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Home My Public Portal About08-16-1999 Village MeetingPLAINFIELD VILLAGE BOARDOF TRUSTEES VILLAGE MEETING DATE: AUGUST 16, 1999 AT: VILLAGE HALL 'BOARD PRESENT: OTHERS PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE, M. COLLINS, J. CHERRY, K. O'CONNELL. S. RATHBUN WAS ABSENT. T. L. BURGHARD - VILLAGE ADMINISTRATOR D. BENNETT- CHIEF OF POLICE H. HAMILTON - ENGINEER S. JANIK - VILLAGE CLERK C. MINICK- FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVELOPMENT J. HARVEY - ATTORNEY A. PERSONS - PUBLIC WORKS L. VAUPEL- ECONOMIC DEVELOPMENT At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, Trustee Rathbun and Trustee Smolich were absent, and all other Trustees were pre, sent. Trustee Smolich arrived at 7:03 p.m. Clerk Janik led the pledge to the flag. Clerk Janik read the Mayor's Proclamation of "School's Open Safety Week" in Plainfield for August 23-29, 1999. She also informed the Board that they were invited to the ribbon cutting ceremony of Heritage Grove Middle School on Tuesday, August 17, 1999 at 7:30 p.m. Heritage Grove is located at 12450 South Van Dyke Road, just north of 127th Street. Mayor Rock announced that he would be holding a "Coffee with the Mayor" on Wednesday, September 1, 1999 at 9:00 a.m. Next Village Board meeting will be on September 13, 1999 TRUSTEE'S COMMENTS: No comments. PUBLIC COMMENTS: No comments. S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1999 PAGE TWO S. Calabrese moved to approve the Consent Agenda and to include the following: Village Bd. Meeting Minutes, 08/02/99; Bills Payable, 08/16/99 and Ordinance No. 1879 amending the Zoning Ordinance provisions regarding fences, yard definitions, and providing for administrative variances. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no. Motion carried. #3 AVA SCHROEDER. S. Calabrese moved to adjourn to a public hearing regarding an annexation agreement for property generally located at the Southwest corner of Walker Road and County Line Road. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. 7:07 p.m. Meeting reconvened. S. Calabrese moved to direct the Village Attorney to draft ordinances authorizing execution of Annexation Agreement and annexing the stated Ava Schroeder property. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no. Motion carried. ~, HENDRICKSON SIDEYARD VARIANCE. S. Calabrese moved to direct the Village Attorney to draft an ordinance approving a variance from the minimum side yard setback of seven (7) feet to one (1) foot to allow an attached garage at 708 Bartlett Avenue. Seconded by K. O'Connell. Vole by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 LAKELANDS 2B FINAL PLAT S. Calabrese moved to approve the amended site plan and final plat for the Lakelands Subdivision Unit 2B with the following stipulations: 1. Compliance with requirements of Village Engineer; 2. That the site plans including landscaping are consistent with those originally submitted and approved and meet or exceed the provisions set by the Site Plan Review Ordinance. Seconded by J. Cherry. Vote by roll call. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1999 PAGE THREE ADMINISTRATOR'S REPORT S. Calabrese moved to authorize a consulting contract between the Village and DMJM for planning a new municipal facility at a fee not to exceed $17,000. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. FINANCE DIRECTOR'S REPORT Director Minick informed the Board that we would be closing on the purchase of 706 Division Street on August 18, 1999 at 9:00 a.m. He also informed them that we would also be closing on 835 143rd Street on August 31, 1999. ECONOMIC DEVELOPMENT DIRECTOR REPORT K. O'Connell moved to authorize Mayor Rock to execute two (2) license agreements with Bakery Products and ARRIS Architects. The license agreements provide for a two-year term and permits the licensee to landscape and maintain the area. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to authorize Mayor Rock to enter into an agreement for services with ARRIS Architects and Planners for the creation of a downtown plan. Seconded by K. O'Connell. 'Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. PUBLIC WORKS DIRECTOR REPORT S. Calabrese moved to authorize Baxter & Woodman, Inc. to complete the design o New Well House #6 at a cost not to exceed $23,000. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Cherry moved to authorize the 50/50 Tree Program for the Village. Seconded by M. Collins. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1999 PAGE FOUR ENGINEER'S REPORT R. Smolich moved to award the 1999 Crack Filing Program to the Iow bidder, SKC Construction, Inc in the amount of $14,474.70. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Cherry moved to approve Change Request No. l/Final for the 1999 MFT Curb and Sidewalk program for Triggi Construction in the amount of $8,718.00. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. M. Cherry moved to approve Pay Request No. 1 Triggi Construction for the 1999 MFT Curb and Sidewalk Program in the amount of $66,608.30. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Cherry moved to increase the radii at Lockport Street/Van Dyke Road to 60' on both the North side and South side for a total cost of $39,000. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard also informed the Board that he would deduct the $31,000 for the increase to the radii on the North side from the $100,000 that we previously owed the Post Office. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT R. Smolich moved to extend Arbor' Creek Final Plat for 45 days. Seconded by M. Collins. Vote by roll call. O'Connell, yes; Collins, yes; Calabrese, yes; Cherry, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Chief Bennett presented the Operation Reports for April, May and June of 1999. ATTORNEY'S REPORT No report PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 16, 1999 PAGE FIVE M. Lambert of the Historical Society gave the Board an update on the old railroad depot. The building will be trucked to the new site (a small piece of property at Old Van Dyke Road and Lockport Street) sometime between August 23 and 25. S. Calabrese moved to adjourn the meeting. Seconded by K. O'Connell. Voice vote. All in Favor, 5, opposed no. Meeting adjourned at 7:46 p.m.