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HomeMy Public PortalAbout01-15-2001 Village MeetingPlainfield Village Board of Trustees January 15,2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: January 15, 2001 AT: Village Hall BOARD PRESENT: R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE. BOARD ABSENT: S. RATHBUN OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; K. BLAAUW, STAFF ENGINEER; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Rathbun was absent, and all other Trustees were present. the flag. Roll call was taken, Trustee Clerk Janik led the pledge to PRESIDENTIAL COMMENTS: Ken Blauuw, Public Works, gave a short update on the streets and ongoing snow removal efforts. Chief Don Bennett gave a summary of the traffic update with regard to ice and snow and the holiday traffic. Mayor Rock and Staff recommend the following persons be named to the Economic Development Commission for a four-year term. Mr. Rick Baker replacing Mr. Ken Hummel Mr. John Bates reappointment Mr. Paul Wheeler reappointment Mr. Clayton Olsen reappointment Ms. Delores Jones reappointment after replacing Ms. Maureen Opal. S. Calabrese moved to concur with the Mayor's appointment for the above named persons. R. Smolich seconded the appointment. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. TRUSTEE COMMENTS: No comments PUBLIC COMMENTS on Items not on Agenda: No Comments #6 Water's Edge Subdivision applicant has requested they be removed from Agenda. J. Cherry moved to approve the Amended Agenda. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. Plainfield Village Board of Trustees January 15, 2001 2 R. Smolich moved to approve the Consent Agenda to include the following: Board Meeting Minutes, December ! 8, 2000; Contract invoices paid; Bills payable 01/15/2001; Revenue Report for December, 2000; Expenditure Report for December, 2000; Letter of Credit reductions for Vintage Harvest Unit 4 and Easy Street and Letter of Credit reductions for Walker's Grove Subdivision Unit 2,3,4,5&6,7,8,9A, 9B, 10. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. #3) LOCKPORT STREET CLOSINGS. Administrator Burghard stated that the Village traditionally waits to send out these requests, but the work on Route 59 requires quicker action. Due to the work on the viaduct, there may be some difficulty with closing Lockport Street this year. S. Calabrese moved to approve the closing of Lockport Street for Strawberry Fest, Harvest Fest and Plainfield Fest pending the outcome of IDOT decision for the closure of the road. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. #4) YORKVILLE-PLAINFIELD BOUNDARY AGREEMENT. Administrator Burghard told the Board that Mayor Rock and Mayor Prochaska reached this agreement in a matter of days and that both municipalities share the desire to properly plan and manage the imminent growth of Kendall County. They both seek to maintain a proper level of open space and a rural landscape in the area. Both communities seek to preserve farmland for as long as possible and reduce the likelihood of expansive and uncontrolled growth in the area. The boundary between Yorkville and the Village of Plainfield would take place along Grove Road. Grove Road makes a jog out west, but the general feeling is that if Grove Road is slightly off center they would still follow that as the boundary. R. Smolich moved to authorize Mayor Richard Rock to enter into a Boundary Agreement with the United City of Yorkville, Kendall County, and Illinois. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. 5) LOCAL GOVERNMENT TAXPAYER'S BILL OF RIGHTS ACT. R. Smolich moved to adopt Ordinance No. 2020 in connection with rights and responsibilities related to locally imposed and administered taxes of the Village of Plainfield. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. Item #6 has been removed. 7) 505 DIVISION Director Testin stated that the applicant is proposing to rezone 505 Division Street from R-1 Overlay to BTD zoning. The property is located on Division Street north Ottawa Street and south of Chicago Street. The existing home is approximately 2300 sq. ft., Plainfield Village Board of Trustees January 15, 2001 3 which requires 7-8 parking spaces for office uses. The applicant indicated there is room for approximately six parking spaces including the garage plus additional space for an expanded parking area nearer to the residence. Three issues were addressed regarding screen, drainage and access. Screening is required whenever BTD adjoins residential. The current layout stays the same, if there is any change, it would be required to have a staff review and engineering review at that time. There is an alley located to the rear of the property that runs the length of the entire block. The property has access to the alley in addition to Division Street. It may be beneficial to restrict access to Division Street whereby access is gained only from the alley. Village Ordinance allows the requirement of improvements to alleys when vehicle access is provided and for access to be designed to minimize impacts on adjacent properties. It may make sense to restrict the alley to one-way traffic to reduce possible conflicts. The Board discussed parking requirements and screening for the property and felt that additional screening should be added adjacent to the alley. They also discussed access to the site from al alley to the rear of the property and IL 59 to the front. Mr. John Bates, 500 Dillman, had concerns with drainage in the alley especially if a parking area is paved. If a parking area is paved, the owner will need to ensure proper drainage. Administrator Burghard told Mr. Bates that we would ask our engineer to take a look at this and try to find a solution to improve. Trustee Smolich had a concern that if this applicant changes to BTD zoning, but doesn't utilize the property for anything more than a residential unit at this point in time, I find it hard to tell the owner he has to fix the alley. There was discussion on Business License System so we would be able to monitor changes and use in occupancy, and there was some thought to speak to the Fire District with their help in Fire Inspection Licenses. S. Calabrese moved to direct the Attorney to draft the necessary ordinances rezoning 505 Division Street from R-1 Overlay to Business Transition District. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. 8) LINCOLNSHIRE APARTMENTS Several weeks back the Mayor and the Board approved the Lincolnshire Apartments and as the developers proceeded to go through the Building Department and have their plans reviewed certain questions and fees came up. Carl Bryant and his partner Bill Habiger of Lincolnshire Properties originally proposed the project at the same time that the Village was beginning to draft a master plan and architectural guidelines for an expanded downtown area west of the DuPage River. We then asked Mr. Bryant to put his project on hold until those guidelines could be completed. Last spring, Village consultants completed the master plan and guidelines, allowing the Lincolnshire project to proceed. In the meantime, the Village had enacted a new ordinance increasing the fees to connect a building to the Village's sewer and water system. The ordinance, designed to help finance the construction of the Village's second wastewater treatment plant, also contained a provision increasing the required number of water meters from one per building to one meter per occupancy. Thus, the ordnance would have required Bryant to install 28 meters, rather than two. Under the old ordinance, Bryant's total fees would Plainfield Village Board of Trustees January 15,2001 4 have amount to $42,880, and under the new ordinance he would have to pay $114,514. Mr. Bryant disputed the finding. Mr. Bryant stated that his partner, Bill Habiger and he have cooperated as best they could with the Village's desires. If they would have pushed the project and moved it along, they probably would have beaten the ordinance. They asked that the project be grandfathered because of what they have been through. The Board agreed with Bryant and decided to assess the fees according to the old ordinance. Trustee O'Connell also agreed, but expressed concern over the possibility of having only one meter per building. The rest of the Board also agreed that Bryant should install meters in all the apartments. Bryant told the Board that his designs do not include space for a meter room. Administrator Burghard stated that it would not be necessary to have a room exclusively for meters. All of our meters are read remotely, so they can be installed in each apartment with little difficulty. R. Smolich moved to agree to process the Lincolnshire Apartments permit consistent with the policies in effect in November of 1999. Seconded by M. Collins. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no. 1 absent. Motion carried. ADMINISTRATOR'S REPORT J. Cherry moved to adopt Ordinance No. 2021 authorizing the execution of a Lease Agreement Amendment with the Moose and the Village of Plainfield to add the area recently vacated by the Railroad Modelers. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to adopt Ordinance No. 2022 authorizing the sale of alcoholic liquor in a designated municipally owned building by the Village of Plainfield. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard presented to the Board and members of the public the new banners announcing "Positively Plainfield". Both Larry Vaupel and Amy De Boni deserve credit for putting the program together, and finding participants. FINANCE DIRECTOR'S REPORT Director Minick told the Board that we have hired an Accounting Supervisor that was approved at the last meeting. Colleen Thorton will be joining our staff Monday, January 29,2001. ECONOMIC DEVELOPMENT DIRECOTOR'S REPORT Director Vaupel told the Board that the Community Business Expo will be held Saturday, th th February 10 and Sunday, February 11 at the Plainfield High School and the Village will have a booth at the Expo. Plainfield Village Board of Trustees January 15, 2001 5 PUBLIC WORKS DIRECTOR'S REPORT K. Blaauw gave TrUstee Smolich an update on the Village's supply of salt for the street cleanup during snow removal. R. Smolich moved to authorize Pay Request #3 to Prism Painting for the Tower 2 Painting in the amount of $86,319.00. Seconded by S. Calabrese. Vote by roll call. Smolich, yes, Calabrese, yes, Cherry, yes, Collins, yes, O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. R. Smolich moved to approve the change order request and change order Certificate #2 for Prism Painting Water Tower #3 Repainting Time Extension Request to May 15, 2001. Seconded by J. Cherry. Vote by roll call. Smolich, yes, Calabrese, yes, Cherry, yes, Collins, O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. ENGINEER'S REPORT Engineer Hamilton spoke to the Board with regard to Improvements from Rt. 59 from 119th Street South, 3 locations where watermains will have to be relocated, and one area where a new sewer will have to be built across the back of Graver Estates. The State will participate in the relocation of some of those mains; the Village participation will be $200,000. R. Smolich moved to authorize the Mayor, Administrator and Clerk to execute an agreement with IDOT for the constrUction of water and sewer mains appropriately needed in the renovation of Rt. 59 in the proximity of $200,000. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Testin told the Board that Grande Prairie, formerly known as the Plainfield Club, that the Public Hearing has been rescheduled for FebrUary 7, 2001, Wednesday, at 7:00 p.m. in the Plainfield High School Auditorium. Presented Michael Gardgan, Planner, to the Board. POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for November 2000 to the Board. S. Calabrese moved to direct Chief Bennett to enter into an Intergovernmental Agreement between the County of Will and the Village of Plainfield for the provision of an Animal Control Program. Seconded by R. Smolich. Vote by roll call. Smolich, yes, Calabrese, yes, Cherry, yes, Collins, yes, O'Connell, yes. 5 yes, 0 no, I absent. Motion carded. Chief Bennett gave a summary update on Abandoned Vehicles. S. Calabrese moved that we issue a check for $9,761.00 is added with the rest of the money to purchase a new vehicle for the Police Department. Seconded by R. Smolich. Vote by roll call. Smolich, yes, Calabrese, yes, Cherry, yes, Collins, yes, O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees January 15, 2001 6 ATTORNEY'S REPORT. No report S. Calabrese moved to adjourn the meeting. Seconded by R. Smolich. Voice Vote. 5 yes, 0 no, 1 absent. Motion carried. Meeting adjourned at 8:07 p.m. ,SUSAN JANIK,~LLAGE CLERK