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HomeMy Public PortalAbout02-05-2001 Village MeetingPlainfield Village Board of Trustees February 5, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: February 5, 2001 AT: Village Hall BOARD PRESENT: R. SMOLICH, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE. BOARD ABSENT: S. RATHBUN OTHER PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J, HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; A. PERSONS, DIRECTOR OF PUBLIC WORKS; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Rathbun was absent, and all other Trustees were present. the flag. Roll call was taken. Trustee Clerk Janik led the pledge to PRESIDENTIAL COMMENTS Richard A. Rock, Village President proclaims May 20-26, 2001 as SAVE A LIFE WEEK in Plainfield and Whereas, Save a Life Foundation's mission is to heighten public awareness and train individuals in Basic Life Saving techniques for emergency situations. M~hyor Rock congratulated Doug Carroll in attmmng his Master s Degree. On February 12 , we will have a Workshop on Rt. 30 Widening and IDOT representatives will be present for information. Planning Commission on Feb. 7th will hold a Public Heating on Prairie Park Subdivision (800 acres) at the High School Auditorium at 7 p.m. This weekend, Feb. 10 and 11th is the Business Expo at the High School and lastly, is Coffee with the Mayor Wednesday, February 7 at 9am. Chief Bennett told the Board that the growth within the Police Department has called for the promotion of two officers to the rank of Sergeant so they can assist with over supervision of police personnel. The first promotion to Sergeant is Officer Kenneth Ruggles. The second promotion to Sergeant is Officer Grant Anderson. TRUSTEE COMMENTS J. Cherry commented that the trucking company located on 143rd Street is an eyesore. PUBLIC COMMENTS On Items not on Agenda No comments S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to approve the Consent Agenda to include the following: Board Meeting Minutes, January 15, 2001; Contract invoices paid; Bills payable 02/05/2001; Plainfield Village Board of Trustees February 5,2001 2 Resolution No. 1277 closing portion of Rt. 30 for Strawberry Fest; Resolution No. 1278 closing portion of Rt. 30 for Harvest Fest; Resolution No. 1279 closing portion of Rt. 30 for Plainfield Fest; Ordinance No. 2023 rezoning 505 Division Street from R-1 Overlay, Single Family Residential to BTD; Parkview Meadows Letter of Credit reduction. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. //3 UTILITY TAX REBATE Director Minick stated that consistent with prior Board direction is consideration of a motion to refund $25 to all residents of the Village via the water billing system as a credit against utility taxes paid on natural gas bills this winter. This credit would cost the Village roughly $116,000. The required transfers will be made internally so that the loss of revenue is reflected in the Utility Tax Fund, not the Water and Sewer Fund. The water and sewer utility billing system was deemed the most efficient method to give the refund to our residents. K. O'Connell asked about renters who pay the water bill and how that will be handled. Director Minick stated that if they receive a water bill they would get the credit as long as it's in their name. Businesses and non-residents to whom we provide water service are excluded from the rebate. S. Calabrese moved to rebate $25 to each residential water account in the Village to help defray the high natural gas costs this winter. I further move that the credit shall be reflected in the Utility Tax Fund. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. //4 KENSINGTON CLUB UNIT 2 Director Testin told the Board that the applicant is seeking final plat approval for unit 2 of Kensington Club subdivision. Unit 2 is located at the northwest comer of the subdivision and is adjacent to 127th Street and Van Dyke Road. The subdivision is approved for 310 single family detached homes on approximately 162 acres. Unit 2 consists of 43 single family detached homes on approximately 32 acres. The minimum lot size for Unit 2 is 10,500 sq. ft. One item that was primarily up for discussion at the Plan Commission was the bike path which rums along Van Dyke Road. The Traffic Committee identified that they would prefer to see that as a sidewalk rather than a bike path. There is a bike path that would be located on the West Side of Van Dyke in that area. The Plan Commission recommending keeping the eight- (8) foot wide asphalt bike path. Chief Bennett stated that currently on Van Dyke all of the developments on the East Side of Van Dyke currently have the sidewalk. We recommend to keep the bike path on the West Side and retain the sidewalk on the East Side. This is a much safer environment. Dan Vemard, Pulte Development, stated that he was aware of the Traffic Committee's recommendation and in reviewing this as well as our overall plan, we still feel that the Plainfield Village Board of Trustees February 5,2001 3 eight- (8) foot wide asphalt .bike path along the eastern edge of Van Dyke Road will be used by residents. Trustee Smolich had concerns with changing the bike path to a five (5) foot wide concrete sidewalk in lieu of the bike path and would prefer to leave this as an eight (8) foot bike path. I am not in favor of eliminating anything. Staff has requested the developer to install a ten- (10) foot wide asphalt bike path in lieu of the eight- (8) foot wide asphalt path along the south side of 127th Street. The request was made to be consistent with national standards. Mr. Vernard stated that they have run into an issue regarding fight-of-way. S. Calabrese moved to approve the final plat for Kensignton Club Unit 2 with the following stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District; and to include 3. Traffic Committee recommendation and eliminate the bike path and install a five- (5) foot wide concrete sidewalk. Seconded by K. O'Connell. Vote by roll call. Smolich, no; Calabrese, yes; Cherry, yes; Collins, yes; O'Connel, yes. 4 yes, 1 no, 1 absent. Motion carded. ADMINISTRATOR'S REPORT Administrator Burghard described to the Board a request from MainStreet Plainfield proposing that we explore the potential of developing a Farmer's Market to attract some new people downtown. Barb Brain, member of MainStreet Plainfield, said that she has been working on establishing a Farmer's Market in Plainfield for almost a year. On behalf of MainStreet, Brain undertook the organization of Plainfield's own market. Ms. Brian requested the use of the north half of the Illinois Street parking lot to stage its downtown produce trading session. The market will require no road closures and will place no direct tax burden on Plainfield taxpayers. It will be held on Wednesday, Mid May through September from 8:00 a.m. until 2:00 p.m. in the afternoon. The Board members all agreed that this was a great idea. Administrator Burghard announced that several months ago, Jim Testin's department and Jim personally put together grant applications. The Village was awarded a joint planning grant from the Governor's Illinois FIRST program to work with Kendall County to develop a plan and some standards for the development of the WIKADUKE Trail. This would include certain kinds of procedures as to how the WIKADUKE would be accessed, what kinds of temporary interim engineering standards would be applied to building the road, and what kinds of land planning would be used. Jim Testin, Allen Persons, Steve Larson of Baxter & Woodman and I attended the NIPC Heatings downtown Chicago. We had two matters up before the NIPC Water Control Board; one was our FPA enlargement for approximately 600+ acres in the northwest commonly in the vicinity of Grande Park. That matter was deferred at the request of the Plainfield Village Board of Trustees February 5,2001 4 Village of Oswego for 60 days. Oswego has requested that amount of time to negotiate a Boundary Agreement with the Village of Plainfield. In the southwest quadrant, where we were looking to greatly expand the FPA pursuant to earlier Board Policy about protecting our borders to the southwest, that matter again was deferred for 30 days at the request of the Village of Oswego. The Village of Oswego considers that to be in their planning area. Subsequent to that, Mr. Testin wrote a memo to the Village of Oswego, City of Yorkville, City of Aurora and to Kendall County suggesting that since the question of boundary agreement was raised by Oswego at this public meeting, and the fact that we have boundary agreements existing with Aurora and Yorkville, that we would not want to agree to a boundary agreement with Oswego that would jeopardize the creditability of those two existing boundary agreements, that all the communities get together at a neutral site, Jim picked Kendall County Courthouse Building, and talk about boundary agreement. Trustee Collins asked Administrator Burghard to reinforce our position of our FPA and that any more delays or continuances would be objected by this Board and the Staff at the next NIPC Hearing. Administrator Burghard stated that it has been a number of months since we talked about the Renwick Road Bridge replacement. Will County has now joined in the joint planning for the Renwick Road Bridge, and that now means that the Village of Plainfield, Plainfield Park District, Plainfield Township Road District and Will County are now jointly planning the Renwick Road Bridge replacement. Since our last public meeting, the Federal Grant has been reinstated for replacement of the bridge, that is 80% of the cost of the bridge. In a few weeks we will be making an appearance before the Illinois Commerce Commission to solicit funds to extend the bridge over the railroad crossing. Administrator Burghard notified the Board that since 1995 or 1996 the Village has been working with the owners or developers of Farmington Village/Ocean Atlantic on the north side of Rt. 126 west of Rt. 30. It has zoning for 700+ units. The first group of people that advanced in annexation never finished through and finally Ocean Atlantic came in, made some minor amendments, and they proceeded with an annexation agreement. I have been informed as of last week by the owner of the property that Ocean Atlantic failed to close on the property at the court specified closing date. There is a dispute between Ocean Atlantic the purchaser and the people that have signed the annexation agreement as developer and the sellers. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT No report PUBLIC WORKS DIRECTOR'S REPORT Director Persons gave an update on the Water Allocation Hearing. The final rule for the Radium 226/228 was approved and was also published in the Federal Register, which Plainfield Village Board of Trustees February 5,2001 5 makes it legal on December, 2, 2000. We have not yet received a notice from the State, but we feel that the State will probably allow a three- (3) year compliance period for the Village to come into compliance with the radium issue. (Lake Michigan allocation) On January 11, the Village had a hearing with the Illinois Department of Natural Resources in Chicago; Jim Testin and I provided testimony at that hearing. Mr. Harvey, our attorney provided assistance and entered exhibits. We are currently awaiting our allocation. Once we do receive the allocation, or if we don't receive the allocation, from that point we'll come back to the Village Board and talk about options that we have for radium compliance. S. Calabrese moved to authorize the purchase of needed radiometer reading equipment from U.S. Filter at a quoted price of $8,960. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Director Persons gave the Board a quick update on projects that have already been completed or are in the process of completing by the Public Works Department. Projects talked about were the painting of the water tower; well //6, and construction of the wastewater treatment facility, ENGINEER'S REPORT S. Calabrese moved adopt Resolution 1280 appropriating $85,000 from the Village to fund the Phase II Engineering Design for Van Dyke Road from 143rd Street to West Norman Drain. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to authorize the Mayor to sign the Agreement for consultant Services - Phase II engineering for Van Dyke Road from 143rato West Norman Drain in the amount $72,352.45. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. COMMUNITY DEVLEOPMENT DIRECTOR'S REPORT S. Calabrese moved to reapprove the Final Plat for Park Place. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes, O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to reapprove the Final Plat for the Streams of Plainfield. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to by J. Cherry. Vote by O'Connell, yes. 5 yes, reapprove the Final Plat for Unit Two of Eagle Chase. Seconded roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; 0 no, 1 absent. Motion carded. Plainfield Village Board of Trustees February 5, 2001 6 J. Cherry moved to adopt Resolution 1281 for Phase II of the Circumferential Commuter Rail Study. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Chief Bennett presented to the Board the Operations Report for December 2000. R. Smolich moved to adopt Ordinance No. 2024 amending the Inoperative Motor Vehicles Ordinance. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY'S REPORT No report S. Calabrese moved to adjoum the Meeting to Executive Session for discussion on Personnel not to reconvene. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. The Board adjourned to Executive Session at 8:30 p.m. SUSAN JANIK, MI'~LAGE CLERK