct the Village Attorney to draft an ordinance approving a special use permit to allow a pre-school in the abundant Life Lutheran church located at 23145 Lily Cache Plaza with the stipulations recommended, Seconded J. Cherry. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, 1999 PAGE EIGHT #9 SIGN ORDINANCE AMENDMENT S. Rathbun moved to direct the Village Attorney to draft the Text Amendment to Ordinance No. 1558(Sign Ordinance) per staff's recommendation and also include that we revisit the Sign Ordinance. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT S. Rathbun moved to authorize the preparation of an Agreement between Hamilton Engineers and the Village to initiate work on temporary traffic signals at 119th and Route 59. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to authorize the preparation of an Agreement between Casler, Houser and Hutchison and the Village to initiate work on temporary traffic signals at Route 30 and Lily Cache. Seconded by s. Calabrese. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. S. Rathbun stated that we need to hire an expert that does auditing of Ordinances and updating of Ordinances and bring them on board to work with the Police Department and our legal staff that we have now and redo all of our Ordinances. Mr. Rathbun also requested that our Administrator find this expert. The Board had a consensus on this request. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR REPORT No report PUBLIC WORKS DIRECTOR REPORT S. Rathbun moved to acknowledge receipt of the Facility Planning Report. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 17, 1999 PAGE NINE ENGINEER'S REPORT H. Hamilton updated the Board on the Ft. Beggs project. There was a brief discussion on IDOT's proposal to install concrete noise reductions wall along Rt. 59 from 111th to 143rd Street. The Board directed the Planning Department to contact north side residents about installation of a concrete noise reduction wall. For informational purposes, DesPlaines Street is scheduled for pavement removal tomorrow. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report POLICE CHIEF'S REPORT Chief Bennett presented Operations Report for March 1999 and gave a brief summary of the street closures (Chicago Street) for upcoming Strawberry Fest held Saturday-Sunday, May 22-23, 1999. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn to Executive Session to discuss Land Acquisition and not to reconvene. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 6 yes, 0 no. Motion carried. Meeting adjourned to Executive Session at 10:00 a.m. SUSAN JANIK, ?~_LAGE CLERK May 17, 1999 The Village Board of Plainfield 530 W. Lockport Street Plainfield, IL 60544 Re: Extension of Feeney Drive Dear Village Board: We would like to take this opportunity to again address the Village Board regarding the extension of Feeney Drive for three reasons: Sixty days have passed since the March 15 meeting where Parkview Meadows received final plat approval with many stipulations. Have these stipulations been met? Will Parkview Meadows proceed with their development plans and will Feeney Drive be extended at this time? We wish to share our concerns first-hand with the three new board members, as well as the two Trustees who were absent at the March 15 meeting when we first voiced our concerns. Lily Cache residents are concerned regarding the safety of Feeney Drive if Feeney is extended from Route 59 through our subdivision. We recently took a survey of the area residents: 261 people surveyed disagreed with the Feeney Drive extension; 14 agreed. The concerns are: No sidewalks exist in either the Village or Township portion of Feeney Drive for bicyclists or pedestrians, nor are there shoulders for which pedestrians and bicyclists can safely exit the road. There are no curbs or gutters on the Township side of Feeney to make it a collector street as designated in the 1995 Transportation Plan. There is not enough room to pave a shoulder area with the existing draining ditch on the Township portion of this road, nor are there street lights to illuminate at night. East of McGrath the road narrows to a maximum of one-lane each way, versus the wider area by the Village/ Township line, where traffic will accumulate the most at the Feeney/Lily Cache intersection. There are no stop signs or speed limits posted. Therefore, this road becomes an open thoroughfare for unsafe crossing. We would ask that 20 mph speed limits be posted and enforced throughout. Lily Cache/Feeney, and Lily Cache/Route 30 intersections are currently difficult to maneuver. The increased traffic will make these intersections nearly impossible to utilize unless proper interventions of a minimum no left turn policy or maximum traffic light installation is implemented at Route 30. -2- While surveying our residents, we found many to be surprised by the decision to extend Feeney Drive. Many had not been aware of the public hearings held years ago. With the results of our survey, we question whether public opinion would have changed so dramatically in the last four years as many residents lived in the area then as now. Researching past newspaper articles, we found Public Notices were addressed to Plainfield residents regarding the Transportation Committee's decisions, and nothing that would lead us to think these decisions would affect this area. The majority of concerns were Route 59, the proposed bypass (Wallin Farm/Spangler Farm debate), rerouting Route 30, the alignment of Roberts Road/Fort Beggs, and 143rd Street issues. If Feeney Drive is not extended at this time, we would like an opportunity to re-address this Transportation Plan. We have contacted the Township Board, and records could not be located regarding the agreement by the Township to this proposal. If the plan stands, we wonder if future developers will be required to meet the same stipulations regarding traffic signalization and right of way access properties. If Parkview Meadows proceeds, we would ask for your agreement that the following safety interventions be implemented: Stop lights at Feeney/Route 59 and Lily Cache/Route 30 intersections be installed (at least no left turn at Lily Cache/Route 30). 2. Stop signs uniformly spaced at main intersections through Village and Township. 3. Speed limit signs (20 MPH) posted and enforced. 4. Weight Limits/No Truck Traffic signs posted and enforced. To properly assess the affect this extension would have, traffic counts should be reviewed now to have an accurate base count to compare in the future. We request this analysis be done at this time by both Village and Township. We have brought these concerns to the Township Board meeting April 13 and are working with the Board Members toward resolution of street lights, traffic counts, etc. We would also like to work with you regarding Village matters. SinCerely, Debra Lynn Obrecht Lily Cache Acres Residents dlo