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Home My Public Portal About04-02-2001 Village MeetingPlainfield Village Board of Trustees April 2, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: April 2, 2001 AT: Village Hall BOARD PRESENT:R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, R. SMOLICH, K. O'CONNELL, S. RATHBLrN. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Mayor Rock presented a Certificate to Sharon Kinley who was recognized as an Illinois Woman of Achievement for 2001. 'h Mayor Rock reminded everyone that tomorrow is Election Day and to vote! TRUSTEE'S COMMENTS Trustee Rathbun wished everyone luck in the election tomorrow. PUBLIC COMMENTS On Items not on Agenda Don Gettys, Plainfield Community Television asked for help from the Mayor and Board Members in signing a petition in favor of employing Mr. Skip Latham with A T & T Cable Company. He has been extremely helpful and important in our Community Television Broadcasts as our liaison. Plainfield Village Board of Trustees April 2, 2001 2 S. Rathbun moved to approve the Agenda. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. S. Rathbun moved to approve the Consent Agenda to include: A) B) c) D) E) F) Board Meeting Minutes 3/19/01 Contract invoices paid Bills payable 04/02/01 Fields Unit 2 Letter of Credit reduction Heritage Meadows, Units 3 & 4 Letter of Credit reduction Nature's Crossing, Units 1, 2, & 3, Letter of Credit reduction. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. //3 CHAPLIN FARM ANNEXATION S. Rathbun moved to continue discussion on an annexation agreement for the Chaplin property until April 16, 2001. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. //4 SOHOL PROPERTY ANNEXATION S. Calabrese moved to open a Public Hearing on Sohol Property Annexation. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard told the Board that the Northeastern Illinois Planning Commission Water Quality Committee meets on April 5 to hear our Facility Plan Amendment for the northwest quadrant. NIPC continued this matter for 60 days at our initial presentation in February. The purpose of the continuation was for Plainfield and Oswego to enter into a boundary agreement. I am requesting an adoption of a Resolution which states that we agree with Fox Metro, that Plainfield is willing to add the entire 2170 acres to our service area and the Village Administration is instructed to prepare a mutually acceptable intergovernmental agreement for final consideration. This Resolution will be sent to Fox Metro and presented to NIPC at the April 5 hearing. S. Calabrese moved to adopt Resolution No. 1286 directing the preparation of an Intergovernmental Agreement between the Village and the Fox Metro Water Reclamation District and urging NIPC to approve the Village's WQ-057 request. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. A request from Paul J. Seiler, President of the Riviera Estates Homeowners Association has been received for a stop sign on Douglas Drive at the intersection of Riviera Drive. Plainfield Village Board of Trustees April 2, 2001 3 A sign would keep the traffic from having a two block long runway before they had to stop for Route 59 and would greatly increase the safety of the children. They also believe that "children at play" signs could also be installed to remind drivers. S. Calabrese moved to recommend that this matter be referred to Police Department for analysis and recommendation. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. FINANCE DIRECTOR'S REPORT Director Minick told the Board that he has scheduled the required Public Hearing on the budget for April 16. After the Public Hearing, Staff will request consideration of the final budget document for the 2001-2001 Fiscal Year beginning May 1, 2001. The Budget will be available beginning April 4, 2001 for public inspection. Trustee O'Connell asked if monies have been set aside in the budget for traffic studies in the next year. We had talked about something that could be accomplished in five years, whether it is a bypass or extra lanes or even just another Feasibility Study. Director Minick said one has not been identified. We have budgeted money to update the Comprehensive Plan and there is a traffic component of that process. There was a short discussion among the Trustees regarding traffic studies being done during the fiscal year. S. Rathbun moved to direct Staff to set aside $50,000 in this budget for future traffic studies. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. K. O'Connell moved to authorize the Finance Director to execute an agreement for auditing services with Wermer, Rogers, Doran and Ruzon in an amount not to exceed $14,400 for fiscal year 2001. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT No report PUBLIC WORKS DIRECTOR'S REPORT S. Rathbun moved to recommend approval of the Change Order #2 for Pullara Construction and Change Order #2 fur Meadow Equipment Sales & Service for Well #6 House and Pumping Equipment Time Extension Request. Seconded by S. Calabrese. Vote by roll call. O'Connell, ye :; Rathbun, yes; ~molich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. Plainfield Village Board of Trustees April 2, 2001 4 ENGINEER'S REPORT No report COMMUNITY DEVELOPMENT DIRECTOR'S R. Smolich moved to confirm Mayor Rock's appointment of Ken Blaauw as the municipal alternate to the Will County Stormwater Management Committee. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Streams Final Plat reapproval. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett presented his Operations Report for February 2001 to the Board. He also gave a short sununary of the roadside safety check which was done March 17, 2001 St. Patrick's Day at the Ace Hardware Store on Route 126. Officers participating in the detail checked 454 vehicles, resulting in 85 arrests and 30 written warnings. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn to Executive Session to discuss property acquisition not to reconvene. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carded. The meeting was adjourned to Executive Session at 7:36 p.m. 'SUSAN JANIK, VILLAGE CLERK Plainfield Village Board of Trustees April 2, 2001 5 PLAINFIELD VILLAGE BOARD OF TRUSTEES PUBLIC HEARING DATE: April 2, 2001 AT: Village Hall BOARD PRESENT:R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, R. SMOLICH, K. O'CONNELL, S. RATHBUN. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. SOHOL PROPERTY ANNEXATION PUBLIC HEARING S. Calabrese moved to continue discussion on an annexation agreement for the Sohol property until April 16, 2001, close the public hearing, and remm to the regular meeting. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes. 6 yes, 0 no. Motion carried. Public Hearing was adjourned at 7:11 p.m. 'SAN JAN[K, VI~eJ~AGE CLERK Plainfield Village Board of Trustees April 16, 2001 8 PLAINFIELD VILLAGE BOARD OF TRUSTEES PUBLIC HEARING DATE: April 16, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, R. SMOLICH, K. O'CONNELL. BOARD ABSENT: S. RATHBUN OTHERS PRESENT: H. HAMILTON, ENGINEER, S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVLEOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. KENSINGTON CLUB SPECIAL SERVICE AREA Director Testin explained that the Annexation Agreement for Kensington Club requires the establishment of a dormant Special Service Area (SSA). The dormant SSA is designed to protect the Village in case the Homeowner's Association fails to maintain, repair or replace certain entry monuments, landscaped easements and stormwater retention areas within the area. Dan Venard of Pulte Homes was present and stated that Pulte was the sole owner of the property and was in agreement with the dormant Special Service Area. There were no other public comments. S. Calabrese moved to close the Public Hearing and return to the regular meeting. Seconded by J. Cherry. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Closed at: 7:47 p.m. SUSAN JANIK, VILLA~/E CLERK Plainfield Village Board of Trustees April 16, 2001 9 PLAINFIELD VILLAGE BOARD OF TRUSTEES PUBLIC HEARING DATE: April 16, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, R. SMOLICH, and K. O'CONNELL. BOARD ABSENT: S. RATHBUN OTHERS PRESENT: H. HAMILTON, ENGINEER, S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVLEOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. 2001-2002 BUDGET Mayor Rock called the Public Hearing to order at 8:20 p.m. Present roll call stands. Director Minick spoke briefly on the proposed budget for the 2001-2002 fiscal year. Adoption of the budget will culminate approximately 6 months of work. The budget process began in October, when the budget worksheets were distributed to the department heads. After staff meetings, the proposed budget was distributed to the Board in mid- February, and staff discussed the budget with the Board and public in a series of presentations during Board Meetings and Committees of the Whole. The budget is balanced and there are no fee increases proposed in the fiscal year 2001-2002 budget. There were no public comments made. S. Calabrese moved to close the Public Hearing. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. Hearing adjourned at 8:27 p.m. SU~AN JANIK, VILL~E CL~RK