HomeMy Public PortalAbout07-02-2001 Village MeetingPlainfield Village Board of Trustees
July 2, 2001
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING MINUTES
DATE: JULY 2, 2001
AT: VILLAGE HALL
BOARD PRESENT: R. ROCK, S. CALABRESE, M. COLLINS, K. O'CONNELL, R.
SWALWELL, S. THOMSON, J. CHERRY.
OTHERS PRESENT: J. REGIS, ENGINEER; S. JANIK, VILLAGE CLERK, J.
HARVEY, ATTORNEY; L. VAUPEL, ECONOMIC DEVLEOPMENT; A. PERSONS,
PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNICY DEVELOPMENT
DIRECTOR; C. MINICK, FINANCE DIRECTOR; M. EITING, DEPUTY CHIEF OF
POLICE.
At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken and all
Trustees were present. Clerk Janik led the pledge to the flag.
PRESIDENTIAL COMMENTS
President Rock stated that there was no "Coffee with the Mayor" due to the July 4th
Holiday. I wish everyone also a safe and enjoyable holiday.
TRUSTEE'S COMMENTS
Trustee Calabrese asked questions regarding emails he has been receiving on Mr. Guinta
and his property, and was requesting an update. Director Testin stated that the emails are
regarding Meadows Professional Center adjacent to Golden Meadows Subdivision on the
West Side of Rt. 59. Our building inspectors have been out there. They have a
temporary permit and there were things that needed to be addressed such as dumpsters,
landscaping and some other issues. Mr. Guinta is working with the building department
on that. The Trustees agreed that we should have timing that addresses certain items, i.e.
aeration of the pond, dumpsters and other miscellaneous item before Guinta is allowed to
go on to other projects.
Trustee Collins asked that when we receive complaints on concems that residents have,
do we keep documentation, is there a time line established and are the residents recalled
with the status? Director Testin stated that the staffhas a Complaint Form that is filled
out and usually followed through on. Primarily, most complaints go through the Code
Enforcement Officer. Trustee Collins would like to see a tickler that comes up when the
issue has reached a sufficient amount of time, and then the individual would be called
back with results.
PUBLIC COMMENTS On Items not on the Agenda
Bob Mason, resident on Corbin Street presented to the Mayor and Board of Trustees a
petition from homeowners residing on Corbin Street against the proposed sidewalk
construction on the south side of Corbin Street and for extending the existing sidewalk on
the north side. (This petition has been made a part hereof.)
Plainfield Village Board of Trustees
July 2, 2001
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Daniel Seggebruch, Plan Co~mrnission member thanked the Board members on checking
into the Meadows Campus concerns.
S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll
call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell,
yes. 6 yes, 0 no. Motion carried.
Clerk Janik amended the Consent Agenda to remove under Item (d) Wallin Woods Unit 1
Letter of Credit reduction.
S. Calabrese moved to approve the Amended Consent Agenda to include the following:
Minutes of Board Meetings June 18 and June 21,2001; Contract Invoices Paid; Bills
Payable 7/02/01; Wallin Woods Unit 2, 3, 4 and 5 Letter of Credit reductions and
Employee 457 Plan Policy. Seconded by J. Cherry. Vote by roll call. Thomson, yes;
Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no.
Motion carded.
#3 JEWEL SITE PLAN AMENDMENT
Director Testin stated that the original site plan was approved included having 8-ft. trees
on site. It was identified by the Golden Meadows residents that the trees were not the
correct size. Their landscape architect inadvertently changed the installation height of the
pine trees from 8 feet in height, to 6 feet in height. This was done due to the shortage of
plant material and in order to facilitate the mass quantity require don the plans.
Jewel/Osco was directed to work with the homeowners in Golden Meadows to come to
some resolution on this particular item. Both Jewel and the Homeowners met and
identified 8 different stipulations that would be placed as part of the amended site plan
motion.
Mr. Theodore, Camburas & Theodore, Ltd. stated that his firm was extremely sorry for
this error and want to resolve this concem in a fashion that can satisfy everyone in
concern. They have agreed to 8 stipulations listed in a memo from Golden Meadow
Estates dated June 29, 2001. There was a small change in that the Association requested
that the burlap sack is partially removed from the 46 Pine trees, except our landscape
installer will not guarantee the trees if the burlap is removed. We would like to leave the
burlap on the trees and keep the guarantee intact. The Jewel store is expected to open
July 19, 2001. He also s~oke on problems he has had with IDOT and installing a traffic
signal on Rt. 59 and 135 Street. Jewel/Osco is taking on the responsibility of providing
a traffic signal on a timely basis.
Mr. Daniel Seggebruch, Golden Meadows Homeowners Association also spoke and
stated that they all felt that an agreement with Jewel/Osco has been reached. The Board
of Directors looks forward to these improvements being made. (The letter dated June 29,
2001 from Golden Meadow Estates Homeowners Association is made a part hereof.)
S. Calabrese moved to approve the amended Jewel Site Plan pursuant to the letter dated
June 29, 2001 from Golden Meadows Homeowners Association and agreed to and
Plainfield Village Board of Trustees
July 2, 2001
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confirmed by Camburas & Theodore, Ltd. Seconded by K. O'Connell. Vote by roll call.
Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes.
6 yes, 0 no. Motion carried.
#4 DIVINCEN HOME FURNISHINGS
Director Testin stated that the application is requesting site plan review for a new home
furnishings store just north of the proposed Plainfield Business Park. The subject site is
located at Rt. 59 and Andrew Rd. and comprises of approximately 1.50 acres. The staff
has concerns about the ability of the freight trucks to stay off of Rhea Drive as they back
in the loading dock, and feel that keeping trucks off of Rhea Drive is important with all of
the business that will be coming to this area. Staff recommends a sidewalk be
incorporated on the property. The sidewalk should be incorporated to the west of the
entrance connecting the Business Park and this development. The sidewalk will then run
north along the parking lot to the bank entrance.
Trustee Calabrese had concems about the freight trucks staying off of Rhea Drive.
Gerry Divincen, owner, stated that the building next store to us on the south side is the
current warehouse to our existing location. We have just added another 2,000-sq. ft. so
we now have 6,000 sq. ft. The warehouse next store will remain our main receiving
delivery warehouse.
S. Calabrese moved to approve the site plan review for Divincen Home Furnishings
subject to the 4 stipulations listed in the staff report. Seconded by S. Thomson. Vote by
roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes. 6 yes, 0 no. Motion carried.
#5 PLAINFIELD BUSINESS CENTER
Director Testin stated that the applicant is requesting site plan review for lots 1-5 and
final plat for lots 1-8 of a proposed business park located east of Rt. 59, south of Andrew
Road, and west of Rhea Drive in Wolf Creek Industrial Park. Lot 1 is proposed for an
automotive repair facility while lots 2-5 are proposed for a retail plaza. The final plat is
necessary to plat the proposed detention area "Outlot A" the private drive, and to adjust
the lot lines of lots 1 and 2.
The Board had concerns with regard to roof elevations and was advised by Dan
Malinowski, Civil Engineer for the project, that the roof elevations have been revised to
the Board's requests.
S. Calabrese moved to approve the site plans for lots 1-5 subject to the 7 listed
stipulations in the staff report and an additional stipulation be added #8 where roof
elevation drawings would be brought back to the Board at the next available meeting for
approval and also move to approve the Final Plat for lots 1-8 subject the 3 stipulations
listed in the staff report. Seconded by K. O'Connell. Vote by roll call. Thomson, yes;
Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no.
Motion carried.
#6 CHILI'S RESTAURANT
Plainfield Village Board of Trustees
July 2, 2001
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Director Testin stated that the applicants are developing approximately 1.1 acre outlot
located on the future site of the Kensington Commercial site. The subject site is located
at the southwest comer of the intersection of IL Route 59 and 127th Street. The applicant
is seeking site plan review, a variance to allow a wall sign that does not front a Public
Street, and clarification regarding an architectural element.
Some concerns expressed was an interpretation concerning a 3-D pepper located above
the main entrance to the restaurant and issues on the To Go sign located on their south
elevation, which does not have public street frontage.
Dan Jordan, representative from Chili's was present to answer some questions regarding
signage. Chili's is planned to open March 15, 2001.
S. Calabrese moved to direct the Village Attorney to draft the necessary ordinances
approving a variance to allow a wall sign not exceeding six (6) square feet in area on the
south facade of the subject property and also move to approve the site plans for Chili's
subject to the 4 stipulations listed in the staff report. Seconded by M. Collins. Vote by
roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes. 6 yes, 0 no. Motion carded.
REEL 'EM INN
Director Testin stated that the applicant is seeking a special use permit to accommodate
an outdoor dining facility at their existing restaurant at 704 North Division Street. The
applicant is seeking to incorporate an outdgor dining facility in the existing courtyard of
the meeting place. The applicant's proposed outdoor area will have direct access to the
applicant's existing restaurant via a new addition that is currently being constructed by
the applicant.
Owner, Greg Manweiler was present and briefly updated the Board about the proposed
addition.
S. Calabrese moved to direct the Village Attorney to draft a Special Use Permit
Ordinance for an outdoor dining facility at Reel 'Em Inn subject to 2 stipulations listed in
the staff report. Seconded by R. Swalwell. Vote by roll call. Thomson, yes; Cherry, yes;
Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carded.
S. Calabrese moved to adopt Ordinance No. 2045 increasing the number of Class K
(outdoor dining) license to three (3). Seconded by M. Collins. Vote by roll call.
Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes.
6 yes, 0 no. Motion carried.
//8 CENTURY TRACE UNIT 5
Director Testin told the Board that this case was before the Plan Commission and they
voted to deny the site plan review, preliminary plat and final plat for Century Trace Unit
5 due to the lack of masonry on the elevations of the townhomes, and the monotony of
the elevations. On June 4th, the Board heard the case and remanded it back to the Plan
Plainfield Village Board of Trustees
July 2, 2001
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Commission for review. Since then, the applicant has submitted new plans for review.
The Staff feels that the applicant has addressed the Masonry requirements and the
monotony of the townhomes and has recommended approval.
Attorney Philipchuck and Jack Weber representing Pulte Homes were present to answer
any questions or concems the Board had.
Trustee O'Connell had concerns with the number of driveways (curb cuts) being so close
together.
S. Calabrese moved to approve the preliminary plat, final plat and site plan review for
Century Trace Unit 5 with the 4 stipulations listed in the staff report. Seconded by J.
Cherry. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes;
O'Connell, no; Swalwell, no; Rock, yes. 4 yes, 3 no. Motion carded.
ADMINISTRATOR'S REPORT
No report
FINANCE DIRECTOR'S REPORT
No report
ECONOMIC DEVELOPMENT REPORT
No report
ENGINEER'S REPORT
S. Calabrese moved to approve Pay Request No. 2 from P. T. Ferro Construction
Company, Inc. in the amount of $104,776.55 for the Des Plaines Street Reconstruction
Phase I- Underground Utilities. Seconded by J. Cherry. Vote by roll call. Thomson, yes;
Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no.
Motion carried.
COMMUNITY DEVELOPMENT REPORT
No report
PUBLIC WORKS REPORT
J. Cherry moved to award the low bidder Harry W. Kuhn, Inc. the 2001 MFT Street
Maintenance Program in the amount of $251,377.00. Seconded by R. Swalwell. Vote by
roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes. 6 yes, 0 no. Motion carded.
S. Calabrese moved to award the contract to Karl-Stefans Construction in the amount of
$35,576.20 for the 2001 Sidewalk & Curb Program. Seconded by M. Collins. Vote by
roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes;
Swalwell, yes. 6 yes, 0 no. Motion carried.
Plainfield Village Board of Trustees
July 2, 2001
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Director Persons told the Board that recent high temperatures and lack of rainfall have
created a record demand for water. The Village saw two separate days reach a water
volume usage of 3.149 million gallons. The previous high was reached last year when
2.467 million gallons were used in a day. To help combat the rising use of water, the
Village Board has passed a Resolution yearly prohibiting the installation of new lawns,
sod or seed from July 18 until September 3,2001. The high volume of use will now be
studied as potential problems and solutions surface.
S. Calabrese moved to adopt Resolution No. 1295 prohibiting the installation of new
lawns from July 18, 2001 to September 3, 2001. Seconded by R. Swalwell. Vote by roll
call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell,
yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
Deputy Chief Eiting presented the Operation's Report for May 2001 to the Board.
ATTORNEY'S REPORT
No report
Mayor Rock and Board offered their congratulations to Mr. and Mrs. Terrance L.
Burghard who were married June 30, 2001.
The COW Workshop scheduled for Monday, July 9, 2001 will have a discussion on
Grande Park Land Use. This is not a public heating.
S. Calabrese moved to adjourn the meeting. Seconded by J. Cherry. Voice vote. 6 yes, 0
no. Motion carried and Meeting adjourned.
Meeting adjourned at 8:30 p. m.
×~USAN JANIK, ~t~LAGE CLERK
PETITION
Against the Proposed Sidewalk Construction
on the South Side of Corbin Street
And,
For Extending the Existing Sidewalk on the North Side.
The Village's Public Works Department has helpfully distributed a proposed design plan
for the construction of a sidewalk along the south side of Corbin Street. This design was
apparently chosen primarily due to some larger trees that are located on the north side of
the street. These trees are in a short section of a large, heavily wooded comer property,
located near the curve at the far northeast end of Corbin Street, not far from a long stretch
of excellent sidewalk that already exists on the north side of Corbin Street (see Item 1.,
below).
Although a south side sidewalk could potentially affect fewer trees, that location would
certainly reduce pedestrian safety, particularly for children from the north side of Corbin
Street where almost all grade school children now reside (see Item 3., below). Please
note that Corbin Street is extremely busy in the mornings and evenings, as its use as a
bypass of the Rt. 30 & 59 traffic signals has rapidly increased.
Therefore, the following residents of Corbin Street believe that the new sidewalk should
be constructed on the north side of Corbin Street, and present the additional concerns and
considerations itemized below:
1. More than 340 feet of sidewalk, with at least 300 feet of it in good condition,
presently exist on the north side of Corbin Street, giving a potential cost-savings to
putting the sidewalk on the north side. The north side properties are also significantly
larger and deeper than the south side lots (see Item 5.), and none have any parking areas
that would be affected by constructing the sidewalk on the north side.
2. The funds saved from not having to reconstruct the pre-existing 300 or more feet
of north side sidewalk could then be used to construct additional safety and possibly tree-
saving devices on the north side of the Corbin Street curve. This should include new
curbing to help protect pedestrians and trees, and a sidewalk designed to avoid trees.
Also, the existing curbing on the East Side of Dillman Street should be continued around
the intersection
PETITION (Continued)
Page 2 (of 4)
into Corbin Street, and continue up the north side of the Corbin Street curve at least 130
feet or to the first north side house on Corbin St.
3. The south side design has a pedestrian crossing to be located on Corbin Street, but
at least 20 feet before it intersects with Dillman Street, and far before the Stop Sign on
Corbin Street. Therefore, children would be crossing Corbin Street just beyond the curve
in the road and well before the cars would be slowing down for the Stop sign. A north
side sidewalk is the most direct and safest ronte, and would not require any crossings near
the intersection or beyond the curve. With a north side sidewalk, any pedestrians from
the south side of Corbin Street would be able to cross the street in front of their own
house, under easy and close parental supervision. Alternatively, they could cross at the
three-way Stop Sign at the East End of Union Street, near the dead-end section of Corbin
Street.
4. At least three small south side properties have much needed parking and driveway
areas that would be eliminated by the present (south side) sidewalk design plans. These
parking areas are in daily use; at least two are paved and in compliance with all village
ordinances.
5. The north side lots on Corbin St. typically range from 2 to 4 times the depth and
area of the south side properties: In addition, no north side properties have parking or
driveway areas that would be significantly or adversely affected by constructing the
sidewalk on the north side. Many already have existing sidewalks in place.
6. The trees that would possibly be destroyed by a south side sidewalk, although
fewer in number, are essentially the only front-yard trees that exist on those properties,
and their loss would significantly detract from the value and use of those affected
properties.
Therefore, in view of the above concerns, the undersigned residents of Corbin Street
petition the Village Of Plainfield Trustees and the Public Works Department to consider
this Petition and, before proceeding further with the present plans and designs, to set up a
meeting to discuss this issue with any interested property owners:
PETITION (Cominued) Page 3 (of 4)
Print Name & Address Below
Signature and Date Below
PETITION (Continued)
Page 4 (of 4)
Print Name & Address Below
. I
I Signature and Date Below
Signed & Submitted by
Robert A. Mason
204 Corbin Street,
Plainfield, IL 60544-2022
(815) 577-9904
this ~ay of July, 2001.
CC:
Mr. Ken Blaauw and Mr. Allen Persons
530 W. Loekport St., Suite 206
Plainfield, IL 60544
(815) 436-3577
ers Association PO Box 14 Plainfield, IL
6/29/01
Mr. Terry Burghard
Village of Plainfield
530 West Lockport Street, Suite 206
Plainfield, IL 60544
Re: Jewel/Osco # 3190
Plainfield, IL
Dear Mr. Burghard:
I am in receipt of a copy of a letter forwarded to you by Mr. Peter Theodore from Camburas & Theodore,
Inc. This letter outlines 8 points that were addressed by Mr. Theodore and the Board Members of the
Golden Meadow Estates Homeowners Association.
I am pleased to say that we have come to an agreement with Mr. Theodore concerning the points addressed.
Per our discussion with Mr. Theodore, Jewel/Osco is responsible for completing said items. The items of
that agreement are copied here for your convenience. The items in bold type were discussed and agreed
upon at our meeting. Through an oversight they seem to have been left off.
1. Extension of a portion of the fence to the detention pond.
2. The addition ora safety grate on the 135~ street discharge. "There is one additional discharge
that needed a grate along with excavation needing to be done at two of the discharge pipes".
3. The donation of 2 water pumps for circulation in the neighborhood pond.
4. The addition of 43 additional pine trees to fill the gaps between the existing pine trees. "Per our
conversation there were to be 46 Pine Trees and that all the Pine trees were to have the
burlap sack partially removed. As of 6/29/01 mulch has been applied to the bottom of half
the trees and no burlap has been removed."
5. The additions of larger 4" caliper Bradford Pears at the north elevation of Jewel/Osco.
6. Light shields at the rear lighting standards. "These shields should bo placed on all Light
Standards along the perimeter of the property adjacent to the detention pond".
7. Painting of the exposed exhaust fans on the roof.
8. A $5,000.00 donation to a fund set up by the City for homeowner's improvements at Golden
Meadow Estates.
The GMHA Board of Directors looks forward to these improvements being made prior to the opening of
store #3190. Should you have any questions please feel free to contact either Mr. Tom Hayes at 815439-
0359 or myself at 815-436-3277.
Sincerely,
David Grimaldi
President, GMHA
Cc: GMHA Board of Directors
Mr. Tom Hayes
Mr. Dan Seggebruch
Mr. Tim Dame