HomeMy Public PortalAbout05-21-2001 Village MeetingPlainfield Village Board of Trustees
May 21,2001
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: May 21, 2001
AT: Village Hall
BOARD PRESENT: R. ROCK, S. CALABRESE, M. COLLINS, K. O'CONNELL,, R.
SWALWELL, S. THOMSON, J. CHERRY.
OTHERS PRESENT: H. HAMILTON, ENGINEER; B. KUJATH, DEPUTY CLERK; J.
HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS,
PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE;
A. DE BONI, ADMINISTRATIVE ANALYST.
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, and all
Trustees were present. Administrator Burghard led the pledge to the flag.
PRESIDENTIAL COMMENTS
Chief Don Bennett congratulated Officer John Prieboy as "2000 Police Officer of the
Year" and presented him with a plaque. His family was present when he accepted this
award. Mayor and Board also congratulated him.
TRUSTEE'S COMMENTS
S. Calabrese congratulated MainStreet Plainfield on Strawberry Fest, our Public Works,
and our Police Department, and wish them continued success.
J. Cherry requested that IDOT give the Village a progress report on when they will work
on Rt. 126 and Rt. 59 on the comer. Administrator Burghard stated he would write a
letter to IDOT for information. D. Bennett stated that the traffic went fairly well this
weekend during the Strawberry Fest.
PUBLIC COMMENTS On Items not on the Agenda
There were no public comments made.
Deputy Clerk Kujath requested that Item (i) and (j) on the Consent Agenda be removed.
Calabrese moved to approve the Amended Agenda. Seconded by M. Collins. Vote by
roll calk. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes;
Cherry, yes. 6 yes, 0 no. Motion carried.
S. Calabrese moved to approve the Consent Agenda (a) through (h) to include the
following: Village Board Minutes, 5/07/01; Bills Payable 05/21/01; Contract Invoices
Paid; Revenue Report April 2001; Expenditure Report April 2001; List of Cash and
Investments April 2001; Spangler's Farm, Unit 2 Letter of Credit reduction; Ordinance
No. 2034 allowing a rear yard setback variance for the property located at 901 Vintage
Knoll Drive. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes;
O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded.
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May 21,2001
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GRANDE PARK ANNEXATION AGREEMENT
S. Calabrese moved to open a Public Hearing regarding a proposed Annexation
Agreement for an 884-acre parcel located on the south side of 127th Street and east and
west of Steward Road. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes;
Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no.
Motion carried.
ZONING ORDINANCE TEXT AMENDMENT
Director Testin stated that our current ordinance identified group homes as a facility for
disabled persons, shelters for family crisis including battered spouses, abused children
and unwed pregnant teens. They do not include an alternative for criminal offense, nor
for treatment of alcohol or substance abuse of any kind. Staff has looked at group homes
of up to six (6) residents be allowed as a special use in R1, R2, R3 and R4.
Trustee Swalwell had concerns that the group homes may all end up in our older
historical district. I would like to look at restrictions so you don't end up with everything
all in one part of town.
Director Testin stated that typically non-profit organizations own these homes.
S. Calabrese moved to direct the Village Attorney to draft a text amendment which
allows group homes of up to six (6) residents as a permitted use in the R1, R2, R3 and R4
districts subjected to receiving a administrative occupancy permit and in addition add the
appropriate distance requirements. Seconded by Kathy O'Connell. Vote by roll call.
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes.
6 yes, 0 no. Motion carded.
S. Calabrese moved to direct the Village Attorney to draft a text amendment, which will
incorporate the necessary provisions for an administrative occupancy permit. Seconded
by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell,
yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried.
SHENANDOAH (SOHOL) ANNEXATION AGREEMENT
S. Calabrese moved to open the Public Hearing regarding a proposed Annexation
Agreement for a 182-acre parcel located at the southeast comer of 127th Street and Heggs
Road. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes;
O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded.
Mayor Rock called a five-minute recess.
PLAINFIELD COMMONS
Planner Carroll stated that the applicant is requesting a special use permit for a Planned
Unit Development to develop an eight-(8) acre parcel with various commercial and retail
uses. The site is the remainder of the BP Amoco subdivision and is located at the
southwest comer of 135th Street and Division and is currently zoned B-3. A planned unit
development is proposed to coordinate site improvements throughout the development,
streamline the administrative process, and allow coordination of signage, landscape
plans, and site design beyond that provided by straight zoning. The subject site is bound
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May 21, 2001
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by commercial B-3 (Jewel) to the north, commercial B-3 to the east (Meijer's) and R-1 to
the west and south. The Preliminary plat provides for five lots including a car wash/lube
facility, auto retail store, grocery store, general retail mall, and lot 5 has no identified
users.
Teresa McKinney, adjoining landowner to the Plainfield Commons commercial
development. She asked the Board to buffer this development from the residences as
much as possible by placing a low berm on the landscaped property nearest the retention
ponds and the south portion of the property. She would also like to see requirements to
pitch the roof of each building, similar to what is being done on the development at Rt.
59 and 111th Street. (A letter from Ms. McKinney has been entered into the minutes and
made a part hereof).
Applicant Ron March & Associates was present and spoke regarding architectural
consistency and proposed landscaping, signage and access.
A resident from the subdivision behind Plainfield Commons spoke about the
improvements to the intersection on Rt. 59 and 119th Street.
S. Calabrese moved to approve the preliminary plat for the subject property subject to the
2 stipulations listed in the staff report. Seconded by M. Collins. Vote by roll call.
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes.
6 yes, 0 no. Motion carried.
S. Calabrese moved to direct the Village Attomey to draft the necessary ordinances
approving a special use permit for a Planned Unit Development for Plainfield Commons
subject to the 4 stipulations listed in the Staff Report. Seconded by M. Collins. Vote by
roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes;
Cherry, yes. 6 yes, 0 no. Motion carried.
EAGLE CHASE AMENDED ANNEXATION AGREEMENT
S. Calabrese moved to open a Public Hearing regarding a proposed Annexation
Agreement Amendment for Eagle Chase Subdivision located on the south side of 13 5th
Street, west of Rt. 59 and east of Van Dyke Road. Seconded by J. Cherry. Vote by roll
call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry,
yes. 6 yes, 0 no. Motion carded.
S. Calabrese moved to direct the Village Attorney to draft the necessary ordinances
amending the annexation agreement for Eagle Chase subdivision as proposed and
including additional language as suggested above for accepting funds in lieu of
improvements to Van Dyke Road. Seconded by J. Cherry. Vote by roll call. Calabrese,
yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no.
Motion carried.
PLAINFIELD MEDICAL CENTER II
Planner Carroll stated that the applicant is requesting site plan review for lot 9 in
Renwick Place to construct a medical center. Renwick Place was approved as Planned
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May 21,2001
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Unit Development in 1998 and is situated at the southeast corner of Division (IL Rt. 59)
and Renwick Road. Lot 9 is approximately, 1.16 acres in size and located at the
northeast corner of Renwick Place. Staff recommended the addition of landscaping along
the western edge of the property. Lots in Renwick Place owe recapture to the Village for
the extension of water and sewer lines.
The Board talked about the overall plan of Renwick Place.
S. Calabrese moved to approve the site plans for Lot 9 in Renwick Place subject to the 3
stipulations listed in the Staff Report. Seconded by M. Collins. Vote by roll call.
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes.
6 yes, 0 no. Motion carded.
WILL COUNTY CASE - BRANDOLINO
Director Testin stated that the applicant at 431 South Riviera Court, Units A & B is
requesting a variance from the Will County Planning and Zoning Commission from the
existing requirement of a 30 feet building setback. The applicant is seeking a variance
from the required 30 feet setback to a 20 feet setback in order to remove the existing
setback encroachment. Because the applicant's property is within a mile and half of the
Village" boundary, the Will County Planning and Zoning Commission in accordance
with state statute is requesting Village review.
S. Calabrese moved to send a letter of support to the Will County Planning and Zoning
Commission in support of the applicant's request from a variance from the 30 feet
building setback to a 20 feet building setback. Seconded by J. Cherry. Vote by roll call.
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6
yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
S. Calabrese moved to adopt Resolution No. 1290 authorizing the Village to draw on the
Subdivision Improvements performance Bonds of Michael P. Guinta. Seconded by J.
Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes;
Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded.
Administrator Burghard stated that at our last Board Meeting we authorize Hitchcock
Design to begin the design on the Civic Center Park. We have worked for the past year
and a half with DMJM architect in doing the space needs analysis and that has been
reviewed by the Board. This was delayed during the local election campaign because it
was a sizable expense and the elected body wanted the new elected officials to at least
review the matter. Mr. Fred Borich of DMJM is present to answer any questions or offer
help with regard to the consulting services for the design and construction of the new
Village Hall.
S. Thomson one of the newly elected officials stated that he was not totally convinced
that we need this new Village Hall for our citizens, and I think the money should be spent
in the old Village to improve the streets, curbs and gutters and improve the downtown.
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May 21,2001
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K. O'Connell personally feels that we don't need 22,000-sq. ft., but would like to see us
start smaller with room for expansion. But she is definitely for starting the building now.
S. Calabrese believes that if we reduce the size of the proposed building that it might
lessen the initial cost, but increase and accelerate the next expansion cost.
R. Swalwell questioned if we ever looked into purchase the buildings we lease now, and
personally I would like to see the Village Hall stay on this side of the river. I live in the
old part of town and pretty much every street is in disrepair, streets with no curbs, no
gutters, and no sidewalks. How long does that go on? If we can't come up with the
capital improvements for these items ..... Administrator Burghard stated that he could
come up with the capital improvement money to do that in two months, there are special
service areas, special service districts, and special assessments. There are a number of
ways to raise the capital to put into those improvements.
Director Persons stated that most of the street repair and improvement work is through
the MFT Fund. We have a regular street rehab program through that fund. We do not
have a regular curb and storm sewer installation type program. As far as structural
condition of the roadways that we are working on repairing, we do have a regular
schedule and we do work those into the MFT program. We will back on Center, Eastern,
Dillman and Corbin and those streets that really need repair and will focus on Bartlett and
Lockport Street.
S. Calabrese moved to authorize the Mayor and clerk to sign an agreement to engage
DMJM to design, bid and supervise the construction of a new Village Hall pursuant to
their proposal dated May 4, 2001. Seconded by J. Cherry. Vote by roll call. Calabrese,
yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, no; Cherry, yes. 5 yes, 1 no.
Motion carried.
FINANCE DIRECTOR'S REPORT
Director Minick stated that Vehicle Sticker Applications will be in the mail around June
1, 2001.
ECONOMIC DEVELOPMENT REPORT
A. De Boni provided the Board with a brief update of the Quasquicentennial events that
are going on right now. We are having a photo contest and the photos that are chosen, as
winners of that contest will be used in the 2002 Community Calendar. Winners will
receive $100 as well photo credit in the calendar. Entries for that contest must be
submitted by June 27, 2001. Quasquicentennial Community Cookbook is another special
activity in honor of next year's celebration. We are inviting the entire community to
submit recipes for the cookbook and they will be accepted through the end of July.
ENGINEER'S REPORT
H. Hamilton told the Board about the bid for the Van Dyke Road Interceptor Sewer.
Director Persons stated that this sewer line is needed. The bid is slightly higher due to
the fact that we have increased the size of the pipe and the depth of the pipe. We have
two other projects Lockport Street Sewer and 143rd Street Sewer and they are still
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May 21, 2001
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currently under design, and will go out to bid, but depending on how these costs come in,
the Staff may have to request a budget amendment for this particular program. I want to
remind the Board that this money is actually from the connection fund account as funded
by developers.
S. Calabrese moved to accept the low bidder Airy's, Inc. in the amount of $1,759,785.00
for the Van Dyke Road Interceptor Sewer. Seconded by J. Cherry. Vote by roll call.
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes.
6 yes, 0 no. Motion carried.
COMMUNITY DEVELOPMENT REPORT
S. Calabrese moved to reapprove Heritage Meadows Subdivision Final Plat. Seconded
by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell,
yes; Thomson, yes. Cherry, yes. 6 yes, 0 no. Motion carded.
Director Testin told the Board that the owner of Mikey's Hot Dogs located at 711
Lockport Street has requested an interpretation by the Board to allow an arcade game
room in the B-5, Traditional Business District. The B-5 district allows for the Board to
approve uses that are of the same character as the other permitted uses in the district.
Staff does not feel that the amusement facility is of the same character as the uses
permitted in the B-5 district.
Micahel Demitro was present and stated that it was not an arcade, just a game room. We
have received very good responses from parents in regards to having an arcade game
room.
K. O'Connell would support the Special Use for a 6-month trial period and limited to
only 6 games, but did have concern for safety. S. Calabrese did not feel that the
amusement facility is of the same character as the other uses in the downtown area.
The Board agreed to let Mikey's Hot Dogs Amusement do business as usual, and to start
the process of a Special Use with the Plan Commission, to include video games as an
accessory use to a restaurant within the next 90 days. The hours of the operation are 11-
7, 11-5 on Saturdays and closed on Sundays.
M. Collins moved to approve the amended site plan for Kensington Center subject to the
6 stipulations listed in the staff report. Seconded by J. Cherry. Vote by roll call.
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes.
6 yes, 0 no. Motion carried.
PUBLIC WORKS REPORT
S. Calabrese moved to authorize Change Order #2 directing P. T. Ferro to complete the
reconstruction of the Des Plaines Street south Parking Lot at a total cost of $23,552.00.
Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried.
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May 21, 2001
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S. Calabrese moved to award Johnson Blacktop the bid for the Parking Lot at 706
Division Street for the amount of $55,000. Seconded by J. Cherry. Vote by roll call.
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes 6
yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
J. Cherry moved to adopt Ordinance 2035 amending Code of Ordinances for Motor
Vehicles, Traffic and Parking with the addition of Dillman Street Alley as a one-way
alley carrying traffic in a northbound direction only. Seconded by S. Calabrese. Vote by
roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes;
Cherry, yes. 6 yes, 0 no. Motion carried.
Chief Bennett presented the Operations Report for April 2001.
ATTORNEY'S REPORT
No report
S. Calabrese moved to adjourn the meeting. Seconded by J. Cherry. Voice vote. 6 yes, 0
no. Motion carried. Meeting adjoumed at 10:45 p.m.
i~ARBARA~K~TH , DEPUTY CLERK