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Home My Public Portal About06-21-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: JUNE 21, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. RATHBUN, S. CALABRESE, M. COLLINS, J. CHERRY. K. O'CONNELL WAS ABSENT. OTHERS PRESENT: D. BENNE'FF - CHIEF OF POLICE J. REGIS - ENGINEER S. JANIK- VILLAGE CLERK C. MINICK- FINANCE DIRECTOR J. HARVEY - ATTORNEY J. DURBIN - COMMUNITY DEVELOPMENT A. PERSONS - PUBLIC WORKS L VAUPEL - ECONOMIC DEVELOPMENT At 7:00 p.m. President Rock called the Meeting to order. Roll call was taken, K. O'Connell was absent, and all other Trustees were present. Clerk Janik then led the pledge to the flag. PRESIDENTIAL COMMENTS: Mayor Rock announced that he will be have a "Coffee with the Mayor" on Wednesday morning, July 7th, 9:00 a.m. at the Village Office. Due to the holiday, our next Board meeting will be held on July 12th, 1999. Mr. Mike Lambert told the audience that last Saturday we had about 16 volunteers to help remove the modern material that was placed on the Elgin, Joliet & Eastern depot in the 1940's. It was the first step toward restoring the historic depot. Sometime between July 1 and 13, the building will be trucked to its new home on the northeast corner of Old Van Dyke Road and Lockport Street. TRUSTEE'S COMMENTS: There were no comments PUBLIC COMMENTS: James Racich,23118 LaCroix Lane, presented a petition from the residents of Pilcher Road and 135th Street requesting the Village Board to provide more consistent monitoring by the Plainfield Police Department of the posted 30 m.p.h. speed limit and the posted weight limit of vehicles using this Village street. (Attached to the minutes and made a part of)' PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 21, 1999 PAGE TVVO S. Rathbun requested that an Executive Session be added to the Agenda on Land Acquisition not to reconvene, S. Rathbun moved to approve the Amended Agenda. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following: Village Board Meeting Minutes, 6/07/99; Bills Payable, 6/21/99; Letter of Credit Reduction Walkers Grove Unit 9A; Resolution No. 1234 Prevailing Wage Rate for Workers in Public Works; Ordinance No. 1859 State Gift Ban Act. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 EAGLE CHASE/AMOCO ANNEXATION AGREEMENT AMENDMENT. S. Rathbun moved to adjourn to a public hearing regarding an annexation agreement amendment for a 10-acre property at the southeast corner of 135th Street and IL. Rt. 59 to convert'from multifamily to commercial development. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. At 7:30 p.m. convened the regular meeting. S. Rathbun moved to direct the Village Attorney to draft an Ordinance authorizing execution of the Eagle Chase Annexation Agreement Amendment. Seconded by M. Collins. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 POLICY RESOLUTION FOR FEENEY ROAD. There was a short discussion on the terms and conditions stated in the Resolution and it was requested that Item #7 be changed to read "The Village may .... "instead of the word "shall". S. Rathbun moved to adopt Resolution No. 1235 as amended. Seconded by J. Cherry. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 PARKVIEW MEADOWS FINAL PLAT S. Rathbun moved to table discussion on Parkview Meadows Final Plat due to th(~ fact that there was outstanding invoices due the Village. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD MEETING JUNE 21, '1999 PAGE THREE #6 ARBOR CREEK UNIT 1 FINAL PLAT R. Smolich moved to approve the final plat for unit 1 of Arbor Creek subject to the following stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District; 3. Prior to Village Board consideration lots 54,55, and 66 through 68 be removed from Unit 1, since they require the sanitary sewer lift station and the extension of Arbor Creek Drive to the south which is part of Unit 2.; 4. Prior to Village Board consideration covenants, which would include anti-monotony language, must be submitted. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 ARBOR OF PLAINFIELD The Board discussed options available to them presented by Mr. Regis of Hamilton Engineers in order to complete public improvements in Arbor of Plainfield along Renwick Road East of Rt. 59. Mr. Howard Koop, developer, again promised to have all public improvements completed within 30 days. Mr. Rowan Hedden and Ken Skinner, residents of Arbor of Plainfield still had many concerns as to why the work is not done, what kind of grading will be used, etc. All members of the Board agreed on extending to the developer Mr. Koop the 30 days. They requested that Staff report back at the July 24th Board meeting to address the completion of the public improvements and they do not want any further continuances. #8 MUELLER ANNEXATION AGREEMENT S. Rathbun moved to adopt Ordinance No. 1860 authorizing execution of an Annexation Agreement for the Mueller property. Seconded by R. Smolich. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Rathbun moved to adopt Ordinance No. 1861 authorizing execution of the Annexation of the Mueller property. Seconded by R. Smolich. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 21, 1999 PAGE FOUR #9 WHEATLAND TOWNSHIP ANNEXATION AGREEMENT Director Durbin stated that the applicant is seeking approval of a reformatted pre- annexation agreement for a five- (5) acre parcel, which Wheatland Township is developing as a park. He also explained that there would be a change in the agreement, the Village will not waive sewer or water tap-on fees. S. Rathbun moved to adopt Ordinance No. 1862 authorizing execution of an Annexation Agreement for a 5-acre park site by Wheatland Township. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #10 MEGA SPORTS TEMPORARY STRUCTURE AND OUTSIDE SALES. S. Calabrese moved to allow Mega Sports to conduct outside sales and erect a tent on the property on June 25, 26 and 27, 1999. Seconded by M. Collins. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #11 711 LOCKPORT STREET Director Durbin stated that the owner, Robert Scardina is hoping to establish an equipment rental business at 711 Lockport Street. The property is zoned B-5. The zoning ordinance permits service businesses, such as insurance agents and barber/salons, and other such uses, however does not refer to rental businesses. The owner is seeking an interpretation from the Board that such a use is permitted in the B-5 district. Staff's interpretation of the provisions of the zoning ordinance would not allow the applicant to establish this use. There was a short discussion and the Board members agreed that all products would have to be on display or stored inside the building, no outside storage would be permitted. Trustee Smolich asked if MainStreet was contacted, and would this be an appropriate use of our downtown. They had not been contacted. A. Persons, Public Works had concerns if there was a fire inspection system and did request that at least it should have a Plumbing inspection to comply with Village Codes. M. Collins moved to allow the proposed use as "rental business" as specified in the applicants letter be permitted in the Bo5 district with the stipulation that they would allow it to be inspected by our Plumbing Official and that it would comply with current Village Codes. Seconded by J. Cherry. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, no; Rathbun, yes. 4 yes, 1 no. 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 21, 1999 PAGE FIVE #12 ANNEXATION OF 23762 DOUGLAS DRIVE There was a short discussion as to the benefits the Village would receive by the annexing of this property. S. Rathbun moved to adopt Ordinance No. 1863 annexing 23762 Douglas Drive in Graver Estates to the Village. Seconded by J. Cherry. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, no; Rathbun, yes. 4 yes, 1 no, I absent. Motion carried. #13 ANNEXATION OF 2802 N. DIVISION. S. Rathbun moved to adopt Ordinance No. 1864 annexing 2802 N. Division Street into the Village. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #14 TAYLOR-REZONING. S. Rathbun moved to adopt Ordinance 1865 rezoning 813 and 817 Division from R-1 Overlay to Business Transition District. Seconded by R. Smolich. Vote by roll call. Collins, yes; Calabrese,.yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #15 WEED ORDINANCE AMENDMENTS. S. Rathbun moved to adopt Ordinance No. 1866 amending the Weed Ordinance. Seconded by J. Cherry. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. #16 LIQUOR LICENSE APPLICATION FOR REEL 'EM INN. S. Rathbun moved to authorize the Village Attorney to draft an Ordinance increasing the number of Class "F" Liquor Licenses to seven (7). Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT S. Rathbun moved to direct Staff to initiate contract negotiations with both consultants, Arris and Teng. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 21, 1999 PAGE SIX FINANCE DIRECTOR'S REPORTS S. Rathbun moved to adopt Resolution No. 1236 allowing deposit of Village Funds at Founders Bank. Seconded by J. Cherry. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. ECONOMIC DEVELOPMENT DIRECTOR REPORT L. Vaupel gave a shod summary of businesses coming to Plainfield. PUBLIC WORKS DIRECTOR REPORT S. Rathbun moved to waive the bidding process and authorize the purchase of the Well #3 generator from Patten Power systems in the amount of $41,738. Seconded by J. Cherry. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. Director Persons announced that the E J & E Railway have scheduled renewal of the E J & E Grade Crossing at Illinois Route 126 (ie. Main Street) Plainfield, Illinois commencing Monday, August 2, 1999 at 8:00 a.m. and concluding on Friday, August 6, 1999 at 5:00 p.m. The Trustees requested the press to notice this in their newspapers, the Clerk to do a Press Release and signs be placed at the grade crossing notifying the public. A. Persons also presented to the Board a color picture of the new water tower and received approvals of the painting from the Board. He also notified the Board that he will be bring back to them at the next Board Meeting the Facility Plan for approval. ENGINEER'S REPORT J. Regis, Hamilton Engineers gave a short summary and update on the Des Plaines Street Curb and again stated that the Des Plaines Street should be completely done by July 15th. S. Rathbun moved to authorize Option 1 in the Engineering Report dated June 16, 1999 for the reconstruction of the intersection of New Van Dyke Road at U. S. 30 probable construction costs of $24,300. Seconded by M. Collins. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, I absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 21, 1999 PAGE SEVEN S. Rathbun moved to authorize J. Regis from Hamilton Engineering to contact the people that are reconstructing the south half of that same intersection to talk with them in reference to increasing their turn radii from 50' to 60' to match the northside, and to authorize Mr. Regis to tell them that the Village will pay for the icnrease from 50' to 60'. Seconded by M. Collins. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT S. Rathbun moved to re-approve Walkers Grove Unit 10 Final Plat. Seconded by Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT S. Rathbun moved to adopt Ordinance No. 1867 regulating Taxicab Services. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY'S REPORT No report S. Rathbun moved to adjourn to Executive SesSion to discuss Land Acquisition and not to reconvene. Seconded by S. Calabrese. Vote by roll call. Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned at 9:30 p.m. ~RK