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Home My Public Portal About12-06-1999 Village MeetingPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: DECEMBER 6, 1999 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, R. SMOLICH, S. CALABRESE M. COLL1NS, J. CHERRY, K. O'CONNELL. S. RATHBUN WAS ABSENT. OTHERS PRESENT: D. BENNETT - CHIEF OF POLICE T. L. BURGHARD- ADMINISTRATOR H. HAMILTON - ENGINEER S. JANIK- CLERK C. MINICK-FINANCE DIRECTOR J. DURBIN - COMMUNITY DEVELOPMENT J. HARVEY - ATTORNEY A. PERSONS - PUBLIC WORKS H. FOSBURGH - MGMT. ANALYST D. COUNTRYMAN - STREETS At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, S. Rathbun was absent, all other Trustees were present. T. Burghard led the pledge to the flag. PRESIDENTIAL COMMENTS President Rock proclaimed Friday, December 17, 1999 as "Lights on for Taylor Pirc Day" and also proclaimed December 1999 as "National Drank and Drugged Driving Prevention Month" TRUSTEE'S COMMENTS: K. O'Connell thanked all the downtown merchants for participating in Christmas Decorations. The downtown district looks nice. M. Collins was very concerned about the delay the library is causing in the pending litigation. PUBLIC COMMENTS: Keith Gilliam, 23063 Judith Drive, is concerned about the road going in behind his house. R. Smolich moved to approve the Agenda. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. R. Smolich asked that the Executive Session Minutes be amended to show at the end of the third sentence "....employed by Mrs. Smolich." and to show at the end of the fourth sentence" ..... longer works for his wife". PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1999 PAGE TWO R. Smolich moved to approve the amended Consent Agenda to include: Board Meeting Minutes, 11/15/99; Bills Payable 12/06/99; Investment Policy; Ordinance No. 1896 rezoning the Location Finders property located at the southwest comer of 135th and Rt. 30 from R-1 to B-3. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 1999 TAX LEVY ORDINANCE. S. Calabrese moved to adjourn to a Public Heating on the 1999 Tax Levy. Seconded by M. Collins. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes, Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. 7:13 p.m. Reconvened the regular meeting. R. Smolich moved to adopt Ordinance no. 1897 Tax Levy Ordinance, 1999-2000. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #4 ROUTE 126 STUDY POLICY Trustee Smolich requested that Item #1 be amended to read "To hire a consultant to study the traffic origination and destination of traffic in the corridor between the existing interchange at Route 126 on the north and the abandoned railroad overpass on the south; and," R. Smolich moved to adopt Resolution No. 1238 stating Plainfield's policy regarding our continuing work on a full interchange at 1-55 in the vicinity of Route 126. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabraese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 BERNARDI S. Calabrese moved to adjourn to a Public Hearing regarding a proposed Annexation Agreement for property in Wolf Creek. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. 7:22 p.m. Reconvened the regular meeting. R. Smolich moved to direct the Village attorney to draft ordinances authorizing execution of the annexation agreement, as modified per Board direction, and annexing the subject property to the Village of Plainfield. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1999 PAGE THREE #6 SMITH ANNEXATION. S. Calabrese moved to adopt Ordinance No. 1898 annexing the property owned by Michael Smith, located at Lot 3, in Graver Country Estates Unit Two along Route 59. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 ORDINANCE NO. 1899 ADOPTING NEW WATER AND SEWER CONNECTION CHARGES. S. Calabrese moved to adopt Ordinance No. 1899 amending Chapter 8 Sec. 8-56 of the Code of Ordinances regarding Water and Sewer Connection Charges consistent with Resolution No. 1237. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. ADMINISTRATOR'S REPORT T. Burghard stated that pursuant to Village Board direction, he met with Mr. Van along with Mr. Durbin on Saturday, November 13. There were two park District Trustees and three of our Trustees also met and inspected the park site. The Park District is requesting a full waiver of the 25% masonry requirement and substituting additional landscaping in lieu. I recommend a motion to waive permanently the 25% masonry requirement contingent upon the District's installation of the landscaping represented in Mr. Bott's December 1, 1999 letter by a date no later than June 30, 2000. S. Calabrese moved to waive permanently the 25% masonry requirement at Four Seasons Park contingent upon the District's installation of the landscaping represented in Mr. Bott's letter of December 1, 1999 by a date no later than June 30, 2000. Seconded by J. Cherry. Vote by r°ll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. H. Fosburgh collected information regarding leaf burning, leaf collection, landscape waste sticker costs, the State of Illinois ordinance prohibiting leaf burning, and municipal monthly waste fees per resident. According to State Statute "Open burning of landscape waste is prohibited in municipalities having a population in excess of 2,500". The overall consensus seems to be that the most cost and labor effective method is to utilize the brown paper "kraft" bags for leaf collection. Curbside vacuum collection is not recommended due to the cost and labor intensity associated with it. The Village current waste contract includes Landscape waste collection from April 1 through December 1. Landscape waste must be packaged in a "Kraft" paper bag. Additionally, there are two Saturday leaf pick-up days. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1999 PAGE FOUR R. Smolich stated that he believes we should pass an ordinance that locally prohibits open burning so that our Police Department has something that they can really stand on in correcting this burning issue. R. Smolich moved to direct the Village attomey to draft an amendment to our Open Burning Ordinance to prohibit the burning of yard waste and other materials being burned for disposal purposes in the Village of Plainfield. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. Mr. Burghard gave a short update on the Library Lawsuit. We received notification that the Library did amend their complaint in court four days after the initial hearing. They did not give our attorney notice of the fact that they did amend the complaint. The Village was served last week. Additionally, I have had no response from our invitations to a public meeting to discuss the litigation. I have invited them to our Workshop on December 13, 1999. Mr. Harvey received last this afternoon a faxed response from Mr. Even, the attorney for the Library, apparently it is a recommendation that he is prepared to make to the Library. FINANCE DIRECTOR'S REPORT No report. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Mr. Burghard spoke about three individual contracts for the purchase of 616 Main Street, 802 Des Plaines Street and 804 Des Plaines Street for a total purchase price of $465,000. After talking to our attorney, we would want to see some correspondence that we have the fight to go into and inspect the house 24 hours in advance of closing and want to make sure that the properties have been vacated. The contracts are all tied together, the Village either buys all three parcels or buys none of them. Trustee Cherry is not in favor of the purchase of the above parcels. I feel that if we place a parking lot in where we are talking about here, especially the property on 616 Main Street, we are creating a cut through and a driving hazard. M. Collins supports the purchase of the properties, the biggest reason being the parking. If there were leases as such, we would have to hold off until such time as we are clear and do not have a tenant to deal with. Sally Cook, 614 Main Street was upset about a parking lot being place next to her property, felt it would create a cut through and a safety concern for her family. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1999 PAGE FIVE Diane Malone, 710 Des Plaines is also concemed about the parking lot placement and would want buffers. R. Smolich moved to approve the purchase of the three consolidated lots at 802 Des Plaines Street, 804 Des Plaines Street and 616 Main Street commonly known as the Scott Davis property. Seconded by M. Collins. Vote by roll call. Collins, yes; O'Cormell, yes; Smolich, yes; Calabrese, yes; Cherry, no. 4 yes, 1 no, 1 absent. Motion carded. PUBLIC WORKS DIRECTOR REPORT R. Smolich moved to reject all bids for the Skid Steer Loader received on November 10, 1999 and that Staff rebid the purchase of one Skid Steer Loader. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabarese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. R. Smolich moved to authorize the purchase of two International 4700 Dump Trucks (with accessories) from Prairie Navistar International at a total State purchase price of $166,868 and also authorize the Finance Director-to seek out the appropriate funding mechanism to finance the purchase of this equipment over the next three to five years. Seconded by M. Collins. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. ENGINEER'S REPORT M. Collins moved to approve Pay Request No. 1 from James D. Fiala Paving Company in the amount of $26,402.50 and the Change Order No. 1 in the amount of reduction - $5,413.80 for the 135th Street Improvements. Seconded by S. Calabrese. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Durbin stated that Harbour Contractors, located at 215 Main Street is requesting special permission is granted to permit construction of a ground sign within the Plainfield/Naperville Road right-of-way. The width of the fight-of-way along the northern property line is approximately 66 feet from the centerline and the southern property line has 45 feet. The proposed location of the sign is indicated on the site The Board gave their consensus and felt there was no problem with the request. President Rock recommended the appointment of John Cherry, Steve Calabrese and Ray Smolich to the Concept Plan Committee. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 6, 1999 PAGE SIX M. Collins moved to confirm the President's appointment of John Cherry, Steve Calabrese and Ray Smolich to the Concept Plan Committee. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT S. Calabrese moved to adopt Ordinance No. 1900 amending Parking Restrictions on Round Barn Road from 135th Street north to Matthew Court between the hours of 8:00 a.m. to 4:00 p.m. on days when school is in session. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to adopt Ordinance No. 1901 amending Four-Way Stop by the addition of Pheasant Chase and Quail Run and Dan Patch Drive and Lincolnway Street. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn to Executive Session for the purpose of discussion on pending litigation not to reconvene. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned to Executive Session at 8:22 p.m. S10SAN JANIK, ~RK