HomeMy Public PortalAbout11-15-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE:
NOVEMBER 15, 1999
AT: VILLAGE HALL
BOARD PRESENT:
R. ROCK, R. SMOLICH, S. CALABRESE,
M. COLLINS, J. CHERRY, K. O'CONNELL,
S. RATHBUN.
OTHERS PRESENT:
D. BENNETT - CHIEF OF POLICE
H. HAMILTON - ENGINEER
S. JANIK - CLERK
C. MINICK - FINANCE DIRECTOR
J. DURBIN - COMMUNITY DEVELOPMENT
J. HARVEY- ATTORNEY
T. L. BURGHARD - VILLAGE ADMINISTRATOR
A. PERSONS - PUBLIC WORKS
D. CARROLL - PLANNER
L. VAUPEL - ECONOMIC DEVELOPMENT
H. FOSBURGH - MGMT. ANALYST
At 7:00 p.m. President rock called the meeting to order. Roll call was taken, all Trustees
were present. S. Janik led the pledge to the flag.
PRESIDENTIAL COMMENTS:
Mayor Rock proclaimed Saturday, December 4th, 1999 as "Love Lights a Tree Day" in
the Village of Plainfield, Illinois and ask that residents throughout the area joint The
American Cancer Society Plainfield/Wheatland Unit, in saluting Love Lights A Tree
Day. Honorary Chairperson JoLynn Worden accepted the official declaration for the
American Cancer Society.
Mayor Rock congratulated Chief Don Bennett for being elected to the Presidency of the
Police Chief's Association of Will County.
TRUSTEE'S COMMENTS:
No comment
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1999
PAGE TWO
PUBLIC COMMENTS:
John Bates, MainStreet Plainfield introduced Deb Fredrickson as Program Manager of
MainStreet.
Mary Ann Thatcher had concerns with regard to our Utility Tax,
S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll
call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese,
yes. 6 yes, 0 no. Motion carried.
S. Rathbun moved to approve the Consent Agenda to include the following; Board
Meeting Minutes, 11//1/99; Bills Payable 11/15/99; Revenue Report, September 30,
1999; Expenditure Report, September 30, 1999; The Ponds Unit #2 Letter of Credit
reduction.
//3 RENWICK HEIGHTS INFILL ANNEXATION.
Mr.~ Dan Bush, 311 S. Howard, representing homeowners in Renwick Heights asked the
Board that the motion to annex their subdivision be delayed. Bush stated that if he and
the other residents of Renwick Heights did not receive the answers they were seeking,
then they would force the village to provide those answers in court. The main point has
been the failure on the part of the Village to notify them of the Village's intentions from
the beginning.
K. O'Connell moved to defer action on the Renwick Heights infill annexations until
December 20, 1999. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes;
O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
//4 ENGINEERING CONTRACT FOR THE NEW WASTEWATER
TREATMENT FACILITY.
Baxter & Woodman Engineering represented by Steve Larson and Jeff Mohler gave a
presentation on the design of the new wastewater treatment facilities. Trustees Collins
and Calabrese and Staff negotiated an Engineering Contract with Baxter & Woodman,
suggested changes and these changes have been incorporated in the contract. The Village
Attorney has reviewed this contract and also incorporated his comments. The Illinois
Environmental protection Agency placed the Village on critical review. This meant that
the Village's sewer treatment capability was at 93 percent, 13 points above the 80 percent
necessary for critical review. Mr. Persons, Director of Public Works stated that the plant
is necessary for that reason, but also to help the Village comply with new federal
standards regulating the level of ammonia in water. The new plant will be paid for
entirely by an increase in sewer tap-on fees and savings garnered from the 1999 bond
issue.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1999
PAGE THREE
S. Rathbun moved to authorize Baxter & Woodman, Inc. to complete the design of the
new proposed wastewater facility as well as the design of the needed improvements to the
existing facility and authorize the Village President to sign the contract. Seconded by M.
Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes;
Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carded.
//5 CLARK DIETZ, INC. - STATEMENT OF QUALIFICATIONS. 143RD
STREET PHASE I.
John Mick, Jean-Alix Peralte, Jennifer Mitchell and Phil Frye of Clark Dietz, Inc. gave a
presentation to secure the contract for Phase I engineering of the 143rd Street extension.
The Board heard last week from TENG and Associates and plans to make its final
decision at the next regular meeting on December 6th, 1999.
//6 RESOLUTION NO. 1237 WASTEWATER TREATMENT FACILITY
POLICY.
S. Rathbun moved to adopt Resolution No. 1237 Wastewater Treatment Facility Policy.
Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; K. O'Connell,
yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
//7 ORDINANCE ANNEXATION AGREEMENT WITH MOSER
ENTERPRISES, INC.
Director Durbin briefly stated that the applicants were hoping to develop 260 acres of
agricultural land for a 504-unit single-family and 202 unit multi-family residential
development. The subject site is located at the northeast intersection of 119th Street and
Normantown Road and adjacent to 248th Avenue. The Trustees had concerns about
density and lot sizes and street widths. Art Zwemke, Kathryn Allen and Attorney John
Phillipchuck representing Moser Enterprises were present and felt that the smaller lot
sizes and street widths were necessary. The smaller lot sizes would allow for better land
usage and the narrower streets would slow traffic down through the subdivision.
S. Calabrese moved to defer action on the Century Trace Annexation until December 6,
1999 to give the Board more time to examine concerns and for Moser to make any
changes necessary. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes;
O'Connell, yes; Rathbun, yes; Smolieh, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
//8 HARVEST GLEN REZONING.
Director Durbin explained that the applicant is proposing to rezone the southwest comer
of 135th Street and Route 30 from R-l, Single Family Residential to B-3, Community
Shopping Center District. The parcel is 16.7 acres.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1999
PAGE FOUR
S. Rathbun moved to direct the Village Attorney to draft an ordinance for the rezoning of
the 16.7 acres at the southwest comer of Route 30 and 135th Street from R-1 to B-3,
Community Shopping Center District. Seconded by J. Cherry. Vote by roll call. Cherry,
yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0
no. Motion carried.
#9 PARK PLACE CONCEPT.
Director Durbin stated that the subject parcel is located along the south side of Renwick
Road. Renwick Park Estates (unincorporated) to the east and Lewood Subdivision
(unincorporated) is to the south. The property currently contains a horse track and a
farmstead. The property consists of approximately 16 acres. The concept plan is for only
12 acres, which is generally the horse track area. The applicants intend on annexing the
13.2 acres to the Village. Staff and the Plan Commission support the general layout of
the development, ROW width of 60 feet, and the lot sizes but are concerned about the
creation of a flag lot, which contains the farmstead. The applicant tried to work with the
owner on annexing the full 16 acres but has not been successful. The Plan Commission
recommended that staff contact the property owner about having the full 16 acres
annexed so issues like the drive can be addressed. This is a concept plan and no formal
action is necessary. The applicant is looking for Board comments on the plan at this
time.
The Board was reluctant to agree with the concept plan unless all 16 acres are annexed to
the Village. They recommend the 2.8 acres be included in the planning and annexation.
The concept plan and especially the lot sizes were well accepted by all Trustees.
ADMINISTRATOR'S REPORT
No report
FINANCE DIRECTOR'S REPORT
Director Minick explained to the Board that the Bond Ordinance was prepared by Katten,
Muchin, and Zavis and the Village's bond counsel. This ordinance is the last step for the
Board in approving this bond issue. The Bond Ordinance authorizes the Village to
execute the Escrow Deposit Agreement. This Escrow deposit agreement will be
established at American National Bank, the paying agent for the current bond issue, and
will allow the Village to complete the refinancing of the 1993 Bonds. We will deposit a
portion of the 1999 bond proceeds in the escrow account and these funds will earn
interest. These funds will then be used to pay the principal and any accumulated interest
on the 1993 bonds on or about February 1, of 2000. Once the principal and interest on
the outstanding bonds is paid, the 1993 Bond Series will be retired.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1999
PAGE FIVE
S. Rathbun moved to adopt Ordinance Number 1895 authorizing the issuance of
$1,420,000 General Obligation Bonds, Series 1999A, and $5,600,000 General Obligation
Bonds, Series 1999B, of the Village of Plainfield. Seconded by K. O'Connell. Vote by
roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes;
Calabrese, yes. 6 yes, 0 no. Motion carried.
ECONOMIC DEVELOPMENT DIRECTOR'S REPORT
Director Vaupel introduced Heather Fosburgh as the new Management Analyst.
PUBLIC WORKS DIRECTOR REPORT
S. Rathbun moved to award Baish Construction the 1999/2000 Snow Removal Contract
at a base bid of $15,370 and Snow Plowing/Salting Contract at a base bid of $6,000. Also
to award Baish Construction to 2000/2001 Snow Removal contract at a base bid of
$16,140 and Snow Plowing/Salting Contract at a base bid of $6,280. Seconded by M.
Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, abstain; Rathbun, yes;
Smolich, yes; Calabrese, yes. 5 yes, 1 abstain. Motion carried.
Director Persons informed the Board that crews drilling Well No. 6 at 119th Street and
Van Dyke Road have drilled down 1,000 feet and are expected to finish the well in two
weeks.
ENGINEER'S REPORT
H. Hamilton announced that due to necessary work on the traffic signals at Fort Beggs
Drive and Route 59, the Village will need to close down that intersection sometime on
November 23. They are hoping to move that work to the night of Nov. 23 to avoid any
nasty traffic situations.
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Director Durbin stated that Bill and Kathy Holaday are requesting reconsideration of the
request for a variance to allow a fence to extend closer to the road than the structure. The
Board did not consider the request.
Director Durbin stated that Rubloff Development is requesting an appeal of Staff's denial
of the proposed revisions to the landscape plans for Lot 6 of Renwick Place.
S. Rathbun moved to deny the proposed landscape plans for Lot 6 of Renwick Place.
Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
No report
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 15, 1999
PAGE SIX
ATTORNEY'S REPORT
No report
S. Calabrese moved to adjourn to Executive Session for the purpose of discussion on
pending litigation to reconvene. Seconded by M. Collins. Vote by roll call. Cherry, yes;
Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes. 6 yes, 0 no.
Motion carded.
S. Rathbun moved to reconvene the meeting. Seconded by S. Calabrese. Vote by roll
call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese,
yes. 6 yes, 0 no. Motion carried.
9:50 p.m. Meeting reconvened
All members of the Board were present.
S. Rathbun moved to respond with a third offer of settlement to the Library generally
along the lines of the settlement that was discussed in May of this year and then reiterated
again in September of this year and additionally inviting the Library Village Board to
meet as a Board face to face with our Village Board at a date convenient so that they
could respond to that third offer and also draft an intergovernmental agreement to settle
all matters in controversy. Also add to the motion that once these offers that we
discussed in Executive Session or drafted that they be, after review by our attorney Mr.
Harvey, that they be released to the news media. Seconded by K. O'Connell. Vote by
roll call. Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes; Smolich, yes;
Calabrese, yes. 6 yes, 0 no. Motion carded.
S. Rathbun stated that in dealing with the testimony of Edith Foulke in the Library
District Lawsuit against the Village of Plainfield where she named Ray Smolich as
providing her with information from Executive Sessions, my motion tonight is that this
Board in the form of a Resolution officially ask Mr. Smolich to resign his position as
Village Trustee. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes;
O'Connell, no; Rathbun, yes; Smolich, no; Calabrese, yes. 4 yes, 2 no. Motion carried.
S. Rathbun moved to adjourn the meeting. Seconded by S. Calabrese. Voice vote. 6
yes, 0 no. Motion carried.
Meeting adjourned at 9:59 p.m.
SLISAN JANII~ILLAGE CLERK