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HomeMy Public PortalAbout06-04-2001 Village MeetingPlainfield Village Board of Trustees June 4, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: June 4, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, M. COLLINS, K. O'CONNELL, R. SWALWELL, S. THOMSON. BOARD ABSENT: J. CHERRY; S. CALABRESE. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, VILLAGE CLERK; J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; ALLEN PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; L. VAUPEL, ECONOMIC DEVELOPMENT; D. BENNETT, CHIEF OF POLICE. At 7:00 p. m. Mayor Rock called the meeting to order. Roll call was taken, Trustee Calabrese and Trustee Cherry were absent, and all other Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Mayor Rock hereby proclaims the month of June as "Relay for Life Month" and urges all citizens to recognize and participate in the Relay Event held on June 9, 2001 and June 10, 2001, whereas the Relay for Life is a "Celebration of Life" benefiting the American Cancer Society. Police Chief Bennett appointed and promoted Michael Altenhoff to Sergeant. TRUSTEE'S COMMENTS S. Thomson asked if the Comprehensive Plan was anywhere near being finished. Director Testin stated that the plan was identified as a 12-14 month process altogether. They are finishing up preliminary drafts of survey data. The data will be presented to the Advisory Committee Thursday, June 7th. Our hope is to bring the results forward at a Committee of the Whole Meeting at the end of this month. Mr. Thomson also questioned the increase of the-vehicle stickers this year. Clerk Janik noted that the vehicle stickers were increased last year. The stickers are the same price as last year. PUBLIC COMMENTS On Items not on the Agenda BeSs Eichelberger, 1519 N. Penny Lane, Plainfield invited the Mayor, T. L. Burghard, Jim Testin, Larry Vaupel and Chief Bennett to be her guest at the YMCA 75th Celebration on September 19, 2001. M. Collins moved to approve the Agenda. Seconded by R. Swalwell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. M. Collins moved to approve the Consent Agenda to include the following: Contract Invoices Paid; Bills Payable, 6/4/01 and Ordinance No. 2036 authorizing the issuance of Plainfield Village Board of Trustees June 4, 2001 2 a Special Use Permit to permit a Planned Unit Development for property located at the southwest comer of Division and 135th Street. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no. Motion carded. #3 GRANDE PARK ANNEXATION AGREEMENT S. Thomson moved to open the Public Hearing regarding a proposed Annexation Agreement for an 884-acre parcel located on the south side of 127th Street and east and west of Stewart Road. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no. Motion carried. #4 ZONING ORDINANCE TEXT AMENDMENT R. Swalwell told the Board that it was important that we had the distance requirement verified. A memo from the J. Harvey, Village Attorney cited recent case laws with regard to the distance accommodation. The bottom line is that when a group home applies for the occupancy, a case by case analysis is going to be required as to whether or not a variance will be allowed. K. O'Connell moved to adopt Ordinance No. 2037 authorizing text amendment to allow group homes of up to six (6) residents as a permitted use in R- 1, R-2, R-3 and R-4 District and text amendment for administrative occupancy permits for group homes. Seconded by Mi Collins. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. #5 EAGLE CHASE AMENDED ANNEXATION AGREEMENT Director Testin stated that this has been discussed at previous Board Meetings. They wanted to change five lots, which were duplex lots to single-family lots. The second request was to allow the funds to come to the Village instead of improvements to be made for Van Dyke Road. S. Thomson moved to adopt Ordinance No. 2038 authorizing the Execution of a Third Amendment to Annexation Agreement for Eagle Chase Subdivision located on the south side of 135th Street, west of Rt. 59 and east of Van Dyke Road. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes; Rock, yes. 5 yes, 0 no, 2 absent. Motion carded. #6 TUTTLE PROPERTY ANNEXATION M. Collins moved to open the Public Hearing regarding a proposed Annexation Agreement for a 120-acre parcel located on the south side of 127th Street and north of Walker's Grove. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. Motion carried. Meeting continued at 8:pm. Clerk Janice asked for a motion to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement. Plainfield Village Board of Trustees June 4, 2001 3 In the absence of a motion we will move on to Item #7. //7 UNITED DISTILLERS AND VINTNERS Director Testin told the Board that the applicant is requesting site plan review for an approximately 90,000 square foot building expansion for United Distillers and Vintners. This is the second expansion for United Distillers with the latest being a 130,000 sq. fi. addition to the existing 185,000 sq. ft. in 1999. The subject site is situated at the northwest comer of Van Dyke Road and 143rd Street and compromises approximately forth (40) acres in size. Both Plan commission and Staff recommends approval with stipulations. Administrator Burghard stated that our planned improvements for Van Dyke Road require a dedication of Van Dyke Road has that been taken care of by UDV. Director Testin stated that the Village has identified the necessary right of way and has sent that to the attorneys at UDV. Jeff Lewandowski, The Dennis Group, Brian Barzak, Plant Manager, Dan Evans, George Leaper and Gary Graham all representatives of UDV are present to answer questions. Our understanding is that the parcel of land along the East Side of the plant along Van Dyke Road has been taken care of and we are ready to proceed. L. Vaupel stated that our attomey, Mark Matheson in this matter, has sent a letter to UDV requesting the right of way. In that letter he indicated what the appraised value of that land was and that the Village will offer fair market value. As part of the last expansion with UDV they agreed to dedicate that right of way at no cost. The Village would pay for the removal and replacement of the fence. M. Collins moved to approve the site plan for United Distillers and Vintners subject to the 4 stipulations listed in the staff report. Seconded by R. Swalwell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. #8 CENTURY TRACE UNITS 4A AND 5 Director Testin stated that the applicant is proposing a final plat for unit 4A located in the southwestern part of the development and Unit 5, which is actually a townhouse section. Unit 5 did not delineate any of the lots it kept it identified as townhouses with the specific number oftownhouses that would be allowed. The project is located North of 119th Street, east of Normantown Road, and adjacent to 248th Avenue.. The applicant has identified 70 units for Unit 4A and 62 units for Unit 5. The Village Board approved the annexation and preliminary plat for Century Trace in January of 2000. It allowed for 9,000-sq. ft. lot minimums and 75 ft. lot width. Both Plan Commission and Staff identified Unit 4 A as consistent with the annexation and preliminary plat that was attached to it. Unit 5 there were concerns about the rear elevations of the building, the rear elevations on the north would be across from a detention area with the park on the other side and the rear of the building would also face 119th at 248th. Staff recommends that the preliminary plat, final plat, and site plan review for Unit 5 of Century Trace be Plainfield Village Board of Trustees June 4, 2001 4 remanded to the Plan Commission to allow them to review any revised plans, due to their concerns with the monotony of the townshomes. Administrator Burghard stated that the two cases are distinguished legally where they stand in terms of status of approval and disapproval. M. Collins moved to approve the final plat for Century Trace Unit 4A with the 3 stipulations listed in the staff report and furthermore, I move we remand the preliminary plat, final plat, and site plan review of Unit 5 of Century Trace back to the Plan Commission. Due to the lack of a second the motion dies. #9 PLAINFIELD/NAPERVILLE BUSINESS PARK Director Testin stated that the applicant is requesting a special use permit for a Planned United Development and preliminary plat to develop a fourteen acre parcel with various commercial and retail uses. The site is zoned B-3 and is located east of IL 59, south of Andrew Road, and west of Rhea Drive in Wolf Creek Industrial Park. The proposed uses for the site include an automotive repair facility on the northernmost lot, a retail plaza spanning lots two through five, a gas station on lots six and seven and a restaurant with a drive-through on lot eight. Full site plan review is required for all lots. Instead of funds for a sidewalk along Division Street, the Plan Commission felt the applicant's internal pedestrian network was sufficient. The applicant provides for a covered walkway in front of the retail plaza. Proper connections to existing and future sidewalks will need to be reviewed at time of site plan review. The building facades consist of green metal standing seam roofs and glass and aluminum storefronts with face brick and decorative splitface block along the ground level. Decorative towers are placed periodically and add some character to the faqade. The eastern faqade will incorporate awnings over the service doors to help break up the faCade. Dan Malinowski, 1114 Windsor Drive, Shorewood, Civil Engineer for the developer, Hal Carlson, architect on the project, and Jim Missig, CCC Properties were present to answer any questions the Board might have. We have agreed to add to the number of landscape plantings to be consistent with the requirements and have submitted a revised preliminary landscaping plan. S. Thomson moved to approve the preliminary plat for the Plainfield/Naperville Business Center subject to the 2 stipulations listed in the staff report. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. K. O'Connell moved to direct the Village Attorney to draft the necessary ordinances approving a special use permit for a Planned Unit Development (PUD) and for the PUD letter of agreement to be revised allowing modifications per Board and Staff direction subject to the 3 stipulations listed in the staff report. Seconded by S. Thomson. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 2 absent, 0 no. Motion carried. Plainfield Village Board of Trustees June 4, 2001 5 ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVLEOPMENT REPORT No report ENGINEER'S REPORT No report COMMUNITY DEVELOPMENT REPORT Director Testin stated that the Village has received a request from the residents on Cambridge Circle. This is a private road that's been identified. The original request was that the Village would take over the road. There were concerns with dealing with privately owned road. The annexation agreement states that this road would be privately owned and maintained. The Plan Commission recommended to the Board that the Village not accept ownership of Cambridge Circle but contract with the Association for snow and ice removal. The Board's primary concern was any liability that the Village could incur. Trustee Collins stated that there are enough contractor's out there to allow this homeowners association a varied choice and I would not like to see the Village get involved in lending itself out. Mr. Marvin Wilson, 13965 Cambridge Circle questioned why this road became a private road. Administrator Burghard responded that when your developer came to the Village and proposed a development they indicated that they wanted that as a private road. They wanted this private road so they did not have to follow certain set back requirements, construction standards, widths of road, depths of curb, uses adjoining it, and number of driveways. R. Swalwell moved to deny the request, and that the Village stay out of being a subcontractor for private homeowner associations in regards to road repair work. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 2 absent 0 no. Motion carried. PUBLIC WORKS REPORT R. Swalwell moved to approve the Intergovernmental Agreement with the City of Naperville and authorize the Village President to execute the same. Seconded by M. Collins. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. Plainfield Village Board of Trustees June 4, 2001 6 M. Collins moved to waive the bidding and authorize John Green Excavating to Complete the construction of the north Des Plaines Street Parking Lot at a total quoted cost of $20,311.65 and to include options A, B, & C in the amount of $9,322.94. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 2 absent 0 no. Motion carried. M. Collins moved to adopt Resolution No. 1291 authorizing an agreement with Commonwealth Edison to establish a water/sewer easement crossing the Commonwealth Edison property adjacent to the North Wastewater Treatment Facility. Seconded by R. Swalwell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. M. Collins moved to adopt Resolution No. 1292 authorizing an agreement with Commonwealth Edison to establish a roadway crossing adjacent to the North Wastewater Treatment Facility. Seconded by R. Swalwell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. M. Collins moved to adopt Resolution No. 1293 appropriating Motor Fuel Tax funds for the ~purpose of maintaining Village Streets. Seconded by R. Swalwell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carded. POLICE CHIEF'S REPORT S. Thomson moved to adopt Ordinance No. 2039 establishing the position of Deputy Chief. Seconded by K. O'Connell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. ATTORNEY'S REPORT M. Collins moved to approve the disclosure of Executive Session Minutes for the period of August 7, 2000 to May 7, 2001 because a need for confidentiality does not exist. Seconded by R. Swalwell. Vote by roll call. Collins, yes; O'Connell, yes; Swalwell, yes; Thomson, yes. 4 yes, 0 no, 2 absent. Motion carried. M. Collins moved to adjourn the meeting. Seconded by K. O'Connell. Voice vote. 4 yes, 0 no, 2 absent. Motion carried and meeting adjourned. 10:15 p.m. SUgAI~I JANIK, VILIT~,~E CLERK