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HomeMy Public PortalAbout06-18-2001 Village MeetingPlainfield Village Board of Trustees June 18, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JUNE 18, 2001 AT: Village Hall BOARD PRESENT: R. ROCK, S. CALABRESE, M. COLLINS, K. O'CONNELL, R. SWALWELL, S. THOMSON, J. CHERRY. OTHERS PRESENT: H. HAMILTON, ENGINEER; S. JANIK, VILLAGE CLERK, J. HARVEY, ATTORNEY; T. L. BURGHARD, ADMINISTRATOR; A. PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; D. BENNETT, CHIEF OF POLICE, L. VAUPEL, ECONOMIC DEVELOPMENT DIRECTOR. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken and all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS Clerk Janik read a Resolution of Appreciation presented to Pat Andreasen for her attendance at Village Meetings. Police Chief Donald Bennett appointed Lieutenant Mark Eiting to the position of Deputy Chief. TRUSTEE'S COMMENTS Trustee J. Cherry talked about the traffic concems on Rt. 126 and Rt. 59 and the illegal tums on that comer and asked the residents to comply with the traffic roles. PUBLIC COMMENTS On Otems not on the Agenda J. Waldorf, President of MainStreet presented to the Mayor and the Board copies of various correspondences stating that options were to be considered and studied after the extension of 143va Street was abandoned. Trustee O'Connell stated that the previous Board passed a motion to place money aside in this year's budget to start studying for another 5-year solution. Trustee Swalwell suggested a joint meeting with IDOT for all Board Members. S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Calabrese requested some information on Item h) Special Use Permit for Plainfield/Naperville Business Park, in which the name was to be modified. Jim Essing, from CCC Properties, and we are aware of the problems with the name and will work with staff to come up with a name change that everyone will be satisfied with and help identify the area on Rt. 59 and this will be done in the next two weeks. Plainfield Village Board of Trustees June 18, 2001 2 T. Burghard also stated that in terms of the Consent Agenda, in the Bills Payable, there is a check to the 1-55 Study Corridor Committee in the amount of$11,000 and I would like it approved by the Board with the caveat that the Mayor can release the check when the 1- 55 Planning Corridor comes back to us with a provision that adequately protects and tracks the expense of public money. S. Calabrese moved to approve the Amended Consent Agenda to include the following: a) Board Meeting Minutes 5/21/01 and 6/04/01; Contract Invoices Paid; Bills Payable, 06/18/01; Revenue Report for May, 2001; Expenditure Report for May, 2001; Cash & Investment Report for May, 2001; Resolution No. 1294 Establishing the Prevailing Wage Rates for Public Works Projects; Ordinance No. 2040 approving a Special Use Permit for Plainfield/Naperville Business Park, a Planned Unit Development, 14-acre commercial development located east of Rt. 59, south of Andrew Road, and west of Rhea Drive in Wolf Creek Industrial Park; Ordinance No. 2041 amending the code of ordinances regarding Liquor Licenses, Request from Joyce Lee China Buffet to change her Class D License to a Class E, which allows only beer and wine sales. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carded. 3) CENTURY TRACE UNIT 4A Director Testin stated that the applicant is requesting final plat for Century Trace Unit 4A. Unit 5 was also discussed at Plan Commission previously and Unit 5 actually includes Site Plan review and the applicant is going back to the Plan Commission to get additional information. S. Calabrese moved to approve the final plat for Century Trace Unit 4A with the 3 stipulations listed in the staff report. Seconded by M. Collins. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 5 yes, 1 no. Motion carried. 4) CHAPLIN PROPERTY Director Testin stated that these are the agreements coming back before the Board. This particular parcel is located on the south side of 135th Street and west of Harvest Glen. Edward Welsh, Attorney representing Pasquinelli stated that the clarification that I am asked for is in the annexation agreement we indicate that we will pay the amount which is for the southern roadway and that is approximately $250,000, and when that will be do. We suggest that that become due at the last phase. The reason is that we would not be building a road south to that point until the construction of the last phase. Trustee O'Connell asked about detention and storage area land. She also asked for a comparison of lot sizes on the West Side of this development to the lot sizes in the existing Harvest Glen. Attorney Welsh stated that the lot sizes were all comparable. Plainfield Village Board of Trustees June 18, 2001 3 C. Minick questioned if the developer was proposed to make payment in conjunction with the final phase of the development that we either insert an escalator clause for the roadway improvement or have a recertification of the amount done when the last phase of the development occurs. It will probably be 2 to 3 years out in the furore and inflation will inflate the amount of money needed to complete that roadway. E. Welsh stated that the developer had no problems with an escalator clause with that. R. Swalwell had concerns with the current land/cash donations for the Park District. Attorney Welsh stated that they have been in negotiations with the Park District. Administrator Burghard stated that the Park Donation Ordinance increase was brought to the prior Board initially sometime last year, the Board at that point wanted to see what the City of Joliet was doing with its Park Donation Ordinance, because we have a border with Joliet, and as of yet I do not think we have heard back from either Park District of City of Joliet. M. Collins stated that it is hard to have developers come in who adhere to what we ask, and then they come back, and we add more requests. We can't keep coming in here, it is a waste of the Board's time and the developer's time to revamp the same questions, if they have already been answered and the recommendations have been adhered to. S. Calabrese moved to adopt Ordinance No. 2042 authorizing the Execution of an Annexation Agreement between Day, et al and Isenstein-Pasquinelli known as the Chaplin property. Seconded by M. Collins. Vote by roll. O'Connell, no; Swalwell, yes; ThOmson, no; Cherry, yes; Calabrese, yes; Collins, yes; Rock, yes. 5 yes, 2 no. Motion carded. S. Calabrese moved to adopt Ordinance No. 2043 annexing the Chaplin Farm property. Seconded by M. Collins. Vote by roll call. O'Connell, no; Swalwell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; Rock, yes. 5 yes, 2 no. Motion carried. 5) PRAIRIE PONDS Director Testin stated that this is the ordinances coming back for the subdivision known as Prairie Ponds. Located north of 135th Street and just west of Nature's Crossing. This is approximately 75 acres. They have a minimum lot size of 12,000-sq. ft., minimum lot width of 85 ft. Discussion has been specifically on the well site. They have identified the well site on one of the lots; there has been discussion with staff on the need for a second lot. Applicant has identified an option on the second lot at a market rate for that lot, as it would be improved. There are staff concerns that one lot may not be adequate for the well site. Mr. Welsh, Attorney representing the developer, stated that the 12,000-sq. ft. according to the Director of Public Works was adequate for the well site. He needed additional property in order to construct, a temporary construction easement, which we provided. It was our position, that you said you only needed an easement, and we could give you the easement, if you need the lot, you have the fight to purchase the lot for a period of 3 years at market rate, if you need it. Plainfield Village Board of Trustees June 18, 2001 4 Director A. Persons responded that the Village does need approximately a 12,000 sq. fi. lot to operate the well, if the regulations stay the way they are, and if the well remains as just a pumping facility and not a treatment facility. The reason why the additional area is needed, we need an area approximately 150' x 150' for the actual construction of the well. The issue is that we do not know what will happen with the radium over a long term, we don't know what will happen with our compliance issues, and we do not know if this particular area will necessitate an actual treatment facility. We do not feel comfortable accepting the 12,000-sq. fi. lot and then giving away the additional lot, or allowing the developer to sell the additional lot. If this becomes strictly a pumping facility, we would only need the 12,000-sq. ft. lot. Keith Bert, General Manager with Pasquinelli stated that when they had their meeting with staff it was they're understanding that they were complying with all requests. He stated that they were told that Lot 1 provided adequate space for the well. The uncertainty was given that if you needed a treatment facility you would need the second lot, but it was not known whether the second lot was needed. Director Persons stated that within 5 years he would think that we should know if we need the second lot. Trustee O'Connell asked if perhaps the developer could hold Lot 2 and if after five years, the Village does not deem it necessary to use Lot 2, then it is yours again. Developer stated that apparently they are holding Lot 2 for three years with an option to purchase said lot. Director Persons again stated that the Village has been straightforward with the developer and has been in discussion with the developer for at least the past month. The Village requested a well site and maybe we were not specific enough with the square footage that was needed, but we have been straightforward with the developer throughout discussions. M. Collins moved to table this until such time as staff has had time to talk to the developer and come to an understanding before the Board has to take action. Seconded by R. Swalwell. Before a vote was taken, M. Collins withdrew his motion and the secbnded was also withdrawn. K. O'Connell moved to adopt Ordinance No. 2044 authorizing the execution of the annexation agreement for Prairie Ponds with the amendment that the Village will require 2 lots and after five years the Village needs for a well treatment facility on Lot 2 is not exercised, the lot automatically reverts back to the developer. Seconded by R. Swalwell. Attorney Welsh made a request that if we gave the second lot, that we could at least get the 8% recapture amount, which would allow us to recapture a portion of the cost of this lot. The developers preference would be to continue this item so that we could go back to the partners of this and get approval to do this. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, no; Rock, yes. 5 yes, 2 no. Motion carried. 6) TUTTLE PROPERTY ANNEXATION Director Testin stated that this case was discussed at the previous Board meeting. The applicant is requesting annexation. This is approximately a 120-acre parcel located to the north of Nature Crossing and Walker's Grove, on the south side of 122nd Street. The Plainfield Village Board of Trustees June 18, 2001 5 applicant is proposing a single-family residential development with approximately 250 units with a density of approximately 2.08. The applicant is looking for clarification and direction. Mike Shoppe, the Land Planners for the Turtle property presented a brief history of the land plan. The input from a meeting of the Concept Committee was that the 9,300 sq. ft. lots were not acceptable and it was made clear that variances for side yards of 8 ft. was not acceptable and that a side yard requirement of 10 ft. was in order. The revised plan now has larger lots of 10,000 square feet with minimum 80-foot wide frontages. The width of the lots now are at 80-ft. width, noted by Mayor Rock they are 5 ft. under our minimum. Trustee O'Connell asked if the property to the west has been approved preliminary, or otherwise. Director Testin stated that they were going through the process. Trustee O'Connell feels that the percentage of lots still under 11,000-sq. ft. is still too high, and would like to see that percentage cut in half to 20%. Majority of the lots in subdivision, especially in an area that is bounding to an undeveloped area should be closer to our ordinance of 12,000 sq. ft. lots. Jim Hughes, partner of Wiseman -Hughes stated that he appreciated the comments and stated that last spring they came in with 40% of the lots under 10,000 sq. ft. and they were give a specific direction by that Board to make 10,000 sq. ft. minimum lots, with 10 ft. side yard minimum. Trustee O'Connell stated that she believed there was a third 10 giving specific direction by the Board last Spring and that was 10% at 10,000 sq. ft. M. Collins also noted that the developer would help with a water drainage problem in Walker's Grove, provide a joint park venture of 40 acres. A water line brought down 127th Street would improve pressure in the area. Walkers Grove resident Terry Tennant, 23326 Sunderlin Road indicating support of the adjacent subdivision provided that the items discussed at the meeting last week with the staff are complied with. We see this as an enhancement to the north end of our property. S. Calabrese moved to direct the Village Attorney to draft an ordinance authorizing execution of an Annexation Agreement for the Tuttle Property Annexation. Seconded by M. Collins. O'Connell, no; Swalwell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 2 no. Motion carded. S. Calabrese moved to approve the preliminary plat for a residential development on the Tuttle Property. Seconded by M. Collins. Vote by roll call. O'Connell, no; Swalwell, yes; Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes. 4 yes, 2 no. Motion carded. 7) ZONING ORDINANCE TEXT AMENDMENT Director Testin told the Board that the staff has been reviewing the possibility of amending a portion of the Village Zoning Ordinance that regulates off-street parking to prohibit property owners with either bituminous or asphalt driveways from expanding them with gravel Staff has had an opportunity to survey the Village and has identified a Plainfield Village Board of Trustees June 18, 2001 6 number of property owners ~ Nature's Crossing who have expanded their asphalt driveways with gravel. In order to insure that this practice does not spread to other neighborhoods or subdivisions, staff is recommending a change to the Village's existing off-street parking ordinance. Also in addition to the expansion of bituminous and asphalt driveways with gravel, it has come to the attention of staff that some property owners have been parking their vehicles on portions of their grass lawns. It was recommended by the Plan Commission that the property owners who have expanded their bituminous or asphalt driveways not be allowed to maintain them as legally nonconforming and that they be required to pave them within a certain period of time. The Board had issues with regard to the aesthetic impact they have on neighboring properties. R. Swalwell feels that this would promote residents to park their boats or campers on the side of their garage. T. Tennant, homeowner stated that most subdivisions have covenants and restrictions that state you are not allowed to park campers and boats out in front of your home and I feel that neighbors parking boats out in front would have a negative impact on our home values. R. Swalwell moved to table the discussion on a text amendment that would require paved surfaces, as opposed to gravel, for a greater parking area at dwellings and a maximum of 20-foot wide driveways. Seconded by S. Calabrese. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT K. O'Connell moved to approve the Moose Lodge to use village property on the south side ofU. S. 30-Route 126 to hold a car show on Saturday of Plainfield Fest, contingent on working out liability insurance details. Seconded by M. Collins. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. Administrator Burghard told the Board that there would be an audit of MainStreet Plainfield on Thursday afternoon at 4:15 p.m. if any Trustees would care to join at that time. FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT REPORT Director Vaupel asked that the discussion on the economic incentive with MidAmerica for a Target store on Rt. 59 and 127th Street be postponed. S. Calabrese moved to authorize to draft an incentive agreement with UDV proving a five- (5) year-50% rebate in property taxes and a 50% reduction in building permit fees. Plainfield Village Board of Trustees June 18, 2001 7 Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT S. Calabrese moved to approve the Pay requests from "D" Construction in the total amount of $52,200.28 for the Illinois Street and Des Plaines Street Watermain & Roadway Reconstruction. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to approve Change Order No. 2 for P. T. Ferro Construction company in the amount of $19,332.25 for the Des Plaines Street Reconstruction Phase I- Underground Utilities. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carded. COMMUNITY DEVELOPMENT REPORT S. Calabrese moved to reapprove the Streams Final Plat. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT K. O'Connell moved to approve the purchase of one John Deere model 410G Loader/Backhoe with options at a total purchase price of $71,400. Seconded by R. Swalwell. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. S. Thomson moved to authorize the purchase of one John Deere model 544H with options from Westside Sales Co. at a total purchase price of $120,295. Seconded by R. Swalwell. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. M. Collins moved to authorize the purchase of one Core Cut model CC4000 with options from Rob Roy Equipment & Supply Inc. for $9,920. Seconded by J. Cherry. Vote by roll call. O'Connell, yes; Swalwell, yes; Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT The Trustees all approved a 30-minute parking zone for two stalls on the south side of Lockport Street in front of the Village Flower Shop. ATTORNEY'S REPORT No report S. Calabrese moved to adjourn the meeting. Seconded by M. Collins. Voice vote. 6 yes, 0 no. Motion carried. Plainfield Village Board of Trustees June 18, 2001 8 Meeting adjourned at 9:06 p.m. SUSAN JANIK, VILLAGE CLERK Total Infrastructure Costs: Sanitary Sewer System Water System Roadway (Normally Required) Additional Roadways Storm Sewer Village of Plainfield Grande Park InfrastructUr~ Tabulation of Costs June, 2001 $ 3,298,945 $ 7,572,500 $ 4,467,940 $ 3,100,520 $ 5,711,550 Total Infrastructure Costs Directly Attributable to Grande Park Remaining $ 24,151,455 $ 12,191,152 $ 11,960,303 ("Required" Improvements) ("Other" Improvements) These costs include all on and off-site infrastructure including those items a developer is typically responsible for such as the backbone system through the property, adjacent roadways, etc. Of the Total, the developer calculates that Grande Park Development. $ 12,191,152 is directly attributable to the The Developer is seeking full reimbursement of the $11.9 million of "Other" Improvements through: Recaptures $ 3,531,935 Recoveries $ 8,428,368 Total "Other" Improvements $ 11,960,303 Village of Plainfield Grande Park InfrastruCtur~ Tabulation of Recaptures June, 2001 Recaptures are payments made by developers when benefitting properties develop. The Village accepts payment from one developer and forwards the payment to the developer who paid for the specific infrastructure improvement. It is the "normal" way that developers recover their costs for off-site infrastructure improvements. In this case, Grande Park is installing infrastructure that benefits other properties. The developer is requesting a right to charge the properties that benefit from this infrastructure for those costs. The Village collects and remits recapture payments to the developer. The Village does charge an administrative fee for the transaction. Total Recaptures Requested: Off site Sanitary Sewer System Off site Water System Improvements Roadway Improvements $ 422,233 $ 312,000 $ 2,797,7O2 Total Recaptures Requested: $ 3,531,935 These recaptures result from oversizing systems so that adequate capacity exists to serve properties as the Village grows. It is much more efficient to size the infrastructure properly now than after Grande Park is built. Village of Plainfield Grande Park Infrastructur~ Tabulation of Recoveries June, 2001 Recoveries are defined as cost recoveries provided by the Village such as credits against existing development fees. These recoveries are for infrastructure improvements not typically provided by the developer such as oversizing of pipes, facilities, etc and improvements to roadways that are not directly adjacent to the Grande Park development. It is worthy of note that the Village may grant a recovery and charge developers of benefitting properties directly as those properties develop. Total Recoveries Requested: Sanitary Sewer System "Oversizing" Water Tap-on Fee Credits Radium Treatment Oversizing Water System Improvements Annexation Fee Credits (Roadways) Reimbursement-Road Fund $ 608,920 $ 4,660,000 $ 1,450,000 $ 104,130 $ 1,302,500 $ 302,818 Total Recoveries Requested: $ 8,428,368 ** Total Water Tap-on Fees will be less than requested. The Tap-on Fees for Grande Park are estimated at $ 3,972,900 The amount of recovery will be no more than the tap on fees for the water system.