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HomeMy Public PortalAbout03-02-2001 Village MeetingPlainfield Village Board of Trustees March 5, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: March 5, 2001 AT: Village Hall BOARD PRESENT: R.ROCK, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE. BOARD ABSENT: S. RATHBUN AND R. SMOLICH. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; C. WISE, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustees Rathbun and Smolich were absent, and all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS S. Calabrese moved to confirm the Mayor's appointment of Daniel F. Seggebruch to the Plan Commission for a term to 4/30/03. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. Mayor Rock announced Coffee with the Mayor on Wednesday morning at 9:00 a.m. and the public is invited. TRUSTEE'S COMMENTS M. Collins stated that on March 1, 2001 he attended NIPC Meeting in Chicago and reported to the Board how well we were represented by the Staff here at the Village. He was accompanied by T. L. Burghard and Jim Testin and Steve Larson from Baxter & Woodman. Our Staff was very well prepared and after their presentation the NIPC Board changed their recommendation from that of non-support to that of support. Administrator Burghard stated that it was Trustee Collins persuasive argument of an elected official representing the Village of Plainfield that helped changed the direction and shows the commitment on the part of the elected officials. PUBLIC COMMENTS On Items not on Agenda Paul Fay addressed the Board and stated that last week he initiated an invitation for a Public Forum on Land Use and Development slated for the end of March the 27th. As we began to receive feedback about that meeting it came to our attention that our motives were questioned. I would like to make a public statement apologizing for any misconstrued intention of that meeting and that meeting will be postponed for later this spring. Clerk Janik requested that Item E under the Consent Agenda - Fields 2, Letter of Credit reduction be removed from the Agenda. Plainfield Village Board of Trustees March 5, 2001 2 S. Calabrese moved to approve the Amended Agenda removing Item E Fields 2, Letter of Credit reduction. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. S. Calabrese moved to approve the Consent Agenda to include the following: Contract invoices paid, Bills payable 03/05/01; Champion Creek Unit 1, Letter of Credit reduction; Champion Creek Unit 2, Letter of Credit reduction and Bronk Estates 1, Letter of Credit reduction. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. #3 CIVIC CENTER PARK PLANNING Steve Konters with Hitchcock Design Group was present and reviewed the final plans for the Civic Center Community proposed park. The plans have been changed to incorporate the comments and input the Board provided at its Workshop meeting last month. The location of the park is 7 acres south of Civic Center Site along Route 30, west of train tracks and east of Wallin Woods Subdivision. The design compliments the Civic Center and its environment. The recreation vision for this parcel is to create an outdoor center that is distinctive, timeless in its appearance and passive in nature. The main concept of this master plan is to embrace the history of Plainfield and present it to the community while incorporating the elements that brought settlement to this area, whether symbolic or literal. Mr. Konters described the park's paths, landscaping, small open-air amphitheater and other amenities. The Board approved of the final plans. Trustee Cherry had some questions with regard to costs under the Design Development Contingency and Bid and Construction Contingency. Trustee O'Connell told Mr. Konters of Hitchcock & Associates that they have done a wonderful job in combining any comments that we have made, and also asked the construction timetable. Mr. Konters stated that if this project t would be started in the beginning of the construction system we could probably finish by the fall of that same year. S. Calabrese moved to approve the master plan and gave permission to negotiate a contract with Hitchcock Design Group for the preparation of construction documents for Board approval. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. Trustee Collins requested another review of this plan for the future coming Board in the later part of May so it can be reviewed, and so it can expedite any further consideration. //4 BOUNDARY AGREEMENT WITH OSWEGO Director Testin stated that Oswego proposed a boundary agreement along the Will- Kendall county line. Along with that an area of self-determination which generally follows the Grande Park area. We invited a representative of the Village of Oswego tonight to answer some of the questions that you might have, but no one responded. Plainfield Village Board of Trustees March 5, 2001 3 What staff has been looking at in the past and generally reached an agreement with the Village of Oswego was a boundary starting in the north following 115t~ Street extended west to Ridge Road extended. The boundary then moved south along Ridge Road to Route 126, and then turned west once more until reaching Schlapp Road. At Schlapp, it turned south to Plainfield's border with Joliet at Caton Farm Road. Since then, Plainfield has also inked a deal with Yorkville setting that border at Grove Road in Kendall County. In the Yorkville agreement we proposed looking at open space corridors, transportation links, and revenue sharing and impact fees for conservation preservation and would like to place these in the Oswego Agreement. S. Calabrese moved to reject the Boundary Agreement proposed by the Village of Oswego so that we can demonstrate to Oswego that this is not just a staff consideration. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. S. Calabrese moved to authorize J. Testin to go back to Oswego with the Boundary Agreement that we had a handshake deal on a year an a half ago, but with the additional focus that we start looking at revenue sharing in commercial developments in Kendall County so that some of that money can be set aside for conservation easements and we start looking at some serious land use issues along the WIKADUKE as well as access measures to the WIKADUKE. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. #5 2001-2002 BUDGET Director Minick told the Board that we are continuing our series of budget heating and spotlighting individual departments and this evening we have the Police Department's budget. Chief Bennett highlighted the operation of the Police Department' s 2001-2001 Budget and described the growth that has affected our operations in the last couple years. #6 SOHOL PROPERTY 7:44 opened a Public Heating 7:46 continued the Pubic Hearing and convened the regular meeting. #7 EXXON MOBIL Director Testin stated that the applicants want to demolish the existing Exxon Mobil service station located at the northwest comer of Division (IL 59) and Main Street (IL 126) and replace it with a new service station including a convenience store and car wash. With the improvements to IL 59 and consequent right of way acquisition by IDOT, the existing building will be rendered unusable, thus the need for a new facility. A couple elements to be aware of, that were discussed at the Plan Commission were the stacking requirement. It appears that the applicant has identified stacking of at least 19 vehicles for the car wash itself. Village Ordinance actually requires 30. Plan Commission felt 30 was excessive and added a stipulation to waive that requirement. In addition, the applicant does meet the 40 ft. building setback and the 20 ft. landscape setback. Plainfield Village Board of Trustees March 5, 2001 4 Architecturally, the new building should fit in with the nearby residential neighborhood. At the request of the Plan Commission, the company added dormers and more glass to the gas station and car wash buildings to give the place a period look. Staff has some concerns with the right- in, right-out onto IL 126; however, curb cut placement onto IL 59 and IL 126 comes under the review and jurisdiction of the Illinois Department of Transportation. The Trustees has one request of the applicant, they asked if they could tone down the orange color used on the building. Joe Johnson, representative of Exxon Mobil was present and answered some concerns. He had no problem with toning down the orange to be more earth tone colors. J. Cherry moved to approve the site plan for Exxon Mobil subject to the stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District. Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; O'Cormell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. //8 CHAPLIN FARM J. Cherry moved to open the Public Hearing regarding Chaplin Farm, a proposed Annexation Agreement for a 120-acre parcel located on the south side of 135th Street and west of Harvest Glen. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. Regular meeting convened at 8:21 p.m. Attomey Welch asked the Board to give him some direction. Administrator Burghard told him to make the majority of the lots 85-ft. wide, clean up the language in the annexation agreement, and do some traffic calming on Meadow Lane. S. Calabrese moved to continue the discussion on the Chaplin Farm to our next regular meeting, Monday, March 19, 2001. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. //9 ANIMAL CARE CENTER Director Testin stated that the applicant is requesting a variance from the Village's interior side yard requirements so they can construct an addition to their existing structure. The applicant's proposed addition will encroach into the 15-fi. interior side yard setback that is required by Village ordinance in the B-4 district. The applicant is in addition seeking approval of their site plan review for the proposed addition. The applicant is proposing the construction of a 1,200-sq. f~. addition to their existing structure. The proposed architectural elevations of the applicant's addition must comply with ordinance and must be constructed with no less than 25% masonry. The applicant will be required to add at least two approved plantings with the construction of the proposed addition in accordance with Village ordinance. The applicant will be required Plainfield Village Board of Trustees March 5,2001 5 in accordance with ordinance to enclose the existing trash receptacle with a masonry or wooden fence. The applicant will need to comply with the requirements of the Village Engineer. Both the Plan Commission and Staff recommend approval of the site plan with stipulations. S. Calabrese moved to approve the site plan with the following stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Fire Protection District. 3. The applicant comply with the site plan review ordinance by adding two (2) approved plantings to the site plan and enclose the trash receptacle with either a wooden or masonry fence. 4. That the approval of this site plan be contingent on approval of having the Village Attorney draft an ordinance for variance. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. S. Calabrese moved that we direct the Village Attorney to draft an ordinance for a variance with the following stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Fire Protection District. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4, yes, 0 no, 2 absent. Motion carried. ADMINISTRATOR'S REPORT S. Calabrese moved to transmit request WQ-058 to the Illinois Environmental Protection Agency for permission to provide sewer service to a large chuck of farmland. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT S. Calabrese moved to adopt Resolution No. 1285 authorizing the incorporation into future annexation agreements a donation provision in the mount of $100.00 per unit for residential development and $0.05 per square foot for commercial development for the Plainfield Township Fire Protection District. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. FINANCE DIRECTOR'S REPORT Director C. Minick spoke briefly on the positive response from the residents when they received their $25.00 utility tax credit on the water billing. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Director L. Vaupel spoke briefly about the logo contest for the Village's Quasquicentennial celebration. PUBLIC WORKS DIRECTOR'S REPORT S. Calabrese moved to award the Des Plaines Street Landscape Project to Acres Group in the amount of $47,238.81. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. Plainfield Village Board of Trustees March 5,2001 6 ENGINEER'S REPORT S. Calabrese moved to approve Change Order No. 1 for P. T. Ferro Construction Company for the Des Plaines Street Reconstruction in the amount of $48,968.30. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. S. Calabrese moved to approve Pay Request No. 2 from P. T. Ferro Construction Company for the Des Plaines Street Reconstruction in the amount of $70,688.27. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. S. Calabrese moved to approve Change Order No. 1 from Peyla Electric Company, Inc. in the amount orS11,507.00 for the Des Plaines Street Reconstruction. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. J. Cherry moved to approve Pay Request No. 2 from Peyla Electric Company in the amount of $34,500.00 for the Des Plaines Street Reconstruction. Seconded by S. Calabrese. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for January 2001, which the Board accepted and approved. S. Calabrese moved to approve the purchase of four 2001 Chevrolet Impala police package sedans at a cost of $75,279 from Bill Jacobs Chevrolet and one 2001 Ford Ranger pick-up truck at a cost of $14,039 from Rod Baker Ford. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carried. ATTORNEY'S REPORT No report K. O'Connell moved to adjourn the meeting. Seconded by S. Calabrese. Voice vote. 5 yes, 0 no. Motion carded. Meeting adjourned at 9:02 p.m. SUSAN JANIK, VILI~GE CLERK Plainfield Village Board of Trustees March 5, 2001 7 PLAINFIELD VILLAGE BOARD OF TRUSTEES PUBLIC HEARING DATE: March 5, 2001 AT: Village Hall BOARD PRESENT: R.ROCK, J. CHERRY, M. COLLINS, K. O'CONNELL, S. CALABRESE. : BOARD ABSENT: S. RATHBUN AND R. SMOLICH. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; C. WISE, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR; D. BENNETT, CHIEF OF POLICE. S. Calabrese moved to open and continue until April 2, 2001 a Public Hearing for consideration of an annexation agreement for the Sohol property located east of Heggs Road, south of 127th Street and north of Nature's Crossing. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Calabrese, yes. 4 yes, 0 no, 2 absent. Motion carded. SUSAN JANIK, V~I~AGE CLERK