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HomeMy Public PortalAbout02-26-2001 Village MeetingPlainfield Village Board of Trustees February 26, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: February 26, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, S. RATHBUN AND R. SMOLICH BOARD ABSENT: K. O'CONNELL OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; K. BLAAUW, STAFF ENGINEER; J. TESTIN, COMMUNITY DEVLEOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. There were approximately 75 people in the audience. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee O'Connell was absent, and all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTAL COMMENTS Chief Bennett presented a plaque to Laura Carrasco for the 11 years she served as Auxiliary Officer. TRUSTEE'S COMMENTS Trustee Collins had questions on the paving of the Division Street Parking Lot - Administrator Burghard told him it would go out to bid soon with spring construction; and was there suppose to be a fence located around the Rt. 59 Lawn Service building, - the concerns would be reviewed. PUBLIC COMMENTS On Items not on Agenda Frank Summer, resident, questioned if the Division Street parking lot will be connected to the Library parking lot. Administrator Burghard stated there would be no interconnection at this point. Director Testin requested that Item//5 Tuttle Farm be removed from the Agenda. There was an error on the part of the applicant with notice to adjacent owners. It will go to the Plan Commission on March 20, 2001. S. Rathbun moved to approve the Amended Agenda. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Rathbun moved to approve the Consent Agenda to include Board Meeting Minutes, February 5, 2001; Contract invoices paid; Bills payable 02/26/01; Expenditure Report 1/31/01; Revenue Report 1/31/01; Acceptance of Fiscal Year 2000 Audit. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, I absent. Motion carried. Plainfield Village Board of Trustees February 26, 2001 2 #3 ROUTE 30 BYPASS Administrator Burghard brought the Board up to date. IDOT still is considering the idea of moving U.S. 30 to Renwick Road between Joliet Road and Illinois Rt. 59. If that happens, U. S. 30 would become a local street, and it would be closed with cul-de-sacs at Renwick Road and Illinois 59. State officials will announce their decision sometime this summer. State officials also have told the Village that they will not reroute the road without public support. People for the bypass recently had written letters to Trustees and gathered almost 100 signatures on a petition backing their cause. They are concerned about losing trees and part of their front lawns because of the widening of the road. Administrator Burghard assured the group that U. S. 30 would not be widened to four or five lanes between Renwick Road and Illinois 59, It will remain a two-lane road with some left turn lanes. IfU. S. 30 were rerouted and the cul-de-sacs installed, Trustees thought it would be too difficult to get police and firefighters into the area during an emergency. Mark Larson, 136 N. Joliet Road presented the 100 name petition backing their cause in wanting to see the state highway moved. Ed Arter, 134 Joliet Road had concerns for the widening of the road and was in favor of the Bypass. The Bypass supporters assembled a petition with nearly 100 signatures in favor of the Renwick Road bypass. Lynn Larson, 135 N. Joliet Road, Jean Brennen, resident and business owner on U.S. 30, Sally Jackson, 219 N. Joliet Road were all against the widening of U.S. 30, afraid about losing part of their front lawns. What is the hurry to rule out Renwick Road tonight? Bill Stukel, Renwick Road resident, against the state's proposed reronting of U.S. 30 along Renwick Road. There is no reason to cul-de-sac a federal highway. Ruth Koziol, resident, candidate for Village President in the April 3, 2001 election stated that after the Village had a workshop last month on this issue, it was decided that the proposed rerouting of U.S. 30 along Renwick Road was not the desired route. She hoped that the Trustees would vote tonight to make their desires clear. She also announced that she had more that 2,000 signed petitions against the proposed rerouting of U.S. 30. She asked why the Joliet Road residents were first coming now at the last minute to oppose this action tonight? Brian Watson, 214 Joliet Road was against the widening of U.S. 30. Jeff Reach, 303 Renwick Road is against the state's proposed rerouting of U.S.30 along Renwick Road. Frank Summer, 132 N. Joliet Road, stated that the alternative plan of using Renwick Road as a bypass only makes good sense. You can see that fewer homes would be affected and most, if not all, sit farther back from the already wider Renwick Road. Trustee Smolich summed up the Board's opinion stating Renwick Road is not the right approach. Possibly after our vote we can ask our state legislators to craft a policy to cure our traffic problems and stick with in. S. Rathbun moved to notify the Illinois Department of Transportation to delete the Route 30 Bypass along Renwick Road from any further study consideration. Seconded by R. Plainfield Village Board of Trustees February 26, 2001 3 Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. 7:40 p.m. Mayor Rock called for a 5 minute recess. 7:46 p.m. Meeting reconvened. //4 FISCAL YEAR 2001 -2002 BUDGET Director Minick told the Board that the Budget is balanced and there are no fee increases proposed for the Fiscal Year 2001-2002 Budget. He continued to give a general overview of the entire budget and a more detailed analysis and discussed the Administration/Finance and the Community Development Departments Budgets. State law requires that the Board must approve the budget before May 1,2001. The budget is then in effect until April 30, 2002. On March 5, 2001 Board Meeting we will be discussing the Police Department Budget. //6 PRAIRIE BANK AND TRUST COMPANY Director Testin stated that the applicant is seeking final plat approval for a development proposal located in Wolf Creek Industrial Park. The Village Board approved the annexation and site plan of this property in September of 2000, but the applicant was not prepared for final plat consideration at that time. As part of the proposal, the applicant intends to resubdivide the subject property, thus the need for final plat. The subject site is located at the comer of IL Route 59 and Andrew Street. Heritage Meadows is located across IL Route 59 to the west, Ameritech is located to the north, unincorporated industrial is to the east, and vacant B-3 zoned property to the south. S. Rathbun moved we approve the final plat of Prairie Bank and Trust Company subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District; 3) The funds for a sidewalk along Route 59 are given to the Village prior to building permit issuance. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. //7 WALGREENS Director Testin told the Board that the applicant is requesting a special use permit, site plan review for a proposed Walgreens and final plat for the subdivision of this site. The property is located at the southwest comer of US Route 30 and 135th Street. The proposed Walgreen's is to be constructed on Lot 1 of this site and will consist approximately 1.88 acres. The final plat for this subdivision consists of 11.248 acres. John Aginau, project manager for Walgreen's was present and stated that their intent is to install a fence pursuant to Village Ordinance and agree to the stipulations added by the Plan Commission regarding installation of perimeter fence along the western and southern property line of the whole 11.248 acre site in addition to foliage with 75% visual screen, and also sign and lighting issues. Plainfield Village Board of Trustees February 26, 2001 4 S. Rathbun moved to approve the Special Use Permit for Walgreen's with the stipulations identified in the staff report and have the Village Attorney draft the necessary ordinance; also move to approve the site plan review for the Walgreen's with the stipulations identified in the staff report and the stipulations added by the Plan Commission which would require the applicant to install a perimeter fence in addition to foliage with a 75% visual screen around the site; and to conform with village ordinance with respect to lighting, trash enclosures and signage, and moved that we approve the final plat for the applicant with the stipulations identified in the staff report. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard noted for the Board that P. T. Ferro who is the road builder and contractor in the area has sent a notice of a claim for a lien on public funds because of the work that P. T. Ferro has not been paid for in conjunction with the improvements to Fraser Road. I have received this notice by telephone effective last week. It indicates that Ensure Properties (Mike Guinta) did not pay P. T. Ferro for the work they did on Fraser Road and they have not been able to collect it. They are looking to place a lien against our Letters of Credit and/or Performance Bonds in the amount of $414,095.72. Administrator Burghard next spoke on Water's Edge Subdivision clarification of Annexation Agreement. The buyer of Water's Edge subdivision is requiring Tope Corporation, the developer, as a condition to closing, to obtain an amendment to the Annexation Agreement allowing the recording of covenants containing the following deviations from the covenants. Attorney Mike Wojtak explained the requested minor deviations from the covenants. Currently there is a Maximum Home Size and the developer and requested that they delete the maximum home size provision in its entirety. Currently all building fronts, both one-story and two-story, may incorporate any of the following: Masonry, Stucco, Combination of above, Aluminum and vinyl siding is not permitted on the front of any building. The requested change is all building fronts, both one-story and two-story, may incorporate any of the following: Masonry, including brick and stone, Stucco, Aluminum or vinyl siding, any combination of the above with the approval of the Covenantor. Currently building sides and rear may incorporate the same materials as the front; except when aluminum or vinyl is used, the front shall be an all masonry front including all bays, returns and garage fronts. Requested change building sides and rear may incorporate the same materials as the front. The Board had no problems with the changes to the covenants and that an amendment to the Annexation Agreement would not be necessary. Again, the current Annexation Agreement does provide that the developer may make minor changes in the covenants so long as the overall covenants substantially conform to the Exhibit (sample covenants attached to the Annexation Agreement). Plainfield Village Board of Trustees February 26, 2001 5 S. Rathbun moved to find the requests of Water's Edge as it relates to the changes of the Covenants and Declarations to be minor modifications and still in substantial conformance and that the Village Administrator write a letter stating the same. Seconded by R. Smolich. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard notified the Board that the Village has its NIPC Facilities Planning Area Hearing this Thursday in downtown Chicago at 9:00 a.m. Today the Village received the Agenda from NIPC indicating that in the FPA to the southwest the NIPC Staff has changed its mind and now recommends denial. The Village of Oswego sent out letters to people in unincorporated Kendall County in our proposed FPA stating to those people that the Village was suggesting that we moving conspiratorially in extending our FPA and that we had $18,000,000 of sewer and water plant improvements to pay off and these people ought to be very concerned about what Plainfield is doing to them and if you would like to send this form letter to NIPC here's the letter and here's the address. FINANCE DIRECTOR'S REPORT R. Smolich moved to adopt Resolution No. 1282 abating the 2000 Tax Levies for the General Refunding Obligation Bonds, Series 1999B, of the Village of Plainfield. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. R. Smolich moved to adopt Resolution No. 1283 abating the 2000 Tax Levies for the General Obligation Bonds, Series 2000, of the Village of Plainfield, Illinois. Seconded by J. Cherry. Vote by roll call. Calabrese, yes, Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT No report PUBLIC WORKS DIRECTOR'S REPORT R. Smolich moved to approve the purchase of one Ford f450 from Rod Baker Ford at a quoted price of $29,735. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no. Motion carded. ENGINEER'S REPORT S. Rathbun moved to adopt Resolution Number 1284 appropriating $926,000 from the Village of Plainfield to fund the Phase III construction of Van Dyke Road from U. S. Rt. 30 to 143rd Street. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. R. Smolich moved to approve the Agreement with IDOT for Phase III construction of Van Dyke Road from U. S. Rt. 30 to 143rd Street. Seconded by S. Rathbun. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees February 26, 2001 6 COMMUNITY DEVELOPMENT DIRECTOR'S REPORT R. Smolich moved to reapprove the Final Plat for Waters Edge Subdivision at the Reserve. Seconded by S. Rathbun. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. Director Testin talked briefly about a boundary agreement the Village has been seeking with Oswego dating back five years. Approximately 1½ years ago, the staff looked at the general area for the boundary but for reasons unknown, discussions ended at that time. But since that time we have tried to renew the discussions with several other communities i.e. Aurora, Yorkville, and even sent out a letter to meet with the communities as a group on Wednesday of last week, and Oswego proposed they meet with us in private to discuss details. We met with Oswego on February 23, 2001 and at that meeting, Doug Carroll, Village Planner and myself met with the Administrator, Community Development Director and Planner of Oswego. We had a short meeting, approximately ½ hour and at that meeting Oswego told us that the previous draft that we worked on a 1½ ago is something that they would no longer consider, and what they now themselves propose is that they are looking at the County Line as the Boundary Agreement between Oswego and Plainfield with areas called self determination areas. The self-determination area outlined on their map was for Plainfield Club. POLICE CHIEF'S REPORT S. Rathbun moved to adopt Ordinance No. 2025 amending Chapter 6, Article VI, Suppression of Street Gang Activity; Section 6-221 regarding Graffiti prohibited. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY'S REPORT No report S. Rathbun moved to adjourn to Executive for discussion on pending litigation and personnel not to reconvene. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Cherry, yes; Collins, yes; Rathbun, yes; Smolich, yes. 5 yes, 0 no, 1 absent. Motion carded. Meeting adjourned to Executive Session at 9:00 p.m. SUSAN JANIK, ~J~LAGE CLERK rt 30 I am wdting about the proposed RT. 30 reroute. I live on Joliet rd (RT. 30). The opposition asked the question,"How would you like trucks ddving by 33' from your living room. I would welcome that. My house is presently 26' from the road. I was informed by IDOT,at the open meeting at Indian trail, that I would lose aprox.7' from my yard. So I ask the question "How would you like trucks ddving by 19' from your living room. There are 36 driveways fronting Joliet rd,between Renwick and RT 59. In contrast there are 23 driveways fronting Renwick rd between Joliet rd and 59. There is also a safety concem for the new school / administration building being built on the comer of Joliet rd and Howard. Opposition also discussed the possibility of building a wall along Lake Renwick, If you have ever ddvin down I - 355 or 39/51,you know this is not very attractive. I cannot believe,The Village board,being so concemed with the appearance of the village, would allow this. It would be like ddving through a gauntlet. I can appreciate that the people on Renwick rd, do not want RT 30 by their house,but I believe that widening Joliet rd, would have a worse impact on the community and environment. Further more, I believe to solve the real problem, there should be a RT 30 truck bypass, outside of town completly, with a full interchange North of town. sincedy, Bdan Watson Page 1 VILLAGE OF PLAINFIELD DES PLAINES STREET LANDSCAPE BID OPENING: 10:00 A.M., TUESDAY FEBRUARY 27,2001 Present: Jim Bradley, Jem, Morris; Bill Lidinsky, Acres Group, Naperville; Darlene Casey, Sebert Landscaping, Bartlett; Susan Janik, Village Clerk, Larry Vaupel, Village of Plainfield; T. Burghard, Village Administrator; Jim Testin, Village of Plainfield. BASE BID ALTERNATE #1 Pezza Landscape Inc. Stan's Landscaping, Inc. JEM Morris Construction, Inc. Acres Group Sebert Landscaping $49,221.05 $69,319.00 $49,009.OO $47,237.21 $54,698.45 ($6,932) $62,387.00 sy.$3.50 $600 sy.$2.35 1.JSAN jANIK, VI~/L/AGE CLERK vILLAGE OF PLAINFIELD DES pLA1NES STREET LANDSCAPE BID oPENING 10:00 AM, Tuesday February 2~, 2001 C-~ntractor Name