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Home My Public Portal About03-19-2001 Village MeetingPlainfield Village Board of Trustees March 19, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: March 19, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, R. SMOLICH, K. O'CONNELL. BOARD ABSENT: S. RATHBUN OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; L. VAUPEL, .ECONOMIC DEVELOPMENT; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Rathbun was absent, all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS No comments TRUSTEE'S COMMENTS No comments PUBLIC COMMENTS On Items not on Agenda Scott Pace and Frank Thierer two residents of Heritage Meadows Subdivision asked the Board not to approve anymore plats or construction permits for Pasquinelli. Earlier in March, almost 50 homeowners got together with Mayor Rock and Administrator Burghard to talk abut the needed repairs in their subdivision. Their developer, Pasquinelli Inc. has not made repairs to their satisfaction, i.e. tile flooring has chips, cold drafts of air blow from windows and light switches, cracks in concrete, leaking sliding glass doors, etc. Administrator Burghard stated that he was in the process of arranging a session with the homeowners and developer Pasquinelli. The Agenda was amended to remove Item G in the Consent Agenda - Fields Unit 2 Letter of Credit reduction; and Item 7 Heritage Oaks Unit 1 due to outstanding invoices with the Village. S. Calabrese moved to approve the Amended Agenda. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no. 1 absent. Motion carded. Trustee Smolich made a correction to the Minutes of March 5,200 I, Page 6 4th paragraph under Engineer's Report. The motion should have been seconded by S. Calabrese. Trustee Smolich was absent from the meeting. Plainfield Village Board of Trustees March 19, 200l 2 S. Calabrese moved to approve the Amended Consent Agenda to include the following: A) Board Meeting Minutes 2/26/01; B) Amended Board Meeting Minutes 3/5/01; C) Contract invoices paid; D) Bills payable 3/19/2001; E) Revenue Report 2/28/01; F) Expenditure Report 2/28/01; H) Ordinance No. 2026 authorizing the issuance of a Special Use Permit to allow a Pharmacy Drive-Through located at the Southwest comer of US Route 30 and 135t~ Street. Seconded by R. Smolich. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. //3 CHAPLIN FARM Director Testin stated that there would be no discussion on this item per outstanding invoices, but Board direction at the last meeting was that this case be specifically moved to this date. J. Cherry moved to continue the discussion on the Chaplin Farm to April 2, 2001. Seconded by K. O'Connell. Attorney Welch who represents the Developer asked to approach the Board. He asked the Board for advise on Meadow Lane and wanted to present two different plans and wanted the Board to tell him which they prefer. Mayor Rock stated there was no material and we were not ready for discussion. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. //4 11TM ELEMENTARY SCHOOL (WILDING POINT) Director Testin told the Board that the Plainfield School District Unit 202 is requesting site plan review for an elementary school to be located in Wilding Pointe subdivision. Wilding Pointe subdivision is located north of 135th Street, west of Van Dyke, and east of the E.J. & E. railroad tracks. The school site is located in the northernmost portion of the subdivision at the northeast comer of Vicarage and Norwood Drive. The primary discussion topic was stacking and parking. By Village Ordinance 75 parking spots are required and it is exceeded in their plan and additional areas for parking on the plan have been identified. Both Plan Commission and Staff recommend approval with stipulations identified in the Staff report. Scott Anderle with Healy, Snyder, Bender & Associates, Inc. representing the School District was present and talked about the school relies on donations and fundraising to pay for landscaping projects and cannot install the entire landscaping package prior to occupancy. Trustee Smolich stated that when a landscape plan is devised that a copy be forwarded to our Planning Department so that we could have a record and an idea on what will occur. It was also stated that the matter of the access road has been resolved. S. Calabrese moved that we approve the site plan for Wilding Pointe School subject to the stipulations identified in the Staff report and add//5) Supply Staff the landscaping plan. Seconded by R. Smolich. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees March 19, 2001 3 //5 ARBOR OF PLAINFIELD UNIT 3 Director Testin stated that the applicant is seeking a final plat approval of Unit 3 of the Arbor of Plainfield. The last phase of this subdivision, Unit 3, will consist of 97 single- family homesites on approximately 38 acres. Each lot in Unit 3 is a minimum of 12,000 sq. ft. and the proposed density of this final plat is 2.55 du/ac. This plat is consistent with the Annexation Agreement and Preliminary Plat except for one particular instance. It is identified that a road would be extended on the Preliminary Plat to the west. Currently that is identified where ParkView Meadows would have a park in a detention area, so it has been identified that Dayfield Court would be extended, so that the road has been moved further to the south extended. The applicants have identified that they will be working on issues with the prior units, one of which is an easement, or the need to move some of the utilities on one of the properties. In addition, they will be doing some roadwork that was identified in the first two units for Feeney Drive. One other point of interest is that the applicants had taken a look at their engineering due to some drainage concerns to the east that has been a continual problem. Plan Commission and Staff recommend approval of the final plat with the five stipulations identified in the Staff report. Trustee Smolich stated that there was absolutely no extension of roads in this subdivision to the east and to the south. Also Trustee Cherry had concerns and both of them requested the Village Engineers to determine if Dayfield Drive, currently planned as a cul-de-sac in the Arbor could be extended to the east as far as Lily Cache Road. Trustees Calabrese and O'Connell centered their concerns on the subdivision's detention pond, which was approved under stormwater management rules in place in 1990. Rick of American Classic Homes, developer was present and talked about the drainage ditch that has been a problem for a long time, and he felt that to put a road through, and there's a house back there. You are talking about a situation that could become quite costly. Gary Taylor, representing the developer, talked about the Preliminary Plat being planned sometime ago. A final was submitted that was in performance with the preliminary. We made changes and accommodations to try to align the streets so we could have Dayfield Drive go through to the west. The Board instructed H. Hamilton, Village Engineer to review the size of the retention basin and other associated road issues so it can be brought back to the Board in two weeks. S. Calabrese moved to bring back Arbor of Plainfield Final Plat back to the Board at the next Village Board Meeting, April 2, 2001. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees March 19, 2001 4 #6 706 AND 710 N. DES PLAINES STREET Director Testin stated that the applicant is proposing to rezone 706 N. Des Plalnes and 710 N. Des Plaines from R-I, Single Family Residential to B-5 Overlay (Traditional Business District). The applicant is proposing to convert a portion of 706 N. Des Plaines into an office for his business and to convert 710 N. Des Plalnes from a single family home into a professional office. The applicant has expressed his intent to continue to reside in a portion of 706 N. Des Plaines. M. Collins moved to direct the Village Attomey to draft the necessary ordinance rezoning 706 N. Des Plaines and 710 N. Des Plaines from R-1 to B-5, Overlay (Traditional Business District). Seconded by J. Cherry. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. #8 2001-2002 BUDGET Director Minick presented to the Board the remaining funds included in the 2001-2001 fiscal year budget. Discussed were special purpose funds that are either required by law or prudent account practices. This funds include:TIF, Bond and Interest, IMRF, Tort Immunity, Audit, Police Pension, and the Hotel/Motel Tax. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT DIRECTOR'S REPORT $: 15 p.m. Trustee Smolich and Mayor Rock recused themselves from the discussion on a TIF project. S. Calabrese moved to grant the maximum amount possible under the Fa¢ade Improvement Program of $10,000, plus contribute $5,000 towards the drainage improvement in the alley for 605 N. Des Plaines Street. Seconded by J. Cherry. Vote by roll call. Collins, yes; O'Connell, yes; Calabrese, yes; Cherry, yes. 4 yes, 3 absent. Motion carded. Both Mayor Rock and Trustee Smolich returned to the meeting at 8:20 p.m. PUBLIC WORKS DIRECTOR'S REPORT S. Calabrese moved to approve the Rt. 30 (Lockport Street) closing for railroad crossing repairs. Seconded by R. Smolich. Vote by roll call. Collins, yes; O'Connell, yes; Smolich, yes; Calabrese, yes; Cherry, yes. 5 yes, 0 no, 1 absent. Motion carded. ENGINEER'S REPORT No report Plainfield Village Board of Trustees March 19, 2001 5 COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report POLICE CHIEF'S REPORT No report ATTORNEY'S REPORT No report Mayor Rock announced that we would have a Committee of the Whole Workshop March 26, 2001 at 7 p.m. Next Board Meeting will be Monday, April 2, 2001 at 7 p.m. and Coffee with the Mayor Wednesday, April 4, 2001 at 9 a.m. K. O'Connell moved to adjourn the meeting. Seconded by S. Calabrese. Voice vote. 5 yes, 0 no, 1 absent. Motion carded. Meeting adjourned at 8:24 p.m. SUSAN JANIK, V~I~LAGE CLERK