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HomeMy Public PortalAboutP&RAC Minutes 1993 11/22PARKS AND RECREATION ADVISORY COMMITTEE MINUTES NOVEMBER 22, 1993 L ROLL CALL AND CALL TO ORDER Chair Grote called the meeting to order at 7:00pm. Committee members Coyle and Martens answered the roll call. Chair declared a quonnn present. Also attending was Director Baker, Kevin Grove, Bill Keating, Dan and Norma Wiberg. Administrator attended the Winter Carnival permit discussion. IL MINUTES - OCTOBER 29, 1993 After brief discussion and correction of the fact that Jim Ware works for Consolidated Electrical now and has not worked for Day Star Camp for more than a year, Martens moved to accept the October 29, 1993 minutes, seconded by Coyle and the motion carried. III. PARK MAINTENANCE CONTRACT - KEVIN GROVE & BILL KEATING Chair informed Mr. Grove and Mr. Keating that the committee was interested in how the summer went with park maintenance being contracted out. Further, chair asked if there was any thing wrong with the contract, should it be changed? Mr. Grove informed the committee that he had prepared a report(attached) breaking down the summer into hours per job per day and jobs per month. Mr. Grove stressed the fact that maintenance is maintenance not upgrading and the parks are in need of a great deal of upgrading. Mr. Grove feels that the following park upgrades should be included in future contracts, in addition to basic maintenance. * Sprinkler system upgrades. Mr. Grove informed the committee that the labor to run around and water cost a great deal due to the majority of parks having manual sprinkler systems. In addition, due to the type of sprinkler heads in some parks being above ground as many as 15 heads had to be replaced over the course of the summer. Mr. Grove feels that basic timers and vales could be placed in some parks and they would pay for themselves in the first year of use. *Continual planting program. The number of trees in the parks is very minimal and shade is lacking. A few trees should be planted every year. *Shrub and flower beds need to be upgraded. Some beds are extremely hard and compacted and soil aid should be added regularly. Mr. Grove feels the city should make more use of volunteers and clubs in the maintenance of the beds. *Fix the hill at Legacy Park. The steep bank in Legacy Park was done cheaply, mainly to avoid erosion. *Mill Park entry. Mr. Grove feels Mill Park's entrance is dark, dreary, and lacks parking which makes the park invisible to the public. *City hall upgrade. City hall is the center piece of the city and in its current condition does nothing for the appearance and reputation of the city. *Airport is in need of more trees. Mr. Grove, Mr. Keating, and the committee discussed vandalism in the parks, dogs, beach raking, and trash cans. In addition, everyone agreed the restrooms in Art Roberts park need to be elevated to street level and something should be done about the upper area of the park. Finally, Mr. Grove stressed that the next maintenance contract should be very specific, and detailed including park upgrades as well as park maintenance or the parks will deteriorate. Mr. Grove feels that it will probably take several years to perfect the maintenance contract. Chair and the board thank Mr. Grove and Mr. Keating for their time and energy. Mr. Grove informed the committee that he is glad to help in any way he can. NOTE: Kathy Killen arrived during the park maintenance discussion contract and Chair Grote now had to leave the meeting. Vice Chair Coyle will run the remainder of the meeting. IV. WINTER CARNIVAL SPECIAL USE PERMIT - DAN & NORMA WIBERG (attachment) Mr. Wiberg informed the committee that the Winter Carnival in still in the planning stages and many things will not be as they have in the past. *The traditional chamber sculpture which is usually in Art Roberts Park may be placed in another location because they are going to build the worlds largest snow man and it will not fit in the park. *The snow sculpting competition may be held on the rail road right of way rather than in Legacy Park. *The food vendors will be centralized into a food court on the rail road right of way. *A exhibition dog sled race will be held at Riverfront Park. *There will be no slide in Art Roberts Park due to six people being hospitalized last year. *Snowmobile fun run will be held out of Lake Fork. *There will be a moon light x-country ski tour in the Spring Mountain Ranch area. *There may be a x-country ski fun run in the Woodlands area. *The ATV race will be held at the airport. *There may be a merry go round or Ferris wheel brought into McCall. Mr. Wiberg informed the committee that a Winter Carnival schedule will be out next week but will not include locations. Mr. Wiberg asked the committee to recommend a blanket reserve on all the parks with a clause that specific uses be approved later. In addition, committee discussed with the Wibergs other carnival events such as a snow shovel race, musical events, snowball dance in a hanger, and a polar bear swim in Payette Lake. After discussion Killen moved to recommend council allow the chamber to reserve Art Roberts Park, Legacy Park, and Fairway Park from 1-21-94 to 1-30-94 and Riverfront Park from 1- 14-94 to 1-30-94, with the condition that specific uses are reviewed and approved at a later date. Seconded by Martens and the motion carried. V. PAYETTE LAKES SKI MARATHON - GOLF COURSE CLUBHOUSE RENTAL Director Baker informed Mr. Kappas that he needs to contact Charlie Denham and arrange to be placed on the Golf Committee's next agenda. VI. STAFF REPORTS a. Administrator Administrator informed committee of the following: 1. The city will be closing on the Hoyle property in the next week sometime. Administrator informed committee that included in the closing is a clause which states that if the path way is memorialized in the future it must bear Hoyle's name. 2. The city barrowed $3000.00 dollars from the contingence fund and sent it in with the bike path grand application last week. 3. The Kahlman court case date has been postponed again, but with Manchester pulling out of the convention center there is no money to work with anyway. 4. Chief Parker would like to see the Winter Carnival vendors off the streets to clean up the traffic mess downtown. b. Director 1. Ice skating at Fairway Park. Director Baker informed committee that John Larson and Everett Dick once again are pushing to build a ice rink at Fairway Park and have received the councils approval to use the golf course tractor to remove snow. Administrator informed Director and Committee that this still needs to be a volunteer effort. Mr. Wiberg and the committee discussed the massive amount of time it takes to maintain a ice rink and the need for volunteer labor. Martens pointed out it will not be like coaching a youth ball team with a regular evening schedule, when it snows, its got to be plowed immediately. Mr. Wiberg felt that we need to try and see what happens not just sit. Martens asked director how a slab of ice will affect baseball start up in the spring and Director stated he did not know, due to never trying it before. Killen felt that she does not want to see a poor job where the city gets left holding the bag. Coyle agreed and suggested that a group of volunteers needs to come before the board with a plan. Vice chair with consent of committee told Director to contact Mr. Everett Dick and Mr. John Larson and inform them the committee wants to see a volunteer group with a plan come before them before moving forward with a ice skating rink at Fairway Park. 2. 1994 Youth Basketball Program. Director informed committee that he has been approached by Bob Burns and Keith Darling and asked if the current co-ed program could be segregated. Committee discussed how successful the current program is and how much Marten's and Killen's girls enjoyed the co-ed program. In addition, committee discussed lack of available gym times and increased number of games if the program is segregated. After discussion Vice Chair with consent of committee asked Director to contact Mr. Burns and Mr. Darling and inform them that they need to prepare a presentation and attend the next meeting. VII. NEW BUSINESS. a. Funding for Recreational Improvements(attachment). Vice Chair asked committee to think of projects and bring them to the next meeting. b. Petition to Council(attached) Committee reviewed and discussed petition and took no action. c. Parks and Recreation Subcommittees. Vice Chair deferred the topic to the December meeting. d. Scout Troop 246 concessions in Art Roberts Park(attachment). After discussion of past years Killen moved to recommend council approve a special use permit for Scout Troop 246 to place their concession stand on the South, East corner of Art Roberts Park during Winter Carnival as long as they pay for their power use as in past years. Seconded by Martens and the motion carried. e. Snow Sculpting Championships(attachment) Committee discussed last years damage to the asphalt and grass, in addition to the dangerous and slick entry way. After discussion, Vice Chair with consent of committee asked Director to contact Mr. Sager and let him know that due to the discussion with the Wibergs, concerning moving the contest to the rail road right of way, there was no motion to recommend approval of the proposal. VII . OLD BUSINESS a. Master Plan Vice Chair with consent of committee deferred the topic to the December meeting. b. Possible new park board members. Committee discussed the possible members and felt that if Mr. White was going to stay in the promotion business he would be having conflicts of interest several times during the year. After discussion, Killen moved to recommend Mayor Smith appoint Mr. Jim Ware to the park board. Seconded by Martens and the motion carried. Vice Chair informed committee that Chair Grote informed him that Mr. Ware was also her choice. c. Review of park ordinances(attached). After a brief review, committee discussed the fact that the park contractors are not to police the park but should be given a copy of these ordinances so they know what to look for and report to the police. Committee feels the contractor should act a a public information source. Finally, Killen pointed out that she believes 8-14-4 E is unconstitutional as written and need to be reworded. d. Review of Muir Lease.(attached). Committee reviewed the lease and Director informed them Administrator Schmidt is in the process of revising the lease. No action was taken. IX. NON -CITY PARKS AND RECREATION ISSUES. No committee member had anything to report on. X. OTHER BUSINESS. Member Coyle informed committee that the Ponderosa State Park General Development Plan Draft is now complete and handed out a copy to each member. In addition, Member Coyle informed committee that there would be a open house at Ponderosa State Park on December 7, 1993 to gain input on the plan, then the following week a public hearing in Boise, then in January the plan will be presented to the park board and city council, then it goes for final approval in March. Coyle informed committee that he feels there is one thing missing, the peninsula at Lakeview Village will all be history if a long term lease they can live with is not developed. XI. NEXT MEETING Next Parks and Recreation Advisory Committee meeting set for December 13, 1993 at 7:OOpm. XII. ADJOURNMENT Meeting adjourned at 10:OOpm Sincerely, Dennis Coyle. Vice Chair.