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HomeMy Public PortalAbout08-02-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: AUGUST 2, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE, M, COLLINS, J. CHERRY, K. O'CONNELL. S. RATHBUN WAS ABSENT. OTHERS PRESENT: T. L. BURGHARD - VILLAGE ADMINISTRATOR D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C MINICK- FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVELOPMENT J. HARVEY o ATTORNEY A. PERSONS - PUBLIC WORKS L. VAUPEL - ECONOMIC DEVELOPMENT At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, Steve Rathbun was absent, and all other Trustees were present. Boy Scouts Don Smith and Justin Martincic then led the pledge to the flag. Mayor Rock reminded the residents that there will be a Coffee with the Mayor at 9:00 a.m. on Wednesday, August 4, 1999 at the Village Offices. TRUSTEE'S COMMENTS: No comments. PUBLIC COMMENTS: No comments. Clerk Janik requested that the Agenda be amended to include 1999 Pavement Striping Program to the Engineer's Report. J. Cherry moved to approve the Amended Agenda. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to approve the Consent Agenda to include the following: Village Bd. Meeting Minutes, 07/26/99; Bills Payable, 08/02/99 and Ordinance No. 1875 rezoning 507 N. Division Street from R-l, Overlay District to BTD District. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1999 PAGE 'I'VVO #3 DES PLAINES STREET MUNICIPAL LOT LEASES. Director Durbin summarized the amendments to the DesPlaines Municipal Parking Space Lease. Increase the annual fee from $125.00 to $175.00. Add paragraph to permit parking to the public in this lot between the hours of 6 p.m. and 6 a.m. S. Calabrese moved to amend the lease provisions for permit parking on the DesPlaines Street Municipal Lot. Seconded by J. Cherry. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. #4 ORDINANCE NO. 1878. J. Cherry moved to adopt Ordinance No. 1876 authorizing Execution of Amoco/Eagle Chase Annexation Agreement Amendment. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Director Durbin stated that the Ordinance has some improvements that addressed concerns of the Mayor, Trustees and public. ORDINANCE NO. 1877. J. Cherry moved to adopt Ordinance No. 1877 rezoning the property located at the southwest corner of Rt. 59 and 135th Street. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. ORDINANCE NO. 1878. Administrator Burghard wanted to know if it is Amoco's intention to develop this property and not to sell it to another user. Jan Fiola, representative from Amoco was present and stated that Amoco is purchasing 10.8 acres and developing the southwest corner for an Amoco facility and will be selling the surplus. We anticipate spring construction with fall operation. S. Calabrese moved to adopt Ordinance No. 1878 authorizing the issuance of a Special Use Permit to allow an automobile fuel station on the southwest corner of Rt. 59 and 135th Street. Seconded by J. Cherry. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, I absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1999 PAGE THREE #5 PULTEIREIBEL FARM CONCEPT PLAN. Director Durbin stated that the Subject site is located at the northwest and southwest corners of 127th Street and Route 59. The property consists of 189.32 acres. The applicant has proposed single family, townhome, and commercial area on the concept plan. The applicant intends on annexing the subject property to the Village. This site contains three major roadways - Route 59 on the east, Van Dyke on the west, and 127th which splits the development. The applicant proposed 25.77 acres of the site for commercial. The applicant identifies an average lot size of the "Executive" lot as 8,190 square feet. The "Premier" lots will exceed 10,000 square feet. It is anticipated that 127th Street and Route 59 will be a lighted intersection. This will benefit the commercial and residential development and we will identify the development's proportionate share of the light in the annexation agreement. The agreement will also need to specify the improvements to Van dyke Road and 127th Street that the developer will be responsible for. Jack Weber, the representative from Pulte Homes gave a short presentation of the concept plan encouraging the Mayor and Trustees to comment on the plan. Administrator Burghard felt that the 5-acre parcel located to the southwest of the development may be hard to develop once the surrounding area is developed and improvements to Van Dyke are completed. He encouraged Pulte to work with the parcel owner to incorporate the parcel into the development. Trustees discussed pros and cons. They all liked the ideas behind the subdivision, the layout of the park was good, the commercial presented was good, and overall they were in favor of the proposed subdivision. The Trustees found several concerns with the concept. J. Cherry felt the lot sizes are too small and noted that the development has seven streets that end in cul-de-sacs. He felt that could cause a problem for the police and fire departments during emergencies. K. O'Connell and S. Calabrese also felt lot sizes and densities might need some improvement. K. O'Connell suggested lot sizes of 10,000 and 12,000 square feet. R. Smolich felt that there are too many homes per acre. ADMINISTRATOR'S REPORT Administrator Burghard told the Board that we received a letter from a resident with regard to a sewage backup and was instructed by the Board to turn it over to our insurance company. We are looking at space needs within the Village Hall and the growth here. I am essentially looking at two options, moving the Board Meetings so growth could take place in this room; or move the Building Department to 143rd Street when we close on the back portion later this month. I will touch base with Mayor and Trustees during the upcoming week. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1999 PAGE FOUR FINANCE DIRECTOR'S REPORT S. Calabrese moved to authorize the release of $41,232.61 from the Heritage Meadows Road Improvements Escrow. Seconded by J. Cherry. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. ECONOMIC DEVELOPMENT DIRECTOR REPORT No report PUBLIC WORKS DIRECTOR REPORT Director Persons told the Board that a section of 135th Street, east of the Lakelands Subdivision, is deteriorated to the point of needing resurfacing. The Village could install 3 inches of asphalt to provide a roadway that should last three to five years at a price of $35,000. Administrator Burghard told the Board that he had a breakfast meeting with Jerry Clark tomorrow morning and requests some time to explore some longer-term solutions with Mr.' Clark on improving 135th Street from Wood Duck to Essington Rd. Progress update on Van Dyke Road and Rt. 30: currently awaiting for Commonwealth Edison to move the utility poles so the south half can be completed by the developer and we plan on completing the north half as well. ENGINEER'S REPORT M. Collins moved to award the 1999 Pavement Striping Program to the Iow bidder, Mark-It Corporation in the amount of $8,601.88. Seconded by J. Cherry. Vote by roll call. Smolich, yes; O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. H. Hamilton told the Board that the staff drawings for the Ft. Beggs/Rt. 59 Traffic signals have been approved by IDOT and scheduled to begin August 16, 1999 and will be completed by November 5, 1999. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Durbin presented the Annual report of the Plan Commission and Zoning Board of Appeals to the Mayor and Board. POLICE CHIEF'S REPORT Chief Bennett announced that tomorrow night, Tuesday, August 3rd, is "Annual Night Out in Crime" to be held at the Ottawa Street Pool with refreshments to be served. Presented to the Board a Traffic Summary of 135th Street East of Wood Duck and West of Wood Duck, which was requested at the last Board meeting. ATTORNEY'S REPORT. No report S. Calabrese moved to adjourn the meeting. Seconded by J. Cherry. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned at 8:10 p.m.