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HomeMy Public PortalAbout05-21-2001 Village MeetingPlainfield Village Board of Trustees May 21,2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: May 21, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, S. CALABRESE, M. COLLINS, K. O'CONNELL,, R. SWALWELL, S. THOMSON, J. CHERRY. OTHERS PRESENT: H. HAMILTON, ENGINEER; B. KUJATH, DEPUTY CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE; A. DE BONI, ADMINISTRATIVE ANALYST. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken, and all Trustees were present. Administrator Burghard led the pledge to the flag. PRESIDENTIAL COMMENTS Chief Don Bennett congratulated Officer John Prieboy as "2000 Police Officer of the Year" and presented him with a plaque. His family was present when he accepted this award. Mayor and Board also congratulated him. TRUSTEE'S COMMENTS S. Calabrese congratulated MainStreet Plainfield on Strawberry Fest, our Public Works, and our Police Department, and wish them continued success. J. Cherry requested that IDOT give the Village a progress report on when they will work on Rt. 126 and Rt. 59 on the comer. Administrator Burghard stated he would write a letter to IDOT for information. D. Bennett stated that the traffic went fairly well this weekend during the Strawberry Fest. PUBLIC COMMENTS On Items not on the Agenda There were no public comments made. Deputy Clerk Kujath requested that Item (i) and (j) on the Consent Agenda be removed. Calabrese moved to approve the Amended Agenda. Seconded by M. Collins. Vote by roll calk. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. S. Calabrese moved to approve the Consent Agenda (a) through (h) to include the following: Village Board Minutes, 5/07/01; Bills Payable 05/21/01; Contract Invoices Paid; Revenue Report April 2001; Expenditure Report April 2001; List of Cash and Investments April 2001; Spangler's Farm, Unit 2 Letter of Credit reduction; Ordinance No. 2034 allowing a rear yard setback variance for the property located at 901 Vintage Knoll Drive. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded. Plainfield Village Board of Trustees May 21,2001 2 GRANDE PARK ANNEXATION AGREEMENT S. Calabrese moved to open a Public Hearing regarding a proposed Annexation Agreement for an 884-acre parcel located on the south side of 127th Street and east and west of Steward Road. Seconded by K. O'Connell. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. ZONING ORDINANCE TEXT AMENDMENT Director Testin stated that our current ordinance identified group homes as a facility for disabled persons, shelters for family crisis including battered spouses, abused children and unwed pregnant teens. They do not include an alternative for criminal offense, nor for treatment of alcohol or substance abuse of any kind. Staff has looked at group homes of up to six (6) residents be allowed as a special use in R1, R2, R3 and R4. Trustee Swalwell had concerns that the group homes may all end up in our older historical district. I would like to look at restrictions so you don't end up with everything all in one part of town. Director Testin stated that typically non-profit organizations own these homes. S. Calabrese moved to direct the Village Attorney to draft a text amendment which allows group homes of up to six (6) residents as a permitted use in the R1, R2, R3 and R4 districts subjected to receiving a administrative occupancy permit and in addition add the appropriate distance requirements. Seconded by Kathy O'Connell. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to direct the Village Attorney to draft a text amendment, which will incorporate the necessary provisions for an administrative occupancy permit. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. SHENANDOAH (SOHOL) ANNEXATION AGREEMENT S. Calabrese moved to open the Public Hearing regarding a proposed Annexation Agreement for a 182-acre parcel located at the southeast comer of 127th Street and Heggs Road. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded. Mayor Rock called a five-minute recess. PLAINFIELD COMMONS Planner Carroll stated that the applicant is requesting a special use permit for a Planned Unit Development to develop an eight-(8) acre parcel with various commercial and retail uses. The site is the remainder of the BP Amoco subdivision and is located at the southwest comer of 135th Street and Division and is currently zoned B-3. A planned unit development is proposed to coordinate site improvements throughout the development, streamline the administrative process, and allow coordination of signage, landscape plans, and site design beyond that provided by straight zoning. The subject site is bound Plainfield Village Board of Trustees May 21, 2001 3 by commercial B-3 (Jewel) to the north, commercial B-3 to the east (Meijer's) and R-1 to the west and south. The Preliminary plat provides for five lots including a car wash/lube facility, auto retail store, grocery store, general retail mall, and lot 5 has no identified users. Teresa McKinney, adjoining landowner to the Plainfield Commons commercial development. She asked the Board to buffer this development from the residences as much as possible by placing a low berm on the landscaped property nearest the retention ponds and the south portion of the property. She would also like to see requirements to pitch the roof of each building, similar to what is being done on the development at Rt. 59 and 111th Street. (A letter from Ms. McKinney has been entered into the minutes and made a part hereof). Applicant Ron March & Associates was present and spoke regarding architectural consistency and proposed landscaping, signage and access. A resident from the subdivision behind Plainfield Commons spoke about the improvements to the intersection on Rt. 59 and 119th Street. S. Calabrese moved to approve the preliminary plat for the subject property subject to the 2 stipulations listed in the staff report. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. S. Calabrese moved to direct the Village Attomey to draft the necessary ordinances approving a special use permit for a Planned Unit Development for Plainfield Commons subject to the 4 stipulations listed in the Staff Report. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. EAGLE CHASE AMENDED ANNEXATION AGREEMENT S. Calabrese moved to open a Public Hearing regarding a proposed Annexation Agreement Amendment for Eagle Chase Subdivision located on the south side of 13 5th Street, west of Rt. 59 and east of Van Dyke Road. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to direct the Village Attorney to draft the necessary ordinances amending the annexation agreement for Eagle Chase subdivision as proposed and including additional language as suggested above for accepting funds in lieu of improvements to Van Dyke Road. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. PLAINFIELD MEDICAL CENTER II Planner Carroll stated that the applicant is requesting site plan review for lot 9 in Renwick Place to construct a medical center. Renwick Place was approved as Planned Plainfield Village Board of Trustees May 21,2001 4 Unit Development in 1998 and is situated at the southeast corner of Division (IL Rt. 59) and Renwick Road. Lot 9 is approximately, 1.16 acres in size and located at the northeast corner of Renwick Place. Staff recommended the addition of landscaping along the western edge of the property. Lots in Renwick Place owe recapture to the Village for the extension of water and sewer lines. The Board talked about the overall plan of Renwick Place. S. Calabrese moved to approve the site plans for Lot 9 in Renwick Place subject to the 3 stipulations listed in the Staff Report. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded. WILL COUNTY CASE - BRANDOLINO Director Testin stated that the applicant at 431 South Riviera Court, Units A & B is requesting a variance from the Will County Planning and Zoning Commission from the existing requirement of a 30 feet building setback. The applicant is seeking a variance from the required 30 feet setback to a 20 feet setback in order to remove the existing setback encroachment. Because the applicant's property is within a mile and half of the Village" boundary, the Will County Planning and Zoning Commission in accordance with state statute is requesting Village review. S. Calabrese moved to send a letter of support to the Will County Planning and Zoning Commission in support of the applicant's request from a variance from the 30 feet building setback to a 20 feet building setback. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT S. Calabrese moved to adopt Resolution No. 1290 authorizing the Village to draw on the Subdivision Improvements performance Bonds of Michael P. Guinta. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carded. Administrator Burghard stated that at our last Board Meeting we authorize Hitchcock Design to begin the design on the Civic Center Park. We have worked for the past year and a half with DMJM architect in doing the space needs analysis and that has been reviewed by the Board. This was delayed during the local election campaign because it was a sizable expense and the elected body wanted the new elected officials to at least review the matter. Mr. Fred Borich of DMJM is present to answer any questions or offer help with regard to the consulting services for the design and construction of the new Village Hall. S. Thomson one of the newly elected officials stated that he was not totally convinced that we need this new Village Hall for our citizens, and I think the money should be spent in the old Village to improve the streets, curbs and gutters and improve the downtown. Plainfield Village Board of Trustees May 21,2001 5 K. O'Connell personally feels that we don't need 22,000-sq. ft., but would like to see us start smaller with room for expansion. But she is definitely for starting the building now. S. Calabrese believes that if we reduce the size of the proposed building that it might lessen the initial cost, but increase and accelerate the next expansion cost. R. Swalwell questioned if we ever looked into purchase the buildings we lease now, and personally I would like to see the Village Hall stay on this side of the river. I live in the old part of town and pretty much every street is in disrepair, streets with no curbs, no gutters, and no sidewalks. How long does that go on? If we can't come up with the capital improvements for these items ..... Administrator Burghard stated that he could come up with the capital improvement money to do that in two months, there are special service areas, special service districts, and special assessments. There are a number of ways to raise the capital to put into those improvements. Director Persons stated that most of the street repair and improvement work is through the MFT Fund. We have a regular street rehab program through that fund. We do not have a regular curb and storm sewer installation type program. As far as structural condition of the roadways that we are working on repairing, we do have a regular schedule and we do work those into the MFT program. We will back on Center, Eastern, Dillman and Corbin and those streets that really need repair and will focus on Bartlett and Lockport Street. S. Calabrese moved to authorize the Mayor and clerk to sign an agreement to engage DMJM to design, bid and supervise the construction of a new Village Hall pursuant to their proposal dated May 4, 2001. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, no; Cherry, yes. 5 yes, 1 no. Motion carried. FINANCE DIRECTOR'S REPORT Director Minick stated that Vehicle Sticker Applications will be in the mail around June 1, 2001. ECONOMIC DEVELOPMENT REPORT A. De Boni provided the Board with a brief update of the Quasquicentennial events that are going on right now. We are having a photo contest and the photos that are chosen, as winners of that contest will be used in the 2002 Community Calendar. Winners will receive $100 as well photo credit in the calendar. Entries for that contest must be submitted by June 27, 2001. Quasquicentennial Community Cookbook is another special activity in honor of next year's celebration. We are inviting the entire community to submit recipes for the cookbook and they will be accepted through the end of July. ENGINEER'S REPORT H. Hamilton told the Board about the bid for the Van Dyke Road Interceptor Sewer. Director Persons stated that this sewer line is needed. The bid is slightly higher due to the fact that we have increased the size of the pipe and the depth of the pipe. We have two other projects Lockport Street Sewer and 143rd Street Sewer and they are still Plainfield Village Board of Trustees May 21, 2001 6 currently under design, and will go out to bid, but depending on how these costs come in, the Staff may have to request a budget amendment for this particular program. I want to remind the Board that this money is actually from the connection fund account as funded by developers. S. Calabrese moved to accept the low bidder Airy's, Inc. in the amount of $1,759,785.00 for the Van Dyke Road Interceptor Sewer. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. COMMUNITY DEVELOPMENT REPORT S. Calabrese moved to reapprove Heritage Meadows Subdivision Final Plat. Seconded by M. Collins. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. Cherry, yes. 6 yes, 0 no. Motion carded. Director Testin told the Board that the owner of Mikey's Hot Dogs located at 711 Lockport Street has requested an interpretation by the Board to allow an arcade game room in the B-5, Traditional Business District. The B-5 district allows for the Board to approve uses that are of the same character as the other permitted uses in the district. Staff does not feel that the amusement facility is of the same character as the uses permitted in the B-5 district. Micahel Demitro was present and stated that it was not an arcade, just a game room. We have received very good responses from parents in regards to having an arcade game room. K. O'Connell would support the Special Use for a 6-month trial period and limited to only 6 games, but did have concern for safety. S. Calabrese did not feel that the amusement facility is of the same character as the other uses in the downtown area. The Board agreed to let Mikey's Hot Dogs Amusement do business as usual, and to start the process of a Special Use with the Plan Commission, to include video games as an accessory use to a restaurant within the next 90 days. The hours of the operation are 11- 7, 11-5 on Saturdays and closed on Sundays. M. Collins moved to approve the amended site plan for Kensington Center subject to the 6 stipulations listed in the staff report. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT S. Calabrese moved to authorize Change Order #2 directing P. T. Ferro to complete the reconstruction of the Des Plaines Street south Parking Lot at a total cost of $23,552.00. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Plainfield Village Board of Trustees May 21, 2001 7 S. Calabrese moved to award Johnson Blacktop the bid for the Parking Lot at 706 Division Street for the amount of $55,000. Seconded by J. Cherry. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT J. Cherry moved to adopt Ordinance 2035 amending Code of Ordinances for Motor Vehicles, Traffic and Parking with the addition of Dillman Street Alley as a one-way alley carrying traffic in a northbound direction only. Seconded by S. Calabrese. Vote by roll call. Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented the Operations Report for April 2001. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting. Seconded by J. Cherry. Voice vote. 6 yes, 0 no. Motion carried. Meeting adjoumed at 10:45 p.m. i~ARBARA~K~TH , DEPUTY CLERK