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Home My Public Portal About09-13-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE:SEPTEMBER 13, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE, M. COLLINS, J. CHERRY, K. O'CONNELL, S. RATHBUN. OTHERS PRESENT: T. L. BURGHARD - VILLAGE ADMINISTRATOR D. BENNETT- CHIEF OF POLICE J. REGIS - ENGINEER S. JANIK- VILLAGE CLERK C. MINICK- FINANCE DIRECTOR. J. DURBIN - COMMUNITY DEVELOPMENT J. HARVEY- ATTORNEY A. PERSONS - PUBLIC WORKS L. VAUPEL- ECONOMIC DEVELOPMENT D. CARROLL - PLANNER R. HANSEN - PLANNER At 7:00 p.m. Present Rock called the meeting to order. Roll call was taken, all were present. Clerk Janik led the pledge to the flag. Attorney General Jim Glasgow spoke to the Board about "Take Back the Night" sponsored by the Will County Atto. rney General's Office. Join us as we march for women who are victims of Violence on October 14, 1999 at Joliet Township High School, 401 N. Larkin Avenue at 6 p.m. Mayor Rock proclaimed October 14, 1999 and asked the residents of our community to become aware of the vigil and march against violence and actively support the event. He then proclaimed September 20-25 as Plainfield's 48th Annual Homecoming Week. Mayor Rock appointed Dennis M. Drygal as Auxiliary Officer. S. Calabraese moved to consent to the Mayor's appointment of Dennis M. Drygal. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. Clerk Janik swore Dennis m. Drygal in as Village of Plainfield Auxiliary Officer. Mayor Rock appointed Michael Cross to the Police Commission. Mr. Cross replaces Robert Graham. The term of office will expire on April 30, 2001. Mike Collins moved to consent to the Mayor's appointment of Tom Cross. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 13, 1999 PAGE TWO TRUSTEE'S COMMENTS: No comment PUBLIC COMMENTS: No comment Clerk Janik requested that an Executive Session be added as Item 4A for the purpose of discussion on pending litigation, and also that Item (L) on the Consent Agenda be deleted. S. Rathbun moved to approve the amended Agenda. Seconded by S. Calabrese. Vote by roll call. .Rathbun, yes; Calabraese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Calabrese moved to approve the Consent Agenda to include the following: Village Bd. Meeting Minutes 8/16/99; Revenue Report 5/31/99; Expenditure Report 5/31/99; Bills Payable 9/13/99; Resolution No. 1231 temporarily closing a portion of U.S. Rt. 30 and Rt. 59 for the Homecoming Parade, Saturday, September 25, 1999; Resolution No. 1232 temporarily closing a portion of Rt. 30 for Harvest Fest, Saturday October 9 and Sunday, October 10, 1999; Ordinance No. 1880 allowing a sideyard Variance for the property located at 708 North Bartlett Avenue; Ordinance No. 1881 authorizing execution of Annexation Agreement for the property known as the Ava Schroededschool property; Harvest Glen Unit #-4 Letter of Credit Reduction; Fairfield Commons Letter of Credit Reduction; Eagle Chase Unit #1 Letter of Credit Reduction; Eagle Poihte at Heritage Meadows Letter of Credit Reduction. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. #3 CONSIDER A MOTION STATING THAT IT IS VILLAGE BOARD POLICY TO COMPLY FULLY WITH THE PARK SITE DONATION ORDINANCE INCLUDING ALL ANNEXATION AGREEMENTS. S. Calabrese moved to comply fully with the Park Site Donation Ordinance including all Annexation Agreements. Seconded by J. Cherry. There was a lengthy discussion by the Trustees. Trustees Rathbun, Smolich and O'Connell felt this was placed on the Agenda without enough discussion. They felt time was needed to sit down with the park district, review of other cities' policies regarding park land before they would be ready to vote on the issue. The Trustees that supported the motion felt there was no need to delay action any longer. Trustee Calabrese did agree that the old ordinance needs to be reviewed, that it is outdated and changes need to be made. Trustee Collins also PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 13, 1999 PAGE THREE stated that the ordinance has been on the books in its present form since 1988. But he also felt that until the time the Ordinance is changed, you must adhere to what's written. Trustee Smolich stated that it was unacceptable to him that.the parkland in the Village be controlled by a Park District with a majority of voters inside the City of Joliet. Trustee Cherry felt that something needs to be done now. Vote by roll call. Rathbun, no; Calabrese, yes; Cherry, yes; Smolich, no; O'Connell, no; Collins, yes; Rock, yes. 4 yes, 3 no. Motion carried. Administrator Burghard suggested that Staff prepare for the Board a series of amendments to the Park District Ordinance, the Donation Ordinance, clarify a certain number of procedures and will bring them back to the Board. ~4 CONSIDER A MOTION TO DIRECT THE VILLAGE ADMINISTRATOR TO REQUEST PROPOSALS FOR PHASE I ENGINEERING TO EXTEND 143RD STREET AND TO INITIATE REQUIRED MECHANISMS TO COORDINATE AND FUND SUCH WORK. S. Rathbun moved to direct the Village Administrator to request proposals for Phase I Engineering to extend 143rd Street and to initiate required mechanisms to coordinate and fund such work. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabarese, yes; 'Cherry, no; Smolich, yes; O'Connell, -after traveling and walking the roads, and speaking and listening to everyone, I vote yes; Collins, After reviewing, measuring the area, ~1 believe this is a first step in controlling our traffic, I vote yes. 5 yes, 1 no. Motion carried. Immediately after the vote, Administrator Burghard stated that he will send a letter out to folks on Copper Drive to help select some people to meet with him and other village officials in order to keep them informed every step of the way and to make sure their needs are met. EXECUTIVE SESSION FOR THE PURPOSE OF PENDING LITIGATION. S. Calabrese moved to adjourn to Executive Session for the purpose of discussing pending litigation. Seconded by S. Rathbun. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. 7:45 p.m. the Board went into Executive Session CONVENE THE BOARD MEETING AT 8:25 P.M. S. Rathbun moved to convene the Regular Meeting. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 13, 1999 PAGE FOUR #5 VACATION OF A PUBLIC RIGHT OF WAY PUBLIC HEARING. S. Rathbun moved to adjourn to a public hearing regarding the vacation of a portion of Public Right of Way between lots 15 and 16 of Spring Hill Estates known as Woodlawn Drive. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich Adjourned to Public Hearing at 8:25 p.m. The meeting was convened at 8:31 p.m. S. Rathbun moved to direct the Village Attorney to draft an ordinance for the partial vacation of the stub street reducing the ROW from 66 feet to 40 feet in Spring Hill Estates with the four stipulations listed in the staff report. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. #6 CENTURY TRACE Planner Carroll gave a presentation on Century Trace Subdivision describing the development of 260 acres of agricultural land for a 504 unit single family and 202 unit multi-family residential development. The subject site is located at the northeast intersection of 119th Street and Normantown Road and adjacent to 248th Avenue. The applicant intends on annexing the subject property to the Village. The applicant has increased lot width minimums resulting in a reduction of 20 lots and density from 2.76' du/ac to 2.68 du/ac, Minimum lot sizes were increased from 8,400 sq. ft. to 9,000 sq. ft. The applicant has included language in the Annexation Agreement establishing prepayment of sewer tap-on fees to assist in funding a new sewer plant. The applicant has agreed to cost contributions for perimeter road improvements. The applicant has made significant progress toward addressing Staff concerns and only minor refinements remain. Arthur C. Zwemke, President & Chief Executive Officer of Moser Enterprises was present to assist the Board with any questions, comments or information they might need. It was discussed between Mr. Zwemke and Administrator Burghard the probable increase in current Village sewer tap on fees and also address a revision to current recapture fees. Mr. Zwemke also discussed the prepayment of tap-on fees, which is inconsistent with current Village policy. PLAINFIELD vILLAGE BOARD OF TRUSTEES SEPTEMBER 13, 1999 PAGE FIVE Trustee Smolich had concerns that the subdivision would be divided among three school districts, Naperville 204, Plainfield and Oswego. He would like to see the subdivision in one school district of another. There was discussion among the members of the Board, Mr. Zwemke and Administrator Burghard with regard to schools and parks. S. Rathbun moved to direct the Village Attorney to draft ordinances authorizing execution of the annexation agreement for Century Trace. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, no; O'Connell, no; Collins, yes. 4 yes, 2 no. Motion carried. #7 RENWICK PLACE S. Rathbun moved to table discussion on Renwick Place. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard informed the public that we received recent litigation from the Plainfield Public Library District asking for a Restraining Order from demolishing 706 Division Street. He did state that we could go forward with our motion to award the demolition of 706 Division Street to lowest estimate, John Green Excavating. S. Rathbun moved to waive the bidding procedure and award the demolition of 706 Division Street to the lowest bidder, John Green Excavating in an amount not to exceed $10,105 contingent on the resolution of the restraining order. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. FINANCE DIRECTOR'S REPORT No report. ECONOMIC DEVELOPMENT DIRECTOR REPORT L. Vaupel told the Board that the Oswego/Plainfield Boundary Agreement was tabled. S. Rathbun moved to authorize the Mayor to enter into an agreement for services with TENG & Associates for the completion of a downtown plan. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 13, 1999 PAGE SIX L. Vaupel announced that his department had been able to attract a Meijer store to Plainfield and it would be constructed at the corner of 135th Street and Route 59 and would be operational by as early as 2002. PUBLIC WORKS DIRECTOR REPORT S. Rathbun moved to negotiate a professional service contract with the most qualified firm for the New Wastewater Treatment Plant. Seconded by K. O'Connell. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT J. Regis gave a short summary of the current progress of MFT project, Lynn & Peerless and Whispering Creek resurfacing and crack filling. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT S. Rathbun moved to approve Wallin Woods Units 3 & 4 Final Plat re-approval; Pasquinelli's The Fields at Heritage Meadows Unit 2 Final Plat re-approval and Wilding Pointe Unit 1 Final Plat re-approval with stipulations as stated. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT S. Rathbun moved to adopt Ordinance no. 1882 Amending MOtor Vehicle Traffic and Speed on Lockport Street. Seconded by S. Calabrese. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt Ordinance No. 1883 Amending Timed Parking on Lockport. Seconded by J. Cherry. Vote by roll call. Rathbun, yes; Calabrese, yes; Cherry, yes; Smolich, yes; O'Connell, yes; Collins, yes; 6 yes, 0 no. Motion carried. Chief Bennett presented the Police chaplaincy Program to the Board. ATTORNEY'S REPORT No report S. Rathbun moved to adjourn the meeting. Seconded by K. O'Connell. Voice vote. 6 yes, 0 no. Motion carried. Meeting adjourned at 9:35 p.m. SUSAN JANIK,~/ILLAGE CLERK