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HomeMy Public PortalAbout05-07-2001 Village MeetingPlainfield Village Board of Trustees May 7, 2001 I PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: May 7, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, J. CHERRY, M. COLLINS, R. SMOLICH, K. O'CONNELL, S. RATHBUN. BOARD ABSENT: S. CALABRESE OTHERS PRESENT: H. HAMILTON, ENGINEER, S. JANIK, CLERK, J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Calabrese was absent, and all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS I, Richard Rock, Village President hereby proclaims this 24th, 25th and 26th days of May, 2001 as POPPY DAYS and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the memorial Poppy on these days. I, Richard Rock, Village President do hereby proclaim the month of May as NATIONAL TOURISM MONTH in the Heritage Corridor, and call upon the people of Plainfield to observe this month with appropriate ceremonies and activities. I, Richard Rock, Village President do proclaim May 13-19, 2001 as National Historic Preservation Week, and call upon the people of Plainfield to join their fellow citizens across the United States in recognizing and participating in this special observance. Mayor Rock presented plaques to outgoing Trustees Raymond Smolich and Steve Rathbun recognizing their accomplishments and told them much he will miss them and appreciated the work they have done. TRUSTEE'S COMMENTS Fellow Trustees Kathy O'Connell and Mike Collins also thanked the two gentlemen for all the help they provided. Administrator Burghard also joined in acknowledging that the past board was very energetic in their pursuit of goals. On behalf of the Staff, he thanked the Board for being so cooperative towards the objective of good, clean government. S. Rathbun moved to adjourn sine di. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Cherry, yes; Collins, yes; O'Connell, yes; Rathbun, yes. 5 yes, 0 no, 1 absent. Motion carded. Plainfield Village Board of Trustees May 7, 2001 2 Village Clerk Susan Janik sworn in the newly elected officials: Richard A. Rock, Village President; Kathy O'Connell, Village Trustee; Ron Swalwell, Village Trustee and Stephen Thomson, Village Trustee. Chere Bates, Deacon of St. Edwards Episcopal Church in Joliet gave a short invocation. Mayor Rock called recess for 15 minutes to enjoy the refreshments served. After the recess the new Village Board took their seats. Roll call was taken. Trustee Calabrese, absent; Cherry, here; Collins, here; O'Connell, here; Swalwell, here; Thomson, here. J. Cherry moved to adjourn to Executive Session to reconvene for the purpose of discussing personnel. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. Motion carried. J. Cherry moved to reconvene the Meeting. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carded and Meeting convened at 7:46 p.m. MAYORAL APPOINTMENTS: M. Collins moved to enter into a contract with our Administrator, Mr. Burghard for his employment. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Burghard thanked the Mayor and the Board. I appreciate the vote of confidence. The Mayor appoints: Plan Commission: James Sobkoviak and Marilyn Gehrke; Police Pension: Joseph J. Ginejko and Jeff Dement; Fire & Police Commission: Michael Knott and Mike Cross; Concept Committee: Stephen Calabrese, John Cherry and Kathy O'Connell; James Harvey, Village Attorney; Donald Bennett, Chief of Police; Terrance Burghard, Village Administrator; Karen Ivlow, Treasurer; Donald Schmitz, Electrical Inspector; Randy Kmac, Part-time electrical inspector; Susan Janik, Village Clerk; Robert Bundy, Plumbing Inspector; James Sobkoviak, Chairman of the Planning Commission; Will County Governmental League Alternate Delegate, Stephen Calabrese. M. Collins moved to confirm the Mayor's appointment. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carried. J. Cherry moved to approve the Agenda. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carried. Plainfield Village Board of Trustees May 7, 2001 3 · M. Collins moved to approve the Consent Agenda to include the following: Village b0 Board Minutes, April 16, 2001; Bills Payable, 05/07/01', Ordinance No. 20"29~'allowing interior side yard setback variance for property located at the Northwest Corner of 1347 N. Division Street; Ordinance No. 2030 rezoning the property located at 503 Division Street from R-1 Overlay, single Family Residential to BTD, Business Transition District; Ordinance No. 2031 establishing a Special Service Area Number 2 (Kensington Club). Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carried. VARIOUS RIGHT OF WAY AND EASEMENT PUBLIC HEARING: M. Collins moved to open a Public Hearing of various Right of Way and Easements. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carded. M. Collins moved to adopt Resolution No. 1289 the Village's intention to request approval of legislation by the General Assembly to acquire properties. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carried. FARMSTONE RIDGE UNIT 1 Director Testin stated that the applicant was seeking a final plat approval of Unit 1 of the Weinhold Subdivision, also known as Farmstone Ridge. The Village Board approved the preliminary plat for Unit 1 and 2 in July 1994 for a total of 167 single family detached homes. The applicant is seeking a final plat for Unit 1 that contains 100 single-family homes on approximately 46 acres. The minimum lot size in this unit is 12,675 sq. ft. and the average lot size of ! 5,245 sq. ft. and a gross density of 2.16 units per acre based on staff's calculations. The Staff has recommended that name uniformity should be brought to Barrow Street and Shoveler Street. Staff would recommend that the release of any approved final plat be withheld until the applicant agrees to the Village of Bolingbrook's improvement requirements as to 127th Street. The Village of Bolingbrook has requested that the stub Street Janice Lane be reduced from the proposed 31 feet to 28 feet. In accordance with the request of the Village of Bolinbrook a 5' sidewalk will be incorporated along the south side of 127th Street in lieu of a I0' bike path. The Landscape plan meets all the Village's ordinance requirements. Issues that need to be addressed is the possible need of a special dormant area for those areas of detention and open space that are not donated to the Park District and the second issue relates to the ongoing negotiations with the applicant with respect to the improvements to 127t~ Street. Trustee Swalwell had concerns as to who is ultimately responsible for the maintenance of the open space areas. Director Testin addressed this issue and told him that was the original idea behind the designing of Dormant Special Service Areas that's identified as the Homeowners Association responsibility. If for some reason they cannot fulfil those responsibilities it gives the Village the potential to go in and put a Special Service over this area and be able to fund those improvements. Plainfield Village Board of Trustees May 7, 2001 4 Administrator Burghard stated that if the Homeowners do not fulfil their responsibilities, we've got legislation then on the books and we go out and levy a tax on that neighborhood to pay for our costs of mowing and maintenance. Edward Welsh, Attorney for developer was present and acknowledged that the applicant agrees to a Dormant Special Service Area agreement for detention areas and landscape buffers and also the applicant will comply with the April 20th Bolingbrook letter. K. O' Connell moved to approve the Final Plat for Unit 1 of Weinhold, n/k/s Farmstone Ridge with the 8 stipulations listed in the April 27, 2001 Staff Report. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carded. 901 VINTAGE KNOLL DRIVE Director Testin stated that the applicant is requesting a variance from the minimum rear yard setback of thirty (30 feet to twenty (20) feet to permit the enclosure of an existing 8' x 13' deck, creating a sun porch/three season room. The subject site, lot 4 unit 10 of Vintage Knolls subdivision, was built under the old Village Ordinance, which required rear yard setbacks of twenty (20) feet. Enclosing the deck with a roof requires compliance with all current yard and setback requirements of the zoning district. S. Thomson moved to direct the Village Attorney to draft the necessary ordinances approving a variance from the rear yard setback of thirty (30) feet to twenty (20) feet to allow the enclosure of an existing deck at 901 Vintage Knolls Drive. Seconded by K. O'Connell. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard requested that the Resolution authorizing the Village to draw on Subdivision Improvements Performance Bond of Michael Guinta be deferred at this time. Some payments have been made and negotiations are continuing at this time. Trustee Collins suggested that if this comes up again, we should have a closure to it. FINANCE DIRECTOR'S REPORT J. Cherry moved to authorize the Finance Director to execute an agreement with Netlojix, Inc. for the purchase of 120 hours of onsite computer maintenance not to exceed $12,000. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O' Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carded. ECONOMIC DEVELOPMENT REPORT Steve Konters, representative from Hitchcock Design Group was present and provided the new Trustees a brief overview of the project. Plainfield Village Board of Trustees May 7, 2001 5 M. Collins moved to seek a motion to allow the Mayor to sign the contract with Hitchcock Design Group for the preparation of Construction Documents for the Community Park. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carded. ENGINEER'S REPORT K. O'Connell moved to reject all bids on the Van Dyke Interceptor Sewer and to receive new bids on May 15,2001. Seconded by S. Thomson. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carded. M. Collins moved to approve a Pay Request in the amount of $50,558.05 to United Electric Englewood Electric Supply for materials for the Des Plaines Street project. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carried. Trustee Collins gave a few short comments about Des Plaines Street. It's been over a year when we started this project and he is very dissatisfied with the work. Director Vaupel updated the Board on the 706 Division Parking Lot went to bid with a bid opening on May 15, 2001. We should be presenting the results at the May 21st Board Meeting. COMMUNITY DEVELOPMENT REPORT No report PUBLIC WORKS REPORT No report POLICE CHIEF'S REPORT M. Collins moved to adopt Ordinance No. 2032 authorizing the sale of Personal Property. Seconded by J. Cherry. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes, Rock yes. 6 yes, 0 no, I absent. Motion carried. Chief Bennett presented the Operations Report for March 2001. The report was received and filed. ATTORNEY'S REPORT Attorney Harvey gave a short summary of HB3098 in which local agencies will be required to produce verbatim records of Executive Sessions. M. Collins moved to adjourn. Seconded by J. Cherry. Those in favor say Aye. Those opposed say No. The Ayes have it, motion carded. Meeting adjourned at 9:20 p.m. Plainfield Village Board of Trustees May 7, 2001 6 BOARD PRESENT: R. ROCK, J. CHERRY, M. COLLINS, K. O'CONNELL, R. SWALWELL AND S. THOMSON. BOARD ABSENT: S. CALABRESE OTHERS PRESENT: H. HAMILTON, ENGINEER, S. JANIK, CLERK, J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE. PUBLIC HEARING ON VARIOUS RIGHT OF WAY AND EASEMENTS: Administrator Burghard stated that the purpose of this Public Heating is to discuss and see if there are any comments made by the public. The Board is petitioning the State of Illinois and asking for their assistance in using "quick take" powers under Section 7-103 of the Code of Civil Procedures in acquiring property on the south side of 127th Street, a parcel adjacent to New Van Dyke Rd., and a parcel adjoining Rt. 126 for roadway, public utility and drainage purposes. There were no further public comments made. J. Cherry moved to close the Public Hearing and return to the regular meeting. Seconded by M. Collins. Vote by roll call. Cherry, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 5 yes, 0 no. Motion carried. SLfSAN JANIK, VILLP~dE'CLERK