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HomeMy Public PortalAboutResolution No. 24-045 - Approving serving and sale of alcohol for the Women's History EventSponsored by: City Manager RESOLUTION NO. 24-045 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING THE SERVING AND/OR SALE OF ALCOHOLIC BEVERAGES FOR THE "WOMEN'S HISTORY" EVENT AT THE ARC, WITHIN THE CITY, TO BE HOSTED BY COMMISSIONER VERONICA WILLIAMS ON MARCH 23RD, 2024; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Opa-Locka ("City") intends to conduct an event at The Arc (675 Ali Baba Avenue), within the City, to commemorate the historic achievements of women. The event will be held on March 23rd, 2024 and hosted by Commissioner Veronica Williams; and WHEREAS, the event host is seeking the issuance of a Special Event permit to hold the event and to allow the serving and/or sale of alcoholic beverages. The serving or sale of alcoholic beverages at a Special Event must be approved by the City Commission. This request is being made in accordance with Ordinance 17-19 and Resolution 21-9859 referencing temporary events; and WHEREAS, the City Commission has reviewed the permit application along with the criteria for an exception from the prohibition of consumption of alcoholic beverages, as provided herein, pursuant to the City's Code of Ordinances; and WHEREAS, the City Commission finds that it is in the best interests of the City to approve the sale of alcoholic beverages and the Special Event Permit, attached hereto as Composite Exhibit "A", for the "Women's History" event, hosted by Commissioner Veronica Williams. NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSSION OF THE CITY OF OPA LOCKA, FLORIDA; Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-Locka hereby approves the sale of alcoholic beverages and the Special Event Permit, attached hereto as Resolution No. 24-045 Composite Exhibit "A", for the "Women's History" event hosted by Commissioner Veronica Williams. Section 3. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors, which do not affect the intent of this Resolution may be authorized by the City Manager, following review by the City Attorney, without need of public hearing, by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall take effect upon the adoption and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 18th day of March, 2 4 ATTEST: Joanna Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Bette Norris -Weeks, P.A. City Attorney Moved by: Vice Mayor Ervin Seconded by: Commissioner Williams VOTE: 5-0 John I-UTaylor Jr., Mayor 2 Resolution No. 24-045 Commissioner Bass YES Commissioner Kelley YES Commissioner Williams YES Vice Mayor Ervin YES Mayor Taylor YES 3 DocuSign Envelope ID: 1321ED72-AA71-4355-A2C4-7DE3DAFBE349 City of Opa-locka Agenda Cover Memo Department Director: Gregory D. Gay Department Director Signature: r—q«us r—DacuStgned by: {�, �� 1� City Manager: Darvin Williams CM Signature �-- Ordinance -rA4rn7r1E^»F1g7 r' Other Commission Meeting Date: 03.13,2024 Item Type: (EnterX in box) Resolution X Fiscal Impact: (EnterX in box) Yes No Ordinance Reading. (EnterX in box) 1n Reading Znd Reading X Public Hearing: (EnterX in box) Yes No Yes No X X Funding Source: account# : (Enter Fund & Dept) Ex: See Financial Impact section below Advertising Requirement: (EnterX in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (EnterXin box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City ImageIN Communication Area: � Strategic Plan Obj./Strategy: (list the specific objective/strategythis item will address) MI mi (] • Sponsor Name Commissioner Williams Department: City Commission Short Title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING THE SERVING AND OR SALE OF ALCOHOLIC BEVERAGES FOR THE "WOMEN'S HISTORY" EVENT AT THE ARC, HOSTED BY THE CITY OF OPA-LOCKA ON MARCH 23RD, 2024, WHICH WILL BE ASSOCIATED WITH THE SPECIAL EVENT PERMIT SUBMITTED FOR THIS EVENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: The City of Opa-locka intends to conduct an event to commemorate the historic achievements of women. The event will be held on March 23rd, 2024. This request is in accordance with Ordinance 17-19 and Resolution 21-9859 concerning review and the issuance of a special event permit that will permit the serving or sale of alcohol which requires approval from the City Commission. DocuSlgn Envelope ID: 1321E072-AA71-4355-A2C4-7DE3DAFBE349 The City Commission has reviewed the permit application along with the criteria for an exception from the prohibition of consumption of alcoholic beverages, as provided herein, pursuant to the City's Code of Ordinance and the City Commission finds that it is in the best interests of the City to approve the sale of alcoholic beverages and the Special Event Permit, attached hereto as Composite Exhibit "A" , for the "Women's History" event, hosted by the City of Opa-locka at the ARC. Financial Impact All expenses will be charged to Sponsor's Special Events Budget. Proposed Action: Staff recommends approval of the Special Event by this resolution and the sale of alcoholic beverages at this event Attachment: Special Event Permit Application Ordinance 17-19 Resolution 21-9859 Special Event Policy gi6aaair le !!L1 f VI' � ( 614 mppla n` 9 p'li i01 lI ,�r.y Is a�118 CITY OF OPA-LOCKA SPECIAL EVENT PERMIT APPLICATION Application Fee - $100 If application is submitted fourteen (14) days or less prior to the event, Application Fee - $500 ***Payable only by check or money order to the "City of Opa-Iocka"*** A Special Event Permit is required for any event held in the City of Opa-Iocka with more than twenty-five (25) attendees, For processing, it is recommended that your application be submitted a minimum of thirty (30) days prior to the event; and up to forty-five (45) days if Miami -Dade Fire EMS is required. No application will be accepted less than seven (7) days prior to the event, in accordance with Parks & Recreations Department Policy for Special Events, and/or per City Ordinance 17-19 Thank you for selecting the City of Opa.locka as the site for your special event. 1he information requested in this application will be used to determine your eligibility for a permit to conduct your proposed event. Please note that submission of your application should in no way be construed as final approval of your request; tt is considered a request for a permit only. In order to Issue a Special Event Permit. all lees must be paid and all required insurance certificates and permits must be obtained and submitted. Please answer alt questions, printing clearly. Attach the mandatory parking plan and site plan that includes the layout of the event. Depending on the type of event, you may also need to complete additional attachments. Attach additional sheets as needed to clearly describe your event. Any misrepresentation of information in this application or deviation from the final permit conditions may result in the Immediate revocation of the event permit. This application will be distributed to City departments that will be Involved In permitting and/or supporting the event described In this applicalbn. Me departments will review the application in order to determine required conditions, estimated cost of City support services (if needed), and permits that wig be required. As the applicant, you will be responsible for providing, prior to the event, any necessary insurance certificates and prepayment of lees for any City services that will be required. After your event, you will be responsible for paying the City of Opa.locka for the actual cost of Lily services. Thu city si brIrpert vrpo,4+'"tuo: 'For office use only Led900-vrn D5 GA.-i L ❑ Permit issued: tl .,5P /%11 1 6i Staff initials ,,-, SPECIAL EVENT APPLICATION Please return the completed application and detailed description of the event on your organization's letterhead and site map to: CITY OF OPA-LOCKA, 780 FISHERMAN STREET, OPA-LOCKA, FL 33054 ATTN:CITY MANAGER'S OFFICE -SPECIAL EVENTS REVIEW COMMITTEE Please fill out this application completely. Are you requesting a fee waiyt for City facilities and services? ❑ Yes le No Event Name: 1. Forms Required Checklist I.❑ Completed Application 2.❑ ProofofOrganization Identification -from the StateofFlorida 3.❑ Detailed Description oftivent (I page) ON BUSINESS/ORGANIZATION LETTERHEAD. 4.0 Proo fo fl nsurance or quote for special event insurance. 5.❑ Layout map -must be computerized (not handwritten) 6.❑ Tent Permit (required foran), tents larger than 10 x 10) application inthe Buiiding& Licensing Dept. 7.❑ Mapofcrossstreets and road closures. 8 ❑ Proofofliquor license (ifserving alcohol) — f ht`s fecgif fi [tMbliiissto`n afi}iro 9.❑ Proof or Worker's Compensation (fororganizations with 4 or more employees) SiS4C2l.hsi Requested Location: l' ktt t ILQ 15 Cam,,t - habilAve r O i- Ice t' c , i' L Alternate Loc 2. Date: tion if requested location is not available): Rain-Outor Alternate Date (lf date requested is not available): If more than one (l)day please specify: Day 1: 3. Actual Event Start T me: Begin: 4. 5. Breakdown Date: O3( ^ 6. Estimated amount of people attending: t 005 - 1! G ,O 7. Type of Event: check all that apply 0 Award Show 1'Community Event ❑ Concert/Performance D Fair/Carnival Lo,pM Set-up Date: �3�93fI a'f�i Set—up Time: Day 2: va?M End: "1 Breakdown Completion Time: C1 0r) ❑ Festival ['Religious ❑ Fund -Raiser ❑ Sporting Event ❑Parade ❑Other ❑ Political 8. Number of times this event has taken place in the City of Opa-loc a: 9. Was this,event presented in other cities? ❑ Yes No • If yes, what cities: 10. References: Name: Please also provide a detailed description ofyour event ON YOURORGANIZATIONS LETTERHEAD. -'Alnnuc6L{ Name: Phone: Email: Phone: Email: ORGANIZATION U N 0 What type is your organizatio Please check all that apply. ❑For Profit ❑Non -Profit Governmental ❑Neighborhood Association ( Other: C ik o -F ©pa lorkoz Oolcvtmiss� Q h�er\tero n i ca e.9 it (' wn Name: Address: --MO t"tvAvet vyl LS 14 City: 0.p.- VD Ca Phone: `Q. • VII - `[©a Fax: Contact person's name: aannG 4- tSJrgs Stale: Phone: CJQCJ" '.3OO Cell:'? if? --5 1`Id3o Alternate contact person: MtAia pbJ c Phone:3(6 c1M&1Q8 ' c4 t Ceil: Zip 64 E -Mail; i410 ZOO Io e a 3 E-Mail:J Iocces@4Qtocka1 pjov E -Mail: atheA6Orv1 OP loeka-ft3av Please provide the City of Opa-locka with a copy of one of these identifications: El Valid Florida Driver's License E1501(c) (3) ❑Business Identity. 11. Will you require road closure? @Yes 43/No If yes, please describe what streets you want closed and the closing and opening dates / times. • Street (s) from: to: Closure date: Time: • Opening date: Time: A computerized map/architectural siteplan attached showing cross streets and location of proposed venue; along with staging set up and full logistical set-up must be included in your packet. 12. Approximate number of vehicles anticipated: ' er'Depa�rimei ltof Transporh lion , vet llieia( .uirerdlitfeFa d ! ave�lliem 13. Will you be securing your event with fencing? 10 Yes 1No 14. Will you need trash removal? °Yes ( No • If yes, how many dumpsters? How many pickups? ole'lf ring.ofCilkseiviJcesforlratI, r"etioval1sreguui�eii.) �� 15. Are you requesting use of the City or County's Showmobile? 0 ❑ Yes F1 Use ofShowmobile will requirea non-waivable fee to cover cost ofsel up and breakdown. This fee cannot be waived. 16. Will you require temporaryelectrical work? ®Yes • If yes, please provide electricians name: • BusinessName: Phone: (Nose: The electrician you hire needs to apply fora permit through the City of Opa-locka.) 2 U H tip 17. Will you be erecting the any of the following? Yes Tent 0 Ticket Booth Q Staging 0 Dance Floor 0 Other Tempura ry Structure 0 No How Many Size / Dimension Note: Tent permits are required for tents larger than 10'_v 10'. (P/ease include these items on yoursile map and provide the City a detailed floor plan forthe event.) 18. Will your event include any of the following? 0 Fireworks ❑ Gaines for children ❑ Mechanical/Amusement Rides • If yes, please provide a detailed description: • Company Name: • InsuranceCarrier: Agents Name: Phone: 19. Will music be played? Yes DNo Ifyes, what type? JJLT Name of Sound Company: Phone: t ase §/oushbeltavio' ins pRONIBITEp 1� .0 xeibQi, p 0 8 •' °R �rF !nt` Q >lr.. [ 0114 ei s Q0S 20. List the beverages to be served: 3-1)1 C� water , 1 CQkQ t -':� 'iy •+ .::. T- ;.,� �. u� Y '•" iIS� � a+ wr ,ar a t i4 �-.a�x .T✓•,. �ti '( 0 e..Bei�e1'age$ niiia n. -03 sot a ttilin'eri; N l� �coBfiarie , 21. Will alcohol be served? es 0 No If yes, what type: V,th"t._ l V1av0{ (".ha. pa n. �J` C. tit 'Flo �Countj c t� f�n��, office a sill q�1b 67"831for'ins 22. Will Food be served? Yes No 0 me ifiginis.icense. :Dyed Y the ;City i e �fr�iir �1• to 2609._ t ct If yes, what type? L\51n Afgf -63 3 s p f1-1 5eoL,t5e, fer n / 1-2 e ifeHi le staff dad n olla it__ O isee liM cpsti cur ! t1T,S Lritee see sh'alf lime ei cliist�e opc sslbnailre;�" 41thiitrt6e 23. You are required to hire City ofOpa-locka Police for your event. 24. Prior to the commencement of any event, the City of Opa-locka requires organizers of the special event to provide the City with a valid certificate of insurance showing: General Liability Insurance: $1,000,000 minimum combined single limit for bodily injury and property damage. Liquor Liability Insurance: $1,000,000 minimum limit, if alcoholic beverages are being served or sold at the event. Workers' Compensation Statutory coverage. Employers' Liability: $500,000 / accident / disease / policy limit. Proof of workers' compensation coverage is required from employers with four (4) or more employees. • All Certificates of Insurance shall include a description of the special event, event location and event date(s). • All liability policies shall be issued by an "A" rated or better insurance carrier, endorsed by A & M Best and authorized to transact business in the State of Florida. • The City ofOpa-Iocka must be named additional insured on all liability policies. • The issuing insurer shall endeavor to notify the City of Opa-locka of any policy cancellation by mailing 10 days written notice to the City prior to issuance of a cancellation notice. • All special event organizers shall indemnify and save the City of Opa-locka harmless from any and all claims, suits, actions, damages or causes of action arising as a result of the special event. Sign here to verify you have read the entire event application and conditions. tiON CCA wi lltaKs Print N Signature 60A Date rrvised 12/1542021 , r *PLEASE NOTE* Forms 1 - 4 are mandatory upon submission of application. Please also provide a detailed description of yourevent ON YOUR ORGANIZATIONS LETTERHEAD. 4 �� % G(( c.1x3,. DocuSign Envelope ID: F66904AF-F315-44E8-8649-7933AA5E28F7 Permit # Permit name: Date of event: OFFICE USE ONLY Approval Signatures Required: DocuSigned by: C DCFBFDri38c2C$'C Director of PCD ,..---DocuSigned by: Wi64a Uhl ‘— DO$PF3fFF074479 Code Enforcement DocuSigned by: r..... A9E977MAAR59451 Park and Recreation Director Fire Marshall, MDC DocuSigned by: 12E5A14513A2437... Building Official DocuSigned by: \-757D E49 Police Commander ,—DocuSigned by: (41 41 Public Public Works Director EDocuSigned by: C46C07C1E8DE492 City Manager Sponsored by: City Manager RESOLUTION NO. 21-9859 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ESTABLISH AND IMPLEMENT A SPECIAL EVENTS POLICY AND PROCEDURES, ATTACHED HEREIN; PROVIDING FOR REPEAL OF ALL PRIOR RESOLUTIONS IN CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Opa-Locka ("City") desires to hold special events each year designed to enhance the quality of life for residents and visitors and foster cooperative leadership within the business community and the City; and WHEREAS, the City Commission of the City ("City Commission") desires to establish special events policies and procedures; and WHEREAS, the proposed policy, attached hereto as Exhibit "A", is designed 1) to provide a procedure that permits the City Commission to provide guidance early in the annual budget process regarding the schedule of Special Events, the cost of each, and how to be reflected in the budget for the coming year; 2) provide for an additional budget allocation to the Mayor and each Commissioner for Special Events of particular interest to him/her and that are not addressed in the schedule established in the prior purpose; 3) provide comprehensive procedures, for any person or entity interested in utilizing City facilities to conduct a Special Event, in regard to the application for, planning and execution of and post -event requirements associated with a Special Event; 4) define City staff responsibilities and procedures; and 5) provide guidance in seeking sponsors to expand the number of participants and to help defray the cost of Special Events; and WHEREAS, the City additionally desires to regularly conduct Special Events to promote the sense of community and ensure that such events are executed in a fiscally responsible manner; and WHEREAS, for purposes of this the policy, a "Special Event" is defined as any event, meeting, activity, or gathering of persons invited by public advertisement for the purpose of witnessing or participating in any common purpose, entertainment or exhibition, or purchasing or selling any merchandise, food or beverage or consuming any food or beverage upon any City -owned public facility, street, sidewalk, alley, park, parking lot or other public place. A Special Event is normally conducted for the public, but in some instances may be conducted solely for the benefit of City Staff; and WHEREAS, the City Commission finds it is in the best interest of the City and its residents to adopt Special Events Policies and Procedures; and Resolution No. 21-9859 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, AS FOLLOWS: Section 1. Adoption of Representations. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and the same are hereby made a specific part of this Resolution. Section 2. Establishment of a Special Events Policy and Procedures. The City Commission of the City of Opa-Locka hereby authorizes the City Manager to establish and implement a Special Events Policy and Procedures, as set forth in Exhibit "A" attached hereto. Section 3. Conflict and Repealer. Any provision of any City of Opa-Locka resolution or regulation which is in conflict with the provisions of this Resolution is hereby repealed. Section 4. Effective Date. This Resolution shall take effect upon the adoption by the City of Opa-Locka and is subject to the approval of the Governor or Governor's Designee. PASSED AND ADOPTED this 28th day of April, 2021. Matthew A`'1'igatt, Mayor ATTEST: nna Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Burnadette Norris - Qv. fip eeks, P.A. City Attorney Resolution No. 21-9859 Moved by: Vice Mayor Williams Seconded by: Commissioner Taylor VOTE: 3-0 Commissioner Burke ABSENT Commissioner Davis ABESENT Commissioner Taylor YES Vice -Mayor Williams YES Mayor Pigatt YES 1ST READING: 11/08/2017 2ND READING: 12/13/2017 PUBLIC HEARING: 11/08/2017 & 12/13/2017 ADOPTED: 12/13/2017 EFFECTIVE DATE: 12/13/2017 SPONSORED BY: CITY MANAGER ORDINANCE NO. 17-19 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING CHAPTER 13 OF THE CITY CODE OF ORDINANCE AND CREATE ARTICLE XV, "TEMPORARY USES AND OCCUPANCIES", ESTABLISHING A PERMIT APPLICATION PROCESS AND HEARING NOTICE STANDARDS FOR TEMPORARY USES AND OCCUPANCIES IN WHICH A PERMIT IS REQUIRED; AMENDING ORDINANCE 15-31, CHAPTER IV, ENTITLED "TEMPORARY USES AND OCCUPANCIES" TO ESTABLISH THE ZONING DISTRICTS TEMPORARY USES AND OCCUPANCIES WILL BE PERMITTED; PROVIDING FOR REPEALER; SEVERABILITY; CODIFICATION; AND AN EFFECTIVE DATE. WHEREAS, residents, property and business owners have requested that the City consider temporary uses and occupancies to address certain activities; and WHEREAS, it was determined that the City should provide standards and an application and permit process concerning temporary uses and occupancies; and WHEREAS, pursuant to the review by the Planning and Zoning Board on July 27, 2017 and the inclusion of their conditions and recommendation to provide temporary use standards and an application & permit process; and WHEREAS, the City Commission finds it is in the best interest of the citizens of the City to provide standards to regulate temporary uses to minimize and control possible adverse effects by adopting appropriate land development, licensing and permit regulations; and WHEREAS, the amendments set forth below are necessary to accomplish all of the above objectives. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA. SECTION 1. Chapter 13 of the City Code, entitled "General Provisions," is hereby amended as follows: Ordinance No. 17-19 ARTICLE XV. - PLANNING AND ZONING REVIEW AND APPROVAL FOR TEMPORARY USES AND OCCUPANCIES; PERMIT REQUIRED ARTICLE V - SUPPLEMENTAL REGULATIONS Sec. 22-119 A. TEMPORARY USES AND OCCUPANCIES Sec. 22-119 (1) - Intent. A temporary permit system is hereby established to assure special examination, review, and findings by appropriate agents, agencies, or bodies of the city related to proposed temporary uses and occupancies within the city. A temporary permit system is hereby established, to be administered by the city manager or designee, in order to provide special examination and review of temporary uses and occupancies by the appropriate departments of the city or related agencies. Enforcement of this Code shall be by City Police enforcement, Code enforcement or any other remedies as provided by law. Sec. 22-119 (2). - Temporary occupancies in general. (a) Temporary occupancies are those uses and occupancies within the city of limited duration that occur on private property, public property, or in a combination of public and private properties, that would require special review by the city. Temporary occupancies are those that are not expected to remain on a property for more than two years. Such uses are associated with land development or ongoing construction. They include, but are not limited to, temporary office use in connection with land development or construction activity, i.e. construction offices or watchman quarters; temporary parking for construction crews in connection to land development, storage facilities for construction equipment and materials; sales or leasing offices for newly constructed projects; construction trailers, fences, temporary encroachments, etc. (1) A temporary permit would not be required for a use or occupancy required by the city. (2) Where a temporary permit use is associated with land development or construction activity, such temporary permits authorizing construction related activities may only be authorized in conjunction with an active building permit for the approved project. No temporary permits shall be issued for construction activity that is not associated with a building permit for an approved development project. (b) The limitation of two-year duration may be waived by an affirmative vote of the city commission, to permit more time for an individual use. Sec. 22-119 (3) - Permit application process, possible determinations and referrals. Applications for temporary occupancies shall be submitted and reviewed pursuant to the criteria and guidelines established in this chapter. Sec. 22-119 (4) - Informal notice and hearing. 2 Ordinance No. 17-19 No formal public notice and hearing are required in connection with temporary permits. However, the following is required: (1) Notice required by applicant to adjacent property owners. At the time of initial application, the applicant shall notify all abutting property owners, including those abutting across the street or alley, in an approved city form, by certified mail, and shall submit the application with certified receipt(s). In the case of adjacent condominiums, only one notice to the condominium association will be sent. (2) Courtesy notice to registered neighborhood and/or homeowner associations. All neighborhood and/or homeowner associations that wish to receive a courtesy notice of temporary permit applications in their areas shall register with the Planning & Community Development Department on a yearly basis. Such registration shall consist of a letter to the Planning & Community Development Department Director, in which the association shall request such notification and shall specify the name, address, telephone number and electronic mail (E-mail) address of the official representative of the association, designated to receive said notice and a list of all the officers of said association and their contact information. (3) At the time of initial application, the applicant shall obtain the list of all registered neighborhood and/or homeowner associations from the Planning & Community Development Department and shall notify the official representatives of all such registered associations in writing, by certified mail, of the application. The applicant shall submit with the application with said certified notification receipts. Sec. 22-119 (5) - Withdrawal of application; effect of withdrawal. An application for a temporary permit may be withdrawn by the applicant at any time prior to a decision without restrictions as to a resubmittal. But if withdrawn after the final decision has been issued, substantially the same application shall not be considered within 12 months of the date of withdrawal. An applicant who withdraws an application shall not be entitled to any refund of the application fee. Sec. 22-119 (6) - Appeals. Any person or persons, jointly or severally, aggrieved by the decision of the city manager or designee in granting, granting with conditions or safeguards, or denying a temporary permit, or any department or representative of the city, may seek review of decisions made by the planning and zoning board by filing such request with the Planning & Community Development Department Director/City Manager's Office for an appeal review hearing within 15 calendar days of the decision. Sec. 22-119. (7) - Reserved. Sec. 22-119 B. - TEMPORARY STRUCTURES IN CONJUNCTION WITH PERMANENT OUTDOOR RECREATIONAL USES OR RECREATIONAL FACILITIES Sec. 22-119 (1) - Temporary structures. 3 Ordinance No. 17-19 (a) Intent. It is the intent of the city commission that the use of temporary structures be permissible on vacant land for the purposes of housing accessory office and restroom uses in conjunction with recreational uses on such land. Recreational uses include uses for playgrounds, sports fields, passive park uses, recreation centers, and any other recreational purposes. Recreational facilities are facilities that support recreational uses or sporting and community uses. (b) Permitted uses. Temporary mobile structures shall only be allowed for use as accessory office and restroom facilities in conjunction with outdoor recreational uses on vacant lands or vacant portions of land that allow such uses pursuant to the zoning ordinance of the city. In no event shall the temporary mobile structure(s), alone or combination with other temporary structures on the subject property, exceed 25 percent of the net lot area of the subject property. (c) Procedures. The procedures established in the City of Opa-locka for temporary permits will be followed in order to obtain permits for uses under this section. (d) Irrespective of the limitations set forth in the zoning ordinance of the city, approvals for certificates of use shall be granted by the zoning administrator upon approval by the building official that such temporary structures have met all necessary criteria and have paid all fees for the use(s) being requested. These fees include, but are not limited to, payment of all applicable impact fees and solid waste fees in addition to all other applicable fees. (e) The building official shall review all applications for temporary structures prior to their placement on any site. Such structures shall be certified as temporary mobile homes or manufactured homes structures by either the state department of motor vehicles (DMV) or the state department of community affairs (DCA). (f) Renewals. The use of temporary structures shall require semi-annual renewals through the building & license and planning & community development (zoning) departments and shall only be in effect for six months at a time or until such time that the city commission repeals or sunsets these provisions. Failure to renew semi-annually will result in code enforcement action. (g) Enforcement. Enforcement of this Code shall be by chapter 2, article XI, division 10 Code enforcement board or any other remedies as provided by law. Sec. 22-119 (2) - Temporary uses on vacant land. (a) As provided for in section, temporary uses and occupancies are those uses and occupancies within the city of limited duration that occur on private property, public property, or in a combination of public and private properties, that would require special review by the Planning & Community Development Director for city zoning administration. Temporary uses and occupancies are those that are not expected to remain on a property for more than two consecutive years. For purposes of this section, temporary uses and occupancies on vacant land and shall be limited to those uses and occupancies which contemplate temporary type structures, such as tents, kiosks, mobile or manufactured offices, temporary exhibition areas, and other similar structures and provide such things as food, arts, entertainment, cultural, civic, scientific, horticultural, community gardens/urban gardens, urban farms, and vocational or educational uses. Any intensive commercial or industrial use or occupancy is strictly prohibited, unless expressly allowed by the zoning ordinance. 4 Ordinance No. 17-19 Notwithstanding the provisions of the city zoning regulations, uses and occupancies pursuant to this section shall have a limited duration of six months and can be extended administratively by the zoning administrator/Planning & Community Development Department Director in six-month increments for a maximum of two years. (b) A temporary permit must be obtained from the office of Planning & Community Development with City Manager Approval for any property owner who wishes to have a temporary use on vacant land. Permit fees provided in article VI shall apply to all such permits and any extensions that may he granted. Temporary Use Permit will be assessed as $500.00 as provided in Section 22-119 B (b). Temporary Use Permit six month extension will be assessed $250.00. (c) All uses shall be as set forth in the applicable transect zone as described in the zoning code of the city, as amended, and must comply with all local, state and federal laws. A temporary permit that is issued allowing a temporary use shall replace the necessity of a warrant or exception that may he required for a permanent use pursuant to the zoning code. (d) Any use that is allowed must provide sufficient parking on -site. No off -site parking shall be permitted. If a temporary use abuts any residential zone, the applicant shall demonstrate, as part of the temporary permit application, where additional parking will be provided. Parking in a residential district is strictly prohibited. (e) A landscape plan to be approved by the department of planning & community development shall be provided as part of the submittal for a temporary permit. The landscape plan shall substantially comply with the requirements of the City zoning ordinance and shall include street tree plantings. (f) Property owner permission. Any uses or occupancies pursuant to this section, shall require the applicant to obtain owner's permission, via notarized affidavit, in a form acceptable to the zoning administrator/P&CD Director (g) The owner of any vacant land who wishes to avail him or herself of this section must have no current violations of city code. (h) Review of applications shall be conducted in accordance with this article. (i) All violations shall be subject to enforcement via City Police enforcement, Code enforcement and any other remedies as are provided by law, jointly and severally, including but not limited to the revocation of the permit, certificate of use, or business tax receipt. Sec. 22-119 (3) - Considerations and standards. In order to mitigate any potentially adverse effects that unimproved interim parking lots may have on adjacent areas, all such facilities intended to be utilized as described in sections this division, shall be required to maintain a park -like appearance to consist of fully sodded lots over an approved stabilized, below grade, pervious system or any other type of system which provides a honeycomb type stabilized base underneath the lot and therefore allows for parking on the sod while not impeding drainage. In lieu of providing a park -like appearance as described above, a parking facility may be paved or consist of any combination of paving, gravel and grass upon approval by the city of a sufficient alternate drainage system. This requirement may also be met through the installation of porous 5 Ordinance No. 17-19 asphalt, porous concrete, a plastic grid system or block pavers, only as approved by the zoning administrator and building director. Except for temporary special event parking (as defined above) associated with a temporary permit, all other interim parking shall comply with applicable ADA requirements as set forth in the Florida Building Code, as amended from time to time. Interim parking may also be used for the temporary staging of miscellaneous equipment and/or vehicles necessary for any of the functions associated with an approved special event or an activity taking place in a major public facility subject to all applicable regulations and permits listed above. All interim parlcing and staging activities permissible under this section shall be limited in duration to a time specified in the permit obtained. The duration shall run concurrently with the event or activity requiring said parking or staging, and may be expanded on a limited basis to allow for preparation, disassembly and activities related to that specific event or activity. In addition to the considerations and standards listed generally in City Code, temporary permits for interim parking facilities granted in conjunction with a temporary use shall also consider the following: Use of traffic monitors to facilitate vehicular flow into and out of such facilities during major events; (2) Use of specialized lighting features to ensure safety when such facilities are proposed for evening use; and (3) Use of perimeter fencing to assist in the control of access points and security of proposed lots while not in use. (4) Surface interim parking lots, which are located within the designated CRA areas will be required to comply with the conditions and criteria set forth in this Article and the City Zoning Regulation as applicable as conditions to the permits required herein or as conditions of time extensions granted by the city manager. (5) All such interim parking lots may also be required to comply with any design standards and guidelines that may be in place for the specified area in which the parking lot is located (i.e. uniform signage, fencing and attendant kiosk standards). Sec. 22-119 (4) - Enforcement. Enforcement of this Code shall be by City Police enforcement, Code enforcement or any other remedies as provided by law. Sec. 22-119 C. FARMERS' MARKET PROGRAM Sec. 22-119 (1) - Farmers' market program. (a) Intent. In order to encourage economic and community development, promote the health of residents and provide access to nutritious substance, the following program is instituted. (b) Definitions. Electronic benefits transfer (EBT) is an electronic system that allows a recipient to authorize transfer of their government benefits from a federal account to a retailer account to pay for products received, such as SNAP benefits. (1) 6 (g) Ordinance No. 17-19 Farmer is a person who grows or has direction over a person who grows at least 75 percent of the products offered for sale at a farmers' market. Farmers' market is an organized reoccurring operation at a designated location used by farmers of locally -grown products primarily for the distribution and sale of locally -grown agricultural products or a limited amount of non-agricultural locally -grown products. The sale of other food products at such markets shall not disqualify it as a farmers' market provided that such food products meet all applicable federal, state, and local health laws regulating the manufacture and sale of such food products. A farmers' market is not an event. The use of EBT/SNAP benefits at a farmers' market is encouraged. Locally -grown is a product that is grown, raised, or cultivated within 100 miles of South Florida. Temporary farmers' market permit is a permit as detailed by this division and in conjunction with division 2 and is valid for a period of six months. Supplemental nutrition assistance program (SNAP) is a federal -assistance program, formerly known as the Federal Food Stamp Program, which provides a means for low income individuals and families to buy nutritious food. (c) Permitting process. Notwithstanding any contradictory language in the zoning ordinance, property owners who wish to host a farmers' market must submit an application for a temporary farmers' market permit to be approved by the city manager or designee at least 30 days prior to the date of the farmers' market pursuant to this article. An applicant must submit a site plan detailing the location of all tables, booths, stands, onsite parking, landscaping, and restroom facilities. Spillover parking into any residential areas is strictly prohibited. Any temporary farmers' market permit may be extended for an additional six-month period for an additional fee as detailed in this article. No temporary farmers' market permit shall be issued to a property that has any outstanding code enforcement violations or city liens. An applicant who obtains a temporary farmers' market permit shall not be required to obtain a certificate of use or business tax receipt in order to operate pursuant to this section. (d) Location. Farmers' markets shall only be authorized to operate on parcels of land with a minimum of 5,000 square feet. (e) Operation. Farmers' markets shall only be authorized to operate between sunrise and sunset and shalt not operate for more than three consecutive days in a week. Farmers' markets shall have to comply with all federal, state, and local regulations and requirements. (f) Fees. Each temporary farmers' market permit for a farmers' market shall cost $500.00. If the farmers' market is hosted by a not -for-profit organization or an organization that accepts EBT/SNAP benefits, the fee shall be $250.00 per six month permit. The city shall request proof of status as a not -for-profit organization or acceptance of EBT/SNAP benefits. Any six month extension or renewal of a temporary farmers' market permit for a not -for-profit organization shall cost the same as the original fee. Enforcement. All violations shall be subject to code enforcement pursuant to chapter 2, article XI division 10 code enforcement board and any other remedies as are provided by law, jointly and severally, including but not limited to the revocation of the permit. 7 Ordinance No. 17-19 SECTION 2. CONFLICT AND REPEALER. All ordinances or resolutions or parts of ordinances or resolutions and all sections or parts of sections in conflict herewith, are hereby repealed. SECTION 3. Codification. It is the intention of the City Commission, and it is hereby ordained that the provisions of this ordinance shall become and be made part of the Code of the City of Opa-locka as amended; that the sections of this ordinance may be renumbered or re -lettered to accomplish such intention; and that the word "ordinance" may be changed to "section" or other appropriate word. SECTION 4. Severability. If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. SECTION 5. Scrivener's Errors Sections of this Ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of the same with the City Clerk. SECTION 6. Liberal Construction The terms and provisions of this Ordinance shall be liberally construed to affect the purpose for which it is adopted. SECTION 7. Effective Date. This Ordinance shall take effect ten days following adoption. PASSED AND ADOPTED this 13th day of December 2017. This ordinance was moved for adoption by Commissioner Riley. The motion was seconded by Commissioner Holmes, and upon being put to a vote, the motion passed by a 5-0 vote: Commissioner Holmes YES Commissioner Pigatt YES Commissioner Riley YES Vice Mayor Kelley YES Mayor Taylor YES 8 Ordinance No. 17-19 PASSED AND ADOPTED this 13th day of December, 2017. ATTEST: By: Joa 1 a Flores, City Clerk CITY OF OPA-LOCKA, FLORIDA Myra . T4r, ayor By: APPROVED AS TO FORM AND LEGAL SUFFICIENCY: THE BROWN LAW GROUP, LLC, City Attorney Parks & Recreation Department Policy Special Events Policy — The City of Opa-locka, under the direction of the City Commission, will regularly conduct or otherwise facilitate a wide range of Special Events to promote the sense of community and enhance the City's quality of life. All Special Events will be comprehensively planned and executed in a fiscally responsible manner to ensure successful events. Purpose The purpose of this policy is to clearly define procedures and responsibilities to ensure adherence to this policy. I. Definitions Special Event - Any event, meeting, activity, or gathering of persons, usually invited by public advertisement, for the purpose of witnessing or participating in any common purpose, entertainment or exhibition, or purchasing or selling any merchandise, food or beverage or consuming any food or beverage upon any City -owned public facility, street, sidewalk, alley, park, parking lot or other public place. A Special Event is normally conducted for the public, but in some instances may be conducted solely for the benefit of City staff. Special Event Categories • City -Produced Special Event o Primary Special Event — Events identified individually and incorporated into the annual budget to be adopted in September each year. o Mayor or Commissioner Initiated Special Event • Budgeted Special Event — Events funded by a budget established individually for the Mayor and each Commissioner (same allocation for each) incorporated into the annual budget for each to initiate Special Events of particular interest to him/her. Budget is stated as a dollar amount and not identification of specific events. • Unbudgeted Special Event ❑ City Incurs Expense — In the absence of available budget, the sponsor (Mayor or Commissioner) must obtain Commission approval, including a budget amendment to fund and conduct the proposed event. This would occur when the allocated budget for the sponsor has already been utilized for other events. ❑ City Incurs No Expense — An event having no financial impact for the City. • Other -Party -Produced Special Event — The public, including businesses, institutions and other organizations, may request use of City property and facilities to conduct a Special Event. This also includes any event on private property that could adversely impact neighboring properties or the use of public property such as roadways or sidewalks. Page 1 Special Events Coordinator — Responsible for coordinating all Special Events within the City, reporting to the Parks & Recreation Director. In the absence of a Special Events Coordinator, the Parks & Recreation Director will serve as the Special Events Coordinator. The Special Events Coordinator responsibilities include: • City -Produced Special Event — Incurring Expense - Responsible for ensuring the successful planning and execution of these events, ensuring the full coordination and involvement of all City departments necessary for a successful event. This includes all City -produced events other than Mayor or Commissioner Initiated Special Events that incur no City expense. • Mayor or Commissioner Initiated Special Event — Not Incurring City Expense — Responsibilities limited to receiving notification of an event from the City Manager's Office, ensuring no conflicts with other City activities, ensuring event is properly promoted and informing all City officials and other key City staff of the event. • Other -Party -Produced Special Event — Responsible to ensure the event meets all requirements for planning, executing and post -event completion as described in this policy. Spedal Events Committee — A committee composed of the Parks and Recreation Director and/or Special Events Coordinator as Chairperson, Police Chief or designee, Public Relations representative, and the Director of Public Works or designee. The HR Director and/or Budget Administrator may participate when requested if HR or financial issues arise. The Special Event Committee will be utilized by the Special Events Coordinator whenever he/she deems appropriate to ensure the successful evaluation, planning and execution of a Special Event. Spedal Event Expense — For FY 22, references to Special Event Expense in this policy are limited to expenditures paid to third parties for goods and services. For FY 23 onward, expense will include the cost of using City resources, primarily the cost of staff associated in supporting an event. Event Organizer/Producer — The individual or entity requesting to conduct an Other -Party - Produced Special Event who is financially responsible for all fees, deposits, damages or other charges related to the event and who has the authority to make the necessary decisions in the planning and execution of the event. Sitting members of the City Commission, City boards and agencies, and any members of their immediate families, or any person who has departed from City service in the prior 24 months, shall have no financial interest, direct or indirect, in entities that organize or produce Special Events. Immediate family members include parent, step-parent or parent -in-law, child or step -child, sibling, step -sibling or sibling -in-law, spouse, sibling children, grandparents and grandchildren. Special Event Permit — Required for Other -Party -Produced Special Events and issued after all requirements are met by the requesting Event Organizer/Producer and all applicable advance fees are paid. The permit will cover the Event Organizer/Producer and their selected vendors. A Special Event Permit must be issued for each event. Additional permits and licenses may be required for tents, alcohol, outside vendors, signs, banners, electricity, and miscellaneous construction. No person shall engage in, participate in, aid, form or start any Special Event unless a Special Event Permit has been issued. Page 2 Partnerships -- In providing City -Produced Special Events, partnerships will be sought with community and other organizations to broaden the appeal of the event and to possibly assist in defraying the cost of the event. II. Procedures Annual Planning / Budgeting • Primary Events 1 Annually in May the Parks & Recreation Director will present to the Commission a list of recommended Primary Special Events to be conducted for the coming year, including the cost of each event and the number of people anticipated to attend the event. In the development of the proposed schedule for the coming year, the Parks and Recreation Department will conduct an evaluation of the cost of each event versus the number of residents and others anticipated to participate in the event, and other considerations as identified, to evaluate whether this is an appropriate expenditure of City resources. 2. At that time the Commission will provide guidance to the Parks & Recreation Director as to the specific events to be incorporated into the next year's budget, including the cost for each event. Events to be included for the coming year may include events the Commission has identified in addition to those proposed by the Parks & Recreation Director. If not fully resolved at the May meeting, the Parks & Recreation Director will present to the Commission in June the final schedule of Primary Special Events for the coming year to ensure there is consensus. • Mayor or Commis' Toner Budgeted Special Events 1. At the same May meeting where the Primary Events for the coming year are deliberated, the Commission will determine the amount of budget to be allocated to each member for Mayor or Commissioner Budgeted Special Events for the coming year. • General 1. At least two months prior to a scheduled event, the Parks & Recreation Director will review the event plans with the Commission. 2. The Parks & Recreation department will establish a program to encourage public donations to at least in part offset the expense of Special Events. Guidelines for soliciting public donations are: Special Event Forms will be provided for sponsorship donations and "in -kind" services. Monetary gift amounts and "in -kind" service hours is required information. 3. Special Events will be advertised through flyers, Commission meetings, the City website and other channels as recommended by the City's public information consultant. Page 3 4. All monetary donations will be forwarded immediately to Finance and receipted for using a City receipt form provided by Finance. 5. The Parks & Recreation Department will work with Finance to establish separate revenue accounts, including identification of donor contributions, and expenditure accounts to permit assessment of results versus planned revenue and expenditures. 6. After the completion of each Special Event, the Parks & Recreation Director will conduct a review of the event to evaluate its effectiveness in terms of the number of attendees, the attendees' satisfaction with the event and the adequacy of the budget provided for the event. The Parks and Recreation Director will also evaluate the effectiveness of all departments in carrying out their responsibilities as the basis for improvement. Mayor or Commissioner Initiated Special Event Incurring No City Expense - The Mayor or Commissioner intending to conduct this type of event will notify the City Manager's Office. The City Manager will have the Special Events Coordinator, through the Parks & Recreation Director, review the proposed event to ensure (1) no conflict with other City events, (2) the event is being properly promoted and (3) all officials are made aware of the intended event. Other -Party -Produced Special Event Special Event - Permit Application Procedure 1. The Event Organizer/Producer will contact the Special Events Coordinator and provide preliminary information as to the nature of the event, the proposed date(s), the facilities requested and, if alcohol will be consumed, the name of the alcoholic beverage temporary license/permit holder applicant. 2. The Special Events Coordinator will review the initial request and, providing the proposed event is consistent with the type of event the City deems appropriate to use City facilities and there are no scheduling conflicts, a Special Event Permit Application Form will be provided. 3. A fully completed Special Event Permit Application must be received by the City at least ninety days before the intended start date of the event. 4. Upon receipt, the application will be reviewed by the Special Events Committee to review the details of the Special Event, address concerns of City departments and determine the specific requirements necessary to secure a permit. Deposit, fees and charges for City services will be identified as well as any additional permits and licenses that may be required for tents, alcohol, outside vendors, signs, banners, electrical services and miscellaneous construction. 5. Upon completion of the review of the application, the Special Events Committee will meet with the Event Organizer/Producer and, if relevant, the alcoholic beverage temporary license/permit holder to convey relevant information and resolve any outstanding issues. 6. The Event Organizer/Producer must submit the advance fees to the Special Events Coordinator at least forty-five days before the intended start date of the event. 7. The Event Organizer/Producer must submit a copy of all required permits, temporary licenses and insurance certificates, if applicable, to the Special Events Coordinator at least twenty days before the intended start date of the event. Page 4 8. If all stipulations, requirements and timeline due dates are met by the Event Organizer/Producer, and if all required permits temporary licenses, insurance certificates, if applicable, security deposits and advance fees are received from the Event Organizer/Producer, the Special Events Coordinator will issue the Special Event Permit not less than ten days prior to the intended start date of the event. 9. A Special Event Permit may not be issued if the Event Organizer/Producer fails to meet requirements (e.g., permits, licenses, notifications, insurance, timeline due dates, security deposit, advance fees, etc.) stipulated in the Special Event Policy and the fees as presented in the Special Event Handbook. Additionally, a Special Event Permit may be revoked by the City Manager if it is determined that safety hazards, citations or if the Event Organizer/Producer or their vendors or providers fail to correct conditions identified by City representatives. Denial of Special. Event Application The Special Events Committee may reject an application for reasons including, but not limited to the following: 1. The proposed event would negatively impact the Facility Rental Area and/or landscaping and grounds; 2. The proposed event would produce nnaanitary conditions or harm the environment; 3. The proposed event is of such size and scope to potentially surpass the City's abilityto provide services or its ability to ensure the safety of the public or property of the community; 4. The proposed event and/or Event Organizer/Producer is in violation of or has previously violated the City's Special Event Policy or Special Event Permit requirements; fees and charges as outlined in the Fee Schedule Resolution were not paid within the designated timeframes. An Event Organizer/Producer of such an event shall forfeit the right to produce future events; 5. After -action reports completed by City staff following an event previously produced by the applicant indicate that the Event Organizer/Producer acted in a manner that violated the Special Event Policy or the Special Event Permit, created unsafe conditions, failed to correct event problems identified by City representatives at any time, or created other problems of similar magnitude. Cancellation of an Event Any Special Event may be canceled by the City for reasons including, but not limited to, any of the following: a. Continued failure to correct conditions identified by City representatives which affect the site, public safety, public health or sanitation; or b. Weather conditions that would endanger participants during the event; or (1) The Event Organizer/Producer or designated City representatives will determine whether an Page 5 event shall be canceled due to weather conditions. The decision of City representatives will be final. (2) Should event personnel, including paid security and police officers, be released due to weather conditions, the event is considered canceled. c. City emergencies that require essential City event personnel, require evacuation of the Special Event or downtown area, or endanger the community; or d. Violations of laws/ordinances or the Special Event Policy; or e. Other conditions and/or circumstances as determined by the Special Event Committee. NOTE: Events canceled due to weather conditions or City emergencies will receive a refund of fees and deposits paid. Events canceled for failure to correct conditions identified by City representatives or for violations of laws/ordinances or the Special Event Policy will forfeit all fees and deposits. Appeal of Denial of Special Event Request or Cancellation of Special Event Permit The City of Opa-locka will not be responsible for any economic loss or damage resulting from non -issuance of a Special Event Permit, revocation of a Special Event Permit, denial of a Special Event request, or cancellation of a Special Event Permit or a Special Event. Except as otherwise provided herein, an appeal of the decision of the Special Event Committee regarding a permit application shall be submitted to the City Manager for consideration. The City Manager has the authority to deny or cancel a Special Event Permit for violations of the Special Event Policy or Special Event Permit or for failure to meet the requirements specified in either. The City Manager's decision to deny a Special Event Permit Application will be final except as noted in the following paragraph. The cancellation of a Special Event Permit by the City Manager may be reviewed by the City Commission by making a written request to the City Manager within ten (10) calendar days of cancellation. If the request detailing the reason for appeal is received twelve (12) or more calendar days prior to the next City Commission meeting, it will be placed on the next Commission meeting agenda. If the request is received less than twelve (12) calendar days prior to the next City Commission meeting, it will be placed on the next subsequent Commission meeting agenda. The decision of the City Commission shall be final. Special Event Application Requirements 1. Name, date, hours, and description of event; 2. Event Organizer's/Producer's contact information, including the name of the alcoholic beverage temporary license/permit applicant (if applicable); 3. Contact information for the Event Organizer/Producer (person, business, or organization) financially responsible for the event, including the name of the alcoholic beverage temporary license/permit applicant (if applicable); Page 6 4. The organization's articles of incorporation and registration with the State of Florida Division of Corporations (Sunbiz) (as applicable); 5. Most recent IRS 990 form for the non-profit entity obtaining the Alcohol Temporary Permit/License and listed as an Event Organizer/Producer; 6. Type of event and requested location or route; 7. Whether the event is a first-time or returning event; 8. Whether the event is free to the public or if it will include paid, priority seating; 9. Whether amplified sound will be used; 10. The type and number of vendors; 11. Whether the event includes the sale, distribution, and/or consumption of alcohol; a site map showing the location(s) of all distribution points for alcoholic beverages. 12. Fencing requirements, if any; 13. Whether the event requires access to electricity, and, if so, the reason; 14. Whether banners will be erected within the event area (a separate permit is required for banners hung on public street light poles); 15. Requests for road closures in conjunction with the event, including plans to manage access; 16. Plans to promote the event; 17. Plans for event security and crowd control, including the number of security guards, their locations, and responsibilities, and plans to control access to the event area; 18. Plans for traffic control; 19. Plans for toilets, sanitation, trash management and keeping the area clean during the event, including plans for cleanup after conclusion of the event; and 20. Pre -event and post -event checklists. 111. Fees and Charges for Special Events A. Fees and charges for Special Events are established and periodically adjusted by a resolution approved by the Opa-locka City Commission. All Special Event fees are intended primarily to offset the cost to the City resulting from such special events; therefore, except for City- produced events, the City does not waive Special Event fees for facility rentals, permits, licenses or any other Page 7 charges for City services. Any Event Organizer/Producer requesting to hold an event on City property or facilities must pay all required fees. B. The Event Organizer/Producer is responsible for any and all costs for City services as determined by the City. C. Any Event Organizer/Producer requesting to hold a Special Event on City property or facilities must pay the security deposit and all required Special Event fees prior to the issuance of the Special Event Permit. The security deposit may be utilized to pay for City staff, cleanup, maintenance, or repair if the site is not in a condition satisfactory to the City's representative within forty-eight (48) hours after the post -event inspection unless extenuating circumstances exist and are agreed upon by City staff at the post -event walkthrough. D. All fees, such as facility rental fees, security deposits, administrative fees, and banner fees must be paid for and presented to the City not less than forty-five (45) calendar days in advance of the event. E. All required permits and temporary licenses, if applicable, must be paid and provided to the City not less than twenty (20) calendar days in advance of the event. F. All other fees (e.g., personnel costs, damage compensation, etc.) due to the City must be paid within fifteen (15) calendar days after the event. G. The security deposit may also be used to pay for any other event -related fees that are unpaid by the Event Organizer/Producer fifteen (15) calendar days after the event. IV. Insurance Requirements for Special Events A. Event Organizer/Producer The City requires the Event Organizer/Producer of an event using City facilities to provide the City with proof of Commercial General Liability Insurance coverage in the minimum amount of one million dollars ($1,000,000). 1. The policy must provide coverage for general aggregate liability losses, personal and advertising injury, fire damage, medical expenses and additional coverage for volunteer coverage, spectator liability, etc. 2. The coverage shall be written on a "per occurrence" basis and shall be inclusive of "set-up and tear -down" dates. 3. The City of Opa-locka must be named as Additional Insured. 4. Proof of insurance shall be in the form of a standard Accord Certificate of Insurance written by a licensed insurer acceptable to the City. 5. Certificates of Insurance must be submitted to the City not later than twenty (20) calendar clays Page 8 before the date of the event. B. Liquor Livability If alcoholic beverages are being sold, distributed or consumed at a Special Event, the Event Organizer/Producer must also provide the City with a Liquor Liability Endorsement or a separate insurance policy in the amount of two million dollars ($2,000,000). A copy of the Certificate of Insurance must be provided to the City naming the City as Additional Insured. Certificates of Insurance must be submitted to the City not later than twenty (20) calendar days before the date of the event. C. Automobile Liability — Driving On City Property 1. The Event Organizer/Producer must provide automobile liability insurance in the amount of two million dollars ($2,000,000) combined single limit or two million dollars ($2,000,000) per person bodily injury liability insurance in addition to general liability insurance; 2. The City of Opa-locka must be named as Additional Insured. Certificates of Insurance must be submitted to the City within twenty (20) calendar days of the event; (a) If the vehicle is not personally owned, then Hired Autos and Non -Owned Autos insurance is required. This type of insurance is reflected in the automobile liability section of the insurance certificate; (b) If the vehicle is titled and registered in the name of the organization, then All Owned Autos insurance is required. This type of insurance is reflected in the automobile liability section of the insurance certificate; 3. In the Description section of the certificate, indicate the make, model, year, and VIN of each vehicle and trailer which will be accessing City property. Only those vehicles listed on the policy may be driven on the designated area and approved in thepermit; 4. Any unauthorized vehicles on City property shall constitute noncompliance with the Special Event Policy and may render the Special Event Permit null and void, thus cancelling the event and possibly causing forfeiture of the opportunity to produce future events; 5. Date and time for entry and exit by all vehicles must be scheduled and approved thirty (30) calendar days in advance of the event by the City. V. Requirements Reaardinst Sale, Distribution and/or Consumption of Alcoholic Beverages at Special Events A. Request at Time of Special Event Application The sale, distribution, and/or consumption of alcoholic beverages on City property as part of a Special Event poses additional concerns and may lead to additional requirements for the Event Page 9 Organizer/Producer. Should an Event Organizer/Producer wish to sell and/or distribute alcoholic beverages at an event, the request must be submitted with the Special Event Application. B. State Temporary License/Permit Before issuance of a Special Event Permit, the Event Organizer/Producer must secure a required State Temporary License/Permit for the sale of alcoholic beverages from the Department of Business and Professional Regulation and secure liquor liability insurance in the amount of two million dollars ($2,000,000). A copy of all State temporary alcoholic beverage permits and alcohol insurance must be provided to the City twenty calendar days before the event. The person or entity whose name is listed on the State Temporary License/Permit, if different than the person designated as Event Organizer/Producer on the Special Event Permit, will be listed by the City as one of the Event Organizers/Producers. The person or entity who holds the temporary alcohol permit must submit their most recent IRS 990 form with their Special Event Application. C. Conditions for Approval Approval of the sale, distribution, and/or consumption of alcoholic beverages at a Special Event held at a City facility or on City property shall be determined and shall be based upon the Event Organizer's/Producer's submission to and gaining appiuval by the Special Events Committee of the following criteria: 1. A designation of the event dates and hours for sale, distribution, and/or consumption of alcoholic beverages; 2. A site map showing the location(s) of all distribution points for alcoholic beverages. 3. A plan for crowd control, and managing access to the Special Event area; 4. A plan for preventing the sale, distribution, and/or consumption of alcoholic beverages to minors. The plan and personnel necessary to implement it shall be approved by the Police Department as discussed under Subsection D below. The cost for implementation shall be at the expense of the Event Organizer/Producer; 5. A copy of permits and licenses in accordance with State Statutes and the City of Opa-locka for the sale, distribution, and/or consumption of alcoholic beverages are to be submitted to the Special Events Committee; 6. Certification of liquor liability insurance coverage naming the City of Opa-locka as Additional Insured, holding the City harmless and indemnifying the City from all claims, suits and demands; and 7. Within thirty (30) calendar days after the completion of a Special Event, prior to the return of the Event Organizer's/Producer's event deposit, the holder of the Special Event' s temporary alcohol permit is required to submit a complete copy of the Sales and Use Tax Return (Form DR -15) to the State Department of Revenue within 10 business days following an event for which a Temporary Alcohol Permit has been issued. Page 10 D. Requirements for Events Selling and/or Distributing Alcoholic Beverages 1. A minimum of one (1) Opa-locka Police Department officer must be present during Special Events held on City facilities where alcoholic beverages are being sold, distributed, and/or consumed to ensure that violation of State and local laws does not occur. The presence of police officers does not relieve the Event Organizer/Producer from the responsibility of checking identifications to enforce compliance with minimum drinking age requirements. 2. The number of officers required will be determined by the Chief of Police or designee based on, but not limited to, the number of entrances and exits to the alcohol designated area of the event and the size and scope of the event. If the event has been held previously in the City, the number of officers required will be determined by the Chief of Police or designee based additionally on previous attendance, call history, incident reports, and after -action reports, if any. 3. Fees for Police Department services are set by the City in conjunction with the Police Department E. General Rules When Alcoholic Beverage Is Available The following general rules govern an event where alcoholic beverages will be sold, distributed, and/or consumed: 1. The only alcoholic beverages that may be sold, distributed, and/or consumed at a Special Event are beer and wine; 2. The following limitations will apply to the sale, distribution and/or consumptionof alcohol: a. "All you can drink" events are not permitted. This includes "nnlimited alcohol" with any kind of ticket or wristband purchase. b. "Buy one, get one free" sales are not permitted (one cup sales only) and using alcohol as an inducement to purchase a ticket or wristband into a VIP or paid, priority seating area is prohibited. c. Cup sizes are limited to a maximum of 16 ounces (no super -sized cups). 3. The entire area where alcoholic beverages will be sold, distributed, and/or consumed must be defined and fenced. The City may provide, for rent, fencing. Delivery and installation of said fencing is the responsibility of the Event Organizes/Producer. Alternative fencing may be considered with approval. Fencing for paid, priority seating shall not exceed four (4) feet in height and shall not obstruct the visibility of others outside the paid priority seating area. No tents, trailers, or other features which obstruct the visibility of others outside the paid, priority seating area may be erected. The cost for fencing rental and installation will be at the expense of the Event Organizer/Producer. Additionally, the Event Organizer/Producer will be Page 11 responsible for reimbursing the City for damage to its fencing; 4. Opa-locka Police Department officers (on -duty or off -duty) must be present in the event area at all times when alcoholic beverages are sold, distributed, and/or consumed. The Police Department will determine if officers must man gates or will rove the event area. All entrances/exits must be secured. Depending on the size and scope of an event, and at the sole discretion of the Police Department, uniformed professional security guards may be permitted to maintain security at entrances and exits to the event in lieu of Opa-locka Police Department officers. Only City - approved professional licensed security companies may be used. Payment of both professional security guards and uniformed off -duty Opa-locka Police Department officers is the responsibility of the Event Organizer/Producer, 5. All entrances/exits must be clearly marked with signs stating "No alcohol beyond this point." 6. No business establishment building may be used as the perimeter for the area of alcoholic beverage sales, distribution, and/or consumption to the event area. A business located adjacent to public property may request a permit on a one-time basis for approval to serve alcoholic beverages on said property solely for a grand opening event Approval must be granted by City Commission, and the permit will be subject to all rules governing alcoholic beverages outlined in the Special Events Policy; 7. The areas where alcoholic beverages may be sold, distributed, and/or consumed are restricted to the Facility Rental Area, and the municipal parking lot located adjacent thereto. The area where alcoholic beverages will be sold, distributed, and/or consumed must be protected against product spillage on the sidewalks, streets and grass. A catch basin/bucket must be placed under each beer/wine dispensing unit/tap. The Event Organizer/Producer is responsible for protecting against spillage and for proper disposal of spillage, and the Event Organizer/Producer may be required to pressure wash areas affected by spillage; and 8. Last call for alcohol announcements must be made no later than 30 minutes prior to the end of the event. During the last -call time period, sales and distribution are limited to one drink per person. Alcohol sales/distribution are required to cease no later than 15 minutes prior to the end of the event. Last call and hours of alcohol sales/distribution will be monitored and strictly enforced by the Opa-locka PoliceDepartment. VL General Requirements For Special Event Permits A. Compliance with City Codes All activities conducted as part of a Special Event are required to comply with the provisions of all City Code of Ordinances and the Special Events Policy. Copies are available from the City Clerk and via Internet at the following website: https://library.municode.com/fl/opa- locka/codes/code of ordinances?nodeId=PTICH Page 12 1. An Event Organizer/Producer holding a Special Event Permit must abide by all policies, procedures, and stipulations outlined in their Special Event Permit. Non-compliance may result in the event being canceled or shut down. 2. An Event Organizer/Producer of a Special Event who does not comply with the City's Code of Ordinances, Special Events Policy, or the conditions outlined in a Special Event Permit, or who does not pay all event fees and charges may forfeit the right to produce future events. B. Health and Sanitary Requirements In order to ensure a clean, sanitary environment during and after events held at City facilities, the City's designated representative will approve site cleanup services. The Event Organizer/Producer is responsible for ensuring their vendors and providers keep City facilities, and the surrounding areas used or affected by the crowds attending the Special Event, in a clean and sanitary condition during and after an event. Failure to do so will result in forfeiture of the security deposit and responsibility for reimbursing the City for any outstanding expenses incurred in the correction of the problem. C. Fire/Rescue Personnel The requirement for a MERV (mobile emergency response vehicle) with two (2) fire/EMS personnel, a two -member bike team, or additional medical personnel at Special Events will be determined by the Miami -Dade County Fire Chief prior to the event based on, but not limited to, the type of Special Event, expected attendance and crowds, number of food vendors, sale, distribution, and/or consumption of alcohol, and other factors that would tax the department's ability to provide firehescue services. It will be the responsibility of the Event Organizer/Producer to pay the Fire Department for fire/rescue personnel required during the Special Event. If personnel are scheduled for and report to an event, then the minimum number of hours each shall be paid is three (3) hours. Payment may be made the week prior to the event or within fifteen (15) calendar days after completion of the event. D. Police Personnel The requirement for police personnel at Special Events will be determined by the Chief of Police or designee. All requests by the Event Organizer/Producer for police personnel shall be made sixty (60) calendar days in advance of the event through the Special Events Committee. When three (3) or more officers are required, an additional supervisor is required and will receive supervisory rate of pay. The Chief of Police or designee may require additional police personnel for Special Events which include the sales, distribution, and/or consumption of alcohol as deemed necessary for public safety. Payment for personnel shall be made immediately upon completion of the event. Page 13 E. Other City Personnel Should the services of other City department personnel be required to facilitate a Special Event, the Event Organizer/Producer is required to pay for those services within fifteen (15) calendar days after completion of the event. F. Cleanup The Event Organizer/Producer will provide all cleanup services for Special Events, including any closed roads and streets. Cleanup includes personnel costs during and after the event, as well as adequate dumpsters, trash cans and grease vats. The number of dumpsters will be determined by the Public Works Department in conjunction with the Event Organizer/Producer, based on the scope of the event and previous experience with events held in the City. Cleanup also includes the removal of all dumpsters, trash cans, trash, other equipment and pressure washing any areas where grease or other substances are present after an event. Arrangements for the proper disposal of used cooking grease and gray water will be the responsibility of the Event Organizer/Producer. The grease vat and gray water provider must be City -approved. The cost of these services will be the responsibility of the Event Organizer/Producer. Paint or spray paint shall be used on the Facility Rental Area, City facilities, event routes, sidewalks, roads, right-of-ways or other public property only with the approval of the Special Events Committee. Event Organizers/Producers who fail to remove such substances prior to the post -event site walkthrough will be billed for the cost of removing them. Events whose producers, staff or volunteers use chalk or spray chalk will be billed for its removal if the chalk or spray chalk is present four (4) days after the event. The City has an ordinance prohibiting discharge of any liquid or solid into the stormwater drainage system or onto the grass. This is a health and sanitation issue. If provider fails to comply, they will be issued a violation and fined In addition, the provider will be prohibited from doing business within the City in the future. G. Temporary Bathroom Facilities Event Organizers/Producers are required to provide adequate temporary bathroom facilities for their event, including facilities for handicap access as determined by the Special Events Committee. The port -o -let provider must dispose of all trash removed from the inside of toilets. This includes items/trash found when vacuuming the waste from the toilet itself. Any debris/material, etc., must be bagged and removed from the premises by the provider. No such material may be disposed of in City trash receptacles or placed on the sidewalks, grass, landscaping, hardscape, or any other part of the Facility Rental Area. Units may NOT be washed down on site, but must be returned to the provider's facility for cleaning. Page 14 The City has an ordinance prohibiting discharge of any liquid or solid into the stormwater drainage system or onto the grass. This is a health and sanitation issue. If provider fails to comply, they will be issued a violation and fined. In addition, the provider will be prohibited from doing business within the City in the future. H. Banners, Promotional, and Informational Materials Event and sponsor banners may be hung within the event site; however, banners and any other materials may not be placed on fencing if it obstructs the visibility of others. Nothing shall be attached to the landscape or hardscape. If an Event Organizer/Producer wants to hang promotional banners on street light poles, an Application to Hang Banners on Street Light Poles must be received thirty (30) days prior to the requested banner installation date. Banner fees apply and are outlined in the Fees and Charges for Special Event held on City Facilities. L Road Closures An Event Organizer/Producer requesting road closures must submit a City of Opa-locka Application for Road Closures to the Special Events Coordinator thirty (30) days in advance of the requested road closure. An Event Organizer/Producer requesting road closures is required to provide thirty (30) days advance notice to all affected businesses and residents of the dates and times of the planned closures. A copy of the notice must be provided to the City. If road closures are approved, the Event Organizer/Producer must provide barricades for the standard road closure area within the Facility Rental Area. Each intersection affected must be manned at all times during the road closure. The Event Organizer/Producer is responsible for securing and providing manpower. Should professional security personnel be required, the Event Organizer/Producer shall hire security personnel approved by the City. The cost of professional security personnel and/or police officers for traffic control caused by the closure is the responsibility of the Event Organizer/Producer. The City may provide barricades, cones, etc., for street closures, if available. J. Overnight Parking No overnight parking is permitted on City facilities except with specific approval by the City Manager. Authorized overnight security is permitted. B. Additional Licenses Events which offer musical entertainment are required to provide the City, if requested, with a copy of their Broadcast Music, Inc. (BMI), Society of European Stage Authors and Composers (SESAC), and/or American Society of Composers, Authors and Publishers (ASCAP) performance agreements, or provide the BMI, SESAC, and/or ASCAP account number and the effective date of the license(s). This license agreement covers copyright clearance for music performed. The Page 15 Event Organizer/Producer of such events must complete and sign the form attesting to having met this requirement. L Public Announcements There may be a requirement, depending on the event, for Public announcements to be made at the discretion of the City Manager and for the purpose of educating the public regarding safety concerns. M. Requested Documents for City Signature A copy of any documents the Event Organizer/Producer is requesting that the City sign must be provided to the City thirty (30) calendar days before the event. N. Driving in the Event Area Vehicles shall not be driven on the grass within the Special Event area, medians, or sidewalks. VII. General Requirements for Special Event Vendors The City reserves the right to set guidelines and restrictions for vendors. All applicable City, County and State laws/codes will be strictly enforced. The placement of vendors is limited to areas designated in the Special Event Permit for crafts, food, beverages, and amusements. Any vendor selling or serving food or beverages must adhere to the requirements of the Parks & Recreation Department, Public Works Department, Fire Department, and the State of Florida Division of Hotels and Restaurants Department of Business and Professional Regulation. No vendor will be allowed to open for business until they have been inspected and approved by all three entities. (Appendix III) No staking of tents, trailers, or other items is allowed in the Facility Rental Area, streets, or parking lots. Nothing may be attached to the landscape or hardscape. Vehicles may only be driven on pavers or concreted areas during set up and tear down of a Special Event. No vehicle may be driven or parked on any grassy areas at any time. A. Food and Beverage Vendors 1. Only authorized licensed food vendors shall be permitted to operate on City property or facilities during Special Events. The Event Organizer/Producer must contact the State Division of Hotels and Restaurants not less than ten (10) calendar days before said event with the following information: a. Dates and times of event; Page 16 b. Type of food service proposed; c. A list of all food service vendor owners and operators participating in each event; d. The current license numbers of all public food service establishments/restaurants participating in each event; and e. Schedule time of inspection. The Division of Hotels and Restaurants may inspect all food vendors' operations at each event for compliance with minimum sanitation standards. If the vendor does not meet the standard, their operation will be shut down until corrections are made; and All food vendors are required to obtain a license from the Division of Hotels & Restaurants in order to participate in a Special Event. If a food vendor does not have a State license, the Division of Hotels and Restaurants may issue a Temporary Event Vendor License. Licensing requirements and the State of Florida Guide to Temporary Food Service Events are available on their website at http://www.myfloridalicense com. (See Appendix III.) 2. The Event Organizer/Producer is responsible for ensuring that food vendors containerize all cooking materials and byproducts, especially grease, and that any and all such cooking materials, byproducts, and grease are removed from the City's premises and disposed of properly, or placed in the event's grease vat provided by the Event Organizer/Producer. 3. Vendors who cook with grease -type products are required, as a part of site preparation, to place corrugated boxing paper, or a similar type of protection, as flooring for their booth and on top of the roofing felt to absorb grease and to prevent grease or liquids from falling onto the asphalt, concrete, sidewalks, pavers, or any other part of City property. 4. Food vendors are required to use a grease trap when cooking with grease. The vendor, or Event Organizer/Producer as default, is responsible for the proper removal and disposal of all grease into the event's grease vat or from the event area. No grease or oil may be poured onto the pavement or grass or into stormwater drains within the City of Opa-locka. The Event Organizer/Producer will be accountable for any costs associated with cleanup of storm drains, sidewalks, streets, pavers, and any other City property. 5. Precautions must be made to prevent food, debris, seafood shells, etc. from entering into the City's stormwater system. The placement of traps, screens, etc., may be required. 6. No glass cups or glasses may be used for beverage products. Should beer or wine products only come in glass bottles, the beverage must be served in a plastic or paper cup for distribution to the public. A catch container must be placed under all beverage dispensing units/taps. 7. Cleaning/pressure washing of vendor and eating areas will be a requirement for Special Events where food and/or beverages are served at the event. All costs associated with pressure washing Page 17 will be the responsibility of the Event Organizer/Producer. 8. Failure to follow this policy may result in forfeiture of the security deposit, payment of additional fees for pressure washing and cleanup, and forfeiture of the opportunity to participate in future events on City property. O. Cleaning At all Special Events, should specific vendors have booths which result in odors, grease or other substances present after the event, the Event Organizer/Producer will be responsible for cleaninglpressure washing the event site area, including roadways. P. Amusements 1. Mechanical or carnival -type rides for children are permitted within City parks. No mechanical or carnival -type rides may be erected in City parking lots or on roads or sidewalks without the approval of the City Manager. A list of proposed children's rides, along with anchoring methods, must be itemized on the Special Event Permit application and presented to and approved by the Special Events Committee. A copy of the State inspection certificates must be provided to the City before rides can be operated. 2. Inflatable -type amusements are permitted provided appropriate anchoring is in place. 3. Animal rides and animal exhibitions are not permitted. VIII. Responsibilities 1. Parks & Recreation Director a. Each May as part of the budget development process, provide the Commission with a recommended schedule of City -Produced Annual Budgeted Special Events to obtain direction as to what Special Events are to be included in the following year annual budget. Also to obtain direction as to the amount to be included in the budget for Mayor or Commission initiated Special Events. b. Serve as the Special Events Coordinator in the absence of a Parks & Recreation staff member in that position. c. Ensure the Commission is kept apprised at all times in regard to pending events status. d. Ensure the successful completion of every City -produced event. e. Ensure that Other -Party -Produced events are planned for, conducted and completed in full conformance with this Special Events policy and procedures. f. Seek external partnerships and funding whenever feasible. g. Provide Parks & Recreation staff in support of Special Events when required_ 2. Public Works Director a. Set-up, tear -down and site -restoration by PW staff as appropriate Page 18 b. Provide or obtain equipment required by the event c. Provide staff in support of Special Events when required. 3. Finance Director a. Ensuring appropriate controls when City is responsible for event cash transactions. b. stablishing appropriate accounts when external funding will be obtained. c. Providing appropriate receipt documentation when external funding will be obtained. 4. Chief of Police a. Overall safety b. Crowd management c. Traffic management 5. Information Technology Director a. Providing or obtaining equipment required by the event b. Set-up, tear -down and site -restoration by LT staff as appropriate 6. Public Information a. Maximize event promotion within allowable budget 7. Budget Administrator a. Provide analytical support Page 19 Appendix I — Fadlity Rental Area Facility Rental Area and Facility Rental Areas Where Alcohol May Be Sold, Distributed, and/or Consumed — To Be Accompanied with Map The following map defines: 1) Facility Rental and Road Closure Area; and 2) areas approved for the sale, distribution, and/or consumption of alcoholic beverages. A. Facility Rental Area A — Description and Requirements: B. Fadllty Rental Area B — Approved For Sale, Distribution and/or Consumption of Alcoholic Beverage — Description and Requirements: Alcohol may be sold, distributed and/or consumed in this area when required fencing is inplace. C. Road Closure Area a. The standard road closure area is between and b. Additional road closures will be determined by the Police Department. Page 20 Appendix II — Fire Safety Requirements Minimum Fire Safety Requirements for Food Trucks, Trailers and Tents* Vendor Name: Date: Event * This sample form will be updated periodically and subject to change to reflect the current laws in the State of Florida The Miami -Dade County Fire Department will not allow cooking prior to receiving a passing inspection from the Fire Marshal or his/her designee. Any q estions concerning these requirements should he directed to the Miami -Dade County Fire Marshal. O 1. Vehicle/trailer is to be equipped with a commercial exhaust system O 2. Vehicle/trailer is to be equipped with a fire suppression system when cooking produces grease laden vapors ❑ 3. Fire Suppression System is to be inspected and tagged every 6 months by licensed fire suppression contractor O 4. Provide (1) 2A1OBC fire extinguisher (red extinguisher) ❑ 5. If frying or cooking operation produces grease laden vapors, one 40BC fire extinguisher for each piece of frying equipment or one S -class extinguisher is required. (silver extinguisher) ❑ 6. Fire extinguishers to be mounted in a fixed location and inspected and tagged by a licensed fire extinguisher company (within last 12 months) ❑ 7. All compressed gas cylinders to be chained or strapped in position ❑ 8. Filling of LP gas cylinders on site will not be permitted O 9. There will be no access to the cooking equipment and fuel sources by the general public Additional Requirements for Tents: O 10. Tent material will be required to be treated with flame retardant. The Fire Department requires a certificate or other evidence of approval by a laboratory of recognized standing or the report of tests made by other inspection authorities as evidence that the tent fabric is flame retardant. Special Event Policy & Procedures Page 20 ❑ 11. The ground enclosed by any tent or temporary membrane structure and for a reasonable distance, but not less than 10 ft. outside of such structure(s) shall be cleared of all flammable or combustible material or vegetation. Exception: Cardboard used for protection of pavement. ❑ 12. Frying equipment to be located under the tent protected from rain. ❑ 13. Barbeque grills to be located outside of tent to help eliminate smoke buildup and possible flame up. ❑ Approved 0 Disapproved Signed: Date: Miami -Dade Fire Department Fire Inspector Comments: Special Event Policy & Procedures Page 21 Appendix III — Temporary Food Service Events Florida Division of Hotels & Restaurants Guide to Temporary Food Service Events This guide contains the same information as DBPR Form HR 5030-034, Guide to Temporary Food Service Events, available in English and Spanish at the following website: (http://www.myfloridalicense.com/dbpr/hr/licensing/GT tempevents.htnrl) A temporary food service event is an event of thirty (30) calendar days or less in duration where food is prepared, served, or sold to the general public and is advertised and recognized in the community. A temporary food service establishment or vendor is a participant at a temporary food service event. This guideline for temporary events is based on Chapters 61C-1 and 61C-4, Florida Administrative Code, and Chapter 509, Florida Statutes. A. Licensing A public food service establishment or other food vendor must obtain a license from the Division of Hotels & Restaurants for each temporary food service event in which it participates (unless exempted) Annual temporary event licenses are also available which allow participation in an unlimited number of temporary events. The Division will inspect temporary events and if minimum sanitation standards are not met, the food service operation will be discontinued until corrections are completed and verified by the Division. Sponsors of a temporary food service event must notify the Division of the following items no less than three (3) business days prior to the scheduled event. 1) Type of food service proposed, 2) Time and location of the event, 3) Complete list of food service vendor owners and operators participating, and 4) Current license number of each public food service establishment participating. Notification: Event sponsors may complete notification requirements by telephone at 850.487.1395, in person at the appropriate district office, via email at dhr.info@mvfloridalicense.com or in writing. A public food service establishment or food service vendor may not use this notification process to circumvent the license requirement. The Division keeps record of all notifications received for proposed temporary food service events and provides appropriate educational materials to the event sponsor. Group License: The Division may issue a group license to a vendor with multiple units serving a single non- potentially hazardous food (e.g., churros). All grouped units must serve the same food. Foods requiring additional preparation or handling are not eligible for group licensing. All qualifying units must be inspected in a single location. Special Event Policy & Procedures Page 22 B. Licensing Exemptions Public food service establishments holding current licenses from the Division may operate at temporary events with no additional license fee. Temporary events such as carnivals, fairs, or other celebrations operated on church or school property or any eating place operated by a nonprofit civic, fraternal or religious organization are exempt from licensing and inspection by the Division of Hotels & Restaurants. C. Fees Temporary public food service establishments and vendors are required to pay the following license fees at the time of licensing: • 1-3 day event —$91 • 4-30 day event -- $105 • Annual — $456 The Division does not accept cash payments for fees at temporary events. The Division accepts cashier's checks, money orders or other certified payments. Fees are current at the time of Special Event Policy adoption and are subject to change. Please check the Florida Division of Hotels & Restaurant website for current fees. D. Fire Safety Fire Safety Code requires a portable fire extinguisher. Check with the local fire authority for specific requirements pertaining to the size, type or tagging of required fire extinguishers or other fire related requirements. E. Personnel Employees may not touch ready -to -eat (RTE) food with their bare hands unless there is a written Alternative Operating Procedure (AOP) available that has been approved by the Division. Without an approved AOP, employees must use suitable utensils such as deli tissue, spatulas, tongs, single - use gloves, or dispensing equipment when handling RTE food. Food service workers transmit most foodbome disease causing germs to foods. That is why it is so important for employees to maintain high standards of personal cleanliness. All personnel must wash hands prior to beginning work, when returning to work after any break in food preparation activities, when putting on or changing gloves, or any time their hands become soiled. Smoking is prohibited in ware washing, food preparation and food storage areas. Personnel must wear clean outer garments, effective hair restraints and no jewelry on their hands or arms (except plain wedding bands). If worn, artificial and painted fingernails must be covered by intact gloves. Special Event Policy& Proceclues Page 23 All personnel must be free of open sores and skin infections, respiratory infections, upset stomach, diarrhea or other communicable diseases F. Facilities The specific requirements for the temporary event physical facility where food is prepared or handled are based on the length of the event, the type of food that is prepared or served, and the extent of food preparation conducted at the temporary facility. Minimum requirements may include: 1) Food service operators must provide overhead protection if food is prepared or portioned or ware washing is done onsite; 2) Flooring may be concrete, machine -laid asphalt or dirt/gravel if it is covered with mats, removable platforms, duckboards, or other suitable approved materials that effectively control dust and mud and are graded to drain; 3) Walls and ceilings must be constructed of a material that protects the interior from the weather, windblown dust and debris, or other forms of cross contamination; 4) When potentially hazardous food is prepared at events of four to thirty (4-30) days in length, the physical structure where the food preparation occurs must be protected against flying insects and other vermin by; a) 16 mesh to 1 inch screens, b) Properly designed and installed air curtains, or c) Other effective means 5) A three -compartment sink is required within the temporary food service for washing, rinsing andsanitizing utensils and equipment. If this activity is conducted at an approved, remotely located commissary or food service establishment, an adequate supply of spare preparation and serving utensils must be maintained on the premises in case the original utensils become soiled; and 6) A handwashing facility is required. This facility may be a clean, portable container equipped with anon/off valve. Soap and single -service paper towels must be available for handwashing and hand drying. G. Water All food service operations that prepare or portion food on the premises must provide an adequate supply of potable water for purposes of cleaning and employee handwashing. Municipal connections, holding tanks or portable containers are accepted means to provide an adequate supply. Steam used in contact with food or food -contact surfaces must be free from contamination. Special Event Policy &Procedures Page 24 H. Solid and Liquid Waste Operators must remove all garbage and rubbish from the premises often enough to prevent nuisance conditions and dispose solid waste properly in tight -fitting, covered containers. Operators must dispose of liquid waste in a public or other approved sewerage system L Required Items • Sanitizer (properly diluted, unscented bleach may be used) • Probe thermometer • Chemical test strips (for measuring sanitizer concentration) • Three -compartment sink to wash, rinse and sanitize equipment and utensils or access to such facilities at an approved commissary or food service establishment • Hair restraints • Adequate supply of back-up utensils • Adequate supply of potable water • Soap and single -service towels • Adequate equipment and facilities to maintain food at the proper temperatures • Adequate protection from flying insects, vermin, dust, dirt and weather • Adequate protection for displayed, prepared, and stored food • If required by local fire authority, properly tagged and sized portable fire extinguisher To Prevent Foodborne Illness • Obtain foods from an approved source. Home -prepared food is not allowed. • Wash hands thoroughly before handling food, single -service items and clean equipment and utensils. • Maintain hot foods at temperatures of 135° Fahrenheit or above. • Maintain cold foods at temperatures of 41° Fahrenheit orbelow. • Cook pork to a minimum temperature of 145° Fahrenheit for at least fifteen (15)seconds. • Cook beef to a minimum temperature of 155° Fahrenheit for at least fifteen (15) seconds. • Cook chicken and other poultry to a minimum temperature of 165° Fahrenheit for at least fifteen (15) seconds. • Reheat cooked foods to a minimum temperature of 165° Fahrenheit within two (2) hours for hot holding. • Check food temperatures frequently with a probe type thermometer. • Heat foods quickly and cool foods rapidly. • Keep raw and cooked foods separated. • Thaw foods properly: completely submerged under cold running water not longer than four (4) hours, as part of the cooking process, or under refrigeration. • Use single -service articles whenever possible. • Keep foods covered and protected from dust, dirt, insects, vermin and human cross contamination. • Protect all food, including displayed food, from customer contamination (touching, coughing, sneezing, etc.). Special Event Policy & Procedures Page 25 • Minimize handling of foods before, during and afterpreparation. • Do not store food directly in contact with ice used forbeverages. • Do not use swollen, leaking or damaged canned goods. • Store all food products and equipment at least six inches off the ground. Special Event Policy & Procedures Page 26 Appendix IY — Special Event Site Inspection and Cleanup Agreement — Pre -Event Pre -Event Inspection It is the responsibility of the Event Organizer/Producer to ensure vendors and providers keep City facilities and the surrounding areas used or affected by the crowds attending the Special Event in a clean and sanitary condition during and after an event. The cost of cleanup services and repair of facility damage within the event site, including the mad closure area as specified in the Special Event Permit, is the responsibility of the Event Organizer/Producer. Non-compliance may result in the event being shut down, forfeiture of the security deposit, additional fees charged, and/or forfeiture of participation in future events on City property. Opa-locka Parks & Recreation Depwvnent personnel and the Event Organizer/Producer will conduct a site inspection prior to an event. Any areas of concern or damage will be noted with both parties signing the inspection sheet. At an agreed upon time, a closing site inspection will be conducted by Parks & Recreation Department personnel and the Event Organizer/Producer to identify any issues, concerns or damages, and to ensure the site is left in satisfactory condition. Event Name: Event Date: Inspection Date: Pre -Event Inspection Site Inspection Conducted by Parks & Recreation Department Personnel and the Event Organizer/Producer 1 No Visible Signs of Damage to the Grass, Trees, or Grounds J Facilities Clear of all Equipment, Swept, and Trash Cans Emptied Irrigation and Electrical Systems are Operational Equipment at the Facilities Operating Properly Document Existing Areas of Concern or Damage: Special Event Policy & Procedures Page 27 Pre -Event Agreement — Site Inspection and Event Cleanup I have read and understand the Special Event Site Inspection and Event Cleanup Agreement required for hosting an event in the City of Opa-locka. I agree to follow the Special Events Policy, to ensure any providers or vendors used also understand and follow these standards, and agree to leave the facilities in the condition required. Signature — Event Organizer/Producer Date Signature — Parks & Recreation Date Special Event Policy& Procedures Page 28 Appendix V — Special Event Sits Inspection and Cleanup — Post -Event Post -Event Inspection Site Inspection Conducted by Parks & Recreation Department Personnel andthe Event Organizer/Producer J No Visible Signs of Damage to the Grass, Trees, or Grounds J Facilities Clear of all Equipment, Swept, and Trash Cans Emptied J Document Areas of Concern or Existing Damage J Irrigation and Electrical Systems are Operational with No Damage Resulting from Event J Equipment at Facilities is Replaced and Orderly J Document Areas of Concern or Damage Along with Remediation Plans 1 All Vendors and Trash are Removed from the Site J Areas Where Food was Prepared and Served Have Been Pressure Washed Portable Toilets Removed from Site Without Incident Facilities Equipment Inventory Trash Cans Barricades Traffic Cones Signs Approval is granted for you to provide your own cleanup services. It is your responsibility to ensure vendors and providers keep City facilities, and the surrounding areas used or affected by the crowds attending the Special Event, in a clean and sanitary condition during and after an event. The cost of cleanup services is the responsibility of the Event Organizer/Producer. The area where food has been cooked, and any other areas deemed necessary by Parks & Recreation Department personnel, must be cleaned/pressure washed after the event. A cleanup inspection of the site, to include all rented facilities, landscape, hardscape, storm drains, streets, pavers, and grass, will be conducted by Parks & Recreation Department personnel within forty- eight (48) hours of the event. Failure to follow this policy could result in forfeiture of the security deposit, additional fees charged for cleaning/pressure washing, and forfeiture of participation in future events on City property. Special Event Policy & Procedures Page 29 Areas of Concern or Damage: To be Completed Within Forty -Eight Hours of Completion of Event The City of Opa-locka and the Event Organizer/Producer agree to the post -event inspection results and any necessary remediation plans as noted in this report. Signature — Event Organizer/Producer Date Signature — Parks & Recreation Date Special Event • Policy & Procedures Page 30