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HomeMy Public PortalAbout06-07-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: JUNE 7, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, K. O'CONNELL, S. RATHBUN, S. CALABRESE, M. COLLINS, J. CHERRY. OTHERS PRESENT: D. BENNETT - CHIEF OF POLICE T. L. BURGHARD- ADMINISTRATOR H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK - FINANCE DIRECTOR J. HARVEY - ATTORNEY J. DURBIN - COMMUNITY DEVELOPMENT A. PERSONS - PUBLIC WORKS L. VAUPEL - ECONOMIC DEVELOPMENT R. SARNOWSKI- BUILDING At 7:00 p.m. President Rock called the Meeting to order. Roll call was taken, all Trustees were present. Clerk Janik then led the pledge to the flag. Rev. Nolan McCants of the Harvest Church of Plainfield gave a brief invocation. S. Calabrese moved to appoint John Cherry for alternate for Wescom Board of Directors. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, abstain; Smolich, yes; Rathbun, yes. 5 yes, 1 abstain. Motion carried. S. Calabrese moved to appoint Paul Swinford to the Police Pension Board for a term to expire on April 30, 2001. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, no. 5 yes, I no. Motion carried. Mayor Rock offered his appreciation for the people that worked on the DuPage River Seep which was held on Saturday, June 5 and approximately 16 people volunteered. Anything Grows Garden Club and Peace Lutheran Church Youth Group. The areas cleaned were West Side of river south of Cedar Rustic and East Side of river east of Rt. 59 (around River View Park). S. Rathbun asked if we could check out a perpetual Garage Sale in the 200 Block of Lockport Street. M. Collins requested that we check into increasing the width of the driveways entering the Post Office and also Wallin Woods's entrance. He feels that they are both a safety hazard and have been poorly constructed. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 7, 1999 PAGE TVVO Clerk Janik read an announcement from MainStreet Plainfield, Inc. MainStreet Plainfield is promoting the Plainfield's Downtown Corridor through a set of 16 advertisements to be aired on WGN during the weeks of June 14 and June 21. The ads which are part of an ad by the Heritage Corridor say "And along the way visit the small town charm of Historic Downtown Plainfield, an Illinois MainStreet community. Plainfield's Downtown offers small shops, hometown cooking and a friendly small-town atmosphere on old Route 66. Exist #261 from the Stevenson, with all roads leading to Downtown Plainfield, a surprise in having a good time." PUBLIC COMMENTS: lone Mueller stated that Rt. 30 goes down Lockport Street, not Route 66. Route 66 is where Rt. 59 is now. Rowen Hedden, Ashbury Farms asked for an update from Director Durbin on upgrades from the Developer, Howard Koop. Durbin stated that last fall we had problems with this developer on completing the public improvements, storm water detention facilities, sidewalks, and other various public improvements. The Village Board was in the process of calling in the Letter of Credit, which is a surety that the developer makes sure that the above items are completed. The Developer made substantial progress last fall. The Board held off to the spring to see how things went. I met with Mr. Koop 3 to 4 weeks ago to discuss completion and he indicated they would be done by this spring. The Board discussed their next step would be to initiate the calling in of the Letter of Credit. They requested H. Hamilton to compile a list of what is left of improvements to be finished up on that site and bring this back to the Board at the next regular meeting. S. Rathbun moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. ©'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following: Village Bd. Meeting Minutes, 05/17/99; Bills Payable, 06/08/99; Letter of Credit Reduction Pasquinelli's Villages of Heritage Meadows; Wallin Woods COmmercial Parcel B Letter of Credit Reduction. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 7, 1999 PAGE THREE #3 JEWEL FOOD STORE. S. Rathbun moved to adopt Ordinance No. 1852 approving a Special Use Permit for a pharmacy drive through proposed for the northwest corner of Rt. 59 and 135th Street. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ~ SIGN ORDINANCE AMENDMENT S. Rathbun moved to adopt Ordinance No. 1853 amending the sign ordinance to establish provisions for large retail establishments. Seconded by M. Collins. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #5 UNITED DISTILLERS S. Calabrese moved to adopt Ordinance No. 1854 approving setback variances for the property at the northwest corner of 143rd and Van Dyke. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #6 MONTESSORI SPECIAL USE PERMIT. S. Rathbun moved to adopt Ordinance No. 1855 authorizing the issuance of a Special Use Permit to allow a Pre-School in the Abundant Life Lutheran Church located at 23145 Lily Cache Plaza. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #7 SCHROEDER ANNEXATION AGREEMENT S. Rathbun moved to adopt Ordinance No. 1856 authorizing execution of the annexation agreement for 40 acres at the Southwest corner of County Line Road and Walker Road. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #8 PLAINFIELD TOWNSHIP PARK DISTRICT REQUEST FOR STREET CLOSURES FOR 1999 PLAINFIELD FEST. S. Rathbun moved to approve the Township park District request for street closings to hold Plainfield Fest July 16-18. The closings that begin 5 p.m. July 15 include Lockport Street from Route 59 to Des Plaines Street, Des Plaines from Lockport to Chicago Streets, Chicago from Des Plaines to Fox River Streets, and the Village Parking Lot. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 7, 1999 PAGE FOUR #9 E J & E DEPOT RELOCATION - SITE PLAN REVIEW Director Durbin stated that the location was the Northeast corner of Old Van Dyke Road and Lockport Street. The Depot is an important part of Plainfield's heritage. The Village Board, recognizing it's important to the community, has also pledged financial assistance to the project. Staff recommends approval subject to the following stipulations: Compliance with the requirements of the Village Engineer; Site plan approval for the remainder of the development, including parking, landscaping, engineering, etc. is required. S. Rathbun moved to approve the site plan for the Depot Relocation Project, limited at this time to the building location, subject to the above stated stipulations. I would also like to congratulate the Plainfield Historical Society of its selection of a site for the E J & E depot. Seconded by M. Collins. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #10 TAYLOR-REZONING. Director Durbin stated that the applicant is requesting a rezoning of 813 and 817 Division Street from R-1 Overlay, single Family Residential to BTD, Business Transition District. Staff feels that this rezoning is consistent with the Comprehensive Plan and the development trends in this area. S. Rathbun moved to direct the Village Attorney to draft the appropriate ordinances for the rezoning of 813 and 817 Division Street from R-l, Overlay District to BTD, Business Transition District. Seconded by K. O'Connell. Vote by roll call. K.O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #11 WALLIN WOODS UNITS 3 AND 4 FINAL PLAT. Director Durbin stated that the applicant is seeking approval of Units 3 and 4 of Wallin Woods, east of Indian Oaks Subdivision, and west of Van Dyke Road. Unit 3 consists of 9.20 acres and provides for 36 single--family lots. Unit 4 consists of 14.40 acres and provides for 40 single-family lots. Trustee Smolich had concerns about the streets being private for a short period of time. Trustee O'Connell had concerns with regard to the lot sizes being smaller in Wallin Woods than in Indian Oaks Subdivision. Staff and Plan Commission recommended approval with the following stipulations: Compliance with requirements of Village Engineer; 'Compliance with requirements of the Plainfield Fire Protection District. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 7, 1999 PAGE FIVE S. Rathbun moved to approve the final plats for Wallin Woods Units 3 and 4 with the stated stipulations in the staff report. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #12 WILDING POINT UNIT 1 FINAL PLAT. S. Rathbun moved to approve the final plat for Wilding Pointe Unit 1 with the stipulations of Compliance with requirements of Village Engineer and Compliance with requirements of the Plainfield Fire Protection District. Seconded by J. Cherry. Ken Smith of the Park District spoke briefly on the Village holding the land for the Park District in the particular piece of property and requested that this issue be resolved. Director Durbin clarified that Unit One in the southeast quarter and the park and school site are way in the north section and would be in Unit 2 or 3, and will be a future item as far as design and construction. Vote by roll call. O'Connell, no; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 1 no. Motion carried. #13 THE PONDS OF PLAINFIELD UNIT 2 FINAL PLAT. Trustee Calabrese questioned that as far as parkland, this has been taken care of? Ken Smith of the Park District stated that they have worked with the developer and are still continuing discussions on a few items not quite agreed on yet. The developer, Angelo Kleronomous, stated that he has had discussions with Mr. Vann, of the Park District, and also stated that they are making 100% park donations to the Park District. S. Rathbun moved to approve the final plat for the Ponds Unit 2 with the following stipulations: Compliance with requirements of Village Engineer and Compliance with requirements of the Plainfield Fire Protection District. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #14 WEIFFENBACH ANNEXATION. S. Rathbun moved to adopt Ordinance No. 1857 annexing property owned by John B. Weiffenbach and Suzanne Weiffenbach located at 2814 N. Division Street. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 7, 1999 PAGE SIX #15 BUILDING CODE UPDATE. S. Rathbun moved to adopt Ordinance No. 1858 updating the Village Building Code. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. #16 WEED ORDINANCE AMENDMENTS. J. Cherry moved to direct the Village Attorney to draft an Ordinance amending the Weed Ordinance. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Collins, before voting, offered a point of information that the possible problem is in the enforcement of the ordinance. We can't even enforce the law we have now. You can see weeks up to four feet tall in some places now. Vote, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard talked about the importance of temporary improvements of Van Dyke Road from the middle School north to 119th Street. This segment of road is critical to the safe and efficient movement of school traffic. Pasquinelli Developers are responsible for that portion from the School south to 127th Street. The cost of this improvement is estimated at $48,119.55 and the work is being provided by Geneva Construction out of Aurora. Budget funds are included in the Capital Improvement Fund for Van Dyke Road and the revenue source is the road contribution made by Pasquinelli. S. Rathbun moved that we waive the bidding process and award a contract to Geneva construction in the amount of $48,120.00 for Van Dyke Road Temporary improvements. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese,yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. FINANCE DIRECTOR'S REPORT S; Rathbun moved to adopt Resolution No. 1232 declaring its official intent to reimburse certain Capital Expenditures from the proceeds of future debt issues. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ECONOMIC DEVELOPMENT DIRECTOR REPORT L. Vaupel made two quick comments. Informed the Board that a Chinese Restaurant will be coming to town in the old Hardees location. Hava Java will be locating in the first floor of the Village Center Building. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 7, 1999 PAGE SEVEN PUBLIC WORKS DIRECTOR REPORT A. Persons distributed to the Mayor and the Board the Plainfield Public Works Planned Work Program Booklet. S. Rathbun moved to award the 119th Street Water Main Extension Contract to Mac Bee Corporation at a total contract price of $45,952. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to direct the Village President to execute the Grant of non- exclusive Easement for water/sewer extension. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. S. Rathbun moved to approve the bid for Layne-Western for the new Well No. 6 at a total contract price of $449,822. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to waive the bidding procedure and authorize Kamp/Synergy to complete the needed water computer system improvements at a total quoted cost of $17,900. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT S. Rathbun moved to award the 1999 MFT Curb & Sidewalk Program to the Iow bidder, Triggi Construction, Inc. in the amount of $61,308.00. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. A survey of residents was done for the proposed Noise Abatement Wall from JOseph Street on Rt. 59 to 143rd Street on Rt. 59. There were a few residents, whose homes back up to Rt. 59 who wanted the proposed noise walls. There was a lengthy discussion between the Trustees. The barriers would be part of future highway widening and the walls would have to be 10 to 15 feet high. The majority of the Trustees along with the Mayor were against the placement of the barriers. K. O'Connell would like to hear from the residents that live there. R. Smolich felt that placements of walls by residents, who requested the walls, have them. J. Weiffenbach felt that they would cause additional safety concerns. Loretta Vargo, 2802 N. Division was also against the barriers for safety reasons. 5 no, 1 yes. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 7, 1999 PAGE EIGHT COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Durbin thanked the Northern Illinois Homebuilders Association and the Will Grundy Homeowners Association who helped with the Building Code Update. POLICE CHIEF'S REPORT S. Rathbun moved to adopt Resolution No. 1233 authorizing the Village President and clerk to execute an Agreement between the Village of Plainfield and the Plainfield Township Park District. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to authorize the Village president to execute an Intergovernmental Cooperative Police Service Agreement with Kendall County. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT J. Harvey told the Board that the General Assembly adjourned without making any changes to the State Gift Ban Act. Pursuant to my memo to administration, we will be adopting an Ordinance this month. CLERK'S REPORT Clerk Janik thanked the Board for the opportunity to attend the IIMC Clerk's Conference held in Ottawa, Canada. S. Calabrese moved to adjourn the meeting. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 6 yes, 0 no. Meeting adjourned at 9:00 p.m. SUSAN JANIK, VI~GE CLERK