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Home My Public Portal About11-01-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: NOVEMBER 1, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE, M. COLLINS, J. CHERRY, O'CONNELL,. TRUSTEE RATHBUN WAS ABSENT. OTHERS PRESENT: M. EITING - LIEUTENANT H. HAMILTON - ENGINEER B. KUJATH-DEPUTY CLERK C. MINICK - FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVELOPMENT J. HARVEY - ATTORNEY A. PERSONS - PUBLIC WORKS D. CARROLL- PLANNER At 7:00 p.m. President Rock called the meeting to order. Roll was taken, Trustee Rathbun was absent, all other Trustees were present. B. Kujath led the pledge to the flag. PRESIDENTIAL COMMENTS: President Rock thanked MainStreet and the Plainfield Police DePartment for their support Wednesday and Sunday for the Halloween trick or treating. Mayor also announced that this Wednesday, November 3, 1999 is Coffee with the Mayor at the Village Offices at 9:00 a.m. Everyone is invited. TRUSTEE'S COMMENTS: None PUBLIC COMMENTS: Tom Howard, Teal Court, Pheasant Chase expressed concern over the Meijer Store which is a 24 hour store, being in the Village. Trustee Calabrese moved to approve the Agenda. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Trustee Cherry moved to approve the Consent Agenda to include the following: Board Meeting Minutes, 10/18/99; Bills Payable 11/01/99; Revenue Report, August 1999; Expenditure Report, August 1999; Nature's Crossing Unit 1 and Unit 2 Letters of Credit reduction approval; Walker's Grove Units 2, 3, and 4 Letters of Credit reduction. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1999 PAGE TWO #3 ILLINOIS HEALTH CORPORATION - PUBLIC HEARING. Trustee Calabrese moved to adjourn to a Public Hearing to consider the proposed issuance by the Village of Lemont, Illinois (the "Issuer") of its not to exceed $67,380,000 in aggregate amount of Revenue Bonds, Series 1999A and Taxable Revenue Bonds, Series 199A Bonds. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. 7:10 p.m. Adjourned to the Public Hearing. 7:23 p.m. Returned to the Regular Meeting. S. Calabrese moved to authorize the execution of the Certificate of Approval in an amount not to exceed $67,380,000. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Cormell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 PUBLIC HEARING-BOND ISSUE NOTIFICATION ACT. S. Calabrese moved to adjoum to a Public Hearing for the Bond Issue Notification Act. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. 7:27 p.m. Adjoumed to the Public Hearing. 7:34 p.m. Retumed to the Regular Meeting. #5 RENWICK HEIGHTS INFILL ANNEXATION. D. Carroll, Planner, explained that the subject properties are located north of Renwick Road, East of Howard Street, and Southwest of Plainfield/Joliet Road (Rt. 30). The annexation is not proposed or necessarily sought by the property owner, rather, it is proposed by Staff for annexation pursuant to established Village Policy. This annexation is considered necessary and beneficial to the Village in an effort to address jurisdictional inconsistencies caused by pockets of unincorporated areas surrounded by the Village. Staff recommends annexation of the subject property. There were a number of residents of Renwick Heights Subdivision in the audience and asked to express their concerns. Dan Bush, 311 S. Howard Street, representing the subdivision. They have 31 houses and 1 motel in the subdivision and all are opposed to the annexation. The residents were not aware that the Village had annexed Lake Renwick, thus completely surrounding the community. Also the Village never gave advance warning to anyone in Renwick Heights of its intent to annex Lake Renwick. Other concerns were that annexation would cause tax rates for residents in Renwick Heights to jump between 9 and 11 percents, not including increased utility costs. Would like a copy of the annexation with Lake Renwick. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1999 PAGE THREE Violet Pirc, 315 S. Howard Street, Jim Januszweski, Joliet Road, Barbara Bush, 311 S. Howard Street, Mary Thather, 351 S. Howard Street, Ken Hummel, Joliet Road, Garland Thomson, 361 Howard Street, Mary Januszweski, Tom Ferguson all were opposed to the proposed annexation of the Renwick Heights Subdivision. Trustee Smolich stated that annexations like this one have been a policy the Village has been actively pursuing for the past fiveyears. The policy is an attempt by the Village to make up for mistakes committed deep in the past of Plainfield. Trustee Collins also agreed with Trustee Smolich and stated that if all this had been done properly back then, you folks would have been annexed. By annexing in, the residents of Renwick Heights will gain being a part of the community that has been servicing you and giving you life and identity for many, many years. R. Smolich moved to instruct the Village Attorney to prepare the necessary Ordinances and documents to annex the Renwick Heights Subdivision. Seconded by Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. ~. #6 RENWICK PLACE R. Smolich moved to have the Board reconsider Ordinance No. 1894 approving a Special Use Permit to amend the PUD to allow for a day care facility on Lot 13 with stipulations. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, no; Smolich, yes. 4 yes, 1 no, 1 absent. Motion carried. R. Smolich moved to adopt Ordinance No. 1894 approving a Special Use Permit to amend the PUD to allow for a day care facility on Lot 13 with stipulations. Seconded by J. Cherry. Trustee O'Connell asked Mr. Durbin to mn over the highlight points. The Board had a short discussion on use of Lot 9 in Renwick Place. There were additional concerns with regard to the straight through driveway and perhaps traffic patterns might develop that people coming in off the main access off the south end of the property could continue on through the day care facilities. The developer, Gary Erb, Rubloff Development addressed the Board with regard to the concerns expressed. The PUD will need to be amended for any use other than a day care on Lot 9. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, no; Smolich, yes. 4 yes, 1 no, 1 absent. Motion carried. R. Smolich moved to approve Site Plans for a Day Care Facility on Lot 13 with 4 stipulations on the Staff Report again with an additional stipulation that additional landscaping be placed at the northwest entryway. Seconded by J. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, no; Smolich, yes. 4 yes, 1 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1999 PAGE FOUR //7 HOLADAY FENCE VARIANCE. Director Durbin stated that the applicants are seeking approval to allow a fence to be located within the comer yard setback designated for fences. That subject parcel is located at the southwest comer of Van Dyke Road and Hamlin Street in Wallin Woods Subdivision. The applicants are proposing a fence closer to Van Dyke Road that the principal structure. R. Smolich moved to direct the Village Attorney to draft an ordinance to allow a variance for a fence to extend no closer than 48 feet to Van Dyke Road at 15314 Hamlin Street. Seconded by J. Cherry. Vote by roll call. Calabrese, no; Cherry, yes; C'ollins, no; O'Connell, no; Smolich, yes. 2 yes, 3 no, 1 absent. Motion failed. #8 WALKERS GROVE SUBDIVISION 9B FINAL PLAT. J. Cherry moved to approve the Final Plat for Walkers Grove Unit 10 with the stipulations identified in the Staff Report. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. ADMINISTRATOR'S REPORT Administrator Burghard reported on the Park District's request for a waiver of masonry requirement and the substitution of additional landscaping. The waiver period has now expired. The Park District indicated that the masonry does not do anything aesthetically or structurally for the building, but the Park District was willing to add some additional landscaping and consider another waiver, and also inviting the Board to come out and see the site specifically. The Board requested that Director Durbin visit the site and also try to schedule a Board visit within the next two weeks and postpone decision until afterwards. Administrator Burghard stated to the Board that Mr. & Mrs. McDonald visited the Board several weeks ago that live in the FonDuLac Subdivision regarding their residency requirements as a Fireman in the City of Joliet. Subsequently their attorney sent a draft of a Resolution that they wanted us to consider that would carve out the one singular lot out of our Boundary Agreement between the Village of Plainfield and the City of Joliet. I would like to give the McDonald's a response from our Board. The response from the present Board members was no, they would not consider the request from the McDonalds. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT No report PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1, 1999 PAGE FIVE PUBLIC WORKS DIRECTOR REPORT No report ENGINEER'S REPORT M. Collins moved to approve the Pay Request No. 1 from "D" Construction, Inc. in the amount of $229,741.95 for the Des Plaines Street Reconstruction which includes the stipulations of the 5% retention plus the $35,000 for the lights. Seconded by R. Smolich. Vote by roll call.. Calabrese, yes; Cherry, Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 1 absent. Motion carried. R. Smolich moved to waive the bidding procedure and to enter into a contract with James D. Fiala Paving Company for the award of the paving of 135th Street- Woodduck Drive to Essington Road in the amount of $33,205.90. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report POLICE CHIEF'S REPORT No report ATTORNEY'S REPORT No report S. Calabrese moved to go into Executive Session not to reconvene for the purpose of discussion on pending litigation. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned to Executive Session not to reconvene at 8:29 p.m. BARBARA KI~TH, DEPUTY CLERK