Loading...
HomeMy Public PortalAbout07-02-2001 Village MeetingPlainfield Village Board of Trustees July 2, 2001 1 PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING MINUTES DATE: JULY 2, 2001 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, S. CALABRESE, M. COLLINS, K. O'CONNELL, R. SWALWELL, S. THOMSON, J. CHERRY. OTHERS PRESENT: J. REGIS, ENGINEER; S. JANIK, VILLAGE CLERK, J. HARVEY, ATTORNEY; L. VAUPEL, ECONOMIC DEVLEOPMENT; A. PERSONS, PUBLIC WORKS DIRECTOR; J. TESTIN, COMMUNICY DEVELOPMENT DIRECTOR; C. MINICK, FINANCE DIRECTOR; M. EITING, DEPUTY CHIEF OF POLICE. At 7:00 p.m. Mayor Rock called the meeting to order. Roll call was taken and all Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS President Rock stated that there was no "Coffee with the Mayor" due to the July 4th Holiday. I wish everyone also a safe and enjoyable holiday. TRUSTEE'S COMMENTS Trustee Calabrese asked questions regarding emails he has been receiving on Mr. Guinta and his property, and was requesting an update. Director Testin stated that the emails are regarding Meadows Professional Center adjacent to Golden Meadows Subdivision on the West Side of Rt. 59. Our building inspectors have been out there. They have a temporary permit and there were things that needed to be addressed such as dumpsters, landscaping and some other issues. Mr. Guinta is working with the building department on that. The Trustees agreed that we should have timing that addresses certain items, i.e. aeration of the pond, dumpsters and other miscellaneous item before Guinta is allowed to go on to other projects. Trustee Collins asked that when we receive complaints on concems that residents have, do we keep documentation, is there a time line established and are the residents recalled with the status? Director Testin stated that the staffhas a Complaint Form that is filled out and usually followed through on. Primarily, most complaints go through the Code Enforcement Officer. Trustee Collins would like to see a tickler that comes up when the issue has reached a sufficient amount of time, and then the individual would be called back with results. PUBLIC COMMENTS On Items not on the Agenda Bob Mason, resident on Corbin Street presented to the Mayor and Board of Trustees a petition from homeowners residing on Corbin Street against the proposed sidewalk construction on the south side of Corbin Street and for extending the existing sidewalk on the north side. (This petition has been made a part hereof.) Plainfield Village Board of Trustees July 2, 2001 2 Daniel Seggebruch, Plan Co~mrnission member thanked the Board members on checking into the Meadows Campus concerns. S. Calabrese moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Clerk Janik amended the Consent Agenda to remove under Item (d) Wallin Woods Unit 1 Letter of Credit reduction. S. Calabrese moved to approve the Amended Consent Agenda to include the following: Minutes of Board Meetings June 18 and June 21,2001; Contract Invoices Paid; Bills Payable 7/02/01; Wallin Woods Unit 2, 3, 4 and 5 Letter of Credit reductions and Employee 457 Plan Policy. Seconded by J. Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carded. #3 JEWEL SITE PLAN AMENDMENT Director Testin stated that the original site plan was approved included having 8-ft. trees on site. It was identified by the Golden Meadows residents that the trees were not the correct size. Their landscape architect inadvertently changed the installation height of the pine trees from 8 feet in height, to 6 feet in height. This was done due to the shortage of plant material and in order to facilitate the mass quantity require don the plans. Jewel/Osco was directed to work with the homeowners in Golden Meadows to come to some resolution on this particular item. Both Jewel and the Homeowners met and identified 8 different stipulations that would be placed as part of the amended site plan motion. Mr. Theodore, Camburas & Theodore, Ltd. stated that his firm was extremely sorry for this error and want to resolve this concem in a fashion that can satisfy everyone in concern. They have agreed to 8 stipulations listed in a memo from Golden Meadow Estates dated June 29, 2001. There was a small change in that the Association requested that the burlap sack is partially removed from the 46 Pine trees, except our landscape installer will not guarantee the trees if the burlap is removed. We would like to leave the burlap on the trees and keep the guarantee intact. The Jewel store is expected to open July 19, 2001. He also s~oke on problems he has had with IDOT and installing a traffic signal on Rt. 59 and 135 Street. Jewel/Osco is taking on the responsibility of providing a traffic signal on a timely basis. Mr. Daniel Seggebruch, Golden Meadows Homeowners Association also spoke and stated that they all felt that an agreement with Jewel/Osco has been reached. The Board of Directors looks forward to these improvements being made. (The letter dated June 29, 2001 from Golden Meadow Estates Homeowners Association is made a part hereof.) S. Calabrese moved to approve the amended Jewel Site Plan pursuant to the letter dated June 29, 2001 from Golden Meadows Homeowners Association and agreed to and Plainfield Village Board of Trustees July 2, 2001 3 confirmed by Camburas & Theodore, Ltd. Seconded by K. O'Connell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #4 DIVINCEN HOME FURNISHINGS Director Testin stated that the application is requesting site plan review for a new home furnishings store just north of the proposed Plainfield Business Park. The subject site is located at Rt. 59 and Andrew Rd. and comprises of approximately 1.50 acres. The staff has concerns about the ability of the freight trucks to stay off of Rhea Drive as they back in the loading dock, and feel that keeping trucks off of Rhea Drive is important with all of the business that will be coming to this area. Staff recommends a sidewalk be incorporated on the property. The sidewalk should be incorporated to the west of the entrance connecting the Business Park and this development. The sidewalk will then run north along the parking lot to the bank entrance. Trustee Calabrese had concems about the freight trucks staying off of Rhea Drive. Gerry Divincen, owner, stated that the building next store to us on the south side is the current warehouse to our existing location. We have just added another 2,000-sq. ft. so we now have 6,000 sq. ft. The warehouse next store will remain our main receiving delivery warehouse. S. Calabrese moved to approve the site plan review for Divincen Home Furnishings subject to the 4 stipulations listed in the staff report. Seconded by S. Thomson. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #5 PLAINFIELD BUSINESS CENTER Director Testin stated that the applicant is requesting site plan review for lots 1-5 and final plat for lots 1-8 of a proposed business park located east of Rt. 59, south of Andrew Road, and west of Rhea Drive in Wolf Creek Industrial Park. Lot 1 is proposed for an automotive repair facility while lots 2-5 are proposed for a retail plaza. The final plat is necessary to plat the proposed detention area "Outlot A" the private drive, and to adjust the lot lines of lots 1 and 2. The Board had concerns with regard to roof elevations and was advised by Dan Malinowski, Civil Engineer for the project, that the roof elevations have been revised to the Board's requests. S. Calabrese moved to approve the site plans for lots 1-5 subject to the 7 listed stipulations in the staff report and an additional stipulation be added #8 where roof elevation drawings would be brought back to the Board at the next available meeting for approval and also move to approve the Final Plat for lots 1-8 subject the 3 stipulations listed in the staff report. Seconded by K. O'Connell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. #6 CHILI'S RESTAURANT Plainfield Village Board of Trustees July 2, 2001 4 Director Testin stated that the applicants are developing approximately 1.1 acre outlot located on the future site of the Kensington Commercial site. The subject site is located at the southwest comer of the intersection of IL Route 59 and 127th Street. The applicant is seeking site plan review, a variance to allow a wall sign that does not front a Public Street, and clarification regarding an architectural element. Some concerns expressed was an interpretation concerning a 3-D pepper located above the main entrance to the restaurant and issues on the To Go sign located on their south elevation, which does not have public street frontage. Dan Jordan, representative from Chili's was present to answer some questions regarding signage. Chili's is planned to open March 15, 2001. S. Calabrese moved to direct the Village Attorney to draft the necessary ordinances approving a variance to allow a wall sign not exceeding six (6) square feet in area on the south facade of the subject property and also move to approve the site plans for Chili's subject to the 4 stipulations listed in the staff report. Seconded by M. Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carded. REEL 'EM INN Director Testin stated that the applicant is seeking a special use permit to accommodate an outdoor dining facility at their existing restaurant at 704 North Division Street. The applicant is seeking to incorporate an outdgor dining facility in the existing courtyard of the meeting place. The applicant's proposed outdoor area will have direct access to the applicant's existing restaurant via a new addition that is currently being constructed by the applicant. Owner, Greg Manweiler was present and briefly updated the Board about the proposed addition. S. Calabrese moved to direct the Village Attorney to draft a Special Use Permit Ordinance for an outdoor dining facility at Reel 'Em Inn subject to 2 stipulations listed in the staff report. Seconded by R. Swalwell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to adopt Ordinance No. 2045 increasing the number of Class K (outdoor dining) license to three (3). Seconded by M. Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. //8 CENTURY TRACE UNIT 5 Director Testin told the Board that this case was before the Plan Commission and they voted to deny the site plan review, preliminary plat and final plat for Century Trace Unit 5 due to the lack of masonry on the elevations of the townhomes, and the monotony of the elevations. On June 4th, the Board heard the case and remanded it back to the Plan Plainfield Village Board of Trustees July 2, 2001 5 Commission for review. Since then, the applicant has submitted new plans for review. The Staff feels that the applicant has addressed the Masonry requirements and the monotony of the townhomes and has recommended approval. Attorney Philipchuck and Jack Weber representing Pulte Homes were present to answer any questions or concems the Board had. Trustee O'Connell had concerns with the number of driveways (curb cuts) being so close together. S. Calabrese moved to approve the preliminary plat, final plat and site plan review for Century Trace Unit 5 with the 4 stipulations listed in the staff report. Seconded by J. Cherry. Vote by roll call. Thomson, no; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, no; Swalwell, no; Rock, yes. 4 yes, 3 no. Motion carded. ADMINISTRATOR'S REPORT No report FINANCE DIRECTOR'S REPORT No report ECONOMIC DEVELOPMENT REPORT No report ENGINEER'S REPORT S. Calabrese moved to approve Pay Request No. 2 from P. T. Ferro Construction Company, Inc. in the amount of $104,776.55 for the Des Plaines Street Reconstruction Phase I- Underground Utilities. Seconded by J. Cherry. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. COMMUNITY DEVELOPMENT REPORT No report PUBLIC WORKS REPORT J. Cherry moved to award the low bidder Harry W. Kuhn, Inc. the 2001 MFT Street Maintenance Program in the amount of $251,377.00. Seconded by R. Swalwell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carded. S. Calabrese moved to award the contract to Karl-Stefans Construction in the amount of $35,576.20 for the 2001 Sidewalk & Curb Program. Seconded by M. Collins. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. Plainfield Village Board of Trustees July 2, 2001 6 Director Persons told the Board that recent high temperatures and lack of rainfall have created a record demand for water. The Village saw two separate days reach a water volume usage of 3.149 million gallons. The previous high was reached last year when 2.467 million gallons were used in a day. To help combat the rising use of water, the Village Board has passed a Resolution yearly prohibiting the installation of new lawns, sod or seed from July 18 until September 3,2001. The high volume of use will now be studied as potential problems and solutions surface. S. Calabrese moved to adopt Resolution No. 1295 prohibiting the installation of new lawns from July 18, 2001 to September 3, 2001. Seconded by R. Swalwell. Vote by roll call. Thomson, yes; Cherry, yes; Calabrese, yes; Collins, yes; O'Connell, yes; Swalwell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Deputy Chief Eiting presented the Operation's Report for May 2001 to the Board. ATTORNEY'S REPORT No report Mayor Rock and Board offered their congratulations to Mr. and Mrs. Terrance L. Burghard who were married June 30, 2001. The COW Workshop scheduled for Monday, July 9, 2001 will have a discussion on Grande Park Land Use. This is not a public heating. S. Calabrese moved to adjourn the meeting. Seconded by J. Cherry. Voice vote. 6 yes, 0 no. Motion carried and Meeting adjourned. Meeting adjourned at 8:30 p. m. ×~USAN JANIK, ~t~LAGE CLERK PETITION Against the Proposed Sidewalk Construction on the South Side of Corbin Street And, For Extending the Existing Sidewalk on the North Side. The Village's Public Works Department has helpfully distributed a proposed design plan for the construction of a sidewalk along the south side of Corbin Street. This design was apparently chosen primarily due to some larger trees that are located on the north side of the street. These trees are in a short section of a large, heavily wooded comer property, located near the curve at the far northeast end of Corbin Street, not far from a long stretch of excellent sidewalk that already exists on the north side of Corbin Street (see Item 1., below). Although a south side sidewalk could potentially affect fewer trees, that location would certainly reduce pedestrian safety, particularly for children from the north side of Corbin Street where almost all grade school children now reside (see Item 3., below). Please note that Corbin Street is extremely busy in the mornings and evenings, as its use as a bypass of the Rt. 30 & 59 traffic signals has rapidly increased. Therefore, the following residents of Corbin Street believe that the new sidewalk should be constructed on the north side of Corbin Street, and present the additional concerns and considerations itemized below: 1. More than 340 feet of sidewalk, with at least 300 feet of it in good condition, presently exist on the north side of Corbin Street, giving a potential cost-savings to putting the sidewalk on the north side. The north side properties are also significantly larger and deeper than the south side lots (see Item 5.), and none have any parking areas that would be affected by constructing the sidewalk on the north side. 2. The funds saved from not having to reconstruct the pre-existing 300 or more feet of north side sidewalk could then be used to construct additional safety and possibly tree- saving devices on the north side of the Corbin Street curve. This should include new curbing to help protect pedestrians and trees, and a sidewalk designed to avoid trees. Also, the existing curbing on the East Side of Dillman Street should be continued around the intersection PETITION (Continued) Page 2 (of 4) into Corbin Street, and continue up the north side of the Corbin Street curve at least 130 feet or to the first north side house on Corbin St. 3. The south side design has a pedestrian crossing to be located on Corbin Street, but at least 20 feet before it intersects with Dillman Street, and far before the Stop Sign on Corbin Street. Therefore, children would be crossing Corbin Street just beyond the curve in the road and well before the cars would be slowing down for the Stop sign. A north side sidewalk is the most direct and safest ronte, and would not require any crossings near the intersection or beyond the curve. With a north side sidewalk, any pedestrians from the south side of Corbin Street would be able to cross the street in front of their own house, under easy and close parental supervision. Alternatively, they could cross at the three-way Stop Sign at the East End of Union Street, near the dead-end section of Corbin Street. 4. At least three small south side properties have much needed parking and driveway areas that would be eliminated by the present (south side) sidewalk design plans. These parking areas are in daily use; at least two are paved and in compliance with all village ordinances. 5. The north side lots on Corbin St. typically range from 2 to 4 times the depth and area of the south side properties: In addition, no north side properties have parking or driveway areas that would be significantly or adversely affected by constructing the sidewalk on the north side. Many already have existing sidewalks in place. 6. The trees that would possibly be destroyed by a south side sidewalk, although fewer in number, are essentially the only front-yard trees that exist on those properties, and their loss would significantly detract from the value and use of those affected properties. Therefore, in view of the above concerns, the undersigned residents of Corbin Street petition the Village Of Plainfield Trustees and the Public Works Department to consider this Petition and, before proceeding further with the present plans and designs, to set up a meeting to discuss this issue with any interested property owners: PETITION (Cominued) Page 3 (of 4) Print Name & Address Below Signature and Date Below PETITION (Continued) Page 4 (of 4) Print Name & Address Below . I I Signature and Date Below Signed & Submitted by Robert A. Mason 204 Corbin Street, Plainfield, IL 60544-2022 (815) 577-9904 this ~ay of July, 2001. CC: Mr. Ken Blaauw and Mr. Allen Persons 530 W. Loekport St., Suite 206 Plainfield, IL 60544 (815) 436-3577 ers Association PO Box 14 Plainfield, IL 6/29/01 Mr. Terry Burghard Village of Plainfield 530 West Lockport Street, Suite 206 Plainfield, IL 60544 Re: Jewel/Osco # 3190 Plainfield, IL Dear Mr. Burghard: I am in receipt of a copy of a letter forwarded to you by Mr. Peter Theodore from Camburas & Theodore, Inc. This letter outlines 8 points that were addressed by Mr. Theodore and the Board Members of the Golden Meadow Estates Homeowners Association. I am pleased to say that we have come to an agreement with Mr. Theodore concerning the points addressed. Per our discussion with Mr. Theodore, Jewel/Osco is responsible for completing said items. The items of that agreement are copied here for your convenience. The items in bold type were discussed and agreed upon at our meeting. Through an oversight they seem to have been left off. 1. Extension of a portion of the fence to the detention pond. 2. The addition ora safety grate on the 135~ street discharge. "There is one additional discharge that needed a grate along with excavation needing to be done at two of the discharge pipes". 3. The donation of 2 water pumps for circulation in the neighborhood pond. 4. The addition of 43 additional pine trees to fill the gaps between the existing pine trees. "Per our conversation there were to be 46 Pine Trees and that all the Pine trees were to have the burlap sack partially removed. As of 6/29/01 mulch has been applied to the bottom of half the trees and no burlap has been removed." 5. The additions of larger 4" caliper Bradford Pears at the north elevation of Jewel/Osco. 6. Light shields at the rear lighting standards. "These shields should bo placed on all Light Standards along the perimeter of the property adjacent to the detention pond". 7. Painting of the exposed exhaust fans on the roof. 8. A $5,000.00 donation to a fund set up by the City for homeowner's improvements at Golden Meadow Estates. The GMHA Board of Directors looks forward to these improvements being made prior to the opening of store #3190. Should you have any questions please feel free to contact either Mr. Tom Hayes at 815439- 0359 or myself at 815-436-3277. Sincerely, David Grimaldi President, GMHA Cc: GMHA Board of Directors Mr. Tom Hayes Mr. Dan Seggebruch Mr. Tim Dame