HomeMy Public PortalAbout04-16-2001 Village MeetingPlainfield Village Board of Trustees
April 16, 2001
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: April 16, 2001
AT: Village Hall
BOARD PRESENT: R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, R.
SMOLICH, K. O'CONNELL.
BOARD ABSENT: S. RATHBUN
OTHERS PRESENT: H. HAMILTON, ENGINEER, S. JANIK, CLERK; J. HARVEY,
ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC
WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVLEOPMENT DIRECTOR; C.
MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE.
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees
were present. Administrator Burghard led the pledge to the flag.
PRESIDENTIAL COMMENTS
Economic Development Director L. Vaupel presented a Logo Contest Award to Susan
Drafke.
Mayor Rock then proclaimed April 16, 2001 as ARBOR DAY in the Village and urged
all citizens to celebrate Arbor Day and to support efforts to protect our trees and
woodlands. Mayor Rock proclaimed April 29 through May 5, 2001 as Municipal Clerks
Week and further extends appreciation to our Clerk, Susan Janik, and to all clerks for the
vital services they perform and their exemplary dedication to the communities they
represent. Mayor Rock proclaimed April 22, 28, 2001 as VOLUNTEER WEEK in
Illinois.
TRUSTEE'S COMMENTS
No COlIilTlents
PUBLIC COMMENTS On Items not on Agenda
No comments
S. Calabrese moved to approve the Agenda. Seconded by J. Cherry. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
S. Calabrese moved to approve the Consent Agenda to include the following: Board
Meeting Minutes 4/02/01; Bills payable 04/16/01; Revenue Report 3/31/01; Expenditure
Report 3/31/01; Resolution No. 1287 authorizing a change order in the contract with
Landmark Construction Services for improvements to the Law Enforcement Center;
Ordinance No. 2027 rezoning property located at 706 N. Des Plaines and 710 N. Des
Plaines from R-l, Single Family residential to B-5 Overlay, Traditional Business District.
Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
Plainfield Village Board of Trustees
April 16, 2001
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S. Calabrese moved to adjourn to Executive Session for the purpose of discussion on
property acquisition to reconvene. Seconded by J. Cherry. Vote by roll call. Smolich,
yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Motion carried.
S. Calabrese moved to reconvene the meeting. Seconded by R. Smolich. Vote by roll
call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no,
1 absent. Motion carried.
Meeting reconvened at 7:37 p.m.
3) GRANDE PARK ANNEXATION PUBLIC HEARING
S. Calabrese moved to open a Public Heating and continue until May 21,2001
consideration of an annexation agreement for the Grande Park property located South of
th
127 , both east and west of Stewart Road and north and south of 135th Street. Seconded
by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins,
yes; O'Cormell, yes. 5 yes, 0 no, 1 absent. Motion carried.
4) KENSINGTON CLUB SPECIAL SERVICE AREA PUBLIC HEARING
S. Calabrese moved to open a Public Hearing on Kensington Club Special Service Area.
Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 5 yes, 0 no, I absent. Motion carried.
Reconvened at7:48 p.m.
S. Calabrese moved to direct the Village Attomey to review the ordinance authorizing a
special service area for Kensington Club. Seconded by R. Smolich. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carded.
5) CHAPLIN FARM ANNEXATION
Director Testin stated that the applicants are looking to develop 120 acres of agricultural
land for a 211 unit single-family residential subdivision. The subject site is located south
of 13 5th Street and west of Harvest Glen subdivision. The West Norman Drain impacts
the southern portion of the site with significant amounts of floodplain. The applicant
intends on annexing the subject property to the Village.
After discussion with the Board at the last Board Meeting the applicant increased the
minimum lot width to eighty (80) feet; configured Meadow Lane to be a meandering
roadway by curving to the western edge of the development and increased the building
setback on Meadow from thirty-five to forth feet, consistent with other subdivisions
along Meadow.
Both Mayor Rock and Trustee O'Connell had concerns and felt that almost 75 percent of
the lots are only 80 feet, and thought we directed them to make most of the lots more than
80 feet.
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April 16, 2001
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Attorney J. Phillipchuck was present and answered questions from the Board with regard
to lot size.
R. Smolich moved to direct the Village Attorney to draft an ordinance authorizing
execution of an Annexation Agreement for the Chaplin Farm located south of 13 5th Street
and west of Harvest Glen. Seconded by R. Smolich. Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, no. 4 yes, 1 no, 1 absent. Motion carded.
R. Smolich moved to approve the preliminary plat for Chaplin Farm. Seconded by J.
Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes;
O'Connell, no. 4 yes, 1 no, 1 absent. Motion carried.
6) SOHOL PROPERTY ANNEXATION PUBLIC HEARING
S. Calabrese moved to reopen the Public Hearing and continue until May 21, 2001
consideration of an annexation agreement for the Sohol property located south of 127th,
east of Heggs and North of Nature's Crossing. Seconded by J. Cherry. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
7) ARBOR OF PLAINFIELD UNIT 3
Director Testin stated that the applicant is seeking final plat approval of Unit 3 of the
Arbor of Plainfield. The Village Board approved the preliminary plat for units 1,2 and 3
of Arbor of Plainfield in June 1990. The last phase of this subdivision, Unit 3, will
consist of 97 single-family homesites on approximately 38 acres. Each lot in Unit 3 is a
minimum of 12,000 sq. ft. and the proposed density of this final plat is 2.55 du/ac.
At the last meeting the Village Engineer was directed to investigate the possibility of
extending the proposed Dayfield Court to Lily Cache Road. Both the engineer and
Traffic Committee recommended that Dayfield Court not be extended to the east of this
proposed subdivision. The applicant has agreed to change the name of Dunham Court to
Dayfield Court and to stub this street west thereby providing access to any potential
development to the west of this proposed subdivision. The applicant has changed the
name of Arbor Court to Arbor Drive. The applicant will comply with the
recommendation of the Village Engineer with respect to storm water management.
S. Calabraese moved to approve the Final Plat for Unit 3 of Arbor of Plainfield providing
97 single-family lots located south of Feeney Drive between Route 59 and Howard Street
with the 5 stipulations listed in the staff report. Seconded by J. Cherry. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
8) HERITAGE OAKS UNIT 1
Director Testin stated that the applicant is seeking final plat approval for Unit 1 of
Heritage Oaks subdivision. Unit 1 includes all of the single-family lots for this
subdivision (98 total). The applicant was required to install a fence along the south
property line to protect a horse farm. The fence is indicated on the landscape plan. The
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April 16, 2001
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applicant is required to install a bike path around the large lake. No access easement is
required along the north side of lot 1 adjacent to Millennium Parkway to prevent
driveway access onto that street.
Attorney Phillipchuck was present and stated that due to the fact that no agreement has
been finalized between the Plainfield Township Park District and the applicant, the
applicant has requested 140 days for the recording of the plat. The Board discussed this
request and felt that 90 days for the recording of the plat was sufficient.
S. Calabraese moved to approve the Final Plat for Heritage Oaks providing 98 single-
family lots located at the southwest of 119t~ and 248th subject to the 5 stipulations in the
staff report and added one additional stipulation - #6.90 extension to record the plat.
Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes.56 yes, 0 no, 1 absent. Motion carried.
9) 503 DIVISION
Director Testin stated that the applicant is proposing to rezone 503 Division Street from
R- 1 Overlay to BTD and site plan review to construct a two-story office building. The
applicant intends to demolish the existing home and construct an office building modeled
after a turn of the century home with total square footage at about 3,255 sq. ft. The
applicant intends to construct an office building resembling a two-story home consisting
of a brick veneer. Drainage for the parking area is designed to be a percolation system
whereby all water will drain to the center of the parking lot. Access to the site will be
from the alley located to the rear of the site.
Clayton Olsen, developer was present and answered some questions from the Board.
Particularly, Mayor Rock told Mr. Olsen that the building needed to be handicap
accessible.
S. Calabrese moved to direct the Village Attorney to draft the necessary ordinances
rezoning 503 Division Street from R-1 Overlay District to Business Transition District.
Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes;
Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded.
S. Calabrese moved to approve the site plan for 503 Division Street subject to the 5
stipulations listed in the staff report. Seconded by R. Smolich. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carried.
ADMINISTRATOR'S REPORT
R. Smolich moved to adopt Resolution No. 1288 petitioning the State of Illinois asking
for their assistance in acquiring property along the south side of 127th Street for roadway,
public utility and drainage purposes. Seconded by J. Cherry. Vote by roll call. Smolich,
yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Motion carried.
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April 16, 2001
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FINANCE DIRECTOR'S REPORT
J. Cherry moved to adjourn to a Public Hearing on the 2001-2002 Budget. Seconded by
S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
Reconvened at 8:28 p.m.
J. Cherry moved to adopt Ordinance No. 2028 adopting the budget for the Village of
Plainfield for the fiscal year beginning May 1,2001. Seconded by S. Calabrese. Vote by
roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes,
0 no, 1 absent. Motion carried.
ECONOMIC DEVELOPMENT DIRECTOR'S REPORT
Director Vaupel gave two recommendations regarding the proposals from several firms
for surveying and soil testing services for construction of the new Civic Center and
Community Park
S. Calabrese moved to authorize staff to enter into a contract for soil testing services with
Patrick Engineering for an amount not to exceed $6,000 and authorize staff to enter into a
contract for topographical surveying services with Survey Systems of America for an
amount not to exceed $5,300. Seconded by K. O'Connell. Vote by roll call. Smolich,
yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent.
Motion carded.
PUBLIC WORKS DIRECTOR'S REPORT
S. Calabrese moved to authorize Construction by Camco to complete the Public Works
parking lot Storm Sewer at a total bid cost of $26,320. Seconded by J. Cherry. Vote by
roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0
no, 1 absent. Motion carded.
Director Persons reported on Public Works Employees who have completed the Illinois
Department of Transportation classes: Terry Freeman - Tree Damage; T. J. Countryman-
Survey 1 and Pavement Maintenance; James Hedman- Trenching & Shoring and
Pavement Maintenance; Pat Miller, Trenching & Shoring and Pavement Maintenance;
and Scott Andrews, Trenching & Shoring and Tree Damage.
ENGINEER'S REPORT
M. Collins moved to approve Pay Request No. 2 for P. T. Ferro Construction Company
in the amount of $70,668.27 for the Des Plaines Street Reconstruction. Seconded by J.
Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded.
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
Director Testin told the Board that Krughoff Home Builders have requested a 12-month
extension for a temporary project sign for Fairfield Commons. The sign is located at the
northwest comer of Renwick Road and Fairfield Drive.
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April 16, 2001
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R. Smolich moved to deny the Sign Extension Request for Krughoff Home Builders
located at the northwest comer of Renwick Road and Fairfield Drive. Seconded by J.
Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes;
O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
Director Testin told the Board that Vaughan Dance Academy is seeking to relocate their
business from 523 W. Lockport Street to 617 W. Lockport Street. The property
commonly known as 617 W. Lockport Street is currently zoned B-5-Traditional Business
District. The B-5-Traditional Business District does not specifically incorporate dance
academies or studios as a permitted use. The staff feels that the proposed use of a dance
academy for this site is consistent with the general character of the surrounding uses in
this B-5 district.
The Trustees had a short discussion about permitted uses that are allowed in the B-5
district.
S. Calabrese moved to approve the proposed use for 617 W. Lockport Street as a dance
academy. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes;
Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried.
POLICE CHIEF'S REPORT
R. Smolich moved to adopt Ordinance No. 2029, which prohibits skateboards and any
roller-wheel devices in the downtown area. Seconded by J. Cherry. Vote by roll call.
Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1
absent. Motion carded.
ATTORNEY'S REPORT
Attorney Harvey informed the Board abut a legislative bill #3098 requiring that the
proceedings of a closed meeting or executive session be recorded by an audio or video
method or by a court report. He will keep the Board informed.
S. Calabrese moved to adjourn the meting. Seconded by R. Smolich. Voice vote. 5 yes, 0
no. Motion carried.
Meeting adjourned at 8:55 p.m.
SUSAN JANIK, VlLLA0~E CLERK