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HomeMy Public PortalAbout04-16-2001 Village MeetingPlainfield Village Board of Trustees April 16, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: April 16, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, S. CALABRESE, J. CHERRY, M. COLLINS, R. SMOLICH, K. O'CONNELL. BOARD ABSENT: S. RATHBUN OTHERS PRESENT: H. HAMILTON, ENGINEER, S. JANIK, CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVLEOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, all Trustees were present. Administrator Burghard led the pledge to the flag. PRESIDENTIAL COMMENTS Economic Development Director L. Vaupel presented a Logo Contest Award to Susan Drafke. Mayor Rock then proclaimed April 16, 2001 as ARBOR DAY in the Village and urged all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands. Mayor Rock proclaimed April 29 through May 5, 2001 as Municipal Clerks Week and further extends appreciation to our Clerk, Susan Janik, and to all clerks for the vital services they perform and their exemplary dedication to the communities they represent. Mayor Rock proclaimed April 22, 28, 2001 as VOLUNTEER WEEK in Illinois. TRUSTEE'S COMMENTS No COlIilTlents PUBLIC COMMENTS On Items not on Agenda No comments S. Calabrese moved to approve the Agenda. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to approve the Consent Agenda to include the following: Board Meeting Minutes 4/02/01; Bills payable 04/16/01; Revenue Report 3/31/01; Expenditure Report 3/31/01; Resolution No. 1287 authorizing a change order in the contract with Landmark Construction Services for improvements to the Law Enforcement Center; Ordinance No. 2027 rezoning property located at 706 N. Des Plaines and 710 N. Des Plaines from R-l, Single Family residential to B-5 Overlay, Traditional Business District. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees April 16, 2001 2 S. Calabrese moved to adjourn to Executive Session for the purpose of discussion on property acquisition to reconvene. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. S. Calabrese moved to reconvene the meeting. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Meeting reconvened at 7:37 p.m. 3) GRANDE PARK ANNEXATION PUBLIC HEARING S. Calabrese moved to open a Public Heating and continue until May 21,2001 consideration of an annexation agreement for the Grande Park property located South of th 127 , both east and west of Stewart Road and north and south of 135th Street. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Cormell, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) KENSINGTON CLUB SPECIAL SERVICE AREA PUBLIC HEARING S. Calabrese moved to open a Public Hearing on Kensington Club Special Service Area. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, I absent. Motion carried. Reconvened at7:48 p.m. S. Calabrese moved to direct the Village Attomey to review the ordinance authorizing a special service area for Kensington Club. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. 5) CHAPLIN FARM ANNEXATION Director Testin stated that the applicants are looking to develop 120 acres of agricultural land for a 211 unit single-family residential subdivision. The subject site is located south of 13 5th Street and west of Harvest Glen subdivision. The West Norman Drain impacts the southern portion of the site with significant amounts of floodplain. The applicant intends on annexing the subject property to the Village. After discussion with the Board at the last Board Meeting the applicant increased the minimum lot width to eighty (80) feet; configured Meadow Lane to be a meandering roadway by curving to the western edge of the development and increased the building setback on Meadow from thirty-five to forth feet, consistent with other subdivisions along Meadow. Both Mayor Rock and Trustee O'Connell had concerns and felt that almost 75 percent of the lots are only 80 feet, and thought we directed them to make most of the lots more than 80 feet. Plainfield Village Board of Trustees April 16, 2001 3 Attorney J. Phillipchuck was present and answered questions from the Board with regard to lot size. R. Smolich moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement for the Chaplin Farm located south of 13 5th Street and west of Harvest Glen. Seconded by R. Smolich. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, no. 4 yes, 1 no, 1 absent. Motion carded. R. Smolich moved to approve the preliminary plat for Chaplin Farm. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, no. 4 yes, 1 no, 1 absent. Motion carried. 6) SOHOL PROPERTY ANNEXATION PUBLIC HEARING S. Calabrese moved to reopen the Public Hearing and continue until May 21, 2001 consideration of an annexation agreement for the Sohol property located south of 127th, east of Heggs and North of Nature's Crossing. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. 7) ARBOR OF PLAINFIELD UNIT 3 Director Testin stated that the applicant is seeking final plat approval of Unit 3 of the Arbor of Plainfield. The Village Board approved the preliminary plat for units 1,2 and 3 of Arbor of Plainfield in June 1990. The last phase of this subdivision, Unit 3, will consist of 97 single-family homesites on approximately 38 acres. Each lot in Unit 3 is a minimum of 12,000 sq. ft. and the proposed density of this final plat is 2.55 du/ac. At the last meeting the Village Engineer was directed to investigate the possibility of extending the proposed Dayfield Court to Lily Cache Road. Both the engineer and Traffic Committee recommended that Dayfield Court not be extended to the east of this proposed subdivision. The applicant has agreed to change the name of Dunham Court to Dayfield Court and to stub this street west thereby providing access to any potential development to the west of this proposed subdivision. The applicant has changed the name of Arbor Court to Arbor Drive. The applicant will comply with the recommendation of the Village Engineer with respect to storm water management. S. Calabraese moved to approve the Final Plat for Unit 3 of Arbor of Plainfield providing 97 single-family lots located south of Feeney Drive between Route 59 and Howard Street with the 5 stipulations listed in the staff report. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. 8) HERITAGE OAKS UNIT 1 Director Testin stated that the applicant is seeking final plat approval for Unit 1 of Heritage Oaks subdivision. Unit 1 includes all of the single-family lots for this subdivision (98 total). The applicant was required to install a fence along the south property line to protect a horse farm. The fence is indicated on the landscape plan. The Plainfield Village Board of Trustees April 16, 2001 4 applicant is required to install a bike path around the large lake. No access easement is required along the north side of lot 1 adjacent to Millennium Parkway to prevent driveway access onto that street. Attorney Phillipchuck was present and stated that due to the fact that no agreement has been finalized between the Plainfield Township Park District and the applicant, the applicant has requested 140 days for the recording of the plat. The Board discussed this request and felt that 90 days for the recording of the plat was sufficient. S. Calabraese moved to approve the Final Plat for Heritage Oaks providing 98 single- family lots located at the southwest of 119t~ and 248th subject to the 5 stipulations in the staff report and added one additional stipulation - #6.90 extension to record the plat. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes.56 yes, 0 no, 1 absent. Motion carried. 9) 503 DIVISION Director Testin stated that the applicant is proposing to rezone 503 Division Street from R- 1 Overlay to BTD and site plan review to construct a two-story office building. The applicant intends to demolish the existing home and construct an office building modeled after a turn of the century home with total square footage at about 3,255 sq. ft. The applicant intends to construct an office building resembling a two-story home consisting of a brick veneer. Drainage for the parking area is designed to be a percolation system whereby all water will drain to the center of the parking lot. Access to the site will be from the alley located to the rear of the site. Clayton Olsen, developer was present and answered some questions from the Board. Particularly, Mayor Rock told Mr. Olsen that the building needed to be handicap accessible. S. Calabrese moved to direct the Village Attorney to draft the necessary ordinances rezoning 503 Division Street from R-1 Overlay District to Business Transition District. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. S. Calabrese moved to approve the site plan for 503 Division Street subject to the 5 stipulations listed in the staff report. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT R. Smolich moved to adopt Resolution No. 1288 petitioning the State of Illinois asking for their assistance in acquiring property along the south side of 127th Street for roadway, public utility and drainage purposes. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Plainfield Village Board of Trustees April 16, 2001 5 FINANCE DIRECTOR'S REPORT J. Cherry moved to adjourn to a Public Hearing on the 2001-2002 Budget. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Reconvened at 8:28 p.m. J. Cherry moved to adopt Ordinance No. 2028 adopting the budget for the Village of Plainfield for the fiscal year beginning May 1,2001. Seconded by S. Calabrese. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. ECONOMIC DEVELOPMENT DIRECTOR'S REPORT Director Vaupel gave two recommendations regarding the proposals from several firms for surveying and soil testing services for construction of the new Civic Center and Community Park S. Calabrese moved to authorize staff to enter into a contract for soil testing services with Patrick Engineering for an amount not to exceed $6,000 and authorize staff to enter into a contract for topographical surveying services with Survey Systems of America for an amount not to exceed $5,300. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. PUBLIC WORKS DIRECTOR'S REPORT S. Calabrese moved to authorize Construction by Camco to complete the Public Works parking lot Storm Sewer at a total bid cost of $26,320. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. Director Persons reported on Public Works Employees who have completed the Illinois Department of Transportation classes: Terry Freeman - Tree Damage; T. J. Countryman- Survey 1 and Pavement Maintenance; James Hedman- Trenching & Shoring and Pavement Maintenance; Pat Miller, Trenching & Shoring and Pavement Maintenance; and Scott Andrews, Trenching & Shoring and Tree Damage. ENGINEER'S REPORT M. Collins moved to approve Pay Request No. 2 for P. T. Ferro Construction Company in the amount of $70,668.27 for the Des Plaines Street Reconstruction. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Testin told the Board that Krughoff Home Builders have requested a 12-month extension for a temporary project sign for Fairfield Commons. The sign is located at the northwest comer of Renwick Road and Fairfield Drive. Plainfield Village Board of Trustees April 16, 2001 6 R. Smolich moved to deny the Sign Extension Request for Krughoff Home Builders located at the northwest comer of Renwick Road and Fairfield Drive. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. Director Testin told the Board that Vaughan Dance Academy is seeking to relocate their business from 523 W. Lockport Street to 617 W. Lockport Street. The property commonly known as 617 W. Lockport Street is currently zoned B-5-Traditional Business District. The B-5-Traditional Business District does not specifically incorporate dance academies or studios as a permitted use. The staff feels that the proposed use of a dance academy for this site is consistent with the general character of the surrounding uses in this B-5 district. The Trustees had a short discussion about permitted uses that are allowed in the B-5 district. S. Calabrese moved to approve the proposed use for 617 W. Lockport Street as a dance academy. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT R. Smolich moved to adopt Ordinance No. 2029, which prohibits skateboards and any roller-wheel devices in the downtown area. Seconded by J. Cherry. Vote by roll call. Smolich, yes; Calabrese, yes; Cherry, yes; Collins, yes; O'Connell, yes. 5 yes, 0 no, 1 absent. Motion carded. ATTORNEY'S REPORT Attorney Harvey informed the Board abut a legislative bill #3098 requiring that the proceedings of a closed meeting or executive session be recorded by an audio or video method or by a court report. He will keep the Board informed. S. Calabrese moved to adjourn the meting. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. Meeting adjourned at 8:55 p.m. SUSAN JANIK, VlLLA0~E CLERK