HomeMy Public PortalAbout10-18-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE:
OCTOBER 18, 1999
AT: VILLAGE HALL
BOARD PRESENT:
R. ROCK, R. SMOLICH, S. CALABRESE,
M. COLLINS, J. CHERRY. TRUSTEES K. O'CONNELL
AND S. RATHBUN WERE ABSENT.
OTHERS PRESENT:
D. BENNETT - CHIEF OF POLICE
H. HAMILTON - ENGINEER
S. JANIK - VILLAGE CLERK
C. MINICK o FINANCE DIRECTOR
J. DURBIN - COMMUNITY DEVELOPMENT
J. HARVEY - ATTORNEY
A. PERSONS o PUBLIC WORKS
J. TESTIN - PLANNER
L. VAUPEL - ECONOMIC DEVELOPMENT
At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, Trustees K.
O'Connell and S. Rathbun were absent, and all other Trustees were present.
PRESIDENTIAL COMMENTS:
No comments
TRUSTEE'S COMMENTS;
No comments
PUBLIC COMMENTS:
Pat Adams, 402 Dillman Street had concerns with regard to traffic, in particular, why
speed limits are not being observed?
S. Calabrese moved to approve the Agenda. Seconded by J. Cherry. Vote by roll call.
Smolich, yes; Collins, yes; Calabrese, yes; Cherry, yes. 4 yes, 0 no, 2 absent. Motion
carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 18, 1999
PAGE TWO
S. Calabrese requested that Item (E) on the Consent Agenda- Nature's Crossing Unit 1 &
Unit 2 Letters of Credit reduction be removed. Clerk Janik also corrected her minutes
from October 4, 1999 Page Five, under Attorney's Report to show" S. Rathbun moved
to release the Executive Session Minutes for the period August 17, 1998 through
September 13, 1999 except the following stated minutes will not be released because the
need for confidentiality still exists: May 17, 1999, March 1, 1999, February 1, 1999 and
October 5, 1998.
R. Smolich moved to approve the Amended Consent Agenda to include: Board Meeting
Minutes, 10/04/99; Bills Payable 10/18/99; Walkers Grove Units 5, 6, 7, 8, 9, & 10
Letters of Credit reduction approval; Regganie Subdivision Letter of Credit reduction
approval; Ponds Units #1 and #2 Letters of Credit reduction approval. Seconded by S.
Calabrese. Vote by roll call. Smolich, yes; Collins, yes; Calabrese, yes; Cherry, yes. 4
yes, 0 no, 2 absent. Motion carried.
#3 MAINSTREET REPORT.
MainStreet President gave a brief upon on MainStreet's progress and Harvest Fest.
#4 RENWICK PLACE.
J. Testin gave a brief summary of Renwick Place Resubdivision. Renwick Place is a 20-
acre commercial PUD located at the southeast comer of Illinois Route 59 and Renwick
Road. The applicant is requesting a resubdivison of Lot 8 into four lots (Lot 8, 12, 13,
and 14) and a private road (Lot 15) and a special use permit to amend the PUD. The
applicant wishes to amend the PUD to allow for: An automotive repair facility to be
located on Lot 14, one of the resudivided lots; a day care facility to be located on Lot 13,
one of the resubdivided lots; Wall signs facing private streets.
Attorney Welsh, representing petitioner and Mr. Gary Erb of Rubloff Development
Group were present and spoke briefly regarding traffic issues, private roads and dead-end
streets.
L. Vaupet, Director of Economic Development stated that the new proposal for the All
Tune & Lube is the type of layout that he recommends. The proposal shows the auto
service station in the second tier, adjacent to another auto related business (car wash)
This will enable Lot 3 to be used for either retail or restaurant purposes. He stated that he
supported this location and hopes that this proposal can in some way be reviewed
separately from the Child Care Center request and move forward quickly.
R. Smolich moved to adopt Ordinance No. 1892 approving a Special Use Permit to
amend the PUD to allow for signage along a private drive with stated stipulations.
Seconded by J. Cherry. Vote by roll call. Smolich, yes; Collins, yes; Calabrese, yes;
Cherry, yes. 4 yes, 0 no, 2 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 18, 1999
PAGE THREE
J. Cherry moved to adopt Ordinance No. 1893 approving a Special Use Permit to amend
the PUD to allow for an auto repair facility on Lot 14 with staff stipulations. Seconded
by S. Calabrese. Vote by roll call. Smolich, yes; Collins, yes; Calabrese, yes; Cherry,
yes. 4 yes, 0 no, 2 absent. Motion carried.
R. Smolich moved to adopt Ordinance No. 1894 approving a Special Use Permit to
amend the PUD to allow for a day care facility on Lot 13 with staff stipulations.
Seconded by M. Collins. Vote by roll call. Smolich, yes; Collins, yes; Calabrese, no;
Cherry yes; Rock, no. 3 yes, 2 no, 2 absent. Motion failed, requires four affirmatives
votes to pass.
R. Smolich moved to approve a Final Plat of Resubdivision of Lot 8 into 5 new lots.
Seconded by M. Collins. Vote by roll call. Smolich, yes; Collins, yes; Calabrese, yes;
Cherry, yes. 4 yes, 0 no, 2 absent.
R. Smolich moved to approve Site Plans for an Auto Repair Facility on Lot 14 with
stipulations. Seconded by M. Collins. Vote by roll call. Smolich, yes; Collins, yes;
Calabrese, yes; Cherry, yes. 4 yes, 0 no, 2 absent.
ADMINISTRATOR'S REPORT.
Administrator Burghard was absent from the meeting. L. Vaupel told the Mayor and the
Board that the Village is working on a new Voice Mail System that will allow the Board
members to have Voice Mail and it should be up and rtmning over the next week or so.
R. Smolich requested that his vote be changed on Ordinance No. 1894 from yes to "no".
R. Smolich moved to reconsider Ordinance No. 1894 approving a Special Use Permit to
amend the PUD to allow for a day care facility on Lot 13 with stipulations at the
November 1, 1999 meeting. Seconded by M. Collins. Vote by roll call. Smolich, yes;
Collins, yes; Calabrese, no; Cherry, yes. 3 yes, 1 no, 2 absent. Motion carded.
FINANCE DIRECTOR'S REPORT.
R. Smolich moved to approve payout request #2 to Pasquinelli, Inc. in the amount of
$302,686.59 for Van Dyke Road improvements. Seconded by J. Cherry. Vote by roll
call. Smolich, yes; Collins, yes; Calabrese, yes; Cherry, yes. 4 yes, 0 no, 2 absent.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 18, 1999
PAGE FOUR
ECONOMIC DEVELOPMENT DIRECTOR REPORT.
Tammy Sender and Sandra Cowgill Advisory Board of the Plainfield Area YMCA were
present and made a presentation discussing their plans for the future. The YMCA is
currently raising the funds necessary to complete a feasibility study that would gauge the
appropriateness of the construction of a Plainfield YMCA facility. The cost of the
feasibility study is $45,000. They have raised $40,000 to date from the City of Joliet,
Banks and businesses and the Metro YMCA. A $5,000 grant from the Village of
Plainfield will complete their fundraising effort and enable them to proceed with the
feasibility report.
The members all agreed to a $5,000 grant to the Plainfield Area YMCA for the
Feasibility Report.
8:00 p.m.
Mayor Rock and Trustee Smolich recused themselves from the Board meeting during
discussion on the TIF District. ~
L. Vaupel told the Board that the Economic Development Commission sought applicants
to participate in a pilot project for facade improvements. The EDC received eleven
applications for improvements. The applications ranged from the installation of canopies
and awnings, to major rehabilitation of exterior facades. The cost estimates ranged from
$2,000 to $450,000. Upon review of the applications and the criteria established for the
pilot project, staff and the EDC are recommending the Board award two grants not to
exceed $5,000 each. The first recommendations is for 605 N. Des Plaines. The "former
post office" has undergone a $30,000 exterior renovation thus far, with another $10,000
planed for the window replacement. The grant will help underwrite these costs and may
allow for some beautification of the exterior wall of the alley. The second grant would be
for 513 Lockport Street. The building currently houses the Botanical Bird. The
improvements planned include the removal of the wooden shingled overhand and the
installation of a new front window and an awning. The EDC recommended to approve
these buildings as our pilot projects. Money for the grant would come from the General
Fund, to be paid back by the TIF Fund.
Mayor Rock and Trustee Smolich returned to the meeting at 8:06 p.m.
PUBLIC WORKS DIRECTOR REPORT.
A. Persons provided a brief presentation of design work for Well House #6 Design.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 18, 1999
PAGE FIVE
ENGINEER'S REPORT.
M. Collins moved to approve the Pay Request No. 1 from Gallagher Asphalt Corporation
and the Change Order #1/Final for the 1999 MFT Street Maintenance Program.
Seconded by R. Smolich. Vote by roll call. Smolich, yes; Collins, yes; Calabrese, yes;
Cherry, yes. 4 yes, 0 no, 2 absent. Motion carried.
H. Hamilton gave the Board a short update on the progress of Van Dyke Road Phase I
Reconstruction.
R. Smolich moved to waive the bidding process and authorize Gallagher Asphalt to
complete the needed resurfacing of 135th Street from Wood Duck Drive to Essington
Road at a price not to exceed $40,000. Seconded by M. Collins. Vote by roll call.
Smolich, yes; Collins, yes; Calabrese, yes; Cherry, yes. 4 yes, 0 no, 2 absent. Motion
carried.
H. Hamilton presented Pay Request No. 1 from "D" Construction, Inc. and Resolution
No. 1235 for Change Orders 1-7 for the Des Plaines Street Reconstruction Project.
The Trustees had concerns with regard to the streetlights and requested that we wait until
our first meeting in November for Pay Request No. 1 from "D" Construction.
M. Collins moved to adopt Resolution No. 1235 authorizing Change Orders 1-7 from "D"
Construction for the Des Plaines Street Reconstruction in the amount of $49,871.98.
Seconded by R. Smolich. Vote by roll call. Smolich, yes; Collins, yes; Calabrese, yes;
Cherry, yes. 4 yes, 0 no, 2 absent. Motion carried.
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT.
Director Durbin told the Board that on November 1, 1999 they will be asked to consider
the infill annexation of the properties located approximately northwest of the intersection
of Renwick Road and U. S. Route 30 commonly known as Renwick Heights.
POLICE CHIEF'S REPORT.
S. Calabrese moved to authorize the purchase of two Squad cars from Anderson Brothers
Ford at a cost of $43,024.00. Seconded by J. Cherry. Vote by roll call. Smolich, yes;
Collins, yes; Calabrese, yes; Cherry, yes. 4 yes, 0 no, 2 absent. Motion carded.
Chief Bennett presented to the Board the new Policy and Procedure Manual on
Administrative Tickets and it was accepted. Chief Bennett also gave a report to the
Board on their expenses during the Dye Spill and also expenses incurred by Plainfield
Emergency Management Agency and the Fire Department.
Trick or Treat hours are Wednesday, October 27, 1999 from 4:00 p.m. to 6:00 p.m.
downtown and on Sunday, October 31, 1999 from 4:00 p.m. to 7:00 p.m.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 18, 1999
PAGE SIX
ATTORNEY'S REPORT.
R. Smolich moved to adopt Resolution No. 1236 authorizing the execution of an
easement agreement between the Village and Commonwealth Edison after review by the
Village Attorney and found acceptable. Seconded by J. Cherry. Vote by roll call.
Smolich, yes; Collins, yes; Calabrese, yes; Cherry, yes. 4 yes, 0 no, 2 absent. Motion
carried.
S. Calabrese moved to adjourn the meeting to go into Executive Session for the purposes
of discussion on pending litigation not to reconvene. Seconded by M. Collins. Vote by
roll call. Smolich, yes; Collins, yes; Calabrese, yes; Cherry, yes. 4 yes, 0 no, 2 absent.
Meeting adjourned at 8:55 p. m.
SaU~AN JANIK, '~LAGE CLERK