Loading...
HomeMy Public PortalAbout11-15-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: NOVEMBER 15, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE, M. COLLINS, J. CHERRY, K. O'CONNELL, S. RATHBUN. OTHERS PRESENT: D. BENNETT - CHIEF OF POLICE H. HAMILTON - ENGINEER S. JANIK - CLERK C. MINICK - FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVELOPMENT J. HARVEY- ATTORNEY T. L. BURGHARD - VILLAGE ADMINISTRATOR A. PERSONS - PUBLIC WORKS D. CARROLL - PLANNER L. VAUPEL - ECONOMIC DEVELOPMENT H. FOSBURGH - MGMT. ANALYST At 7:00 p.m. President rock called the meeting to order. Roll call was taken, all Trustees were present. S. Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: Mayor Rock proclaimed Saturday, December 4th, 1999 as "Love Lights a Tree Day" in the Village of Plainfield, Illinois and ask that residents throughout the area joint The American Cancer Society Plainfield/Wheatland Unit, in saluting Love Lights A Tree Day. Honorary Chairperson JoLynn Worden accepted the official declaration for the American Cancer Society. Mayor Rock congratulated Chief Don Bennett for being elected to the Presidency of the Police Chief's Association of Will County. TRUSTEE'S COMMENTS: No comment PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 15, 1999 PAGE TWO PUBLIC COMMENTS: John Bates, MainStreet Plainfield introduced Deb Fredrickson as Program Manager of MainStreet. Mary Ann Thatcher had concerns with regard to our Utility Tax, S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Consent Agenda to include the following; Board Meeting Minutes, 11//1/99; Bills Payable 11/15/99; Revenue Report, September 30, 1999; Expenditure Report, September 30, 1999; The Ponds Unit #2 Letter of Credit reduction. //3 RENWICK HEIGHTS INFILL ANNEXATION. Mr.~ Dan Bush, 311 S. Howard, representing homeowners in Renwick Heights asked the Board that the motion to annex their subdivision be delayed. Bush stated that if he and the other residents of Renwick Heights did not receive the answers they were seeking, then they would force the village to provide those answers in court. The main point has been the failure on the part of the Village to notify them of the Village's intentions from the beginning. K. O'Connell moved to defer action on the Renwick Heights infill annexations until December 20, 1999. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. //4 ENGINEERING CONTRACT FOR THE NEW WASTEWATER TREATMENT FACILITY. Baxter & Woodman Engineering represented by Steve Larson and Jeff Mohler gave a presentation on the design of the new wastewater treatment facilities. Trustees Collins and Calabrese and Staff negotiated an Engineering Contract with Baxter & Woodman, suggested changes and these changes have been incorporated in the contract. The Village Attorney has reviewed this contract and also incorporated his comments. The Illinois Environmental protection Agency placed the Village on critical review. This meant that the Village's sewer treatment capability was at 93 percent, 13 points above the 80 percent necessary for critical review. Mr. Persons, Director of Public Works stated that the plant is necessary for that reason, but also to help the Village comply with new federal standards regulating the level of ammonia in water. The new plant will be paid for entirely by an increase in sewer tap-on fees and savings garnered from the 1999 bond issue. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 15, 1999 PAGE THREE S. Rathbun moved to authorize Baxter & Woodman, Inc. to complete the design of the new proposed wastewater facility as well as the design of the needed improvements to the existing facility and authorize the Village President to sign the contract. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded. //5 CLARK DIETZ, INC. - STATEMENT OF QUALIFICATIONS. 143RD STREET PHASE I. John Mick, Jean-Alix Peralte, Jennifer Mitchell and Phil Frye of Clark Dietz, Inc. gave a presentation to secure the contract for Phase I engineering of the 143rd Street extension. The Board heard last week from TENG and Associates and plans to make its final decision at the next regular meeting on December 6th, 1999. //6 RESOLUTION NO. 1237 WASTEWATER TREATMENT FACILITY POLICY. S. Rathbun moved to adopt Resolution No. 1237 Wastewater Treatment Facility Policy. Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; K. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. //7 ORDINANCE ANNEXATION AGREEMENT WITH MOSER ENTERPRISES, INC. Director Durbin briefly stated that the applicants were hoping to develop 260 acres of agricultural land for a 504-unit single-family and 202 unit multi-family residential development. The subject site is located at the northeast intersection of 119th Street and Normantown Road and adjacent to 248th Avenue. The Trustees had concerns about density and lot sizes and street widths. Art Zwemke, Kathryn Allen and Attorney John Phillipchuck representing Moser Enterprises were present and felt that the smaller lot sizes and street widths were necessary. The smaller lot sizes would allow for better land usage and the narrower streets would slow traffic down through the subdivision. S. Calabrese moved to defer action on the Century Trace Annexation until December 6, 1999 to give the Board more time to examine concerns and for Moser to make any changes necessary. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolieh, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. //8 HARVEST GLEN REZONING. Director Durbin explained that the applicant is proposing to rezone the southwest comer of 135th Street and Route 30 from R-l, Single Family Residential to B-3, Community Shopping Center District. The parcel is 16.7 acres. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 15, 1999 PAGE FOUR S. Rathbun moved to direct the Village Attorney to draft an ordinance for the rezoning of the 16.7 acres at the southwest comer of Route 30 and 135th Street from R-1 to B-3, Community Shopping Center District. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. #9 PARK PLACE CONCEPT. Director Durbin stated that the subject parcel is located along the south side of Renwick Road. Renwick Park Estates (unincorporated) to the east and Lewood Subdivision (unincorporated) is to the south. The property currently contains a horse track and a farmstead. The property consists of approximately 16 acres. The concept plan is for only 12 acres, which is generally the horse track area. The applicants intend on annexing the 13.2 acres to the Village. Staff and the Plan Commission support the general layout of the development, ROW width of 60 feet, and the lot sizes but are concerned about the creation of a flag lot, which contains the farmstead. The applicant tried to work with the owner on annexing the full 16 acres but has not been successful. The Plan Commission recommended that staff contact the property owner about having the full 16 acres annexed so issues like the drive can be addressed. This is a concept plan and no formal action is necessary. The applicant is looking for Board comments on the plan at this time. The Board was reluctant to agree with the concept plan unless all 16 acres are annexed to the Village. They recommend the 2.8 acres be included in the planning and annexation. The concept plan and especially the lot sizes were well accepted by all Trustees. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT Director Minick explained to the Board that the Bond Ordinance was prepared by Katten, Muchin, and Zavis and the Village's bond counsel. This ordinance is the last step for the Board in approving this bond issue. The Bond Ordinance authorizes the Village to execute the Escrow Deposit Agreement. This Escrow deposit agreement will be established at American National Bank, the paying agent for the current bond issue, and will allow the Village to complete the refinancing of the 1993 Bonds. We will deposit a portion of the 1999 bond proceeds in the escrow account and these funds will earn interest. These funds will then be used to pay the principal and any accumulated interest on the 1993 bonds on or about February 1, of 2000. Once the principal and interest on the outstanding bonds is paid, the 1993 Bond Series will be retired. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 15, 1999 PAGE FIVE S. Rathbun moved to adopt Ordinance Number 1895 authorizing the issuance of $1,420,000 General Obligation Bonds, Series 1999A, and $5,600,000 General Obligation Bonds, Series 1999B, of the Village of Plainfield. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Director Vaupel introduced Heather Fosburgh as the new Management Analyst. PUBLIC WORKS DIRECTOR REPORT S. Rathbun moved to award Baish Construction the 1999/2000 Snow Removal Contract at a base bid of $15,370 and Snow Plowing/Salting Contract at a base bid of $6,000. Also to award Baish Construction to 2000/2001 Snow Removal contract at a base bid of $16,140 and Snow Plowing/Salting Contract at a base bid of $6,280. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, abstain; Rathbun, yes; Smolich, yes; Calabrese, yes. 5 yes, 1 abstain. Motion carried. Director Persons informed the Board that crews drilling Well No. 6 at 119th Street and Van Dyke Road have drilled down 1,000 feet and are expected to finish the well in two weeks. ENGINEER'S REPORT H. Hamilton announced that due to necessary work on the traffic signals at Fort Beggs Drive and Route 59, the Village will need to close down that intersection sometime on November 23. They are hoping to move that work to the night of Nov. 23 to avoid any nasty traffic situations. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Durbin stated that Bill and Kathy Holaday are requesting reconsideration of the request for a variance to allow a fence to extend closer to the road than the structure. The Board did not consider the request. Director Durbin stated that Rubloff Development is requesting an appeal of Staff's denial of the proposed revisions to the landscape plans for Lot 6 of Renwick Place. S. Rathbun moved to deny the proposed landscape plans for Lot 6 of Renwick Place. Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT No report PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 15, 1999 PAGE SIX ATTORNEY'S REPORT No report S. Calabrese moved to adjourn to Executive Session for the purpose of discussion on pending litigation to reconvene. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded. S. Rathbun moved to reconvene the meeting. Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried. 9:50 p.m. Meeting reconvened All members of the Board were present. S. Rathbun moved to respond with a third offer of settlement to the Library generally along the lines of the settlement that was discussed in May of this year and then reiterated again in September of this year and additionally inviting the Library Village Board to meet as a Board face to face with our Village Board at a date convenient so that they could respond to that third offer and also draft an intergovernmental agreement to settle all matters in controversy. Also add to the motion that once these offers that we discussed in Executive Session or drafted that they be, after review by our attorney Mr. Harvey, that they be released to the news media. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded. S. Rathbun stated that in dealing with the testimony of Edith Foulke in the Library District Lawsuit against the Village of Plainfield where she named Ray Smolich as providing her with information from Executive Sessions, my motion tonight is that this Board in the form of a Resolution officially ask Mr. Smolich to resign his position as Village Trustee. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, no; Rathbun, yes; Smolich, no; Calabrese, yes. 4 yes, 2 no. Motion carried. S. Rathbun moved to adjourn the meeting. Seconded by S. Calabrese. Voice vote. 6 yes, 0 no. Motion carried. Meeting adjourned at 9:59 p.m. SLISAN JANII~ILLAGE CLERK